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Home My WebLink About; ; Records Destruction Authorization Form-Contract Administration; 2013-04-15 (2)5 r^M City Clerk/Records Management Page I of 2 RECORDS DESTRUCTION REQUEST Department Requesting Destruction: PUBLIC WORKS CONTRACT ADMINISTRATION Approvals for Destruction Department Head-Christine Ruess Sfr^^gmi Anajjist-Utilities Records ManagerTv6Aj^ Date Date - IZ-. Date Attomey We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. BID.PACKAGES FOR RECORD DESTRUCTION - FY08/09 Person(s) Completing Form: RHONDA GASPER-HEATHER, Associate Contract Administrator - Contract Administration No. RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By City Attorney H=HOLD 1 MITIGATION LANDSCAPE IMPROVEMENTS LAKE CALAVERA REMEDIAL IMPROVEMENTS PROJECT 09/03/08 0470-50 CL + 2 559997874 2 TRAFFIC SIGNAL AT RANCHO SANTA FE ROAD AND AVENIDA LA CIMA 09/04/08 1 0470-50 CL + 2 559997874 3 MAERKLE RESERVOIR ACCESS BRIDGE REPLACEMENT 09/18/08 1 0470-50 CL + 2 559997874 4 EXTERIOR MASONRY COATING OF FIRE STATION #5 STORAGE BUILDING 09/17/08 1 0470-50 CL + 2 559997874 5 NORTH AGUA HEDIONDA INTERCEPTOR SEWER REPLACEMENT 10/22/08 1 0470-50 CL + 2 559997874 6 FY 08-09 CONCRETE REPLACEMENT 11/06/08 1 0470-50 CL + 2 559997874 7 EROSION CONTROL FOR CARLSBAD BRIDGE N/A 2 0470-50 CL + 2 559997875 8 LEO CARRILLO RANCH EVENT AREA EXPANSION. 12/02/08 2 0470-50 CL + 2 559997875 9 TAMARACK AVE. & ADAMS ST. INTERSECTION IMPROVEMENTS N/A 2 0470-50 CL + 2 559997875 10 REPAIR OF PALOMAR AIRPORT ROAD BRIDGE OVER CARLSBAD BOULEVARD 02/11/09 2 0470-50 CL + 2 559997875 11 TRAFFIC SIGNAL MODIFICATIONS AT CARLSBAD BOULEVARD & TAMARACK AVENUE 01/20/09 2 0470-50 CL + 2 559997875 12 TRAFFIC SIGNAL AT FARADAY AVENUE AND RUTHERFORD ROAD 01/27/09 2 0470-50 CL + 2 559997875 This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of 2 BID PACKAGES FOR RECORD DESTRUCTION - FY08/09 Person(s) Completing Form: RHONDA GASPER-HEATHER, Associate Contract Administre Jtor - Contract Administration No. RECORDS DESCRIPTION DATED BOX No. RRS No. RRS Period BARCODE APPROVED By 1 City Attorney H=HOLD 1 13 STORM DRAIN REPAIR BETWEEN CARLSBAD BOULEVARD AND NORTH COUNTY TRANSIT DISTRICT RIGHT-OF- WAY N/A N/A- Emer gency 0470-50 CL + 2 N/A 14 REPAIRS AT MAERKLE DAM RESERVOIR N/A N/A 0470-50 CL + 2 N/A 15 DOVE LIBRARY BOOK DROP RELOCATION N/A N/A 0470-50 CL + 2 N/A 16 FOXES LANDING SEWER LIFT STATION ELECTRICAL IMPROVEMENTS 03/25/09 2 0470-50 CL + 2 559997875 17 MONROE STREET POOL CHEMICAL SYSTEM RENOVATION 03/19/09 N/A 0470-50 CL + 2 N/A 18 FOXES LANDING SEWER LIFT STATION LOUVER INSTALLATION N/A N/A 0470-50 CL + 2 N/A 19 HOLIDAY PARK GAZEBO GUARDRAIL REPLACEMENT 03/24/09 3 0470-50 CL + 2 559997876 20 2009 