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Home My WebLink About; ; Records Destruction Authorization Form-Contract Administration; 2012-03-22 (3)City Clerk/Records Management Page 1 of 2 RECORDS DESTRUCTION REQUEST Department Requesting Destruction: PUBLIC WORKS CONTRACT ADMINISTRATION Approvals for Destruction Department Head -Christine Ruess Sr. Mgmt Analyst-Utilities l^^ecords Manager Date Date 11 Attorney Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. BID PACKAGES FOR RECORD DESTRUCTION - FY07/08 Person(s) Completing Form: RHONDA GASPER-HEATHER, Associate Contract Administrator - Contract Administration y ^ 7^ Y No. RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=HOLD 1 POINSETTIA COMMUNITY PARK-PHASE 2 TENNIS COURTS 08/14/07 0470-50 CL + 2 N/A 2 SAFETY CENTER HVAC CONTROLS UPGRADE (REBID) 08/21/07 1 0470-50 CL + 2 N/A 3 ALGA NORTE COMMUNITY PARK 11/08/07 1 0470-50 CL + 2 N/A 4 TRAFFIC SIGNAL AT POINSETTIA LANE AND BLACK RAIL ROAD 09/11/07 ' 0470-50 CL + 2 N/A 5 CITY HALL HVAC UPGRADE 09/12/07 1 0470-50 CL + 2 N/A 6 CALLE GAVANZO DRAINAGE IMPROVEMENTS 09/18/07 1 0470-50 CL + 2 N/A 7 DEMOLITION OF PAJAMA DRIVE WATER FACILITY 09/27/07 V 0470-50 CL + 2 N/A 8 PICNIC SHELTERS AT STAGECOACH AND CALAVERA HILLS COMMUNITY PARK 11/06/07 0470-50 CL + 2 N/A 9 TRAFFIC SIGNAL UPS AND BATTERY BACKUP INSTALLATION 11/14/07 2 0470-50 CL + 2 N/A 10 SEWER ACCESS HOLE REHABILITATION NORTHEAST QUADRANT 11/13/07 2 0470-50 CL + 2 N/A 11 PRE-FABRICATED STEEL MEZZANINE AT FIRE STATION #5 11/29/07 2 0470-50 CL + 2 N/A 12 CYNTHIA LANE STORM DRAIN IMPROVEMENTS 12/19/07 \ ^ 0470-50 CL + 2 N/A 13 FIRE STATION #6 COASTAL SAGE SCRUB MITIGATION 12/20/07 l!/2 0470-50 CL + 2 N/A This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of 2 BID PACKAGES FOR RECORD DESTRUCTION - FY07/08 Person(s) Completing Form: RHONDA GASPER-HEATHER, Associate Contract Administrator - Contract Administration No. RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=HOLD 14 FY 07/08 CONCRETE REPLACEMENT 01/10/08 0470-50 CL + 2 N/A 15 2007-08 VILLAGE CONCRETE AND HARDSCAPE REPAIRS 02/27/08 f ^ 0470-50 CL + 2 N/A 16 RESERVOIR FENCING PROJECT FOR "E" TANK, "TAP" RESERVOIR, SANTA FE II AND "LA COSTA LO" TANK 01/22/08 3 0470-50 CL + 2 N/A 17 OFF-SITE MITIGATION RESTORATION FOR RANCHO SANTA FE ROAD NORTH 04/16/08 3 0470-50 CL + 2 N/A 18 WATER DISTRIBUTION SYSTEM-RANCHO CARILLO OVER SIZING AND EXTENTION 04/29/08 3 0470-50 CL + 2 N/A 19 LA COSTA CANYON PARK RESTROOM RENOVATION 04/22/08 y 0470-50 CL + 2 N/A 20 CARLSBAD VILLAGE DRIVE & AVENIDA DE LA ANITA INTERSECTION STREET ^ IMPROVEMENTS 04/24/08 0470-50 CL + 2 N/A 21 UPPER AND LOWER FARADAY SEWER LIFT . STATION 05/21/08 4 0470-50 CL + 2 N/A 22 2008 ARAM AND SLURRY SEAL PROJECT • 04/28/08 4 0470-50 CL + 2 N/A 23 2008 PAVEMENT OVERLAY PROJECT ^ 04/28/08 4 0470-50 CL + 2 N/A 24 SUMMER 2008 CONCRETE REPAIRS AL-1 / 06/03/08 4 0470-50 CL + 2 N/A 25 LEO CARRILLO RANCH BARN STABILIZATION ^ 07/31/08 L 0470-50 CL + 2 N/A 26 TRAFFIC SIGNAL AT CALLE BARCELONA AND PASEO AVELLANO ^ 06/04/08 0470-50 CL + 2 N/A x.y 27 RIDGECREST DRIVE STORM DRAIN REHABILITATION ^ 06/11/08 5 0470-50 CL + 2 N/A 28 VISTA/CARLSBAD INTERCEPTOR SEWER, ^ REACHES VC13-VC15, MANHOLE REPAIR 07/08/08 5 0470-50 CL + 2 N/A 29 EL CAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW CONTROL STATION WIDENING NORTH OF COUGAR DRIVE AND MEDIAN |X IMPROVEMENTS 06/25/08 5 0470-50 CL + 2 N/A 30 OAK AVENUE SEWER REPLACEMENT ^ 07/30/08 0470-50 CL + 2 N/A 31 MAERKLE DISINFECTION FACILITIES CHLORINE GAS SCRUBBERS REPLACEMENT ^ ^08/12/08 0470-50 CL + 2 N/A 32 POINSETTIA SEWER LIFT STATION UPGRADE ^ • 08/02/07 \ /6 0470-50 CL + 2 N/A RECORD DESTRUCTION COMPLETED BY CERTIFICATE OF DESTRUCTION? Yes^p^ No • SMEADLINK BARCODES DELETED BY: DATE DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 LIST OF BID PKGS FOR RECORD STORAGE - FY 07/08 DESTROYED JULY 2011 BID TITLE / RECORD DESCRIPTION PW BID NO. DATE OF BID OPENING BOX NO. IM BOX # RRS NO. RRS PERIOD COMMENTS 1 POINSETTIA COMMUNITY PARK-PHASE 2 TENNIS COURTS PWS08-01ENG 08/14/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 2 SAFETY CENTER HVAC CONTROLS UPGRADE (REBID) PWS08-02FAC 08/21/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 3 ALGA NORTE COMMUNITY PARK PWS08-03ENG 11/08/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 4 TRAFFIC SIGNAL AT POINSETTIA LANE AND BLACK RAIL ROAD PWS08-04ENG 09/11/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 5 CITY HALL HVAC UPGRADE PWS08-05FAC 09/12/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 6 CALLE GAVANZO DRAINAGE IMPROVEMENTS PWS08-06ENG 09/18/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 7 DEMOLITION OF PAJAMA DRIVE WATER FACILITY PWS08-07ENG 09/27/07 1611 0470-50 CL + 2 Sent to Farmers for Destruction 8 PICNIC SHELTERS AT STAGECOACH AND CALAVERA HILLS COMMUNITY PARK PWS08-09PKS 11/06/07 2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 9 TRAFFIC SIGNAL UPS AND BATTERY BACKUP INSTALLATION PWS08-10STS 11/14/07 2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 10 SEWER ACCESS HOLE REHABILITATION NORTHEAST QUADRANT PWS08-11ENG 11/13/07 2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 11 PRE-FABRICATED STEEL MEZZANINE AT FIRE STATION #5 PWS08-12FAC 11/29/07 -2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 12 CYNTHIA LANE STORM DRAIN IMPROVEMENTS PWS08-13ENG 12/19/07 2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 13 FIRE STATION #6 COASTAL SAGE SCRUB MITIGATION PWS08-14ENG 12/20/07 2 1612 0470-50 CL + 2 Sent to Farmers for Destruction 14 FY 07/08 CONCRETE REPLACEMENT PWS08-15ENG 01/10/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction 15 2007-08 VILLAGE CONCRETE AND HARDSCAPE REPAIRS PWS08-16STS 02/27/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction 16 RESERVOIR FENCING PROJECT FOR "E" TANK, "TAP" RESERVOIR, SANTA FE II AND "LA COSTA