HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Contract Administration; 2012-03-22 (4)RECORDS DESTRUCTION REQUEST
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Page 1 of 3
Department Requesting Destruction: PUBLIC WORKS CONTRACT ADMINISTRATION
Approvals for Destruction
Department Head-Christine Ruess
Sr. Mgmt Analyst-Utilities
Date
ecords Manager
^-r^-/l
Date
Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
WORKING FOLDERS FOR RECORD DESTRUCTION - FY05/06
Person(s) Completing Form:
RHONDA GASPER-HEATHER, Associate Contract Administrator - Utilities/Contract Administration yL^^Q ~]
No. RECORDS DESCRIPTION DATED BOX
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H-HOLD
1 SCADA INTEGRATION: ENCINA BASIN WATER
RECLAMATION PROGRAM PHASE II PROJECT 09/07/05 1 0470-45 AU + 4
2 CURB, GUTTER & SIDEWALK REPLACEMENT 08/24/05 1 0470-45 AU + 4
3 MAHR RESERVOIR IMPROVEMENTS 08/30/05 1 0470-45 AU + 4
4
SEA CLIFF SEWER NORTH BATIQUITOS
INTERCEPTORREACH 6 ACCESS HOLE
REPLACEMENTS 08/31/05
0470-45 AU + 4
5 TRAFFIC SIGNAL AT PASEO DEL NORTE AND
CAR COUNTRY DRIVE 09/20/05 1 0470-45 AU + 4
6 EXTERIOR MASONRY COATING OF FIRE
STATION #05 09/13/05 1 0470-45 AU + 4
7 GEORGINA COLE LIBRARY 09/27/05 1 0470-45 AU + 4
8 SAN MARCOS BLVD. TRANSMISSION MAIN
AND STREET IMPROVEMENTS PhJO(^ ti)C7 09/28/05 1 0470-45 AU + 4 ^/A
9 STAGECOACH GYM BASKETBALL EQUIPMENT
REPLACEMENT 10/04/05 1 0470-45 AU + 4 7^(7N/A
10 LEO CARILLO RANCH BARBECUE
REFURBISHMENT
SOLE
SOURCE 1 0470-45 AU + 4 -
11 EMERGENCY CONTRACT - LA COSTA@
MARBELLA PROJECT
SOLE
SOURCE 2 0470-45 AU + 4
12 EMERGENCY CONTRACT - AGUA DULCE
LANDSLIDE PROJECT
SOLE
SOURCE 2 0470-45 AU + 4 JUN/A
13 BLACK RAIL ROAD IMPROVEMENTS 10/11/05 2 0470-45 AU + 4
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 2 of 3
WORKING FOLDERS FOR RECORD DESTRUCTION - FY05/06
Person(
RHOND
s) Completing Form:
A GASPER-HEATHER, Associate Contract Administrator - Utilities/Contract Administration
No. RECORDS DESCRIPTION DATED BOX
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
14 SAN MARCOS BLVD. TRANSMISSION MAIN
AND STREET IMPROVEMENTS ~ REBID 12/07/05 2 0470-45 AU + 4 ^ N/A
15 CARLSBAD BOULEVARD OH BRIDGE
RETROFIT 12/14/05 2 0470-45 AU + 4
16 SAFETY CENTER CHILLER REPLACEMENT 12/15/05 2 0470-45 AU + 4
17 STREET LIGHT TRENCH ROOSEVELT 2DA
DISTRICT N/A 2 0470-45 AU + 4 ?oi>N/A
18 MISSION BASIN WATER WELLS DESTRUCTION
PROJECT 01/10/06 2 0470-45 AU + 4 ^ ^Lf N/A
19
SEE PWS06-26REC
(EROSION REPAIRS & DRAINAGE
IMPROVEMENTS @ CARILLO PARK)
2 0470-45 AU + 4 ^0 N/A
20 FARADAY AVENUE AND EL CAMINO REAL
INTERSECTION IMPROVEMENTS 02/09/06 2 0470-45 AU + 4 i
21 CONCRETE REPLACEMENT 03/28/06 2 0470-45 AU + 4 ' N/A
22 CITY LIBRARY LEARNING CENTER 03/29/06 2 0470-45 AU + 4 N/A
23 TOT LOT IMPROVEMENTS 03/29/06 3 0470-45 AU + 4
24 HVAC REPLACEMENT AT TWO COMMUNITY
CENTERS 04/17/06 3 0470-45 AU + 4
25 FURNISHING & INSTALLING FOUR NEW
ROOFS AT MULTIPLE CITY STRUCTURES 04/12/06 3 0470-45 AU + 4 N/A e
SEE PWS07-03REC J 26— EROSION REPAIRS & DRAINAGE
IMPROVEMENTS @ CARILLO PARK 04/20/06 3 0470-45 AU + 4 N/A
