HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2020-02-29RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
~~ 1/6/.10 ~ /-'TzJQ l1k1) {L
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
6 boxes SEE ATTACHED SPREADSHEET 01/01/12-AU+7 N/A 12/31/12
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: (},e;y(J ~ DATE:
CERTIFICATE OF DESTRUCTION? [2f....__YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: ------
/
,_ This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
(City of
Carlsbad Revised: 12/4/2019
\ ·,, ,., '
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make nece.ssary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE ' RRS#
17393884 9/12/2017 AtCorodata Payroll A·G TIMECARDS 01/01/2012-12/31/2012 12/31/2019 ,"'(LI
17393864 9/12/2017 At Corodata Payroll H·P 01/0l/2012-12/31/2012 12/31/2019 '1:1.
17393886 9/12/2017 At Corodata Payroll R-2 01/01/2012-12/31/2012 12/31/2019 ~
17393906 9/12/2017 At Corodata Payroll PAYROLL RECORDS/RECONCILIATIONS PP 5/14/12 -10/14/12 05/14/2012 • 10/14/2012 12/31/2019 \\.
17393916 9/12/2017 At Corodata Payroll PAYROLL RECORDS/RECONCILIATIONS PP 11/28/11 · 5/13/12. 11/28/2011 • 05/13/2012 12/31/2019 """ 17393993 9/12/2017 At Corodata Payroll PAYROLL CLOSED COMP LOAN DOCS 2006-2012 12/31/2019 '\.I \
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
l-rc1{? f/MQ~
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCObE
(if applicable)
1 box SEE ATTACHED SPREADSHEET 07/01/10-0400-80 CU+7 N/A 06/30/12
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ~~
CERTIFICATE OF DESTRUCTION? ~ YES O NO
SMEADSOFT BARCODES DELETED BY: _____ -_______ _ DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
I C cityof
Carlsbad Revised: 12/4/2019
(<,\)~
~VJj vv\3-l) 11
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make necessary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
"
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17392700 9/11/2017 At Corodata Budget Entries FY2010-2011 07/01/2010 -06/30/2011 12/31/2019 0400·80
l ,/
I
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
~ t/~o (f~l -7-,?-o (ttl_f!,___
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
2 boxes SEE ATTACHED SPREADSHEET 03/13/13-0480-26 AU+4 N/A 06/14/13
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
REcoRD DEsTRucT1ON coMPLETED BY: ---~ __ o_t'1_W ___ _ DATE:
CERTIFICATE OF DESTRUCTION? fil_YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: ------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{:"Cityof
Carlsbad Revised: 12/4/2019
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and I will prepare the boxes for
destruction.
Thank you
Bridget
DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# ADDITIONAL INFO
9/12/2017 At Corodata Utility Billing UTILITY BATCHES 0S/22/2013 -06/14/2013 12/31/2017 0480-26
9/12/2017 At Corodata Utility Billing UTILITY BATCHES 03/13/2013-04/08/2013 12/31/2017 0480-26
I
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
2 boxes SEE ATTACHED SPREADSHEET 01/01/10-0400-80 CU+7 N/A 12/31/12
*If more spaces ore needed, click in the lost box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: &ir/Jmv DATE: L).~)-0 ------
CERTIFICATE OF DESTRUCTION? ~ YES O NO
SMEADSOFT BARCODES DELETED BY: -DATE: -------------------
I ,._ This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{City of
Carlsbad Revised: 12/4/2019
J Ll LJ t;:°
f I ect ~ v-di,\.Yvi l?j ) z./ 3 i }h
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17392678 9/11/2017 AtCorodata A/R NSF 01/01/2010-12/31/2010 12/31/2019
17393934 9/12/2017 At Corodata A/R A/R BILLING 01/01/2011-12/31/2011 12/31/2019 0400-80
