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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2012-03-22<gW^^? CITY OF ^CARLSBAD Records Management Page 1 of 1 & RECORDS DESTRUCTION AUTHORIZATION DEPARTMENT REQUESTING DESTRUCTION: Finance Person(s) Completing Form: Debra Doerfler ^^i!^ APPROVALS FOR DESTRUaiON Department Head RecbrcU-Marraeer r^Or^O^e/Y^jUj^ Date Date ' 11 Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD SMEADSOFT BARCODE (if applicable) APPROVED By City Attorney H=HOLD 269/395612395 Purchase Orders 1997 & older 0470-25 AU + 4 n/a 7717/229678556 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1998-2000 0470-45 AU + 4 n/a j 669/229678553 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1997-1998 0470-45 AU + 4 n/a ^733/194647655 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 2001 0470-45 AU + 4 n/a 270/395612396 Purchase Orders 1992-1996 0470-25 AU + 4 n/a ' 668/229678552 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1997-1998 0470-45 AU + 4 n/a 731/194647653 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1999-2000 0470-45 AU + 4 n/a 715/229678554 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1997-1998 0470-45 AU + 4 n/a 716/229678555 Contract files; bids, quotes, proposals, awarded & not awarded, see attached 1998-1999 0470-45 AU + 4 n/a To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: CERTIFICATE OF DESTRUCTION? SMEADSOFT BARCODES DELETED BY: YES • NO DATEf^/^^//2^ DATE: This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program Revised 12/23/2009 PURCHASING PW CONTRACTS FY 98-99 BOX#: 717 CONTENTS CONTRACT NUMBER CONTF5ACT TITLE BID OPENING FAC99-7 CARLSBAD CONVENTION & VISITORS BUREAU - LEAD BASED PAINT ABATEMENT Checklist, change orders, requests for bid, planholders/room list, award Itr, NTP, recommendation for award, bid tab, pre-bid walk through 4/26/99 FAC99-8 CARLSBAD CONVENTION & VISITORS BUREAU - EXTERIOR PAINTING Checklist, change order. NTP, Requests for bid, award Itr. recommendation for award, bid tab. pre-bid walk through, planholders/room list, extra copies of bid, MSDS 5/3/99 FAC99-9 REMODEL CRIME LAB & CAL ID OFFICE Checklist, award Itr, bid tab, recommendation for award, bidders' submissions. PO, Add #2, pre-bid walk through, Add #1. planholders/room lists 6/10/99 7550 ASPHALT REPAIRS ANNUALLY Checklist, planholders/room list. NIB 6/2/99 3268 PALOMAR AIRPORT ROAD/1-5 TURN LANES Checklist, change order transmittals, jgoiialu Lillj. extract. NTP, pmt Itr, award Itr, addendum labels, plans & specs requests, bid tab, planholders/room list, copy of contract. NIB 11/25/98 FAC98-14A READY & RECOAT GAME FLOORS AT 3 FACILITIES Checklist, contractor's list, Bidder's submissions. PO. planholders/room list, pre-bid walkthrough. PO change request, bid tab 10/21/98 FAC98-14 REFACE KITCHEN CABINETS, INSTALL NEW SURFACE KITCHEN COUNTER TOP AT FIRE STATION NO. 3 Checklist, PO, bidder's submissions, waiver of auto ins. 9/14/98 FAC98-15 MAGEE HOUSE STRUCTURAL REPAIRS Checklist, pmt Itr, PO, Bidders' submissions, recommendation for award, award Itr, Add #2, planholder/room list, pre-bid walk through. Add #1. bid tab 2/11/99 FAC98-16 CONVIS EXTERIOR PAINT Checklist, pre-bid walk through, rejection of quote, bid tab, bidders submissions, job quote, planholders/room list. Add #1, specs, MSDS 1/22/98 FAC98-19 CULTURAL ARTS OFFICE - TELEPHONE AND COMPUTER LINE INSTALLATION Checklist, PO, award Itr, NTP. Bidders' submissions, planholders/room list, bid tab, recommendation for award 2/12/99 FAC98-20 FLEET OPERATIONS