DOWNTOWN VILLAGE HARDSCAPE REPAIRS 04/08/09 3 0470-50 CL + 2 559997876 21 POINSETTIA COMMUNITY PARK - PHASE 2B PARKING LOTS 04/22/09 3 0470-50 CL + 2 559997876 22 AMBROSIA LANE SCHOOL DRIVEWAY CURB RETURNS 06/18/09 4 0470-50 CL + 2 559997877 23 2009 SLURRY SEAL PROJECT 05/27/09 3 0470-50 CL + 2 559997876 24 PALOMAR AIRPORT ROAD WIDENING 05/20/09 4 0470-50 CL + 2 559997877 25 NORTH BATIQUITOS INTERCEPTOR SEWER MANHOLE REHABILITATION 06/25/09 4 0470-50 CL + 2 559997877 26 REPAIR OF PALOMAR AIRPORT ROAD BRIDGE OVER CARLSBAD BOULEVARD 06/04/09 4 0470-50 CL + 2 559997877 27 2009 PAVEMENT OVERLAY PROJECT 06/23/09 5 0470-50 CL + 2 559997878 28 INDUSTRIAL PARK RECYCLED WATER SERVICE LINES 06/30/09 5 0470-50 CL + 2 559997878 29 WATER METER PURCHASE AND REPLACEMENT 06/24/09 5 0470-50 CL + 2 559997878 30 GRAND AVE PARKING SPACES N/A N/A 0470-50 CL + 2 N/A 31 PALOMAR AIRPORT ROAD RECYCLED WATERLINE REPAIR N/A N/A- Emer gency 0470-50 CL + 2 N/A RECORD DESTRUCTION COMPLETEp BY :_ CERTIFICATE OF DESTRUCTION? YesZl No • SMEADLINK BARCODES DELETED BY: (jl^jff^ DATE DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 LIST OF BID PKGS FOR RECORD STORAGE - FY 08/09 DESTROYED JULY 2012 NO. BID TITLE / RECORD DESCRIPTION • PW BID NO. OATE OF BID OPENING BOX NO. IMBOX# RRS NO. RRS PERIOD COMMENTS 1 MITIGATION LANDSCAPE IMPROVEMENTS LAKE CALAVERA REMEDIAL IMPROVEMENTS PROJECT PWS09-01ENG September 3, 2008 1 1663 0470-50 CL + 2 Sent to Farmers for Destruction 2 TRAFFIC SIGNAL AT RANCHO SANTA FE ROAD AND AVENIDA LA CIMA PWS09-02ENG September 4, 2008 1663 0470-50 CL + 2 Sent to Farmers for Destruction 3 MAERKLE RESERVOIR ACCESS BRIDGE REPLACEMENT PWS09-03ENG September 18, 2008 1663 0470-50 CL + 2 Sent to Farmers for Destruction 4 EXTERIOR MASONRY COATING OF FIRE STATION #5 STORAGE BUILDING PWI09-04FAC September 17, 2008 1 1663 0470-50 CL + 2 Sent to Farmers for Destruction 5 NORTH AGUA HEDIONDA INTERCEPTOR SEWER REPLACEMENT PWS09-05ENG October 22, 2008 1 1663 0470-50 CL + 2 Sent to Farmers for Destruction 6 FY 08-09 CONCRETE REPLACEMENT PWS09-06ENG November 6, 2008 1 1663 0470-50 CL + 2 Sent to Farmers for Destruction 7 EROSION CONTROL FOR CARLSBAD BRIDGE PWM09-07ENG N/A 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 8 LEO CARRILLO RANCH EVENT AREA EXPANSION PWS09-08REC December 2, 2008 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 9 TAMARACK AVE. & ADAMS ST. INTERSECTION IMPROVEMENTS PWM09-09ENG N/A 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 10 REPAIR OF PALOMAR AIRPORT ROAD BRIDGE OVER CARLSBAD BOULEVARD PWS09-10ENG February 11, 2009 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 11 TRAFFIC SIGNAL MODIFICATIONS AT CARLSBAD BOULEVARD & TAMARACK AVENUE PWS09-11STS January 20, 2009 