"
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
k{,_:_._,L ,1,1~ ~"1 ,~o 1uu(} [!___
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
28 boxes SEE ATTACHED SPREADSHEET 01/01/11-0400-80 CU+7 N/A 11/25/12
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create mare fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___ te_Jri_~-~------DATE:
CERTIFICATE OF DESTRUCTION? 12si-YES O NO
SMEADSOFT BARCODES DELETED BY: ______ __,, _____ _ DATE: ------
c~~ . I ,_ This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Carlsbad Revised: 12/4/2019
jU,LJ~
· · · . fl ease. ru lW t, blj i 2-J 3 1 )14
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCOOE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17392703 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 1/20/2011-2/7 /2011 12/31/2019 0400-80
17392774 9/11/2017 AtCorodata Cash Receipts CASH RECEIPTS 04/23/2011-05/09/2011 12/31/2019 0400-80
17392776 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 2/B/2011-2/23/2011 12/31/2019 0400-80
17392782 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 4/ll/2011-4/22/2011 12/31/2019 0400-80
17392797 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS l/l/2011-1/19/2011 12/31/2019 0400-80
17392803 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 3/ll/2011-3/25/2011 12/31/2019 0400-80
17392804 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 2/24/2011-3/10/2011 12/31/2019 0400-80
17392805 9/11/2017 At Corodata Cash Receipts CASH RECEIPTS 3/26/2011-4/10/2011 12/31/2019 0400-80
17392609 9/11/2017 At Corodata Cash Receipts C/R BATCHES 05/04/2012 • 05/16/2012 12/31/2019 0400-80
17392665 9/11/2017 At Corodata Cash Receipts C/R BATCHES 6/14/2012 12/31/2019 0400-80
17392670 9/11/2017 At Corodata Cash Receipts C/R BATCHES 05/17/2012-05/31/2012 12/31/2019 0400-80
17392647 9/11/2017 At Corodata Cash Receipts C/R BATCHES 10/28/2011-11/10/2011 12/31/2019 0400-80
17392648 9/11/2017 At Corodata Cash Receipts C/R BATCHES 09/12/2011 • 09/27/2011 12/31/2019 0400-80
17392651 9/11/2017 At Corodata Cash Receipts C/R BATCHES 10/13/2011 • 10/27/2011 12/31/2019 0400-80
17392654 9/11/2017 At Corodata Cash Receipts C/R BATCHES 08/25/2011 • 09/11/2011 12/31/2019 0400-80
17392658 9/11/2017 At Corodata Cash Receipts C/R BATCHES OS/24/2011-06/08/2011 12/31/2019 0400-80
17392659 9/11/2017 At Corodata Cash Receipts C/R BATCHES 06/22/2011-06/30/2011 12/31/2019 0400-80
17392667 9/11/2017 At Corodata Cash Receipts C/R BATCHES 05/10/2011-05/23/2011 12/31/2019 0400-80
17392668 9/11/2017 At Corodata Cash Receipts C/R BATCHES 09/28/2011-10/12/2011 12/31/2019 0400-80
17392679 9/11/2017 At Corodata Cash Receipts C/R BATCHES 06/09/2011-06/21/2011 12/31/2019 0400-80
17392688 9/11/2017 At Corodata Cash Receipts C/R BATCHES ll/10/2011-11/22/2011 12/31/2019 0400-80
17392693 9/11/2017 At Corodata Cash Receipts C/R BATCHES 12/20/2011-12/31/2011 12/31/2019 0400-80
17392702 9/11/2017 At Corodata Cash Receipts C/R BATCHES 08/08/2011-08/25/2011 12/31/2019 0400-80
17392705 9/11/2017 At Corodata Cash Receipts C/R BATCHES 11/23/2011-12/07/2011 12/31/2019 0400-80
17392718 9/11/2017 At Corodata Cash Receipts C/R BATCHES 12/08/2011-12/19/2011 12/31/2019 0400-80
17392724 9/11/2017 At Corodata Cash Receipts C/R BATCHES 07 /20/2011--08/07/2011 12/31/2019 0400-80
17393656 9/12/2017 At Corodata Cash Receipts C/R BATCHES 07/01/2011--07 /19/2011 12/31/2019 0400-80
17393690 9/12/2017 At Corodata Cash Receipts CC BATCHES ST MTS ADJUST ·10/22/2012 • 11/25/2012 12/31/2019 0400-80
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•I .
