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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2012-04-26ALIR(!)N MOUNTAIN' Invoice CITY OF CARLSBAD FINANCE DEPT. TAMMY MCMINN 1635 FARADAY AVENUE CARLSBAD, CA 92008 invoice Date: Due Date: P.O. No.: Page: Amount Paid: Please Remit To: IRON MOUNTAIN PO BOX 601002 PASADENA, CA 91189-1002 05/31/2012 06/30/2012 1 Uease retain this copy for your records Customer Finance Charge Pay This Amount ID Invoice Range Due Now After Due Date After Due Date ;Y579 FGT1229 1,965.77 19.66 1,985.A3 CERTIFICATE OF DESTRUCTION: IRON MOUNTAIN CERTIFIES THAT THE MATERIALS RELATED TO SHREDDING SERVICES ON THIS INVOICE HAVE ENTERED THE DESTRUCTION PROCESS IN ACCORDANCE WITH OUR SECURE SHREDDING WORKFLOW SO THAT THE INFORMATION CANNOT BE RECONSTRUCTED. ACCOUNT; ^l±^MJl^^ APPROVED BY FEID: P0# ^f^- ->^< If I /r TTv^^ BATCH NO. _ PARTIAL FULL Please direct any questions about this invoice to: CUSTOMER RESPONSE (800)934-3453 /^ ?-3fi3S2-2-3 Customer Copy INVOIS City Clerk/Records Management Page 1 of 10 Exhibit C - Offsite Records Destruction Form F002 Approved for Destruction OFFSITE RECORDS DESTRUCTION REQUEST DemrtmeiiJJJead City Records Manageni/^t^f Date Date City Attorney Total of records approved for destruction: Date NOTE : City records on "Hold" cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. This form documents the destruction of City records in accordance with the California PubUc Records Act. Request by Originating Department: Finance Requested Date: 4/26/2012 Originating Departmep^ Manager Initials: irtmepl ^ Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD City Hall Finance Cash Receipts 2/25/97 -100 0400-81 CU+7 ^ - 374588579 / City Hall Finance Cash Receipts 12/2/96- 2/24/97 101 0400-81 CU+7 374588580 / City Hall Finance Cash Receipts 9/19/96- 11/27/96 102 0400-81 CU+7 374588581 , / City Hall Finance Cash Receipts 7/1/96-9/18/96 103 0400-81 CU+7 374588582 . / Housing/ HUD Files, FY 93-94 & 94-95 1993-1995 122 0550-20 AU+7 430061004 ^ Completed Capital Projects III, 3349-3758, Engineering Overhead 95-96, 96-97 1995-1997 158 N/A N/A 374483939 Completed Capital Projects II, 3156-3426, PLDF file 1998 159 N/A N/A 374483940 Completed Capital Projects 1, 3003-3366 1998 160 N/A N/A 374483941 MISC AP, C Dimmitt File, Ins Payment for CMWD Copies, Copies of paid ins Invoice for 1997 1998 171 0400-40 AU+5 374483952 Harmony Grove Disaster Files Oct-96 173 N/A N/A 374483954 Old Budget Files 90/91 - 94/95 178 0430-05 CU+2 395612304 ^ Old Budget & CAFR's 1990s 179 0430-05 CU+2 395612305 y Old Budget Files 95/96 - 97/98 180 0430-05 CU+2 395612306 y City Clerk/Records Management This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department: Requested Date: Originating Department Manager Initials: Finance 4/26/2012 Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD City Hall Cash Receipts 7/97 - 9/30/97 189 0400-80 