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 12 TRAFFIC SIGNAL AT FARADAY AVENUE AND RUTHERFORD ROAD PWS09-12ENG January 27, 2009 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 13 STORM DRAIN REPAIR BETWEEN CARLSBAD BOULEVARD AND NORTH COUNTY TRANSIT DISTRICT RIGHT-OF-WAY PWS09-13ENG N/A N/A- Emergency 1664 0470-50 CL + 2 Sent to Farmers for Destruction 14 REPAIRS AT MAERKLE DAM RESERVOIR PWL09-14ENG N/A N/A 1664 0470-50 CL + 2 Sent to Farmers for Destruction 15 DOVE LIBRARY BOOK DROP RELOCATION PWM09-15ENG N/A N/A 1664 0470-50 CL + 2 Sent to Farmers for Destruction 16 FOXES LANDING SEWER LIFT STATION ELECTRICAL IMPROVEMENTS PWS09-16ENG March 25, 2009 2 1664 0470-50 CL + 2 Sent to Farmers for Destruction 17 MONROE STREET POOL CHEMICAL SYSTEM RENOVATION PWI09-17REC March 19, 2009 N/A 1664 0470-50 CL + 2 Sent to Farmers for Destruction LIST OF BID PKGS FOR RECORD STORAGE - FY 08/09 DESTROYED JULY 2012 NO. BID TITLE / RECORD DESCRIPTION PW BID NO. DATE OF BID OPENING BOX NO. IM BOX # RRS NO. RRS PERIOD COMMENTS 18 FOXES LANDING SEWER LIFT STATION LOUVER INSTALLATION PWM09-18ENG N/A N/A 1664 0470-50 CL + 2 Sent to Farmers for Destruction 19 HOLIDAY PARK GAZEBO GUARDRAIL REPU\CEMENT PWI09-19PKS March 24, 2009 3 1665 0470-50 CL + 2 Sent to Farmers for Destruction 20 2009 DOWNTOWN VILLAGE HARDSCAPE REPAIRS PWS09-20STS April 8, 2009 3 1665 0470-50 CL + 2 Sent to Farmers for Destruction 21 POINSETTIA COMMUNITY PARK - PHASE 2B PARKING LOTS PWS09-21ENG April 22, 2009 3 1665 0470-50 CL + 2 Sent to Farmers for Destruction 22 AMBROSIA LANE SCHOOL DRIVEWAY CURB RETURNS PWI09-22ENG June 18, 2009 4 1666 0470-50 CL + 2 Sent to Farmers for Destruction 23 2009 SLURRY SEAL PROJECT PWS09-23ENG May 27, 2009 3 1665 0470-50 CL + 2 Sent to Farmers for Destruction 24 PALOMAR AIRPORT ROAD WIDENING PWS09-24ENG May 20, 2009 4 1666 0470-50 CL + 2 Sent to Farmers for Destruction 25 NORTH BATIQUITOS INTERCEPTOR SEWER MANHOLE REHABILITATION PWS09-25ENG June 25, 2009 4 1666 0470-50 CL + 2 Sent to Farmers for Destruction 26 REPAIR OF PALOMAR AIRPORT ROAD BRIDGE OVER CARLSBAD BOULEVARD PWS09-26ENG June 4, 2009 4 1666 0470-50 CL + 2 Sent to Farmers for Destruction 27 2009 PAVEMENT OVERLAY PROJECT PWS09-27ENG June 23, 2009 5 1667 0470-50 CL + 2 Sent to Farmers for Destruction 28 INDUSTRIAL PARK RECYCLED WATER SERVICE LINES PWS09-28ENG June 30, 2009 5 1667 0470-50 CL + 2 Sent to Farmers for Destruction 29 WATER METER PURCHASE AND REPLACEMENT PWS09-29OPS June 24, 2009 5 1667 0470-50 CL + 2 Sent to Farmers for Destruction 30 GRAND AVE PARKING SPACES PWM09-30ENG N/A N/A 1667 0470-50 CL + 2 Sent to Farmers for Destruction 31 PALOMAR AIRPORT ROAD RECYCLED WATERLINE REPAIR PWS09-31ENG N/A N/A- Emergency 1667 0470-50 CL + 2 Sent to Farmers for Destruction