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the sch eduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
16 boxes SEE ATTACHED SPREADSHEET 01/01/12-0480-26 AU+4 N/A 06/30-14
*If more spaces are needed, click in the last f:/ox in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ---:---,...--~---O~dttiv _____ _
CERTIFICATE OF DESTRUCTION? ~ES O NO
DATE:
SMEADSOFT BARCODES DELETED BY: -------------DATE: _____ _
I Th;, fo,m document, the de,t,u,t;on of c;,y ""oni, ;n a,ro,donce w;th the c;,y of ca,l,bad Rero,d, Management P,og,am,
(_ City of
Carlsbad Revised: 12/4/2019
JL\L;.l G
· ~leq · ~r-v1 b1f
Please review the attached list of boxes that are ready for destruction per the Records Retentio~\?, ·, \ I
01
Schedule.
• If there.are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes·, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17393883 9/12/2017 At Corodata Utility Billing BATCHES 01/31/2014-02/28/2014 12/31/2019 0480-26
17393895 9/12/2017 At Corodata Utility Billing UTILITY 81LLING JOURNALS 04/04/2014-05/12/2014 12/31/2019 0480-26
17393875 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS 05/12/2014 • 06/04/2014 12/31/2019 0480-26
17393894 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS 06/04/2014 • 06/30/2014 12/31/2019 0480-26
17393986 9/12/2017 At Corodata Utility Billing BATCHES 07/31/2014 • 08/30/2013 12/31/2019 0480-26
17393979 9/12/2017 At Corodata Utility Billing BATCHES 09/01/2013 -10/31/2013 12/31/2019 0480-26
17393876 9/12/2017 At Corodata Utility Billing BATCHES 11/30/2013 -12/31/2013 12/31/2019 0480-26
17393599 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS 3/2014 -5/2014 12/31/2019 0480-26
17393775 9/12/2017 At Corodata Utility Billing UTILITY 8ATCHES 04/18/2013 • 05/22/2013 12/31/2019 0480-26
17393556 9/12/2017 At Corodata Utility Billing UTILITY BATCHES 0 2/ 23/ 2012-02/23/2012 12/31/2019 0400-40
17393841 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS 09/01/2012 -10/31/2012 12/31/2019 0480-26
17393860 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS 07/01/2012 • 08/31/2012 12/31/2019 0480-26
17393861 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNALS Ol/01/2012-02/29/2012 12/31/2019 0480-26
17393576 9/12/2017 At Corodata Utility Billing UTILITY BATCHES 02/16/2012-02/23/2012 12/31/2019 0400-40
17393653 9/12/2017 At Corodata Utility Billing UTILITY BILLING JOURNAL 07 /01/2011-07 /19/2011 12/31/2019
17393958 9/12/2017 At Corodata Utility Billing UB BILLING JOURNALS 11/01/2012 -12/31/2012 12/31/2019 0480-26
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
~~ 1/l/2o cf40~ l·7cJo AAJll
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
3 boxes SEE ATTACHED SPREADSHEET 01/01/11-0420-20; CU+7 N/A 06/30/12 0420-55 ·
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: &rt) ~u
CERTIFICATE OF DESTRUCTION? }2(_vEs □ NO
SMEADSOFT BARCODES DELETED BY:----------~-
DATE:
DATE: ------
/,o;, f o,m document, the de,t,u,tlon of c;,y re,ont, In a,wdonce with the City of Cod,bad Rewd, Management Progrom.