CU+7 395612315 y City Hall Cash Receipts 10/1/97- 12/31/97 190 0400-80 CU+7 395612316 y CMWD Cash Receipts 1/2/97- 11/31/97 191 0400-80 CU+7 395612317 y CMWD Cash Receipts 11/1/97- 12/31/97 192 0400-80 CU+7 395612318 J Las Palmas Cash Receipts 1/2/97- 10/31/97 193 0400-80 CU+7 395612319 J Las Palmas Cash Receipts 11/1/97- 12/31/97 194 0400-80 CU+7 395612320 ^ Fixed Assets FY 94-95 196 0400-30 AU+4 395612322 y Property tax Apportionment's FY 94-FY 97 197 0480-81 AU+4 395612323 / City Hall Cash Receipts 5/1/97- 6/30/97 199 0400-80 CU+7 395612325/ City Hall Cash Receipts 1/1/98- 3/31/98 200 0400-80 CU+7 395612326/ 1997-98 Budget Files bx 1 of 2 1997-1998 205 0430-05 CU+2 395612331 y 1997-98 Budget Files bx 2 of 2 1997-1998 206 0430-05 CU+2 395612332 y Fixed Assets 1995-1996 207 0400-30 AU+4 395612333 J Housing Section 8, FY 96-97 7/1/96- 6/30/97 209 0550-20 AU+7 395612335/- Housing Section 8, FY 94-95 7/17/94- 6/30/95 210 0550-20 AU+7 395612336 y Housing Section 8, FY 95-96 7/1/95- 6/30/96 211 0550-20 AU+7 3956123337 y Wittman Monthly Reports 2/98 -8 /98 233 0480-32 CU+2 395612359 ^ / Batiquitos Lagoon Enhancement Project 1999 235 N/A N/A 395612361^ Parking Citations, paid tickets registers 1995-1996 250 0670-63 CU+2 395612376 / CMWD - Cash Receipts 1/98-12/98 252 0400-80 CU+7 395612378 y Las Palmas - Cash Receipts 10/1/98- 12/31/98 253 0400-80 CU+7 395612379/ Las Palmas - Cash Receipts 1/1/98- 9/30/98 254 0400-80 CU+7 395612380/ City Hall - Cash Receipts 11/6/98- 12/31/98 255 0400-80 CU+7 395612381/ City Hall - Cash Receipts 7/13/98- 11/5/98 256 0400-80 CU+7 395612382 / Accounts Payable Register, Last Run 95/96, July - Dec FY 94/95, Accounts Payable 1994-1996 262 0400-40 AU+5 395612388/ Budget Files 1998/99 263 0430-05 CU+2 395612389 y Budget Files 1998/99 264 0430-05 CU+2 395612390/ CIP Working 95/96 - 98/99 267 N/A_^ N/A 395612393/ AP Checks that were revised 1/97-5/99 271 0400-26 ^U+5 395612397^ City Clerk/Records Management This form documents the destruction of City records in accordance with the California Public Records Act. Request by Onginating Department: Requested Date: Originating Department Manager Initials: Finance 4/26/2012 Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Business Licenses A-D 1998 272 0480-35 EX+4 395612398 ^ Business Licenses E-L 1998 273 0480-35 EX+4 395612399 y Business Licenses M-R 1998 274 0480-35 EX+4 391451557 / Business Licenses S-Z 1998 275 0480-35 EX+4 391451558 / Processed Citations 1996 276 0670-63 CU+2 391451559 / Housing Section 8 Program 97/98 285 0550-20 AU+7 391451588 ^ Cash Receipt Proof List & CMWD PERS 1993-1996 286 0400-40 AU+5 391451569 ^ '- Time Cards A-B 1998 287 0450-10 AU+6 391451570 y State Controller's Report & Annual Street & Road (gas tax) 1989/90- 1996/97 322 0480-82 AU+4 391451605 y Fixed Assets 96-97 323 0400-30 AU+4 391451606/ Fixed Assets 97-98 324 0400-30 AU+4 391451607/ Business License Cash Receipts