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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Treasurer; 2019-01-24RECORDS DESTRUCTION AUTHORIZATION FORM REQUESTING DEPARTMENT: TREASURY DESTRUCTION APPROVALS: REQUESTER: N S/ M H ANCY ELISSA We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. 85~ 12-INP c::{t&©.tru&«£ (l!-·1£-1~ !?vi!.{!_, DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE BOX NO. \ ~ V 1 111, ~~ ~ 2 3 4 4 ~ -~ 5 6 7 8 9 10 11 \ 12 I\. 13 ,~)Cll'l'OF w CARLSBAD RRS TAB BARCODE RECORDS DESCRIPTION DATED RRS NO. PERIOD (if applicable) Investment Portfolio 1997, 2000-0490-20 AU+10;' 2002 Investment Portfolio 2002-2005 0490-20 AU+10 ✓ Investment Portfolio 2005-2007 0490-20 AU+10t"" Investment Portfolio 1995,1996 0490-20 AU+10v 1998,1999 Returned Checks (NSF) 2004-2010 0420-30 AU+5t' General Info (Trade Tickets) 1995-2001 0490-05 CU+2 II" General Info (Trade Tickets) 2002-2007 0490-05 CU+2...- General Info (Trade Tickets) 2008-2010 0490-05 CU+2r ~ Daily Balance Worksheets 1/11-10/11 0420-50 AU+5V Daily Balance Worksheets 11/11-12/11 0420-50 AU+5v 10/10-8/10 Daily Balance Worksheets 1/09-6/09 0420-50 AU+5 V 9/10-12/10 7/09-12/09 "" Daily Balance Worksheets 0420-50 AU+5f 1/12-4/12 Daily Balance Worksheets 5/12-12/12 0420-50 AU+5y .- 4/06-06/06 Daily Balance Worksheets 07 /06-12/06 0420-50 AU+5,,,. This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2016 Page /1 ~I/ 14 Daily Balance Worksheets 2007 0420-50 AU+5.,......, , 15 Daily Balance Worksheets 2008 0420-50 AU+5t/' I *If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: ___ Um=----'------'~'-'------- CERTIFICATE OF DESTRUCTION? Qg_, YES O NO DATE: -TAB BARCODES DELETED BY: ___________ _ DATE: _____ _ This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. ~~CITiOf w CARLSBAD Revised: 2016 Page /2 CERTIFICATE OF DESTRUCTION & RECYCLING This certificate is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s) Certificate # Date Issued Service Locations Date Range of Service Work Ticket(s) Quantity/Item SD012455 109525 Monday, January 28, 2019 5815 EL CAMINO REAL Jan-24-2019 thru Jan-24-2019 553347 62 -62 Boxes for Destruction (standard) • Nothing In this certificate shall be deemed to modify the terms of the parties' Service Agreement(s) or Work Ticket(s). tJcorodata i/SSAE16 Type II Audit Completed • HIP£ --