{"city of
Carlsbad Revised: 12/4/2019
J
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there.are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes~ PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCOOE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17393802 9/12/2017 At Corodata Bank Reconciliation BANK STATEMENTS & RECONCILATIO 01/01/2011-06/30/2011 12/31/2018 0420-20 0420-55
17393888 9/12/2017 At Corodata Bank Reconciliation BANK STATEMENTS & RECONCILIATI 01/01/ 2012-06/30/2012 12/31/20lB 0420-20 0420-55
17393980 9/12/2017 At Corodata Bank Reconciliation BANK STATEMENTS & RECONCILIATI 07 /01/2011-12/31/2011 12/31/2018 0420-20 0420-55
3
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
1 box SEE ATTACHED SPREADSHEET 01/01/11-0400-80 CU+7 N/A 03/31/11
1 box SEE ATTACHED SPREADSHEET 04/01/11-0400-80 CU+7 N/A 05/31/11
1 box SEE ATTACHED SPREADSHEET 10/01/10-0400-80 CU+7 N/A 12/31/12
1 box SEE ATTACHED SPREADSHEET 07/01/10-0400-80 CU+7 N/A 09/30/10
\ \oo-t, &x" fl1tAGf'h?1~ ft 10 -11 10 ~;l.,d 11-owl3) ii DY-t:0-[ C U·t-1 tJ/A
I
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ftJy.t)~
CERTIFICATE OF DESTRUCTION? j3[vEs □ NO
-SMEADSOFT BARCODES DELETED BY: ___________ _
DATE:
DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{'Cityof
Carlsbad Revised: 12/4/2019
~~ . \
. \{'.,,1\,,\f f\ \~ 1 ) I/
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there.are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17392617 9/11/2017 At Corodata Journal Entries FY2010·2011 0l/0l/2011-03/31/2011 12/31/2019 0400-80
17392618 9/11/2017 At Corodata Journal Entries FY2010-2011 04/01/2011-05/31/2011 12/31/2019 0400-80
17392664 9/11/2017 At Corodata Journal Entries FY2010-2011 10/01/2010 · 12/31/2012 12/31/2019 0400-80
17392636 9/11ho11 At Corodata Journal Entries FY2010-2011 RE-OCCURRING 07/01/2010 · 09/30/2010 12/31/2019 0400-80
17392723 9/11/2017 At Corodata Journal Entries Journal Entries FY 2010-11, 06/01/2011-06/31/2011 12/31/2019 0400-80
I ' I
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
/(~ t/C/;10(/a;l~ I· 7~D · -------------DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
~oxes SEE ATTACHED SPREADSHEET 01/01/10-0400-40; CU+7 N/A 12/31/12 0400-80
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once. records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: -~---'Uv,'--_tJ_/Ufl/----'-----
CERTIFICATE OF DESTRUCTION? c:a_vEs □ NO
DATE:
SMEADSOFT BARCODES DELETED BY: -------------DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{'cityof
Carlsbad Revised: 12/4/2019
1-I r;LEN
P\ eQ 'al-rdux-n ~ j;z,, / 3 1 }19
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there.are any issues or discrepancies, please make nece_ssary notes or comments.
• If there are NO changes, PLEASE INITIAL/SIGN EACH SPREADSHEET and return to me. I will
prepare the boxes for destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATERANGE DESTROY DATE RRS# -1-1~-uc-,Lvc7 At Corodata ' ' /_ M' --~
17393S42 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 02/09/2012-02/09/2012 12/31/2019 0400-40 A 17393546 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 01/12/2012-01/19/2012 12/31/2019 0400-40
,e,,.,J,'i.lv'.
17393553 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03 /08/ 2012-03/09/2012 12/31/2019 0400-40
17393558 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03/15/2012-03/22/2012 12/31/2019 0400-40
17393561 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 10/27 /2011-11/03/2011 12/31/2019 0400-40
17393564 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03/01/2012-03/01/ 2012 12/31/2019 0400-40 Srri,u-P+ I 't -rt;.