Reports, 1999 Priorto July, July-August, 1999 Renewal Reports, 1999 Inactive Reports 7/1999-8/1999 326 0480-35 EX+4 391451609 y Printed Business License Reports July-December 1999 1999 327 0480-35 EX+4 391451610 / Business License Cash Receipts Sept-Dec 1999 1999 328 0480-35 EX+4 391451611 / Accounts Payable 030594 1-7-99 thru 031082 1/7/99-1/14/99 329 0400-40 AU+5 391451612/ Accounts Payable 029980 12/23/98 12/23/98- 12/31/98 330 0400-40 AU+5 391451613 y Accounts Payable 029488 12/10/98 12/10/98- 12/18/98 331 0400-40 AU+5 391451614 / Accounts Payable part 5 continued 11/19/98- 12/09/98 332 0400-40 AU+5 391451615 y Accounts Payable 028427 11-12-98 11/12/98- 11/19/98 333 0400-40 AU+5 391451616 y Accounts Payable part 4 & 5 continued 2/25/99- 3/10/99 334 0400-40 AU+5 391451617 y Accounts Payable 032211 2-18-99 thru 032544-032845 2-55-99 Part 1, 2 02/18/99- 02/25/99 335 0400-40 AU+5 391451621 y Accounts Payable 031491 1-28-99 1/28/99-2/4/99 336 0400-40 AU+5 391451619 y Accounts Payable 031083 1-21-99 1/21/99- 1/28/99 337 0400-40 AU+5 391451620 y Accounts Payable continued 2/14/99- 2/11/99 338 0400-40 AU+5 391451618 / Accounts Payable 034904-034932 4-20-99, 034933- 035128 4-22-99 4/20/99- 4/29/99 339 0400-40 AU+5 391451622 y Accounts Payable 034358-034586 4-8-99, 034587-034903 4-15-99 4/8/99-4/15/99 340 0400-40 AU+5 391451623 / Accounts Payable 034076-034319 4/1/99 341 0400-40 AU+5 391451625 / Accounts Payable 034075-034319 3/25/99- 3/31/99 342 0400-40 AU+5 391451627 / Accounts Payable 00033116-00033367 3/11/99- 3/18/99 343 0400-40 AU+5 391451624 y This form documents the destruction of City records in accordance with the California Public Records Act. City Clerk/Records Management Page 4 of 10 Request by Originating Department: Finance Requested Date: 4/26/2012 Originating Department Manager Initials: Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Accounts Payable 036057-036732 5/18/99- 5/27/99 344 0400-40 AU+5 391451626/ Accounts Payable 035528-036056 5/3/99-5/13/99 345 0400-40 AU+5 391451628 / Payroll Register 1-29-98 thru 3-98 Payroll 1 thru 3 Payroll Posting 1/29/98-3/98 346 0450-20 AU+6 391451629 / Payroll Register 2-25-98 thru 7-15-98 Payroll 4 thru 13 Police Uniforms 2/25/98- 7/15/98 347 0450-20 AU+6 391451630 y y Payroll Register 7-31-98 thru 12-98 Payroll 14 thru 26 7/31/98-12/98 348 0450-20 AU+6 391451631 / Accounts Payable 037929-038410 6/29/99-7/8/99 349 0400-40 AU+5 391451632/ Accounts Payable 037476-037928 6/24/99- 6/29/99 350 0400-40 AU+5 391451633 / Accounts Payable 037162-037466 6/14/99- 6/17/99 351 0400-40 AU+5 391451634 ^ Accounts Payable 036733-037161 6/2/99-6/10/99 352 0400-40 AU+5 391451635 / Housing Section 8 Program Files 1998-1999 353 0550-20 AU+7 391451636 / Accounts Payable 038411-038733 July 13, 199 356 0400-40 AU+5 391451639 ^ Fixed Assets FY 1998-1999 FY 1998-1999 357 0400-30 AU+4 391451640/ (1) Bank Reconciiations - General