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Home My WebLink About; ; Records Destruction Authorization Form-Human Resources; 2019-07-11RECORDS DESTRUCTION AUTHORIZATION FORM DATE: REQUESTING DEPARTMENT: DESTRUCTION APPROVALS: MAR. APR. MAY 2015 HUMAN RESOURCES REQUESTER: We certify that the records listed below have been retained for the scheduled retention period, required audits have been o ex t ·- ldd d' .,.. /'th d'f.~L c~ ,Pfj~i.Pjf/f:5{n mg oJ°l~o~g 1ttgGfiC"J;,_;;/jlat1on~e,, ~car s ,s mow flltl)C?J2t h, nlfi/ W/~ J '(.I 1 ,,, I \._ ' ' tu. Z q iJ / 1( ~~PAlfrMENT HEAD: -RECORDS MANAGEMENT: CITY ATTORNEY: BOX NO. RECORDS DESCRIPTION DATED RRSNO. RRS SMEADSOFT BARCODE PERIOD (if applicable) l Fire Engineer March v~50-~~ 2015 ~~ -✓ Library Assistant 1/11 March /)(5 2015 ' "\. " Police Community Services Officer March \ ' \ 2015 Business Systems Specialist March \ 2015 Police Communications Operator II March 2015 Sr. Enterprise Applications Manager March 2015 Community Coordinator Graphic April I Production Supervisor 2015 Police Officer Lateral April / I 2015 Aquatics Manager April I 2015 j Police Officer Academy Graduate April I I 2015 April . I I Utility Worker 1/11 2015 Sr. Transportation Planner April 2015 Police Lieutenant and Sergeant May 2015 ' Paramedic Firefighter Lateral-Entry May \ 2015 \ May ' '\ Sr. Civil/ Assoc. Civil Engineer 2015 fl I Oj ~ol --V ~de/µ To be filled out once records have been destroyed. 7/4.k,7 RECORD DESTRUCTION COMPLETED BY: DATE: CERTIFICATE OF DESTRUCTION? ~YES □ NO SMEADSOFT BARCODES DELETED BY: -DATE: - This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 5/31/2016 RECORDS DESTRUCTION AUTHORIZATION FORM DATE: REQUESTING DEPARTMENT: DESTRUCTION APPROVALS: MAY AND JUNE 2015 HUMAN RESOURCES REQUESTER: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD: RECORDS MANAGEMENT: CITY ATTORNEY: BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS SMEADSOFT BARCODE PERIOD (if applicable) Principal Planner May 08t;IJ-35 eu:s JI/A. 2015 May , Assistant Traffic Engineer 2015 ' \ ~ Building Technician May \ 2015 Lead Librarian June 2015 Police Officer Lateral and AG June I 2015 ) Sr. Network Eng. June I I 2015 J Engineer Technician June I I I 2015 Police Communication Operator June I I I Entry-Lateral 2015 HR Technician Nov 2015 I Dec '-' Public Works Supervisor 2015 A :2.~A V To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: DATE: CERTIFICATE OF DESTRUCTION? □ YES □ NO SMEADSOFT BARCODES DELETED BY: DATE: «i> CITY OF This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. w CARLSBAD Revised:5/31/2016 RECORDS DESTRUCTION AUTHORIZATION FORM DATE: 7/9/19 ---------- REQUESTING DEPARTMENT: HR REQUESTER: KIM STANKAVICH ----------- DESTRUCTION.APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. ltf.i) (]__, '1 / ,o( A DATE CITY ATTORNEY: DATE BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE PERIOD (if applicable) 3 Classification Appeals and Audits 1989-0820-30 CL+S See attached 2008 4 Classification Appeals and Audits 1994-0820-30 CL+S See attached 2007 5 Classification Appeals and Audits 2002-05 0820-30 CL+S See attached *If more spaces are needed, click in the last box In right hand corner of table and hit "tab". This w/11 create more fields In the table. To be jiffed out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:~-~---~------ CERTIFICATE OF DESTRUCTION? [2(_vEs □ NO DATE: ~L7 SMEADSOFT BARCODES DELETED BY: ~~~ DATE: ¼lku This form documents the destruction of City records In accordance with the City of Carlsbad Records Management Program. (btyor Carlsbad Revised: 7/9/2019 Date Inactive Record Number External ID PFLD-15-12953 07/09/2019 HR4711 Human Resources PFLD-15-13098 07/09/2019 