CENTER/FIRE STN #5 - OPTIC CABLE INSTALLATION Checklist, PO, Bidders submissions, award Itr, bid tab. Add #1. planholder/room list, pre-bid walkthrough, recommendation for award 2/12/99 FAC99-1 CALAVERA WALL COVERING Checklist, contract execution & ins requirements, bidders submissions, copy of contract, recommendation for award, award Itr. pre-bid walk through, planholder/room list 3/4/99 FAC99-2 STAGECOACH WALL COVERING Checklist, bid tab. contract execution & ins requirements, cop of contract, bidders' submissions, award Itr. pre-bid walkthrough 3/4/99 FAC99-4 SWIM COMPLEX 3M DIVE STAND INSTALLATION Checklist, award Itr. recommendation for award, bid tab. bidders' submissions, pre-bid walkthrough, original request for bid 3/23/99 CMWD97-105 CMWD TEMPORARY INTER-TIE ON PAR Bidders's submissions, PO 2/2/99 CMWD97-109 REPAIRS TO "D1" RECYCLED WATER STEEL TANK RESERVOIR bidders' submissions, pmt Itr 4/99 99-401 REHABILITATE THE WET WELL IN THE TERRAMAR SEWAGE LIFT STATION Checklist, bidders'submissions, rejection of bid, extra copies of bid, planroom/holder list 6/2/99 CMWD99-401 REHABILITATION OF TERRAMAR SEWAGE LIFT STATION Request for bid, attachement "a", proposals, installation license memo 9/99 7^ PARKS99-01 CALAVERA PARK CONCRETE Checklist, pmt Itr. PO. award Itr. bid tab. planholder/room list, bidders' submissions 3/25/99 P02-99 INSTALLATION OF INFIELD DRAINAGE ON BASEBALL FIELDS. STAGECOACH PARK Checklist. PO, Extract, pmt Itr, NTP, copy of contract, award Itr. agenda bills. Add #1, contract labels, bid tab, planholder/room list, NIB 6/15/99 FAC98-08 SENIOR CENTER SEWER LINE REPLACEMENT Checklist, award Itr, Bid tab, PO, bidders' submissions, recommendation for award, planholder/room list. Add #1. pre-bid walkthrough 2/4/99 STS98003 CURB GUTTER & SIDEWALK REPLACEMENT Checklist, pmt Itr, copy of contract. agendfTBtHc. award Itr. bid tab, planholder/room list, NIB, streets breakdown 11/12/98 STS99001 PAVEMENT MARKINGS REPLACED Checklist, pmt Itr, bidders' submissions, bid tab. planholder/room list, recommendation for award, award Itr, copy of contract 4/16/99 PURCHASING PW CONTRACTS FY99/00 BOX 7/7 f')]> CONTRACT NO CONTFiACT TITLE BID OPENING 34561-1C REPAIRS TO DEEDIE'S HOUSE Award Itr, copy of contract, recommendation for award, planholder/room list bid tab, bidder's submissions 2/4/00 3532 THE DAVIS AVE 8-INCH WATER LINE REPLACEMENT PO, award Itr, pmt Itr, NTP, extract, agemlaHailla, bid tab, deliver tickets, planholder/room list copy of contract, copy of bid bond, NIB 2/2/00 3523-5 NORTHEAST, SOUTHEAST & SOUTHWEST QUADRANTS PEDESTRIAN RAMP IMPROVEMENTS. Extract, award Itr, pmt Itr, NTP, delivery tickets, afiMMNte, copy of contract, bid protest Itr response, bid tab, planroom/hoWer list purchase requisition, request for refund, Add #1, NIB 8/9/00 3602 - Rebid WIDENING OF PALOMAR AIRPORT ROAD Award Itr, copy of contract apmils, ocMhiMNmstM!!!^ checklist extract, requested trade classificatbns, pmt Itr, subcontractor listing, delivery tickets, bid tab, planhokler/room list NIB 2/1/00 3602 WIDENING OF PAR FROM ECR TO MELROSE Ltr of intent to reject all bids, ^genMis, bid tab, delivery tickets, cert of ins, planholder/room list Add #1, NIB 10/14/99 3593-3 LANDSCAPERS/FARADAY EXTENSION Delivery tickets, NTP, award Itr, copy of conract, NIB, checklist recommendation fbr award, planhokJer/room list bid tab 5/3/00 3593-2 CONSTRUCTION OF FARADAY AVENUE ST IMPROVEMENTS Contract labels, checklist ajwrt liilia, copy of contract NTP, PO, extract, award Itr, planhokler/room list bid tab, delivery