HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Contract Administration; 2012-03-22 (2)City Clerk/Records Management
Page 1 of2
RECORDS DESTRUCTION REQUEST
Department Requesting Destruction: PUBLIC WORKS CONTRACT ADMINISTRATION
Approvals for Destruction
Department Head - Christine Ruess Date
Dat^
ii
)mey Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BID / QUOTE / PROPOSAL PACKAGES FOR
Person(s) Completing Form:
D DESTI ION
No. RECORDS DESCRIPTION /ISffTED
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
1 STREET LIGHT ON BRANTA AVENUE
PWM03-01STS 8/23/02 1036 0470-50 CL + 2 SKP274154482
2 LANDSCAPE, GROUNDS AND PARKS
MAINTENANCE SERVICES BID NO 03-01 8/15/02 1036 0470-50 CL + 2 SKP274154482
2 PLAYGROUND EQUIPMENT UPGRADES AT
VARIOUS PARK SITES PKS02-05 9/19/02 1036 0470-50 CL + 2 SKP274154482
4 NORTH HEDIONDA-NORTH AGUA
HEDIONDA INTERCEPTOR SEWER - 3537-1 10/2/02 1036 0470-50 CL + 2 SKP274154482
5 LA COSTA CANYON PARK STAIRS RE-
CONSTRUCTION PROJECT - PKS02-03 10/24/02 1036 0470-50 CL + 2 SKP274154482
6 HVAC PREVENTATIVE MAINTENANCE -
BID NO 03-14 11/26/02 1036 0470-50 CL + 2 SKP274154482
7 RANCHO SANTA FE ROAD NORTH, PHASE 1
CONTRACT NO 3190 10/31/02 1037 0470-50 CL + 2 SKP274154483
8
SOUTH HEDIONDA SEWER INTERCEPTOR
(SAHI) REACH II PHASE iii, STATION 15-73
CONTRACT NO 3583-2
10/10/02 1037 0470-50 CL + 2 SKP274154483
9
REMODEL CHASE FIELD RESTROOM AND
SNACKBAR FACILITY CONTRACT NO
FAC02-06
12/18/01 1035 0470-50 CL + 2 SKP274154481
10 CONCRETE REPLACEMENT CONTRACT NO
STS01-01 8/1/01 1035 0470-50 CL + 2 SKP274154481
11
PUBLIC WORKS CENTER AND STATION 5
STORAGE BUILDING AND SKATE PARK
RESTROOMS CONTRACT NO 3572, 3688
3/28/02 1035 0470-50 CL + 2 SKP274154481
12
POINSETTIA PARK SOCCER FACILITY AND
STAGECOACH PARK TENNIS FACILITY
UPGRADES CONTRACT NO PKS02-04
5/20/02 1035 0470-50 CL + 2 SKP274154481
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
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BID / QUOTE / PROPOSAL PACKAGES FOR RECORD DESTRUCTION
Person(s) Completing Form:
Rhonda Gasper-Heather, Associate Contract Administrator
No. RECORDS DESCRIPTION DATED BOX
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
13 PINE SCHOOL SITE DEMOLITION
CONTRACT NO 3802-2 7/2/02 1035 0470-50 CL + 2 SKP274154481
14 EL CAMINO REAL AND CAINO VIDA ROBLE
LEFT-TURN LANES CONTRACT NO 3812-1 5/28/02 1035 0470-50 CL + 2 SKP274154481
15 STORM DRAIN TELEVISION INSPECTION
BID NO 18 5/29/02 1035 0470-50 CL + 2 SKP274154481
16
GUARD RAIL INSTALLATION AT
MISCELLANEOUS LOCATIONS CONTRACT
NO 9022-1
6/11/02 1035 0470-50 CL + 2 SKP274154481
17 THERMOPLASTIC CROSSWALK
INSTALLATION CONTRACT NO STS02-06 6/28/02 1035 0470-50 CL + 2 SKP274154481
RECORD DESTRUCTION COMPLETED BY
CERTIFICATE OF DESTRUCTION? Yes No •
SMEADLINK BARCODES DELETED BY:
DATE
DATE:
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
WE RECYCLE mmMUSAlnc.
P. O. Box 2D77
Vista, CA 92(^52077
RHONE 760-598-5700
CERTIFICATE REFERS TO INVOICE NO.
DATE:
0631499
3/22/2012
PURGE
SERVICE LOCATION: BILLED TO:
5815 EfCammoJ^al
**H0 SUR-CHi%3E
Carfsbad, CA 921^8
This is to certify that Shred-it destroyed confidential information
for the above mentioned company by
TRUCK NO.
)MER SER'
TRUCK NO.
CUSTOMER SERVICE REP.
TOTAL TIME:
CLIENT:
PRINT CUSTOMER'S
NAME:
This year, through Shred-it's
recycling program, your firm
has saved D trees from destruction.
CERTIFICATE OF
DESTRUCTION
THANK YOU FOR
YOUR BUSINESS.
HRS.: MIN.
SECURING YOUR OFFICE hhred'it
AND THE ENVIRONMENT