HR4866 Human Resources PFLD-15-11932 07/09/2019 HR3424 Human Resources PFLD-15-12051 07/09/2019 HR3560 Human Resources PFLD-15-12416 07/09/2019 HR4036 Human Resources PFLD-15-12420 07/09/2019 HR4040 Human Resources PFLD-15-12510 07/09/2019 HR4140 Human Resources PFLD-15-12532 07/09/2019 HR4167 Human Resources PFLD-15-13986 07/09/2019 HR5832 Human Resources PFLD-15-13 990 07/09/2019 HR5836 Human Resources PFLD-15-13998 07/09/2019 HR5844 Human Resources Records Destruction List Page 1 Date 07/09/2019 Time 3:43:35 PM Login Name Maria Emery Records Description Engineering Tech II to Applications Specialist IIGIS 082040 Traffic Signal System EngineerlPublic Works 082040 Office Specialist II to Library AssistantlDove Library 082040 Bldg Maint. Worker I to Bldg Maint Worker IIIPublic Works 082040 Sr. Bldg Maint Worker to Public Works SupervisorlPublic Works Applications Specialist II to Applications Specialist IIIIInformation Technology Application Specialist II to III!Info Technology Police SergeantlPolice 082040 082040 082040 082040 RECREATION SPECIALIST TO 082040 SUPERVISORjRECREATION-ENRICHMENT PROGRAM COMMUNITY SERVICE DIRECTOR CLASSIFICATION & 082040 COMPENSATIONICOM DEV CLERICAL STUDY IADMININSTRATNE SERVICES 082040 PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources · PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources Records Destruction List Page 2 Date 07/09/2019 Time 3:43:36 PM Date Inactive Login Name Maria Emery Record Number External ID Records Description PFLD-15-14002 07/09/2019 MGT ANALYST TO SRMGT ANALYSTJCOMDEV 082040 PHYSICAL RECORDS HR.5848 MANAGEMENT -Human Resources Human Resources PFLD-15-14335 07/09/2019 Reclass of Public Works Administrative StaffjPublic Works 082040 PHYSICAL RECORDS HR.6304 MANAGEMENT -Human Resources Human Resources PFLD-15-13124 07/09/2019 Contract Administrator seriesJPublic Works class study 082040 PHYSICAL RECORDS HR.4895 MANAGEMENT -Human Resources Human Resources PFLD-15-11833 07/09/2019 Special Events CoordinatorJPolice 082040 PHYSICAL RECORDS HR.3313 MANAGEMENT -Human Resources Human Resources PFLD-15-11933 07/09/2019 Office Specialist II to Account Clerk II JFinance 082040 PHYSICAL RECORDS HR.3425 MANAGEMENT -Human Resources Human Resources PFLD-15-13530 07/09/2019 Management Analyst ProjectJCitywide 082040 PHYSICAL RECORDS HR.5326 . MANAGEMENT -Human Resources Human Resources PFLD-15-12417 07/09/2019 Custodian I to Custodian IIJPublic Works 082040 PHYSICAL RECORDS HR.4037 MANAGEMENT -Human Resources Human Resources PFLD-15-12421 07/09/2019 Library Assistant II to Community CoordinatorJLibrary 082040 PHYSICAL RECORDS HR.4041 MANAGEMENT -Human Resources Human Resources PFLD-15-12527 07/09/2019 Environmental Program MgrlPublic Works 082040 PHYSICAL RECORDS HR.4162 MANAGEMENT -Human Resources Human Resources PFLD-15-12533 07/09/2019 Police CorporallPolice 082040 PHYSICAL RECORDS HR.4168 MANAGEMENT -Human Resources Human Resources PFLD-15-13987 07/09/2019 CAPTAIN-LIEUTENANT CLASS CHANGESIPOLICE 082040 PHYSICAL RECORDS HR.5833 MANAGEMENT~ Human Resources Human Resources Date Inactive Record N'Umber External ID PFLD-15-13991 07/09/2019 , HR5837 Human Resources PFLD-15-13999 07/09/2019 HR5845 Human Resources PFLD-15-14003 07/09/2019 HR5849 Human Resources PFLD-15-12952 07/09/2019 HR4710 Human Resources PFLD-15-13097 07/09/2019 HR4865 Human Resources PFLD-15-13233 07/09/2019 HR5014 Human Resources PFLD-15-11836 07/09/2019 HR3317 Human Resources PFLD-15-11935 07/09/2019 HR3427 Human Resources PFLD-15-13674 07/09/2019 HR5490 Human Resources PFLD-15-12419 07/09/2019 HR4039 Human Resources PFLD-15-12509 07/09/2019 HR4139 Human Resources Records Destruction List Page 3 Date 07/09/2019 Time 3:43:36 