HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2011-06-28 (5)RECORDS DESTRUCTION REQUEST
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City Clerk/Records Management
Page 1 of2
Department Requesting Destruction: Records Management
Approvals for Destruction
Department Head Date
Records Manager
Attorney
Date
Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
bo)C
Person(s) Completing Form: Debra Doerfler
No.
RECORDS DESCRIPTION
CMWD Agendas
HSG & Red Agendas
Regulatory Agencies: Alcoholic Beverage
Control & Public Utilities Commission
Correspondence
Oaths of office
Statements of Economic Interest- Consultants
Statements of Economic Interest - Employees
Statements of Economic Interest - Boards &
Commissions
Statements of Economic Interest - Planning
Commission
Affidavits of Publication - Notices Inviting Bids
Affidavits of Publication -
Ordinances/Resolutions/ Notices
Municipal Code Amendments
Appraisal/Valuation for land w/in Carlsbad for
various fiscal years beginning 1929 thru 1953
DATED
2002-
2003
2003
2006
1986-88
1984
2001
2001
2001
2001
2004
2004
2006
1953
BOX
No.
2009
DX3
2009
DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
RRS No.
0753-10
0755-10
0230-70
1200-15
0740-30
0735-43
0735-42
0735-41
0735-41
0740-20
0740-20
0740-71
0770-10
RRS
Perio
d
CU+2
CU + 2
CU + 2
CU + 2
TE + 6
CU + 7
CU + 7
CU + 7
CU + 7
CU + 4
CU + 4
CU + 2
CL + 2
BARCODE
K201414-
K203554-T
K203665 ••
K206856x
K>iufc83(/
n/a
n/a
K0206288 -
K0100224 -
K0205641''
K0100217'
K0205082 '
K0205118'
K0206865 '
n/a
APPROVED
By City
Attorney
H=HOLD
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 2 of2
Person(s) Completing Form: Debra Doerfler
No.
RECORDS DESCRIPTION
Special studies & reports: Sewer Committee
Report, Oceanographic Investigation for
proposed Vista-Carlsbad Sewage Treatment
Plant, & Encina monitory program results: Vista
- Carlsbad - Buena joint system
Affidavits of Publication
General Information/Correspondence (inc.
transmittals]
Notice to Bidders/Notice Inviting bids project:
7335, 1-33, &4-33
Grants, Misc
BCC Agenda & notices : Sister City
BCC Agenda & notices : Parks & Rec
BCC Agenda & notices : Senior Commission
BCC Agenda & notices : Arts
BCC Agenda & notices : Beach Preservation
CTBID Agendas
CCTV Agendas
Council Agendas
Affidavits of Publication
Affidavits of Publication
Correspondence
Bids: Chicago Bridge & Iron Co. (Unit "C"
Reservoirs] Not awarded.
DATED
1960-
1966
1962-
1965
1963-
1967
1964-
1969
1961-
1964
2005-
2006
2003-
2006
2003-
2006
2003-
2006
2003-
2006
2006
2004-
2006
2002
1961-
1970
1991
1986-88
1960
BOX
No.
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
2009
-DX3
RRS No.
1230-72
0740-20
1230-05
0470-45
0480-47
0360-40
0340-40
0355-40
0310-40
0315-40
0317-40
0200-31
0750-10
0740-20
0740-20
1200-15
0470-45
RRS
Perio
d
CL + 5
CU + 4
CU + 5
AU +
4
CL + 5
CU + 2
CU + 2
CU + 2
CU + 2
CU + 2
CU + 2
CU + 2
CU + 2
CU + 4
CU + 4
CU + 2
AU + 4
BARCODE
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
K0202524'
K100738 '
n/a
n/a
n/a
n/a
APPROVED
By City
Attorney
H=HOLD
RECORD DESTRUCTION COMPLETED BY:_
CERTIFICATE OF DESTRUCTION^YeV) No
SMEADLINK BARCODES DELETED BY : U &Ci
DATE:
DATE:
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
e
CITY OF
^CARLSBAD
Records Management
Page 1 of 1
RECORDS DESTRUCTION AUTHORIZATION
DEPARTMENT REQUESTING DESTRUCTION: Recreation
Person(s) Completing Form: Ronna Stickrod
APPROVALS FOR DESTRUCTION
Dejjartment/Head
A A
bate
Records Manager Date
City Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX
NO.
REC001
RECORDS DESCRIPTION
Summer 2008 Camp Registration Forms
Scholarship Applications
DATED
2008 /
2004-2008 '
RRS NO.
1130-65
1130-65
RRS
PERIOD
CL+2
CU+2
SMEADSOFT
BARCODE
(if applicable)
•
APPROVED By
City Attorney
H=HOLD
Jo be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY;
CERTIFICATE OF DESTRUCTION?
SMEADSOFT BARCODES DELETED BY:
YES N0
DATE:
DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records
Management Program
Revised 12/23/2009
WE RECYCLE CERTIFICATE REFERS TO INVOICE NO.:
SERVICE LOCATION:
P. C
Vfeto, CA
BILLED TO:
DATE:
Ctv Of Cartebad-Rfscorcfe
5815 O Camirto Real
**NQ 3UR-CHARGE
• ft
>f Carte;
AIM. RtMw
1635F»
Carisba-
This is to certify that Shred-it destroyed confidential information
for the above mentioned company by
TRUCK NO,TRUCK NO.:
CUSTOMER SERVICE REP.
-
TOTAL TIME:
CLIENT:
PRINT CUSTOMER'S
NAME:
MRS.:MIN.:
,
This year, through Shred-it's
recycling program, your firm
has saved trees from destruction.
CERTIFICATE OF
DESTRUCTION
THANK YOU FOR
YOUR BUSINESS.
SECURING YOUR OFFICE ihred-iti
AND THE ENVIRONMENT