27 2006 PAVEMENT OVERLAY PROJECT 05/18/06 3 0470-45 AU + 4 %^ N/A
28 STREET LIGHTS INSTALLATION ON
ROOSEVELT STREET 06/06/06 3 0470-45 AU + 4
29 CITYWIDE ASPHALT REPAIRS 08/01/06 3 0470-45 AU + 4
30 SUMMER 2006 CITYWIDE CURB, GUTTER,
SIDEWALK REPAIR 08/29/06 3 0470-45 AU + 4
31 FY05-06 CLARY UPS PURCHASE &
INSTALLATION 06/28/06 3 0470-45 AU + 4
32 TWO PARK RESTROOM REMODELS & RE-
ROOF OF MAINTENANCE BUILDING 07/19/06 3 0470-45 AU+4 %f^N/A
33 COLLEGE BL MEDIANS IRRIGATION &
LANDSCAPING 08/16/06 3 0470-45 AU + 4 ^t)N/A
34
ON-SITE WETLAND MITIGATION
RESTORATION FOR RANCHO SANTA FE RD
NORTH 08/17/06
3 0470-45 AU + 4 ^^N/A
35 CANNON ROAD LIFT STATION HVAC N/A 3 0470-45 AU + 4 ^N/A
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 3 of 3
RECORD DESTRUCTION COMPLETED BY : DATE: ;o
CERTIFICATE OF DESTRUCTION? Ye?]^ No •
SMEADLINK BARCODES DELETED BY: DATE:
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
LIST OF WORKING FOLDERS FOR DESTRUCTION ~ FY 05/06
DESTROYED JULY 2011
NO. BID TITLE / RECORD DESCRIPTION PW CONTRACT
/ BID NO.
DATE OF BID
OPENING BOX NO. IM BOX # RRS NO. RRS
PERIOD COMMENTS
1 SCADA INTEGRATION: ENCINA BASIN WATER RECLAMATION
PROGRAM PHASE II PROJECT PWS06-01ENG 09/07/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
2
CURB, GUTTER & SIDEWALK REPLACEMENT PWS06-02STS 08/24/05
1398 0470-45 AU + 4 Sent to Farmers for
Destruction
3
MAHR RESERVOIR IMPROVEMENTS PWS06-03ENG 08/30/05
1398 0470-45 AU + 4 Sent to Farmers for
Destruction
4 SEA CLIFF SEWER NORTH BATIQUITOS INTERCEPTORREACH 6
ACCESS HOLE REPLACEMENTS PWS06-04ENG 08/31/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
5 TRAFFIC SIGNAL AT PASEO DEL NORTE AND CAR COUNTRY
DRIVE PWS06-05ENG 09/20/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
6 EXTERIOR MASONRY COATING OF FIRE STATION #05 PWS06-06FAC 09/13/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
7 GEORGINA COLE LIBRARY PWS06-07FAC 09/27/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
8
SAN MARCOS BLVD. TRANSMISSION MAIN AND STREET
IMPROVEMENTS
PWS06-08ENG
BID REJECTED
10/18/05 BY
COUNCIL
AB #604 09/28/05
1398 0470-45 AU + 4 Sent to Farmers for
Destruction
9 STAGECOACH GYM BASKETBALL EQUIPMENT REPLACEMENT PWS06-09FAC 10/04/05 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
10
LEO CARILLO RANCH BARBECUE REFURBISHMENT
PWS06-10REC
CONTRACT
TRANSFERRED
TO FINANCE
JANUARY 2006 SOLE SOURCE
^ 1398 0470-45 AU + 4 Sent to Farmers for
Destruction
11 EMERGENCY CONTRACT - LA COSTA® MARBELLA PROJECT PWS06-11ENG SOLE SOURCE 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
12 EMERGENCY CONTRACT - AGUA DULCE LANDSLIDE PROJECT PWS06-12ENG SOLE SOURCE 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
13 BLACK RAIL ROAD IMPROVEMENTS PWS06-13ENG 10/11/05 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
14 SAN MARCOS BLVD. TRANSMISSION MAIN AND STREET
IMPROVEMENTS ~ REBID PWS06-14ENG 12/07/05 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
LIST OF WORKING FOLDERS FOR DESTRUCTION - FY 05/06
DESTROYED JULY 2011
NO. BID TITLE / RECORD DESCRIPTION PW CONTRACT
/ BID NO.
