HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2012-03-22 (3)\\ W^'^- CITY OF
CARLSBAD
RECORDS DESTRUCTION AUTHORIZATION
Records Management
Page 1 of 1
DEPARTMENT REQUESTING DESTRUCTION: Records Management
Person(s) Completing Form: Debra Doerfler
APPROVALS FOR DESTRUCTION
Date
Records Manager Date
City Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX
NO.
RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
SMEADSOFT
BARCODE
(if applicable)
APPROVED By
City Attorney
H=H0LD
Arnudvirjj'ur puuiiLaiiuii '—• " iyb/-iy93-0740-20 CU + 4 —^We —'H<:^
Carlsbad Building Authority agendas 1967-1993 0305-40* CU + 2 n/a
Annual statennents to State Controller:
Building Authority
1969-1979 0460-10 5 n/a
Building inspection reports: Civic Center 1968 1000-77 CL + 2 n/a
Invoices/requisitions/payment records/chieck
registers/check requests/A/R: Building
Authority
1967-1993 0400-40
0400-15
0400-80
AU+5
AU+4
CU +7
n/a
Quarterly bank statements: Building Authority 1970-1986 0420-20 AU + 5 n/a
\ f
Bids/proposals (for bond svcs): Building
Authority
1967 0470-45 AU+4 n/a
Mennos, correspondence, nnisc. related to the
Carlsbad Building Authority (general
information)
1967-1993 0440-05 CL+ 10 n/a
"No RRS# specific to Building Authority: This code is for Ad Hoc BCC.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY
CERTIFICATE OF DESTRUCTION?
SMEADSOFT BARCODES DELETED BY:
• YES • NO
DATE
DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
WE RECYCLE Shmc^ft USA mc
P. 0:BGX W77
Vista.CA §20852077
PHONE 7SQ-598-57QQ
CERTIFICATE REFERS TO INVOICE NO.
DATE:
0910031499
3/22/2012
BJRGE
SERVICE LOCATION: BILLED TO:
5815 Ef Cafntno-Meal
**H0 SUR-CHMeE
Carfsbad, CA §2^
This is to certify that Shred-it destroyed confidential information
for the above mentioned company by
TRUCK NO.: TRUCK NO.
CUSTOMER SERVICE REP.:
TOTAL TIME:
CLIENT:
PRINT CUSTOMER'S
NAME:
HRS.: MIN.
o
This year, through Shred-it's
recycling program, your firm
has saved o trees from destruction.
CERTIFICATE OF
DESTRUCTION
THANK YOU FOR
YOUR BUSINESS.
SECURING YOUR OFFICE
AND THE ENVIRONMENT