Account, Investment Acct, Payroll Acct, Workers Comp Acct. and (2) Corestar Reports 7/00 to 06/01 (1)07/01/00- 12/31/00 & (2) 07/01/00- 06/01/01 426 0420-55 AU+5 194565867 ^ ^' Fixed Assets - Purchases of furniture & equipment, "9000" Accts. & CIP Projects (Faraday BIdg, Dove Lib, Cole Remodel) 07/01/99- 06/30/00 427 0400-30 AU+4 194565868/^ Accounts Payable AP00060023-AP00060554 12/28/00- 01/04/01 439 0400-40 AU+5 194565880 / — — Accounts Payable AP00060555-AP00060981 12/29/00- 01/25/01 440 0400-40 AU+5 194565881 / Accounts Payable AP00059546-AP00060022 12/14/00- 12/14/00 441 0400-40 AU+5 194565882 / Accounts Payable AP00059206-AP00059545 12/07/00- 11/30/00 442 0400-40 AU+5 194565883 / Accounts Payable AP00058750-AP00059204 11/22/00- 11/30/00 443 0400-40 AU+5 194565884 / Accounts Payable AP00058270-AP00058749 11/09/00- 11/16/00 444 0400-40 AU+5 194565885 / Accounts Payable AP00057940-AP00058269 11/01/00- 11/02/00 445 0400-40 AU+5 194565886 / Operating Budget 2000-01 Files 07/01/00- 06/30/01 452 0430-05 CU+2 194565893 / Accounts Payable AP00063207 - AP00063460 3/21/01 - 3/22/01 467 0400-40 AU+5 194565908 / Accounts Payable AP00063461 - AP00063893 3/29/01 - 04/05/01 468 0400-40 AU+5 194565909 / Accounts Payable AP00063894 - AP00064336 04/05/01 - 04/12/01 469 0400-40 AU+5 194565910 / Accounts Payable AP00062469 - AP00062708 03/01/01 - 03/06/01 470 0400-40 AU+5 194565911 / Accounts Payable AP00062709 - AP00063206 03/08/01 - 03/15/01 471 0400-40 AU+5 194565912 / City Clerk/Records Management Page 5 of 10 This form documents the destmction of City records in accordance with the California Public Records Act. Request by Originating Department: Finance Requested Date: 4/26/2012 Originating Department Manager Initials: Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Accounts Payable AP00064337 - AP00064550 04/18/01 - 04/19/01 472 0400-40 AU+5 194565913 y • Standard Journal Entries, JE FY End 1999, GASB 31, AJE01 to 11, RJEI 07/01/99- 60/30/00 473 0400-80 CU+7 194565914/ Journal Entries Sequential 2470-2733, 2734-2859, 2860- 2997, 2998-3142, 3143-3254 07/01/99- 06/30/00 474 0400-80 CU+7 194565915 ^ (1)Journal Entries Sequential 3255-3350, 3351-3430, 3603-3718 (2) Budget Change Batch Proofs by Transfer No. start 001015 end 001198, start 001199 End 001425, JE FYE 06-30-00, GASB 31 06-30-00, AJE 01-07 (1) 06-01-00- 06-30-00 (2) 07-01-99- 06-30-00 475 0400-80 CU+7 194565916 / Business License Cash Receipts 01/01/01 - 04/30/01 489 0480-35 EX+4 194565930 ^ Printed Business License Register 01/01/01 - 12/31/01 490 0480-35 EX+4 194565931 / Business License Cash Receipt Register 05/01/01 - 9/30/01 491 0480-35 EX+4 194565932 / Business License Cash Receipt Register, 2001 Transaction Register, Inactivated Accts., Refunds 10/01/01 - 12/31/01 492 0480-35 EX+4 194565933 / '• - • Budget Change Batch Proofs 1342-1706 07/01/00- 06/30/01 493 0400-80 CU+7 194565934 / Journal Entry (Sequential) 