J
17393568 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 07/12/2012 -07/12/2012 12/31/2019 0400-40
17393S70 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 01/16/2012-01/26/2012 12/31/2019 0400-40
17393572 9/12/2017 At Corodata A/P AP00234835-00235110 08/02/2012 -08/09/2012 12/31/2019
~i'h,,/c_ ljOi.A
17393574 9/12/2017 At Corodata A/P AP00237611-00237885 10/18/2012 -10/18/2012 12/31/2019
17393632 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 06/28/2012 -06/28/2012 12/31/2019 0400-40
-1,H /,i,,-
17393668 9/12/2017 At Corodata A/P CC BATCH ES ST MTS 08/22/2012 -09/24/2012 12/31/2019 0400-80
17393676 9/12/2017 At Corodata A/P AP CCSTMTS 01/23/2012-03 / 2 2/ 2012 12/31/2019
17393678 9/12/2017 At Corodata A/P CC ST MTS ADJ UST 04/22/2012 -05/22/2012 12/31/2019 0400-80
17393679 9/12/2017 At Corodata A/P CC BATCHES STMTS 06//22/2012 -07/23/2012 12/31/2019 0400-80
17393704 9/12/2017 At Corodata A/P AP00235111-00235322 08/09/2012 -008/09/2012 12/31/2019
17393705 9/12/2017 At Corodata A/P AP00237169-00237396 10/04/2012 -10/04/2012 12/31/2019
17393707 9/12/2017 ' At Corodata A/P AP00231696-00231956 05/17/2012 -05/17/2012 12/31/2019
17393708 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 04/26/2012 -OS/03/2012 12/31/2019 0400-40
17393709 9/12/2017 At Corodata A/P AP00231268-00231455 05/03/2012 -OS/03/2012 12/31/2019
17393713 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 04/12/2012-04/19/2012 12/31/2019 0400-40
17393715 9/12/2017 At Corodata A/P AP00236S43-00236836 09/20/2012 -09/20/2012 12/31/2019
17393716 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 05/31/2012 -05/31/2012 12/31/2019 0400-40
17393718 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03/29/2012--04/05/2012 12/31/2019 0400-40
17393719 9/12/2017 At Corodata A/P AP00233048-00233300 06/21/2012 -06/28/2012 12/31/2019
17393720 9/12/2017 At Corodata A/P AP00231957-00232325 05/24/2012 -05/31/2012 12/31/2019
17393722 9/12/2017 At Corodata A/P AP00236186-00236542 09/09/2012 -11/29/2012 12/31/2019
17393723 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 07/26/2012 -07/26/2012 12/31/2019 0400-40
17393724 9/12/2017 At Corodata A/P AP0023B763-00238996 11/15/2012 -11/29/2012 12/31/2019
17393728 9/12/20·17 At Corodata A/P AP00233679-002339Sl 07 /OS/2012 -07/12/2012 12/31/2019
17393729 9/12/2017 At Corodata A/P AP00236837-00237168 09/27/2012 -10/04/2012 12/31/2019
17393731 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 07/19/2012 -07 /26/20212 12/31/2019 0400-40
17393732 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 04/19/2012 -04/19/2012 12/31/2019 0400-40
17393734 9/12/2017 At Corodata A/P AP00239713-00239960 12/13/2012 -12/13/2012 12/31/2019
17393735 9/12/2017 At Corodata A/P AP00235780-00236185 08/30/2012 -09/06/2012 12/31/2019
17393737 9/12/2017 At Corodata A/P AP00238523-00238762 11/08/2012 -11/15/2012 12/31/2019
17393738 9/12/2017 At Corodata A/P AP00237397-00237610 10/12/2012 -10/18/2012 12/31/2019
17393739 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03/29/2012--03/29/2012 12/31/2019 0400-40
17393741 9/12/2017 At Corodata A/P AP00238262-00238522 11/01/2012 -11/01/2012 12/31/2019
17393742 9/12/2017 At Corodata A/P AP00239362-00239712 11/29/2012 -12/13/2012 12/31/2019
17393751 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 03/22/2012 -03/22/2012 12/31/2019 0400-40
17393754 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 12/29/2011-01/12/2012 12/31/2019 0400-40
17393760 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 06/07/2012-06/14/2012 12/31/2019 0400-40
17393761 9/12/2017 At Corodata A/P AP00231456-00231695 05/10/2012 -05/14/2012 12/31/2019
17393762 9/12/2017 At Corodata A/P AP00235323-00235779 08/15/2012 -08/23/2012 12/31/2019
17393770 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 06/14/2012 -06/14/2012 12/31/2019 0400-40
173938S7 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 01/30/2012-02/09/2012 12/31/2019 0400-40
17393985 9/12/2017 At Corodata A/P AP00238997-00239361 11/29/2012 -11/29/2012 12/31/2019
17393987 9/12/2017 At Corodata A/P AP00237886-00238261 10/25/2012 -11/01/2012 12/31/2019
17393989 9/12/2017 At Corodata A/P AP00239961-00240398 12/20/2012 -12/27/2012 12/31/2019
J I • ~· \
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 6 2020
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
19 boxes SEE ATTACHED SPREADSHEET 1993-2008 AU+7 N/A
*If more spaces ore needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: -~&_t'J_tbdv _____ _
CERTIFICATE OF DESTRUCTION? ~YES 0 NO
DATE:
SMEADSOFT BARCODES DELETED BY: ____ -_______ _ DATE: __ -____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Carlsbad Revised: 12/4/2019 ✓ {°Cityof
I I • , I
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepandes, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and I will prepare the boxes for
destruction.