tickets, Add #1-4 10/5/99 32441 Rebid LIBRARY CONSTRUCTION - SUPPLY & INSTALL GRANIT CAPS TO 2 SEAT WALLS - NEW LIBFiARY Request for bid, PO, pmt Itr, Itr of protest Itr to nullify all submissions, planholder/room list bid tab, ayiNNia bills, contractor's submissions 9/4/97 LIB002 - PO, pmt Itr, copy of contract, proposal LIB003 - PO, pmt Itr, copy of contract, copy of proposal LIB004 - PO, copy of contract LIB005 - contract labels, PO, copy of contract, copy of proposal, IS99-01 MISC ADDS CHANGES CLEANUP OF TELECOMMUNICATION CABLING SITES PO, copy of contract, 5/31/00 7550 Rebid ASPHALT REPAIRS ANNUALLY ON AS NEEDED BASIS PO, delivery tickets, pmt Itr, recommendation for award, bid tab, planroom/hokier list NIB, bid bond, bid submission 7/23/99 Contents \ Project Number Project Name FY 3523-1 PEDESTRIAN RAMP IMPROVEMENTS Checklist. osBteMMns^Bid tabulation. Add #1, NIB. Letter rejecting bids. planholder list 97-98 CS 97-6 CROSS GUTTER REPAIR OPEN MARKET #1 Checklist,-UullMt tlnPinrult, Award Itr, planholder list, NIB, contract docs. 97-98 STS98-001 AGUA HEDIONDA BRIDE OPEN MKT #6 Checklist. PO. NTP. planholder list. Add #1. bidders' proposals. Requests for Bid. Award Itr. Bid Tab. Ognni^n lilt 97-98 3523-2 SOUTHEAST QUADRANT CURB RAMPS Checklist. Award Itr, AMMnUuDilL, PO. NTP. Extract, pmt Itr, opatroat eloea, planholders list, contraot elecs. letter of trans, NIB 97-98 3286 WIDENING PALOMAR AIRPORT RD WEST OF EL CAMINO REAL Checklist, Contract change orders, A^OMda Diliji, Extract. NTP, pmt Itr, contractor's proposals, planholders list. Award Itr. Request for refund. Bid tab. Add #2, Add #1. NIB 97-98 31821/35331 JEFFERSON ST WATER MAIN Checklist, planholders lists. GonftseMees. Agwila Dillt. change order transmittals. Award Itr. Extract, NTP, PO, Pmt Itr, NIB. Add #3, Add #2, Add #1 97-98 31821B 3528 35581 CONST. OF VISTA/CARLSBAD INTERCEPTOR SEWER REACHES VC5B THRU VC9, CMWD PROJECT 91-403, OAK ST STORM DRAIN, & PAVEMENT OVERLAY Checklist, Bid Tab, AgvMlap#fHsrBid docs, Bidders' proposals, Add #1, planholders lists, pre-bid walk through, NIB, 97-98 34521B/34522 BATIQUITOS SEWAGE FORCE MAIN Checklist, AgislfGSBBrPO. change order transmittals. Extract. NTP. pmt Itr. award Itr. NIB. Add #1, planholders lists 97-98 3452IC BUENA VISTA SEWER CLEANING Checklist. Work order, contractor's proposals, agtwda biiter. Award Itr, pre-bid job walk. Add #1. NIB. planholders list. PO. pmt Itr 97-98 35351/35291 RECOATING RESERVOIRS Checklistr-^^[fiQWSIill3> planholders lists. PO. notice of rescission, notice of cancellation, NTP, Extract, Pmt Itr, Award Itr, Add #1, NIB, onrttrMfflT^" 97-98 CS97-7 CROSSWALK REMOVAL OPEN MKT #4 QofUmSeSSts, Add #1, NIB, planholders lists, checklist, PO, bid tab, contraot 97-98 STS98-002 CONCRETE WORK Requests for Bid, checklist, PO, NTP, award Itr. Planholders lists, bid tab 97-98 FAC 98-2 ELMWOOD HOUSE ADA IMPROVEMENTS planholders lists, contracts, pre-bid walk through, bid tab. Add #1 & drawings, NIB, osAtwo^ 97-98 FAC 98-9 FIRE STATION #3 REMODEL walk through, Add #1.NIB 97-98 FAC 98-11 FIRE STATION DOORS Checklist, po. chaoflMHdfir, bid tab. award Itr. Requests for bid. Add #1. planholders lists. 