3356-4046 07/01/00- 06/30/01 494 0400-80 CU+7 19456935 / Journal Entry (Sequential) 4047-4622 07/01/00- 06/30/01 495 0400-80 CU+7 194565936 / Journal Entry (Standard) 07/13/00- 06/30/01 496 0400-80 CU+7 194565937 ^ / Journal Entry Posting Reports 07/01/00- 06/30/01 497 0400-80 CU+7 194565938 / f. Carlsbad Alarms CAD 2001 01/01/01 - 12/31/01 498 0670-40 3 194565939 / Carlsbad Alarms CAD 2000 01/01/00- 12/31/00 499 0670-40 3 194565940 y yL Cash Receipts - Water CMWD 01/01/99- 01/31/00 500 0400-80 CU+7 194565941/ Cash Receipts - Las Palmas 01/01/99- 01/31/00 501 0400-80 CU+7 194565942/ Cash Receipts - City Hall 05/01/99- 08/31/99 502 0400-80 CU+7 194565943 / Cash Receipts - City Hall 01/01/99- 04/31/99 503 0400-80 CU+7 194565944 / Accounts Payable AP00066095 - AP00066473 05/31/01 - 06/12/01 504 0400-40 AU+5 194565945 y Accounts Payable AP00065690 - AP00066094 05/24/01 - 05/31/01 505 0400-40 AU+5 194565946 / Accounts Payable AP00065411 - AP00065689 05/16/01 - 05/17/01 506 0400-40 AU+5 194565947y Accounts Payable AP00064967 - AP00065410 05/03/01 - 05/10/01 507 0400-40 AU+5 194565948 / Bank Reconciliations & Statements: General Account, Investment, Payroll, Workers Comp January 2000 to June 2001 - Health Ins, Housing July 2000 to June 2001 07/01/00- 06/30/01 508 0420-55 AU+5 194565949 y Accounts Payable AP00070076 - AP00070378 06/29/01 - 06/29/01 509 0400-40 AU+5 194565950 / Accounts Payable AP00064551 - AP00064966 04/24/01 - 05/03/01 510 0400-40 AU+5 194565951 y City Clerk/Records Management This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department: Requested Date: Originating Department Manager Initials: Finance 4/26/2012 Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Accounts Payable AP00066785 - AP00067186 06/21/01 - 06/28/01 511 0400-40 AU+5 194565952 y Accounts Payable AP00066474 - AP00066784 06/14/01 - 06/14/01 512 0400-40 AU+5 194565953 y Housing Section 8 FY 1999-2000 07/01/99- 06/30/00 513 0550-20 AU+7 194565954 y Fixed Assets, Annual Inventories, Depreciation Prinouts, Year-End Worksheets FY 1999-2000 06/30/99 - 06/30/00 514 0400-30 AU+4 194565955 y Cash Receipts 07/01/01 - 08/02/01 589 0400-80 CU+7 194566043 ^ Cash Receipts 07/25/02 - 08/23/02 590 0400-80 CU+7 194566044 ^ Cash Receipts 09/247/02 10/29/02 591 0400-80 CU+7 229678505 / Cash Receipts 03/19/02- 04/23/02 592 0400-80 CU+7 229678506 y Cash Receipts 08/03/01 - 09/06/01 593 0400-80 CU+7 229678507 ^ Cash Receipts 05/24/02 - 06/24/02 594 0400-80 CU+7 229678508 / Cash Receipts 04/24/02 - 05/23/02 595 0400-80 CU+7 229678509 ^ Cash Receipts 02/09/02 - 03/18/02 596 0400-80 CU+7 229678510 ^ Cash Receipts 06/25/02 - 07/24/02 597 0400-80 CU+7 229678511 ^ Cash Receipts 08/24/02 - 09/26/02 598 0400-80 CU+7 229678512 y Cash Receipts 09/07/01 - 10/11/01 599 0400-80 CU+7 229678513 y Cash Receipts 10/12/01- 11/19/01 600 0400-80 CU+7 229678514 / Utility Billing 05/01/01 - 05/31/01 631 0480-26 AU+4 229678537 