Thank you
Bridget
BARCODE DATE SENT STATUS CATEGORY CONTENTS
1739276S 9/11/2017 At Corodata Payroll MISC FORMS & INTEREST 1997-200
173926S.2 9/11/2017 At Corodata Payroll PAYROLL REGISTER
17393972 9/12/2017 At Corodata Payroll SHADOW PAYS 2008
17393983 9/12/2017 At Corodata Payroll PERSl-26 2009
17393961 9/12/2017 At Corodata Payroll FOR 2008
17393939 9/12/2017 At Corodata Payroll FOR 2007
17393941 9/12/2017 At Corodata Payroll FOR 2008
17392781 9/11/2017 At Corodata Payroll PERS REPORTS
17393975 9/12/2017 At Corodata Payroll PERS SUMMARY REPORTS
17392813 9/11/2017 At Corodata Payroll PAYROLL 14-26 2001
17392780 9/11/2017 At Corodata Payroll VERIFICATION/RETURNS
17393752 9/12/2017 At Corodata Payroll FEDERAL & STATE TAXES
17392815 9/11/2017 At Corodata Payroll QUARTERLYTAX RETURNS
17392653 9/11/2017 At Corodata Payroll 1099 S
17392725 9/11/2017 At Corodata Payroll PAYROLL·MISCELlANEDUS
173939S9 9/12/2017 At Corodata Payroll PAYROLL REGISTER
17392784 9/11/2017 At Corodata Payroll FEDERAL & STATE TAX 200S-2006
17393936 9/12/2017 At Corodata Payroll EMPLOYEE PRELIST PP #13-PP #27
17392655 9/11/2017 At Corodata Payroll PAYROLL
DATE RANGE DESTROY DATE
6/26/2005
6/30/2005
06/30/2008-12/28/2008
12/18/2006·06/03/2007
12/31/2007·06/29/2008
d ( 2)01/01/ 1998-12/31/2000
01/01/1998-12/19/2004
07 /Ol/2002· 12/31/2001
3/1/2002· 12/31/2002
01/01/2004· 12/31/2004
01/01/2000-12/31/2001
2001-2003
(1) 01/01/1993-12/31/1993
& 01/01/1997-12/31/1999 &
(2) 01/01/1997-12/31/1999
7/6/2005
2005-2006
06/04/2007 · 12/16/2007
2007 EMPLOYER QUARTERLY
12/31/2009
12/31/2010
12/31/2016
12/31/2017
12/31/2015
12/31/201S
12/31/201S
12/31/2010
12/31/2011
12/31/2008
12/31/2009
12/31/2009
12/31/2010
12/31/2010
12/31/2010
12/31/2010
12/31/2014
12/31/2014
12/31/2015
"
RRS# ADDITIONAL INFO
1099'5 TAX FILINGS & 1099 INTE
14-26
941 & DE6 2008
COUNCIL PER 2007•09PER 1-27/20
EMPLOYEE PRELIST PP #15-PP #27
EMPLOYEE PRELIST PP #HP #12
EMPLOYEE PRELIST PP #HP #14
LINCOLN LIFE PAYMENT 98-00
• ;.i. 'A PAYROLL
PAYROLL REGISTER
\
CP/R.:ITPIC}f.PE OP (J)PSCJ'CRJ)Crrf O:N
Date: 02/29/2020 Quantity: 132 Workorder #: 01222675
THIS IS TO CERTIFY THAT CONFIDENTIAL MATERIAL CONSISTING OF FILE STOCK AND OTHER
ARCHIVE MATERIAL HAS BEEN COMPLETELY DESTROYED BEYOND RECOGNITION.
WE APPRECIATE YOUR BUSINESS.
3/5/2020 3:13 PM
t•Jcorodata
Records Management, Inc.