LO" TANK PWS08-18ENG 01/22/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction 17 OFF-SITE MITIGATION RESTORATION FOR RANCHO SANTA FE ROAD NORTH PWS08-19ENG 04/16/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction LIST OF BID PKGS FOR RECORD STORAGE -- FY 07/08 DESTROYED JULY 2011 NO. BID TITLE / RECORD DESCRIPTION PWBIO NO. DATE OP BID OPENING IM BOX# RRS ' PERIOD COMMENTS 18 WATER DISTRIBUTION SYSTEM-RANCHO CARILLO OVER SIZING AND EXTENTION PWS08-22ENG 04/29/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction 19 LA COSTA CANYON PARK RESTROOM RENOVATION PWS08-24PKS 04/22/08 3 1613 0470-50 CL + 2 Sent to Farmers for Destruction 20 CARLSBAD VILLAGE DRIVE & AVENIDA DE LA ANITA INTERSECTION STREET IMPROVEMENTS PWS08-25ENG 04/24/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 21 UPPER AND LOWER FARADAY SEWER LIFT STATION PWS08-26ENG 05/21/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 22 2008 ARAM AND SLURRY SEAL PROJECT PWS08-27ENG 04/28/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 23 2008 PAVEMENT OVERLAY PROJECT PWS08-28ENG 04/28/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 24 SUMMER 2008 CONCRETE REPAIRS AL-1 PW08-28ENG 06/03/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 25 LEO CARRILLO RANCH BARN STABILIZATION PWS08-31PKS 07/31/08 4 1614 0470-50 CL + 2 Sent to Farmers for Destruction 26 TRAFFIC SIGNAL AT CALLE BARCELONA AND PASEO AVELLANO PWS08-32ENG 06/04/08 5 1615 0470-50 CL + 2 Sent to Fanners for Destruction 27 RIDGECREST DRIVE STORM DRAIN REHABILITATION PWS08-34ENG 06/11/08 5 1615 0470-50 CL + 2 Sent to Farmers for Destruction 28 VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES VC13-VC15, MANHOLE REPAIR PWS08-35ENG 07/08/08 5 1615 0470-50 CL + 2 Sent to Farmers for Destruction 29 EL CAMINO REAL 24-INCH TRANSMISSION MAIN, FLOW CONTROL STATION WIDENING NORTH OF COUGAR DRIVE AND MEDIAN IMPROVEMENTS PWS08-36ENG 06/25/08 5 1615 0470-50 CL + 2 Sent to Farmers for Destruction 30 OAK AVENUE SEWER REPLACEMENT PWS08-38ENG 07/30/08 5 1615 0470-50 CL + 2 Sent to Farmers for Destruction 31 MAERKLE DISINFECTION FACILITIES CHLORINE GAS SCRUBBERS REPLACEMENT PWS08-39ENG 08/12/08 6 1616 0470-50 CL + 2 Sent to Farmers for Destruction 32 POINSETTIA SEWER LIFT STATION UPGRADE PWS07-29ENG 08/02/07 6 1616 0470-50 CL + 2 Sent to Farmers for Destruction WE RECYCLE mm&iiUSAlnc. P. O. Bmm77 ViSia.CA 920852077 PHONE 76O-598-570Q CERTIFICATE REFERS TO INVOICE NO. DATE: 0910031499 PURGE SERVICE LOCATION: BILLED TO: 6816 Ef Camino-Meal **N0 SUR-CH^E Carfsbad, OA Bm}B This is to certify that Shred-it destroyed confidential information for the above mentioned company by TRUCK NO. TRUCK NO. TOTAL TIME: CUSTOMER SERVICE REP.: CLIENT: PRINT CUSTOMER'S NAME: ^ This year, through Shred-it's recycling program, your firm has saved Q trees from destruction. CERTIFICATE OF DESTRUCTION THANK YOU FOR YOUR BUSINESS. SECURING YOUR OFFICE AND THE ENVIRONMENT HRS. MIN.