HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2003-05-23City CleMRecords Management
Pane 1 of 3 - Exhibit C - Offsite Records Destruction Form F002
OFFSITE RECORDS DESTRUCTION REQUEST
Approved for Destruction
Da;/L/uP
Date
Total of records approved for destruction: sa box eq
VOTE : City records on “Hold” cannot be destroyed.
This form documents the destruction of City records in accordance with the California Public Records Act
We certify that the records listed below have been retained for the scheduled retention period, required audits
lave been completed, and no pending or ongoing litigation or investigation involving these records is known
:o exist.
This form documents the destruction of City records in accordance with the California Public Records Act.
Person’s Completing Form: Diane Salyers
City ClerWRecords Management
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Cash Receipts #1-71 7/1/89- 131 0480-15 AU+4
Cash Receipts #72-145 1 013 118- 132 0480-15 AU+4
10112189
1 13 1 I90
4/20/90
GI30190
Cash Receipts #139-200 1 /23/90- 133 0480-15 AU+4
Cash Receipts #201-249 4/23/90- 134 0480-15 AU+4
Cancelled Checks A/P 7192-1 2192 158 0420-25 AU+5
Cancelled Payroll Checks 1 19 1-619 1 159 0420-25 AU+5
Cancelled Payroll Checks 7192-1 2/92 1 GO 0420-25 AU+5
Cancelled Gen. A/C Checks; Worker’s 6188-12188 161 0420-25 AU+5
Comp Checks 1988-1989
Warrants 144301-144900 9l28190- 162 0420-23 AU+5
10112/90
10/26/95 Warrants 144901-145400 1011 2190- 163 0420-23 AU+5
Warrants 7192-1 2/92 349 0420-23 AU+5
Warrants 1990-1 99 1 354 0420-23 AU+5
Cancelled Checks - Payroll 7192-1 2/92 625 0420-25 AU+5
Ambulance Run Reports 10191-12/91 633 0650-30 CU+5
A/P Cancelled Checks 7193-1 2/93 64 1 0420-25 AU+5
Ap Cancelled Checks 1 193-6193 644 0420-25 AU+5
Payroll Overtime Sheets 1988-1989 650 0450-12 AU+G
Journal Entries #300-997 1 I9 1-1 2/92 663 0400-70 AU+4
Journal Entries #993-299 1990-1 992 667 0400-70 AU+4
Cash Receipts #80-153 10123187- 67 I 0480-15 AU+4
Grants 1989-1 994 679 0480-47 CL+5
Warrants 5/89-6189 680 0420-23 AU+5
2/10188
Warrants #207501-208050 9194-1 0194 682 0420-23 AU+5
Business License A-G 619 1-1 219 1 690 0480-35 EX+4
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City ClerWRecords Management
Business License R-Z 1/92-12/92 756
Payroll Leave Report 1194-1 2/94 923
Business License A-3 1/92-12/93 933
RECORDS DESCRIPTION BOX
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Business License H-Q 1192-1 2192 940
Business License F-N 1/93-12/93 94 I
Business License A-G 1/92-12/92 944
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Business License 0-Z 1 /93-12/93 945
Warrants #210901-211550 12/94-1195 946
Warrants #20925 1-209700 11195-12/95 948
Business License Audits M-Z 1193-1 2/95 95 1
Warrants #20695 1-207500 9194-9/94 952
5 1 Business License Audits A-L 1 /93-12/95 956
I I I 52 I Warrants #208051-208600 I 10/94-10/94 I 958
RRSNo. 1 RRS 11 BARCODE 1 STORAGE I APPROMD 11 By City
Attorney I Period I I H=HOLD ~1
0480-35
DOCUMENT DESTRUCTION PROVIDED BY: s %b \ DATE :5 '233-03
0 130-25lF002 CERTIFICATE OF DESTRUCTION? Yes h9 NO 0 /A
CERTlFlCAT EFERS TO INVOICE NO.:
F-‘ 0 €!ax 2077 DATE:
V’lata, cw 920952077 5/23/03
PHOHE 760-598-5700
SERVICE LOCATION: BILLED TO:
Shd-1 t O91OQOQI8
City Of Carlsbad city Of c&rlSw lZOO Carlabad Bxilecgct Dr. Attn. Wl’P
Czty Hall 1635 Faraday bve,
Carisbad, CA 92008 C%rlsbad,CA 92008-7318
CERTIFICATE OF DESTRUCTION
This certificate is to certify that Shred-it destroyed confidential
information on-site for the above mentioned company by
TRUCKNO.: ha”; TRUCK NO.: TOTAL TIME HRS. MIN. \ ---“r-
--t -/,q.$$-fi, *<i I CLIENT J- Ib‘ &, ,742
,f
MOBILE CUSTOMER SERVICE REP.:
WE @CYCLE
ENVIRONMENTAL IMPACT
Shred-it is committed to helping save the
THIS YEAR YOUR FIRM’S SWgR OF WOOD SAVED THROUGH
SHRED-IT’S RECYCLING PROGRAM AMOUNTS TO
environment. All shredded material that
is recyclable is brought to a recycling
centre to be processed into recycled
paper products.
TREES.
THANK YOtJ Poll YOUR BUSINESS
MISSION STATEMENT
Shred-it is dedicated to being the World’s leading Mobile Shredding and Recycling Company. We will achieve this goal on the strengths of 0111- people. Shred-it will consistently deliver the greatest security, cost-effectivenesx, convenience and
environmentally-friendly service available. We will earn a fair return on the investment in our systems, our equipment and our people. Above all, we will earn the confidence of our
clients through a continued commitment to total customer satisfaction.
SECURING YOUR OFFICE AND THE ENVIRONMENT
Q PRlNTtD ON ilEClCLLD PAWP