DESTROY WORKORDER
DESTROY 1111111111111111111111 IIIII IIIII IIIII IIIII IIII IIII Page
1
CITY OF CARLSBAD FINANCE DEPARTMENT
1635 FARADAY AVE
No. 01222675 2/3/2020 10:31 AM
Acct: 015964
CARLSBAD, CA 92008
760-602-2413
CONTACT: BRIDGET DESMARAIS
PHONE: 760-602-2430
Location
Building: DEST
Dl618
Dl824
Container
17393542
17393553
17393556
17393564
17393568
17393570
17393572
17393632
17393676
17393707
17393715
17393718
17393719
17393720
17393723
17393754
17393771
17393864
17393883
17392609
17392617
17392618
17392636
17392647
17392648
17392651
17392652
17392653
17392654
17392655
17392658
17392659
17392664
17392665
17392667
17392668
17392670
17392678
17392679
17392688
17392693
17392700
17392705
Alternate Code
697959973
805824759
805824756
805824758
805824780
697959971
805669391
805824772
697959945
805669383
805669403
805824765
805669376
805669379
805824778
697959969
805824754
805669378
805824796
697959850
697959844
697959845
697959842
697959763
697959760
697959762
274154374
437554107
697959759
697959794
661079745
661079747
697959843
697959853
661079744
697959761
697959851
697959779
661079746
697959803
697959806
697959841
697959804
Acct PO#:
Service Date: 2/29/2020 5:00 PM
Auth: BRANCA, KEVIN
Route: SDNC
Requestor\Cost Center
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
BRIDGET DESMARAIS\
Off-site information at your fingertips
[•Jcorodata
Records Ma nagement , Inc.
3/5/2020 3:13 PM DESTROY WORKORDER Page2
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01222675 2/3/2020 10:31 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
7 60-602-2413 Service Date: 2/29/2020 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: BRANCA, KEVIN
PHONE: 760-602-2430 Route: SDNC
Location Container Alternate Code Requestor\Cost Center
17392718 697959805 BRIDGET DESMARAIS\
17392723 697959846 BRIDGET DESMARAIS\
17392725 194565860 BRIDGET DESMARAIS\
17392765 274154544 BRIDGET DESMARAIS\
17392774 639502631 BRIDGET DESMARAIS\
17392782 639502630 BRIDGET DESMARAIS\
17392784 437554160 BRIDGET DESMARAIS\
17392797 639502624 BRIDGET DESMARAIS\
17392803 639502628 BRIDGET DESMARAIS\
17392804 639502627 BRIDGET DESMARAIS\
17392813 194566046 BRIDGET DESMARAIS\
17392815 306858802 BRIDGET DESMARAIS\
D1832 17393546 697959970 BRIDGET DESMARAIS\
17393558 805824760 BRIDGET DESMARAIS\
17393561 697959974 BRIDGET DESMARAIS\
17393724 805669399 BRIDGET DESMARAIS\
17393768 805824752 BRIDGET DESMARAIS\
17393876 805824799 BRIDGET DESMARAIS\
D1833 17393574 805669409 BRIDGET DESMARAIS\
17393668 774708664 BRIDGET DESMARAIS\
17393678 774708666 BRIDGET DESMARAIS\
17393679 774708665 BRIDGET DESMARAIS\
17393690 774708663 BRIDGET DESMARAIS\
17393704 805669402 BRIDGET DESMARAIS\
17393705 805669412 BRIDGET DESMARAIS\
17393708 805824767 BRIDGET DESMARAIS\
17393731 805824775 BRIDGET DESMARAIS\
17393732 805824768 BRIDGET DESMARAIS\
17393738 805669411 BRIDGET DESMARAIS\
17393739 805824762 BRIDGET DESMARAIS\
17393742 805669401 BRIDGET DESMARAIS\
17393875 805824819 BRIDGET DESMARAIS\
17393884 805824825 BRIDGET DESMARAIS\
17393886 805669384 BRIDGET DESMARAIS\
17393888 805824801 BRIDGET DESMARAIS\
17393895 805824820 BRIDGET DESMARAIS\
D1836 17393599 805669494 BRIDGET DESMARAIS\
17393716 805824763 BRIDGET DESMARAIS\
17393752 437554046 BRIDGET DESMARAIS\
17393802 697959998 BRIDGET DESMARAIS\
D1838 17393576 805824755 BRIDGET DESMARAIS\
17393709 805669380 BRIDGET DESMARAIS\
17393713 805824764 BRIDGET DESMARAIS\
17393751 805824761 BRIDGET DESMARAIS\
Off-site information at your fingertips
t•Jcorodata
Records Management, Inc.