97-98 FAC 98-12 SWIM COMPLEX ADA IMPROVEMENTS Checklist. PO. NTP. Extract, pmt Itr, Add "Yl Tintrnrtidmr- Agwila Uitfc, award Itr, Neteas^nrnpietion, Contractors proposal, planholders list, bid tab, requisition plans & specs, NIB 97-98 3151 PALOMAR AIRPORT ROAD Delivery ticket 97-98 PW PURdHASING CONTRACTS FYOO/01 CONTENTS BOX # 733 CONTRACT NUMBER CONTRACT TITLE BID OPENING FAC01-11 CONCRETE BLOCK CONTAINMENT ENCLOSURE FOR AN EMERGENCY CHLORINE SCRUBBER SYSTEM AT THE CARLSBAD SWIM COMPLEX ^pwimillj, PO, award Itr, copy of contract, purchase requisition, NIB, bki tab, delivery tickets, planroom/hokJer list 7/19/01 CMWD 01-01 MAERKEL SCRUBBER UNIT-REMOVAL AND DISPOSAL,QF QAUSTIC SODA,Checklist bid tab,_requests for bids, award lfr, ix)py'of coritract plannokler/room list 8/31/01 3816-1 EL FUERTE 30-INCH WATER MAIN FROM ALGA ROAD TO CHORILITO ST Checklist agapda bills, extract, NTP, pmt Itr, PO, award Itr, copy of contract subcontractor bkJ items, bid tab, requisitions, planhoMer/room list delivery tickets, Add #1 5/17/01 3184-2 MAINTENANCE AND PLANT ESTABLISHMENT FOR CANNON RD WEST REACH 1. CANNON RD BRIDGE TEMPORARY IMPACT AREA WETLAND MITIGATION-RESTOFIATION memo agreement delivery tickets, jywnriu Uillb, pmt Itr, NIB, copy of contract Open MktOI 3369-2 TRAFFIC SIGNAL AT AVIARA PARKWAY AND KESTREL DRIVE Checklist /lyiwyjjiWfj, extract, NTP, award Itr, PO, copy of contract, pmt itr, bid tab, delivery tickets, planholder/room list Add #1, NIB, requisition 5/21/01 33841 GEORGINA COLE LIBRARY REMODEL PHASE 2 Checklist award Itr, agenda Wl, change orders, copy of contract, pmt Itr, PO, extract, delivery tickets, memo of subrriittal of monthly progress pmt invoices, planroom/holder list bid tab, requisition, NIB 10/20/99 3519-1 SEAWALL STAIRWAY/REPAIR Award Itr, checklist PO, jyiLhUt*illfc, extract, chafl§e oaler, pmt Itr, NIB, NTP, delivery tickets, copy of contract planholder/room list Add #1 1/23/01 3667-4 2000-01 PAVEMENT OVERLAY PROJECT Checklist award Itr, escrow acct, extract, NTP, copy of contract, pmt Itr, bid tab, request for public records, agenda billa. delivery tickets, > planholder/room list requisition, NIB 8/9/01 3667-3 CONSTRUCTION OF THE 2000 STREET SEALING PROJECT Checklist a^wkr UWSTSward Itr, extract, NTP, pmt Itr, planholder/room list PO, delivery tickets, copy of contract, requisition, delivery tickets, bid tab. Add #1, NIB 3/27/01 STS01-01 CONCRETE REPLACEMENT Checklist pmt Itr, copy of contract, award Itr, ageniEM, delivery ticket planhokler/room list Add #1, requisition, NIB 8/1/01 PKS01-04 NEW DEPRESSED CURB, DRIVEWAY AND APRON Checklist pmt Itr, copy of contract, award Itr, request to award low bid, bkJ tab, quotes, bklders submissions 6/21/01 PKS01-03 6' AND 4" HIGH CHAIN LINK FENCE WITH FOUR GATES Checklist delivery tickets, pmt Itr, copy of contract, award Itr, bid tab, request to award low bkJ, original request for bid, bidders submissions, job quotes 6/21/01 PKS01-02 PURCHASE AND INSTALL TODDLER PLAYGROUND EQUIPMENT AND RUBBERIZED SURFACING AT CANNON PARK Checklist PO, agenda bills, copy of contract, pmt Itr, delivery trcket Add #1, bki tab, bidders submission 2/1/01 PKS01-01 REMOVE, HAUL AWAY & REPAIR STUCCO WALL IN THE 2700 BLOCK OF CARLSBAD VILLAGE DR, APPROXIMATELY 125 LIN FT OF DAMAGED FENCE INCLUDING POSTS AND CONCRETE POST FOOTINGS Checklist delivery ticket pmt Itr, planholder/room list request to award tow bid, award Itr, PO, bid tab, copy of contract, bidders submission, Add #1 9/7/00 FAC01-02 FURNISH AND INSTALL ONE SLIDING AUTOMATIC DOOR AT THE CITY OF CARLSBAD COLE LIBRARY Checklist PO, pmt ltr, copy of contract 10/5/00 3675 PROCUREMENT OF MEMBRANE FILTRATION SYSTEM EQUIPMENT Checklist award Itr, agenda bills, delivery tickets, bid tab, Add #1-3, copy of contract NIB, A/P batch, requisition, corporate express invoke, back-up coniespondence on ins issues 6/28/01 FAC01-01 FURNISH AND INSTALL A NEW ROOF AT STAGECOACH AND CALAVERA