HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2011-06-28 (2)CITY OF
CARLSBAD
Records Management
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RECORDS DESTRUCTION AUTHORIZATION
DEPARTMENT REQUESTING DESTRUCTION: Records Management
Person(s) Completing Form: Debra Doerfler
APPROVALS FOR DESTRUCTION
3/sih
fc^i^t)epartment Head Date
/" Records Manager
II
Date
City Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO.
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RECORDS DESCRIPTION
Oaths of Office - Elected Officials -
Rautenkranz
BCC applications (appointed/selected):
Gleason Huss (Library], Rutledge &
Okamoto (Arts], Sigafoose (BEG]. All terms
exp 2004.
BCC Oaths of Office, appointed. Expired
between 2001-2003
BCC Correspondence resignation letters
Correspondence - Utilities - Television
CMWD Correspondence
Bids (Awarded & not Awarded] Calavera
Dam
General Info: Department of water
Resources, State of CA
General Info, CMWD & Correspondence
CMWD Reports: Ransome Report geological
conditions at Calavera dam site
DATED
1986-1994
1998-2004
1998-2000
2004
1967-1971
2000
1941
1948-1956
1935-1956
1930
RRS NO.
0740-30
0315-15
0310-15
0335-15
0300-40
0300-40
0750-06
1200-15
0470-45
0753-05
0735-05
1210-80
RRS
PERIOD
TE+6
TE + 5
TE + 5
TE + 5
CU + 2
CL + 2
AU + 4
CU + 2
CU + 2
CU + 5
SMEADSOFT
BARCODE
(if applicable)
n/a
Removed
from Smead
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
APPROVED By
City Attorney
H=HOLD
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
CITY OF
^CARLSBAD
Records Management
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CMWD Reports: Oceanside Mutual Water Co
report on Calavera Storage Project
CMWD Reports: Carlsbad Mutual Water
Company record of runoff, evaporation &
storage requirements at Fraser Lake
^ M WD : Ma«a^^Re^oj>WaTe>5u£ply______-
CMWD: Report of State Geologist on
Calavera Dam-UNDATED
"CMWD: Report op-Mission Basin Water_^^
Sub&L-^^'^ \. -""""" ^
Contract: Calavera Rock Corporation
Affidavits of Publication - Notices Inviting
Bids
Professional svc contract Darnell & Assoc
Professional svc agreement Ogden
Environmental and Energy Services Co., Inc.
Design svc agreement Project Design
Consultants
Southern California Soils & Testing Inc.
Professional svc agreement Linscott, Law &
Greenspan Engineers
Design svc agreement Fraser Engineering
Inc.
Engineering services Project Design
Consultants
Professional services agreement SB&O Inc.
Design svc agreement Lightfood Planning
Group.
Eng. Plancheck svcs BSI Consultants Inc
Ellorin consultant svcs extension of contract
Resource Conservation District of Greater
San Diego County education agreement
JHK & Assoc Prof. Svcs agreement
KAKU consultant agreement
KAKU Supplemental agreement for traffic
1930
1947
-is5Ji_____
1955?
1950
v. • —
1940
1963
CL 1996
CL 2000
CL1995
CL 1995
CL 1996
CL1994
CL1998
CL 1996
CL1997
CL 1996
CL 1992
CL1997
CL1995
CL1995
CL1995
1210-80
1210-80
1210-80
-v_
1210-80
1210-80•"•v .
0700-16
0740-20
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
0700-16
CU+5
CU+5
CU+5
-^_— — —
CU + 5
CU+5
X.
TE + 5
CU + 4
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
n/a
n/a
-n/a C'""iPV |£I_
n/a
n/a ,^#2
X
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
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n/a
n/a
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n/a
n/a
n/a
fej )<3T I
I
j*li*U
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
<«£ »JJFJ>> CITY OF
^CARLSBAD
Records Management
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engineering
Ellorin extension agreement
Helming Eng professional svcs agreement
LTA agreement w/ SANDAG: Carlsbad &
Encinitas transportation modeling
Project Management Associates prof. Svcs
agreement
Kawasaki, Theilacker, Ueno & Assoc. consult
agreement
Correspondence Costa Real/Carlsbad MWD
Inter-tel agreement
Bruce Klombies agreement - typewriter
repairs
Truly Nolen pest control agreement
DEFERRED COMPENSATION REPORTS
(DEDUCTION REGISTER] MWD
Statements of Econ. Interest - Swirsky
CMWD
Property Appraisals
Resident caretaker agreement A. C. Delpy
CDBG Agreement: SD Center fo the Blind &
Vision Impaired
MOFFATT & NICHOL ENGINEERS
CONTRACT
Correspondence (Indian Center/CM)
Appraisals
A/P for life & Accident Ins CMWD (checked
w/ M. Nutter-Ashe; K. Branca said treat as
A/P batch]
CL1994
CL1999
CL 1997
CL 1997
CL 1997
1961-1991
CL 1989
CL 1986
CL 1984
1983-1992
1981-1985
1974-1981
1974
1999
1998-2001
1975
1966-67
1985-1991
0700-16
0700-16
0700-16
0700-16
0700-16
0910-05
0700-16
0700-16
0700-16
0455-10
0735-43
0770-10
0700-16
0565-30
0700-16
0100-04
0770-10
0400-15
TE + 5
TE + 5
TE + 5
TE + 5
TE + 5
CU + 2
TE + 5
TE + 5
TE + 5
TE + 5
CU + 7
CL + 2
TE + 5
TE + 5
TE + 5
CL + 2
CL + 2
AU + 4
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
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To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:
CERTIFICATE OF DESTRUCTION?
SMEADSOFT BARCODES DELETED BY:
YES N0
DATE:
DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
WE RECYCLE CERTIFICATE REFERS TO INVOICE NO.:
SERVICE LOCATION:
Vfeta, m !
PHO
BILLED TO:
DATE:
Cty Of Cartibatf-Reecjfds Management
•>r:fi»o Reaf
**NC U IJARGE
Carlsbad, CA
; artsbad
Attnl. Ronna Sw*rx
-?y Ave
A92D08
This is to certify that Shred-it destroyed confidential information
for the above mentioned company by
TRUCK NO.:TRUCK NO.:TOTAL TIME:
CUSTOMER SERVICE REP.
"
This year, through Shred-it's
recycling program, your firm
has saved trees from destruction.
CERTIFICATE OF
DESTRUCTION
THANK YOU FOR
YOUR BUSINESS.
MRS.:MIN.:
CUSTOMER'S
CLIENT:
PRINT CUSTOMER'S
NAME:
SECURING YOUR OFFICE
AND THE ENVIRONMENT