3/5/2020 3:13 PM DESTROY WORKORDER Page3
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01222675 2/3/2020 10:31 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 2/29/2020 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: BRANCA, KEVIN
PHONE: 760-602-2430 Route: SD NC
Location Container Alternate Code Requestor\Cost Center
17393760 805824766 BRIDGET DESMARAIS\
17393770 805824769 BRIDGET DESMARAIS\
17393775 805824753 BRIDGET DESMARAIS\
D1839 17393653 844501754 BRIDGET DESMARAIS\
17393656 844501751 BRIDGET DESMARAIS\
17393722 805669400 BRIDGET DESMARAIS\
17393728 805669382 BRIDGET DESMARAIS\
17393729 805669410 BRIDGET DESMARAIS\
17393734 805669395 BRIDGET DESMARAIS\
17393735 805669397 BRIDGET DESMARAIS\
17393737 805669396 BRIDGET DESMARAIS\
17393741 805669393 BRIDGET DESMARAIS\
17393894 805824818 BRIDGET DESMARAIS\
D1859 17393761 805669386 BRIDGET DESMARAIS\
17393762 805669394 BRIDGET DESMARAIS\
D1864 17393841 774708631 BRIDGET DESMARAIS\
17393857 697959972 BRIDGET DESMARAIS\
17393860 774708630 BRIDGET DESMARAIS\
17393861 774708629 BRIDGET DESMARAIS\
17393916 RF018277195 BRIDGET DESMARAIS\
17393934 774708619 BRIDGET DESMARAIS\
17393958 774708633 BRIDGET DESMARAIS\
17393972 697959939 BRIDGET DESMARAIS\
17393975 425503354 BRIDGET DESMARAIS\
17393979 805824795 BRIDGET DESMARAIS\
17393983 697959938 BRIDGET DESMARAIS\
17393986 805824797 BRIDGET DESMARAIS\
17393989 805669392 BRIDGET DESMARAIS\
17393993 697959940 BRIDGET DESMARAIS\
D1872 17392703 639502625 BRIDGET DESMARAIS\
17392776 639502626 BRIDGET DESMARAIS\
17392780 437554014 BRIDGET DESMARAIS\
17392781 194565879 BRIDGET DESMARAIS\
17392805 639502629 BRIDGET DESMARAIS\
17393936 197054704 BRIDGET DESMARAIS\
17393939 197054701 BRIDGET DESMARAIS\
17393959 274154375 BRIDGET DESMARAIS\
17393961 197054702 BRIDGET DESMARAIS\
17393985 805669405 BRIDGET DESMARAIS\
17393987 805669390 BRIDGET DESMARAIS\
D1885 17393906 RF018277196 BRIDGET DESMARAIS\
17393941 197054703 BRIDGET DESMARAIS\
17393980 805824800 BRIDGET DESMARAIS\
D1887 17392702 661079750 BRIDGET DESMARAIS\
Off-site information at your fingertips
3/5/2020 3:13 PM
1:-:1corodata
Re cords M a nagement, Inc.
DESTROY WORKORDER
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT
1635 FARADAY AVE
No. 01222675 2/3/2020 10:31 AM
Acct: 015964
CARLSBAD, CA 92008
760-602-2413
CONTACT: BRIDGET DESMARAIS
PHONE: 760-602-2430
Location
Total Destroy Items
Containers: 132
Container
17392724
Alternate Code
661079749
Acct PO#:
Service Date: 2/29/2020 5:00 PM
Auth: BRANCA, KEVIN
Route: SD NC
Requestor\Cost Center
BRIDGET DESMARAIS\
WORKORDERSUMMARY
Filefolders: 0 Tapes: 0
CITY OF CARLSBAD FINANCE DEPARTMENT
Off-site information at your fingertips
Page4