COMMUNITY CENTERS Checklist PO, extract NTP, ag«staiiH», copy of contract, bid tab, NIB, delivery tickets, pmt Itr, award Itr, planhokler/room list pre-bid walkthrough. Add #1-3, requisition 8/15/00 FACOO-13 EMERGENCY BUILDING REPAIRS TO THE CARLSBAD SENIOR CENTER rw flintmnt. delivery tickets, notifteation of award of contract agenda bills PO, extract 5/19/00 FAC01-11 EMERGENCY CHLORINE SCRUBBER Checklist copy of contract, bid tab, request for bid & drawings, bidders submisstons 7/19/01 FAC01-10 REPAIR GENERATORS AT 4 LOCATIONS Copy of contract NTP NA 0 ^\ 4 7^ FAC01-08 MAGEE PARK PUBLIC RESTROOMS TO CONFORM WITH ADA STANDARDS Checklist PO, agw^t^fllla, award Itr, pmt Itr, copy of contract delivery tickets, bkl tab, requests for bid, planholder/room list NTP 4/11/01 FAC01-07 FURNISH AND INSTALL AN ULTRA-VIOLET SHADE SCREEN AT THE CARLSBAD SWIM COMPLEX PO, Checklist copy of contract additional quotes 1/25/01 FAC01-05 REPAIR & RECOAT WOOD FLOORS AT 3 FACILITIES PO, Checklist delivery tickets, award Itr, copy of contract bid tab, recommendation for award 11/16/00 CMWD91-403 CONSTRUCTION OF VISTA/CARSLBAD INTERCEPTOR SEWER REACHES VC5B THRU VC11A (PROJECT NO 3528) PAVEMENT OVERLAY (3528) AND PAVEMENT OVERLAY (3667) Checklist bidders submissions, copy of contract, sgUBMsMsr NTP, PO, planhokler/room list delivery tk:kets, pmt Itr, extract, escrow agreement award Itr, Itr of protest 11/20/00 Contents \ Project Number Project Name FY 3184 CANNON ROAD WEST REACH 1 Checklist, agenda bills, change order transmittals. Extract. NTP, pmt Itr, award Itr, atty Itr, bid protest, planholders list 97-98 3184 CANNON ROAD WEST REACH ADDENDA Contrast doci. change order transmittals. Add #7. Add #&, Itr of transmittal. Add #5, Add #4, Add #3. ltr of transmittal, Add #2. planholders list. Add #1 97-98 3215 LA COSTA AVENUE WIDENING - CONTRACT rhQni^iiQt^£r«}|r;iP« -mHu J I • -e agendi bilte, PO. NTP. extract, pmt Itr, award Itr, escrow agreement, planholders list, bid tab, NIB, pre-bid job walk 97-98 3215 LA COSTA AVENUE WIDENING - ADDENDA Contmd ahflnflOirtwdMa, Add »#1 7, Itr of transmittal, planholders list, contaaet 97-98 3348 POINSETTIA PARK - PHASE 1A Checklist, agenda biltercontrgcn'riihyi i (^in^<^ NTP, extract, pmt Itr, award Itr. AdcNM-. Itr of protest, Bid tab. NIB. planholders lists 97-98 3369 TRAFFIC SIGNAL AT AVIARA PKWY AND BLACK RAIL ROAD checklist, award Itr, agawda bills, Gontracts, PO, NTP, Extract, pmt Itr, NIB, planholders lists 97-98 3558-1 1998 NORTHEAST QUADRANT PAVEMENT OVERLAY AND CONCRETE REPAIRS Checklist, Add M3 firawrings. A§««da bilte. PO. (i inlrii l BhinijtfTinli i i Ti li »I NTP, pmt Itr, award ltr, NIB, planholders lists 97-98 32441 LIBRARY CONSTRUCTION Checklist, consultant mtg minutes, award Itr. njnnfli liriH". document requests, NIB, bid protests & responses 97-98 32441 LIBRARY CONSTRUCTION - Rebid AflaadE hilte, planholders lists, pmt Itr. Cert of Ins. Escrow ltr, Bid tab. bidders docs, Add #1 97-98 3597 CARLSBAD SKATE PARK LOCATED AT SAFETY CENTER COMPLEX rhrrlrli-t igiinrin hills rhnngs nrnlrrtrinrmittnh rnntrnrt daes, Extract. NTP. pmt Itr. escrow agreement, planholders lists, NIB, Add #1 97-98 PURCHASING PW CONTRACTS FY99/00 Gi^TENTS BOX #731 I \ ly CONTRACT NO. CONTRACT TITLE BID OPENING FAC99-11 APPROX. 