y t' / Utility Billing 03/01/01 - 03/31/01 632 0480-26 AU+4 229678538 y / Cash Receipts 12/25/01 to 01/25/02 634 0400-80 CU+7 229750010 y Cash Receipts 01/26/02- 02/08/02 635 0400-80 CU+7 229750011 ^ Utility Billing Sept. 2001 636 0480-26 AU+4 229750012 / • Utility Billing April 2001 637 0480-26 AU+4 229750013 y Fixed Assets, Inventories, WkSheets, JE Copies July 2001 638 0400-30 AU+4 229750014 y 1 Fixed Assets, Invoices Copies w/Tag 07/01/00- 06/30/01 639 0400-30 AU+4 229750015 y / AP, Workers Compensation, Investments 07/01/01 - 12/31/01 641 0480-26 AU+4 229750245 / utility Billing June 2002 642 0480-26 AU+4 229750245 / Utility Billing Dec 2001 643 0480-26 AU+4 229750247 Utility Billing Aug 2001 644 0480-26 AU+4 229750248 ^ City Clerk/Records Management 7oflO This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department: Finance Requested Date: 4/26/2012 Originating Department Manager Initials: Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Utility Billing June 2001 645 0480-26 AU+4 229750249/ Utility Billing March 2002 646 0480-26 AU+4 229750250 ^ , ,—__ Utility Billing Feb 2002 647 0480-26 AU+4 229750251 y Utility Billing Nov 2001 648 0480-26 AU+4 229750252 y Utility Billing Oct 2001 649 0480-26 AU+4 274154597 / Utility Billing July 2001 650 0480-26 AU+4 274154598 ^ Utility Billing April - May 2002 651 0480-26 AU+4 274154599 ^ Utility Billing Jan - Feb 2002 652 0480-26 AU+4 274154600 J Utility Billing April 2002 653 0480-26 AU+4 274154589 / Miscellaneous Utility Billing Oct - Nov 2001 654 0480-26 AU+4 274154590 / Standard Journal Entries, July 2001 - March 2002 July 2001 - March 2002 656 0400-80 CU+7 229678539 ^ Standard Journal Entries and Budget July 01 - June 02 657 0400-80 CU+7 229678540 y Journal Entries Honig, Irving/Stover & Johnson July 01- June 2002 658 0400-80 CU+7 229678541 / f Journal Entries Branca, Journal Entries Buckley 07/01 - 01/02 660 0400-80 CU+7 229678543 ^ Purchasing - BIDS 99/00 #'s 1->17 07/99 - 06/00 661 0470-45 AU+4 229678545 y Purchasing - QUOTES 99/00 #s 1-13 07/99 - 06/00 662 0470-45 AU+4 229678546 y Cash Receipts 12/21/02- 01/27/03 670 0400-80 CU+7 274154301 / Cash Receipts 1/28/03- 2/20/03 671 0400-80 CU+7 274154302 / Journal Entries - Buckley 10/25/01 - 6/30/02 672 0400-80 CU+7 229678544 y / Cash Receipts 11/15/02- 12/20/02 673 0400-80 CU+7 274154592/ Business Licenses A-B 2002 676 0480-35 EX+4 229678599 / False Alarms Appeals, CB07692-CB05738 2001 677 0670-40 3 229678598 y TOT Payments & Information 7/98 - 6/00 682 0480-87 AU+4 229678593 , Accounts Receivable Trial Balance 11/26/99- 12/27/99 689 0480-26 AU+4 229678585 y False Alarm Appeals, CB08462-CB11282 12/01-4/02 705 0670-40 3 229678573 y Utilities - Cash Receipts 4/00- 8/13/01 709 0400-80 CU+7 229678559 t/' t Business License PB - SL 2002 718 0480-35 EX+4 229678565 / City Clerk/Records Management rage o OT i u inis Torm aocuments the destmction of City records in