HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2011-12-06A IRON MOUNTAIN* Invoice
CITY OF CARLSBAD FINANCE DEPT.
TAMMY MCMINN
1635 FARADAY AVENUE
CARLSBAD, CA 92008
Invoice Date:
Due Date:
P.O. No.:
Page:
Amount Paid:
Please Remit To:
IRON MOUNTAIN
PO BOX 601002
PASADENA, CA 91189-1002
04/30/2012
05/30/2012
Please retain this copy for your records
Customer
ID
SY579
Invoice Range
FBZ6818
Due Nov/
1,540.93
Finance Charge
After Due Date
15.41
Pay This Amount
After Due Date
1,556.34
CERTIFICATE OF DESTRUCTION:
IRON MOUNTAIN CERTIFIES THAT
THE MATERIALS RELATED TO
SHREDDING SERVICES ON THIS
INVOICE HAVE ENTERED THE
DESTRUCTION PROCESS IN ACCORDANCE
WITH OUR SECURE SHREDDING WORKFLOW
SO THAT THE INFORMATION
CANNOT BE RECONSTRUCTED.
Please direct any questions about this Invoice to: CUSTOMER RESPONSE (800)934-3453
R-3720D-5-3 Customer Copy INVQIS
<^ #k= CITY OF
^ CARLSBAD
0
Records Management
Page 1 of 2
RECORDS DESTRUCTION AUTHORIZATION
DEPARTMENT REQUESTING DESTRUCTION: Finance
Person(s) Completing Form: Debra Doerfler/Marie Ashe-Nutter
APPROVALS FOR DESTRUCTION
"7 ^ oG l^6c 'hoL-i
Date
.i-l- I
Records Manager
City Attorney
Date
Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
SMEADSOFT
BARCODE
(if applicable)
APPROVED
By City
Attorney
H=HOLD
789/194599285 CMWD detail sheets fixed assets 1989-
1991
0400-30 AU+4 n/a
196/SAN01950980
395612322
Fixed Assets 1994-
1995
0400-30 AU+4 n/a
207/SAN01950991/
395612333
Fixed Assets 1995-
1996
0400-30 AU+4 n/a
323/391451606 Fixed Assets 1996-
1997
0400-30 AU+4 n/a
324/SAN01950906/
391451607
Fixed Assets 1997-
1998
0400-30 AU+4 n/a
357/SAN01950939/
391451640
Fixed Assets 1998-
1999
0400-30 AU+4 n/a
514/194565955 Fixed Assets, Annual Inventories,
Depreciation Print outs, Year-End
Worksheets FY 1999-2000
1999-
2000
0400-30 AU+4 n/a
427/194565868 Fixed Assets - Purchases of
furniture & equipment, "9000"
Accts. & CIP Projects (Faraday BIdg,
Dove Lib, Cole Remodel")
1999-
2000
0400-30 AU+4 n/a
639/229750015 Fixed Assets, Invoice Copies w/Tag
Numbers
2000-
2001
0400-30 AU+4 n/a
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
\ •i^i' CITYOF
CARLSBAD Records Management
Page 2 of 2
638/229750014 Fixed Assets, Inventories, Wk Shts,
JE Copies
2001 0400-30
0400-80
AU+4
CU+7
n/a
891/194647662 Fixed Assets Files FY2002
-GASB 34 Conversion
-Annual Inventory
-Depreciation, Disposals
-Journal Entries, Year-End
Worksheets
2000 0400-30
0400-80
AU+4
CU+7
n/a
1038/274154484 Fixed Assets FY 2003-Annual
Inventory, Annual Depreciation,
Journal Entries, Year End Summary,
Disposals, Etc.
2002-
2003
0400-30
0400-80
AU+4
CU+7
n/a
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:
CERTIFICATE OF DESTRUCTION? • YES
SMEADSOFT BARCODES DELETED BY:
• NO
DATE:
DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
^^^> CITY OF
^ CARLSBAD
Records Managemen^^ j
Page 1 of ]Sb-:<
RECORDS DESTRUCTION AUTHORIZATION
DEPARTMENT REQUESTING DESTRUCTION: Finance
Person(s) Completing Form: Debra Doerfler/Marie Ashe-Nutter
APPROVALS FOR DESTRUaiON
Department Head Date
Records Manager Date
Attorney Date
We certify tKat the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
SMEADSOFT
BARCODE
(if applicable)
APPROVED
By City
Attorney
H=HOLD
259434/13
SAN01950763
Transient Occupancy Tax (TOT) 1991-1993 0480-87 AU+4 n/a
430061019/
SAN01253695
PAYROLL TAXES 1099-94-96 PRYR CLOSE 1994-1996 0480-80
0400-45
AU+4
AU+5
n/a
197/395612323/
SAN01950981
Property Tax Apportionment's 1994-1997 0480-81 AU+4 n/a
395612360/234
SAN01951018
Transient Occupancy Tax (TOT) 1996-1997 0480-87 AU+4 n/a
437/194565878 (1) State Board of Equalization, Sale & Use
Tax Returns 1989-2000
(2) Standard Ins. Payment Premiums
1995-2000
f3) Hand Type Registers 2000
1995-2000 0480-83
0480-80
0400-40
AU+4
AU+4
AU+5
n/a
682/229678593 TOT Payments & Information (Transient
Occupancy)
1998-2000 0480-87 AU+4 n/a
1220/437554044 Federal & State Taxes 2002-2003 2001-2002 0480-80 AU+4 n/a
1110/274154557 Transient Occupancy Tax (TOT) 2000-2002 0480-87 AU+4 n/a
1221/437554045 Federal & State Taxes 2003 0480-80 n/a
1111/274154558 Transient Occupancy Tax (TOT) 2002-2003 0480-87 AU+4 n/a
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY
CERTIFICATE OF DESTRUCTION?
SMEADSOFT BARCODES DELETED BY:
• NO YES
DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009