25,770 sqft OF WOOD FLOORS AT 3 FACILITIES - CLEAN TOUCH UP WORN SECTIONS OF GAME LINES AND RECOAT (ONE COAT) Checklist PO, bidders' submissions, Itr of ins discrepancies.xsrt of ins, bid tab, pmt Itr, award Itr, copy of contract Itr of recommendation for award, Add #1 11/23/99 FAC99-12 REMODEL RESTROOM FACILITIES AT HOUSING AND REDEVELOPMENT OFFICE AS PER ATTACHED PLANS Checklist NTP, pmt Itr, PO, copy of contract bid tab, award Itr, recommendation for award, bklders' submissions. Add #3i AddJl, AUU W1, pre-bid walkthrough, planholders/room list 11/30/99 FAC99-13 INSTALL SECURITY SYSTEM AT CITY OF CARLSBAD ADMIN BUILDING Checklist pmt Itr, PO, copy of contract 1/3/00 FACOO-07 INSTALLATION AND MAINTENANCE FOR AUDIO AND VISUAL EQUIP AT VARIOUS CITY OF CARLSBAD FACILITIES Checklist copy of contract. reselutoR 6/30/00 FACOO-09 CARLSBAD SWIM COMPLEX SOLAR SYSTEM RENOVATION Change order transmittal, bid tab, extract, NTP, pmt Itr, copy of contract, delivery tickets, award Itr, agssdHbilt^ acceptance of bid, planholder/room list Ad4#Sf pre-bkl walkthrough, TQMW: NIB 8/2/00 FACOO-11 REMOVE AND DISPOSE OF EXISTING VCT FLOORING AT SENIOR CENTER AUDITORIUM AND REPLACE W/APPROVED VAPOR BARRIER AND VCT FLOORING Checklist delivery ticket pmt Itr, copy of contract, bidders proposals 7/14/00 STS99-00-01 CURB, GUHER AND SIDEWALK REPLACEMENT Checklist agenda bills, NTP, extract pmt Itr, copy of contract bid tab, delivery ticket award Itr, planholders/room list Add #1 2/7/00 POO-01 INSTALLATION OF CENTRALIZED WIRELESS REMOTE LIGHTING CONTROL SYSTEM AT VARIOUS LOCATIONS Checklist PO. award Itr, pmt Itr, bid tab, planroom/holder list agMsMMMIelivery tickets, copy of contract, Mff9^, pre-bid list NIB 11/17/99 POO-02 PLAYGROUND EQUIPMENT UPGRADE AT CALAVERA PARK Recommendation for award, bkl tab, original bklders bond, copy of contract, bidders' submissions, structure drawing, M&#t, Kr rejecting bkl, planhokler/room list delivery tickets, contract docs, Add^pre-bki list agendthbills, NIB 4/19/00 30721-1, pt 1,2 GOLF COURSE CONSTRUCTION FOR GOLF COURSE PROPOSAL Bid tab, Itr placing project on hold 9/13/00 33841 GEORGINA COLE LIBRARY, CARLSBAD award Itr, NTP, pmt Itr, agendo bills, extract, copy of conta3ctj}lanhokler/room list delivery tickets, bid tab, Itr of protest Itr of bid discrepancies, AddHTlTpre-bid list NIB 10/20/99 3671 CANNON ROAD/CARLSBAD BLVD Planroom/hokler list bid tab, agawla bills, change 10/21/99 3618 CARLSBAD PARKING AT PONTO BEACH RD RECONSTRUCTION Award ltr, checklist agsndaliil, memo from City Atty, pmt Itr, copy of contract bid tab, planroom/holder list delivery ticket NIB 2/3/00 3620 TRAFFIC SIGNAL AT CARLSBAD VILLAGE DR AND VALLEY ST Award Itr, checklist agi|0M8rpmt Itr, copy of contract, PO, delivery ticket planholder/room list bid tab, NIB 2/10/00 36561 FOXES LANDING SEWER LIFT STATION UPGRADE copy of contract NTP, extract, PO, delivery tickets, planhokler/room list award Itr, pmt Itr, response to Itr of protest'Ad4' itiMOi^ labels, NIB 4/20/00 85-401 REMOVAL & REPLACE EUCALYPTUS TREES & WEED PROJECT Pmt Itr, bid tab, award Itr, PO, bklders submissions, copy of contract, contract labels 8/31/99 97-105 CONSTRUCTION OF TEMPORARY PUMP Contract labels, PO. Itr of transmittal, copy of contract 2/23/00 36561A-36591 FOXES LANDING SEWER FORCE MAIN Agenda bills, NIB, planroom/holder list PO. Ad$|j^QBi^rdelivery tickets, request for documents, minutes, pmt Itr, award Itr, bid tab, copy of bklders bond. Add #2 12/16/99 35351A SANDBLAST AND/OR POWER TOOL CLEAN AND PERFORM SPOT REPAIRS TO EXISTING INTERIOR COATINGS AND EXTERIOR PAINTED SURFACES OF D1 RESERVOIR Checklist PO, pmt Itr, bidders submissions, bid tab, award Itr, copy of contract planhokler/room list 7/27/99 POO-02 REBID PLAYGROUND EQUIPMENT UPGRADE AT CALAVERA PARK AganMr. Extract NTP, delivery tickets, pmt