accordance with the California Public Records Act Request by Onginating Department: Requested Date: Originating Department Manager Initials- Finance 4/26/2012 Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Business License Sm - V 2002 719 0480-35 EX+4 229678566 / Business Licenses C - Df 2002 720 0480-35 EX+4 229678570 / Business Licenses M - Pa 2002 721 0480-35 EX+4 229678571 / ^- Business Licenses Dg - G 2002 722 0480-35 EX+4 229678572 y Business Licenses W - Z B/L Registers 2002 723 0480-35 EX+4 229678567 / Business Licenses H - L 2002 725 0480-35 EX+4 274154303 y ^ Utility Service Orders (preconversion) .11/98-3/99 729 0480-5(^ AU+4 274154307^ Utility Service Orders (preconversion) 4/99 - 7/99 730 0480-;i/^ AU+4 274154309 y Utility Bills 2002 734 0400-80 CU+7 274154309 / Utility Bills 2001 735 0400-80 CU+7 274154310 / Utility Billing - Cash Received Feb-03 736 0400-80 CU+7 274154311 / Utility Billing Journals 3/03 - 4/03 737 0400-80 CU+7 274154312 ^ Utility Billing Service Orders 1/02-2/02 738 0400-80 CU+7 274154313 / Utility Billing, Cash Receipts, Journals, Johnson 6/01 - 8/01 739 0400-80 CU+7 274154321 / Utility Billing, ED, RJ, LP, Cr 12/01-7/02 740 0400-80 CU+7 274154322 / f — Utility Billing Service Orders 4/02 - 8/02 741 0400-80 CU+7 274154323 y Utility Billing Service Orders 9/02-12/02 742 0400-80 CU+7 274154324 y Utility Billing Service Orders 4/01 - 8/01 743 0400-80 CU+7 274154325 / Utility Billing Service Orders 8/00-10/00 744 0400-80 CU+7 274154326 / Utility Billing Service Orders 10/00-4/01 745 0400-80 CU+7 274154327 y Utility Billing Service Orders 8/01 - 12/01 746 0400-80 CU+7 274154328 ^ Utility Payments 8/2003 747 0400-80 CU+7 274154314 / Utility Payments 7/2003 748 0400-80 CU+7 274154315 / Utility Payments 9/2003 749 0400-80 CU+7 274154316 / Cash Receipts 2/28/03 - 3/28/03 750 0400-80 CU+7 274154317/ Cash Receipts 3/29/03 - 4/22/03 751 0400-80 CU+7 274154318 / Cash Receipts 4/23/03 - 5/22/03 752 0400-80 CU+7 274154319 / 4 — / Business License Cash Receipt Register 1/02-5/02 753 0480-35 EX+4 274154320 /' /— Utility Payments 3/2000 777 0400-80 CU+7 274154355 This form documents the destmction of City records in accordance with the California Public Records Act. City Clerk/Records Management Page 9 of 10 Request by Originating Department: Finance Person's Completing Form: Marie Nutter Requested Date: 4/26/2012 Originating Department Manager Initials: RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Utility Payments 02/2000 778 0400-80 CU+7 274154356/ CMWD, Balance Sheets 1997-1980, 6/30/90 - 91 897 0420-50 AU+5 194599284 y CMWD, Detail Sheets Fixed Assets 1989-1991 789 0400-30 AU+4 194599285 y Financial General Information: -Work papers, CIP, Year End, Operating Budget n/a 828 0430-05 CU+2 306858800 / Journals - Cash Receipts - Harris 11/30/1999 836 0400-80 CU+7 306858813 / Business License A-B 2003 855 0480-35 EX+4 306858832/ Business