PM login Name Maria Emery Records Description RFP CLASSIFICAITON CONSULTANT IIT 082040 STORM WATER DRAIN STUDYIM&O PUBLIC WORKS 082040 ASSISTANT TO ASSOCIATE 082040 ENGINEER!PW-ENGINEERING Water Systems Operator I to Water Sys Op IIIPublic Works 082040 Environmental Specialist !Public Works 082040 Police Secretary to Police Training CoordinatorlPolice 082040 City Communications ManagerlCity Manager 082040 Management Associate to Management AnalystlPublic Works 082040 Accounting SupervisorlWater District 082040 Accounting Specialist to Business Systems TechnicianlPublic 082040 Works Application Specialist I to App Spec Il!Info Technology 082040 PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources Date Inactive Record Number External ID PFLD-15-12531 07/09/2019 HR.4166 Human Resources PFLD-15-13985 07/09/2019 HR.5831 Human Resources PFLD-15-13989 07/09/2019 HR.5835 Human Resources PFLD-15-13997 07/09/2019 HR.5843 Human Resources PFLD-15-14001 07/09/2019 HR.5847 Human Resources PFLD-15-12616 07/09/2019 HR.4263 Human Resources PFLD-15-13125 07/09/2019 HR.4896 Human Resources PFLD-15-11835 07/09/2019· HR.3316 Human Resources PFLD-15-11934 07/09/2019 HR3426 Human Resources PFLD-15-13531 07/09/2019 HR.5327 Human Resources PFLD-15-12418 07/09/2019 HR.4038 Human Resources Records Destruction List Page 4 Date 07/09/2019 Time 3:43:36 PM Login Name Maria Emery Records Description Communications SupervisorlPolice 082040 Storekeeper StudylFinance 082040 CRIME PREVENTION SPECIALIST RECLASSIFICATION 082040 SALARY SURVEYIPOLICE METER SERVICES WORKER IIlTO 082040 SUPERVISORIPUBLIC WORKS DISPATCH LEAD TO SUPERVISORIPOLICE 082040 Account Clerk II to Accounting TechnicianlFinance 082040 Senior Building Maint WrkrlPublic Works 082040 Community Volunteer CoordinatorlCity Manager 082040 Sel).ior Office Specialist to SecretarylCity Manager 082040 Community Service Officer IIIIPolice 082040 GIS Technician to Application SpecialistlPublic Works 082040 PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human ·Resources Date Inactive Record Number External ID PFLD-15-12422 07/09/2019 HR.4042 Human Resources PFLD-15-12528 07/09/2019 HR.4163 Human Resources PFLD-15-13 808 07/09/2019 HR.5631 Human Resources PFLD-15-13988 07/09/2019 HR.5834 Human Resources PFLD-15-13996 07/09/2019 HR.5842 Human Resources PFLD-15-14000 07/09/2019 HR.5846 Human Resources PFLD-15-14017 07/09/2019 HR.5865 Human Resources Records Destruction List Page 5 Date 07/09/2019 Time 3:43:36 PM Login Name Maria Emery Records Description Community Service Officer Class Study[Police Public Works Supervisor[Public Works Senior Office Sp~cialist to Secretary[Public Works -Parks BUDGET RECLASSIFICATION REQUESTS[IT,PD,GIS,PW,HSG,HR WAREHOUSE TECHNICIAN -SPECIALIST[PUBLIC WORKS 082040 082040 082040 082040 082040 HOUSING SPECIALIST 1/11 [REVISION CLASS SPEC HSG 082040 &REDEV TECHNOLOGY STUDY[CITYWIDE 082040 Dataset ECMMaster [-End of Report ]I City of Carlsbad '---'--------------------------------------_____, PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources PHYSICAL RECORDS MANAGEMENT -Human Resources CERTIFICATE OF DESTRUCTION & RECYCLING This certificate is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION Per the express request of Client, Co,rodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s) Certificate # Date Issued Service Locations Date Range of Service Work Ticket(s) Quantity/Item SD012455 110465 Tuesday, July 16, 2019 5815 EL CAMINO REAL Jul-11-2019 thru Jul-11-2019 601563 41 -41 Boxes for Destruction (standard) • Nothing in this certificate shall be deemed to modify the terms of the parties' Se,vice Agreement(s) or Work Ticket(s). 1:1corodata itSSAE16 Type II Audit Completed HIP£