Itr, bid tab, copy of contract award Itr, planholder/room list bidders submissions, NIB, notice of non-responsive bkl submission. Add #1 5/16/99 0 P00-03A UPDATE TENNIS COURT LIGHTING SYSTEMS AT LAGUNA RIVIERA PARK & LA COSTA CANYON Delivery ticket copy of contract award Itr, recommendatton for award, bidder's submissions 4/6/00 P00-003 HOLIDAY PARK TOT LOT IMPROVEMENTS Afuiidilliircopy of contract, NIB, purchase requisition, delivery tickets 6/1/00 Box# Contents \ \ Project Number Project Name FY PKS 98-01 CADENCIA. LA COSTA PARK PLAYGROUND Contract checklist, po. Planholder's list. Request for bid. Award Itr. Planroom list. Bidders' documents 97-98 PKS 98-02 TENNIS & BASKETBALL COURT SURFACES Bidders' documents, tab sheet. Request for Bid. Checklist, PO, Minor PW Signature Request Itr, Award Itr. planholders' list 97-98 PKS 98-03 CANNON PARK PLAY EQUIPMENT Bidders' proposals, checklist, PO, pmt Itr, bid tabulation, planholder's list, Request for bid 97-98 FM 98-001 FIRE STATION #2 SHOWER OPEN MKT #7 Checklist, PO, Award Itr, Request for bid, planholder's list 97-98 FAC 98-3 KRUGER HOUSE ADA IMPROVEMENTS - Rebid Award Itr, change order trans, pmt Itr, pre-bid walkthrough, Ad*#*, 97-98 FAC 98-3 KRUGER HOUSE OPEN MARKET #5 (disregard this bid and see PWFAC 98-3) Bid tabulation, -ntrniil dm. riin. planholders list 97-98 FAC 98-4 COUNCIL CHAMBERS CHAIRS Checklist. PO, Award Itr. NTP, Request for Bid, Bid Tabulatioi] 97-98 FAC 98-05 COUNCIL CHAMBERS CARPET Checklist. PO. Award Itr. NTP. Request for bid. Bid tabulation. Drawings 97-98 FAC 98-06 COUNCIL CHAMBER REMODEL Letter rejecting bids, Signature request, checklist, NTP, PO, Bid tabulation, pre-bid walkthrough. Request for Bid,.Bidders docs 97-98 FAC 98-07 COUNCIL CHAMBERS WALL COVERING Checklist. PO. NTP. Award Itr. Request for Bid. Bidder's docs 97-98 FAC 98-13 FIRE STATION #1 SHOWER fpgLACEMENT PO, Award ltr. Bid Tabulation, Request forbid. Bidders docs, planroom list, planholder list, checklist 97-98 33481-P1A.2 OPEN MARKET #2 Bidders documents, checklist. PO. NTP, pmt Itr, Bid ta,^ula|ori|j||jlcr»l7-~ planroom list, planholder list. Award Itr, NIB, contract docs 97-98 34521-A WASHINGTON ST PIPELINE Checklist, ijiiiiliiaill MTf Extract, PO, Award Itr, Pmt Itr, Contracts, planholder list, NIB, 97-98 Open Mkt Contract 030 PINE FIELD FENCING OPEN MARKET #3 Bidder's documents, checklist, PO, pmt Itr, Bid tab. Award Itr, contwate, planholders list, NIB, 97-98 3437 CANNON ROAD WIDENING E-mail from Sheni Howard to Ruth Fletcher" all work will be done under CalTrans contract so City will not be administering contracf 97-98 3511 OCEAN ST/CHERRY BEACH ACCESS STAIRS Checklist. Award Itr. Agenda Bills. NTP. Extract. Pmt Itr. Add #1, NIB. 97-98 3522 ASTON AVE/COLLEGE TRAFFIC SIGNAL Checklist, agtwdgbillj, extract, NTP, PO, Pmt Itr, Award Itr, planholders list, NIB, Gfitftef InrToiiliSkilUUUlJ,'- 97-98 PURCHASE^GPW CONTRACTS FY 98/99 BOX#: CONTENTS Contract Number Contract Title Bid Opening 3588 AVIARA PARKWAY AND POINSETTIA LANE Checklist, Neti«»«P completion, agenda billa, oontract, PO. award Itr, bid tab, planholders list. Add 1-3, NIB 7/22/99 3590 ARENAL ROAD RECONSTRUCTION Checklist, NTP, Extract, PO. rnpjnnt rhnngii i in ir r'. rnntnntl ignnrln hillr. pmt ltr, award Itr, bid tab. planroom/holders lists, NIB 3/4/99 3591 CARLSBAD BOULEVARD BIKE LANE Hriitmrt? award Itr, agonda bilic, bid tab. contract change efders, NTP, extract, pmt Itr. Itr rejecting low bid. NIB. planroom/holders list 4/29/99 3593 FARADAY AVE GRADING & DRAINAGE IMPROVEMENTS