License C 2003 856 0480-35 EX+4 306858833 / Business License D - F 2003 857 0480-35 EX+4 306858834 / Business License G - J 2003 858 0480-35 EX+4 306858835 / Business License K - M 2003 859 0480-35 EX+4 306858836 ^ Business License N - Q 2003 860 0480-35 EX+4 306858837 y Business License R - S 2003 861 0480-35 EX+4 306858838 / Business License T - Z 2003 862 0480-35 EX+4 306858839/ Business License Inactivated Accts Register 2003 863 0480-35 EX+4 306858840 / B/L Cash Receipts 2003 864 0480-35 EX+4 306858841 / Business License Register 2003 865 0480-35 EX+4 306858842 / Business License Cash Receipts July 03 - Nov 03 887 0480-35 EX+4 306858848 / Bank Stmts, Workers Comp, Health Ins, Reconciliations 01/03- 06/03 889 0420-20 AU+5 306858850 / Utility Billing Orders 2001 890 0400-80 CU+7 194647661 / Fixed Assets Files 2002 891 0400-30 AU+4 194647662 y f Budget Change Batch FY02-03 FY02-03 924 0400-80 CU+7 368483064 / ^ Fixed Assets FY03, Annual Inventory 7/2002 - 6/2003 1038 0400-30 AU+4 274154484 / ^ Ambulance/Medicare Jan-Dec 2002 1/2002- 12/2002 1088 0480-32 CU+2 274154535 y Ambulance Medicare & Reports 2003 01/2003- 12/2003 1089 0480-32 CU+2 274154538 / Ambulance/Medicare Reports 2002 01/2002 - 12/2002 1090 0480-32 CU+2 274154537 / Citations-PD Valid & Dismissed & Admin 10/01/03- 12/31/03 1091 0670-63 CU+2 274154538 y' Z— Citations-Valid & Dismissed 01/2003 - 09/2003 1092 0670-63 CU+2 274154539/ City Clerk/Records Management Page lOoflO This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department: Finance Requested Date: 4/26/2012 Originating Department Manager Initials: Person's Completing Form: Marie Nutter RECORDS DESCRIPTION DATED s BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=H0LD Parking Citations 01/2002 - 12/2002 1093 0670-63 CU+2 274154540/ Ambulance/Medicare 01/2000- 06/2000 1094 0480-32 CU+2 274154541^ Ambulance/Medicare 07/2000 - 12/2000 1095 0480-32 CU+2 274154542 y' Ambulance/Medicare Reports 2003 1096 0480-32 CU+2 274154543 / i TOT 2000-2002 01/2000- 12/2002 1110 0480-87 AU+4 274154557 ^ TOT 2002-2003 01/2002- 12/2003 1111 0480-87 AU+4 274154558 y Budget Files 1999-2000 1999-2000 1124 0430-05 CU+2 274154571y Billing Journals 12/99- 01/00 1126 0400-80 CU+7 274154573/ A/R Fiscal Year 1998-1999 7/1998- 6/1999 1184 0480-26 AU+4 437554008y A/R Fiscal Year 1999-2000 7/1999- 6/2000 1185 0480-26 AU+4 437554009 / '-—— NSF, Turbo, A/R Paid 2000 2000 1186 0480-45 AU+4 437554010/ Turbo Data 2001 & earlier 2001 1187 0480-45 AU+4 437554011/ Ambulance Jan-June 2004 1/2004- 6/2004 1195 0480-32 CU+2 437554019X Ambulance July-Dec 2004 7/2004 - 12/2004 1196 0480-32 CU+2 4375542020 / Misc. A/R 1997-1998 11/1/97- 12/31/98 1198 0480-26 AU+4 437554022^ Parking Citations, Correspondence, Dismissed & Valid 2004 1243 0670-63 CU+2 437554067 / ^ -_ DOCUMENT DESTRUCTION PROVIDED BY ; IBOA) ff\oCUl.{l^ (/\ DATE : CERTIFICATE OF DESTRUCTION? Yes^ 0I30-25/F002 = 5^ No n 2^