DATE OF BID
OPENING BOX NO; IM BOX# RRS NO. RRS
PERIOD COMMENTS
15 CARLSBAD BOULEVARD OH BRIDGE RETROFIT PWS06-15ENG 12/14/05 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
16 SAFETY CENTER CHILLER REPLACEMENT PWS06-16FAC 12/15/05 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
17 STREET LIGHT TRENCH ROOSEVELT 2DA DISTRICT PWM06-17ENG N/A 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
18 MISSION BASIN WATER WELLS DESTRUCTION PROJECT PWS06-18ENG 01/10/06 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
19 SEE PWS06-26REC
(EROSION REPAIRS & DRAINAGE IMPROVEMENTS @ CARILLO
PARK)
PWS06-19REC
SEE
PWS06-26REC
2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
20 FARADAY AVENUE AND EL CAMINO REAL INTERSECTION
IMPROVEMENTS PWS06-20ENG 02/09/06 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
21 CONCRETE REPLACEMENT PWS06-21ENG 03/28/06 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
22 CITY LIBRARY LEARNING CENTER PWS06-22ENG 03/29/06 2 1397 0470-45 AU + 4 Sent to Farmers for
Destruction
23 TOT LOT IMPROVEMENTS PWS06-23GEN 03/29/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
24 HVAC REPLACEMENT AT TWO COMMUNITY CENTERS PWS06-24FAC 04/17/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
25 FURNISHING & INSTALLING FOUR NEW ROOFS AT MULTIPLE
CITY STRUCTURES PWS06-25FAC 04/12/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
26
SEE PWS07-03REC PWS06-26REC No-r Al 1 + 4 Sent to Farmers for 26
PARK PWS07-03REC 04/20/06 Destruction
27 2006 PAVEMENT OVERLAY PROJECT PWS06-27ENG 05/18/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
28 STREET LIGHTS INSTALLATION ON ROOSEVELT STREET PWS06-28ENG 06/06/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
29 CITYWIDE ASPHALT REPAIRS PWS06-29STS 08/01/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
30 SUMMER 2006 CITY WIDE CURB, GUTTER, SIDEWALK REPAIR PWS06-30STS 08/29/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
LIST OF WORKING FOLDERS FOR DESTRUCTION - FY 05/06
DESTROYED JULY 2011
NO. BID TITLE / RECORD DESCRIPTION PW CONTRACT
/ BIO NO.
DATE OF BID
OPENING ''BOX'NOr-IM BOX# RRS NO. RRS
PERIOD COMMENTS
31 FY05-06 CLARY UPS PURCHASE & INSTALLATION PWS06-31STS 06/28/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
32 TWO PARK RESTROOM REMODELS & RE-ROOF OF
MAINTENANCE BUILDING PWS06-32FAC 07/19/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
33 COLLEGE BL MEDIANS IRRIGATION & LANDSCAPING PWS06-33STS 08/16/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
34 ON-SITE WETLAND MITIGATION RESTORATION FOR RANCHO
SANTA FE RD NORTH PWS06-34ENG 08/17/06 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
35 CANNON ROAD LIFT STATION HVAC PWL06-35ENG N/A 3 1396 0470-45 AU + 4 Sent to Farmers for
Destruction
WE RECYCLE ^ Sfimd-li USA te.
" P.O.Bmm77
Vista. CA 920852077
WONE 760-598-570Q
SERVICE LOCATION: ^ BILLED TO:
. Of Carfsb^^-.Re^orcfs Manaae^^^?"^*
5815 Ef CaminoJ^al
**H0 SUR-CHMOE
Carlsbad, OA m
CERTIFICATE REFERS TO INVOICE NO.
DATE:
0910631499
3/22/2012
PURGE
This is to certify that Shred-it destroyed confidential information
for the above mentioned company by
TRUCK NO.
CUSTOMER SERVICE REP.;
TRUCK NO.: TOTAL TIME:
CLIENT:
PRINT CUSTOMER'S
NAME:
This year, through Shred-it's
recycling program, your firm
has saved 0 trees from destruction.
CERTIFICATE OF
DESTRUCTION
HRS.: MIN.:
THANK YOU FOR
YOUR BUSINESS.
SECURING YOUR OFFICE hhred-it
AND THE ENVIRONMENT