Checklist, agenda WHt, award Itr, bid withdrawal, bid analysis, estimating wksheets. change uiUei (lUMiuittals, pmt Itr. PO, Bid tab. planroom/holders lists, purchase reqs, add#1.aa6, NIB 3/3/99 3605-1 1998 DOWNTOWN SIDEWALK INTERIM REPAIR PROJECT Contort dees, award Itr, extract. NTP. bid tab. contractor's proposals, pmt Itr, certs of ins, planholders/rooms list, NIB, Itr of transmittal 9/17/98 3610 TRAFFIC SIGNALS AT ROMERIA/LAS COSTA AVE, VIEJO CASTILLA/LA COSTA AVE & CADENCIA/LA COSTA Checklist, agenda billSrCOQlEaet ohango erders, pmt Itr, copy of contract, award Itr, planroom/holders lists, NIB. 10/29/98 3615 DEMOLITION AND REMOVAL OF THE SPLIT PAVILION Checklist, /Sgcnda bills, award Itr, extract, NTP, copy of contract, pmt Itr, Itr retuming late submission, jdd#4.-planroom/holders list. NIB, stmt of protest 9/21/98 3626 GIBRALTER STREET EMERGENCY ACCESS ROAD RECONSTRUCTION Checklist, agaadaJuUs^O, extract, rhanpa nrdftp franatnHtate, NTP, copy of contract, pmt Itr, award Itr, bid tab, planroom/holders list, NIB 6/16/99 36671 1998 STREET SEALING PROJECT Checklist, cwrtfwsWees, contractor's proposal, agendertSiRS, extract, cfiungiL uiUfil liJliMillUilj, award Itr, PO, pmt Itr, NTP, NIB, ltr disputing low bid, planholder/room lists. Add #1 10/1/98 36671B LA GRAN VIA REMOVAL & RECONSTRUCTION PROJECT Checklist, pmt ltr, carta aiiins, contractor's proposal, agenda bilto, cliawyu uiUt^r tuubinmalo; award Itr, planroom/holders list, Add #1. NIB, request for legal advice. 10/1/98 3667-2 1999 PAVEMENT OVERLAY PROJECT Checklist, agenda bills; change order tianjiiniiUls, NTP, extract, pmt Itr, award Itr, bid tab, planroom/holder list, add #1. NIB 6/10/99 3391-4 SIDEWALK IMPROVEMENT PROJECT ON CHESTNUT AVE AND VALLEY ST Checklist, change order transmittals, agaaiBdBli& extract, NTP, pmt Itr, award Itr. planholder/room list, copy of contract. NIB 12/3/98 3456-A CARRILLO RANCH PARK, PHASE I Checklist, agendo bite; chan§c erdai' ti'BiuitiiLLials. pmt ltr, copy of contract, bid tab, award Itr, Itr of bid protest, notice of clerical error and bid withdrawal, planholders/rooms list, NIB 1/14/99 34941 CHINQUAPIN SEWER LIFT STATION, 6INCH FORCE MAIN & 8 INCH SEWER Checklist, agenda bilIc, Add #1, NTP. extract, award Itr, pmt Itr, planholder/room list, cert of ins, NIB 6/17/99 3505-1 Open Mkt 3 STATE STREET STORM DRAIN REPAIR Checklist, copy of contract, award Itr. rnntrnrt nhnnon nrrlrn pw project ehflngc order, PO, pmt Itr, NTP, bid recommendation, bid tab, planroom/holder list, NIB 5/13/99 3523-3 1998 NW QUADRANT PEDESTRIAN CURB RAMP IMROVEMENT PROJECT Ins status report, agenda billo, pmt Itr, contraet changg erders, NTP, extract, copy of contract, award Itr, bid analysis report, planholder/room list, engineer's estimate, NIB 9/10/98 FAC99-6 SENIOR CENTER AUDIO/CONTROL SYSTEM Checklist, Add #2, pmt Itr. award Itr. recommendation for award. PO. request for bid, add #1, bid tab, 'liaininQTT planholders/room list 4/26/99 WE RECYCLE aftred-li USA Ific P. O. Bmm77 Visia.CA 920852077 WONE 760-5Q8-570Q CERTIFICATE REFERS TO INVOICE NO. DATE: 0910631499 3/22/2012 PURGE SERVICE LOCATION: BILLED TO: 5815 Ef Cammoutoal Carfsbad, OA §2^08 This is to certify that Shred-it destroyed confidential information for the above mentioned company by TRUCK NO.: TRUCK NO. CUSTOMER SERVICE REP.: TOTAL TIME: CLIENT PRINT CUSTOMER'S NAME: This year, through Shred-it's recycling program, your firm has saved Q trees from destruction. CERTIFICATE OF DESTRUCTION HRS.: MIN. THANK YOU FOR YOUR BUSINESS. SECURING YOUR OFFICE AND THE ENVIRONMENT