HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Contract Administration; 2013-04-15City Clerk/Records Management
Page 1 of 2
RECORDS DESTRUCTION REQUEST
Department Requesting Destruction: PUBLIC WORKS CONTRACT ADMINISTRATION
Approvals for Destruction
Department Head -Christine Ruess
Sr^Mgmt Analyst-Utilities ,
Records Manageryv/^uf^
Date
Date
Attomey Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
WORKING FOLDERS FOR RECORD DESTRUCTION - FY06/07
P'erson(s) Completing Form:
RHONDA GASPER-HEATHER, Associate Contract Administrator - Utilities/Contract Administratio n
No. RECORDS DESCRIPTION DATED BOX
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
1 2006 SLURRY SEAL PROJECT 08/15/06 1 0470-45 AU + 4 559997785
2 EL CAMINO REAL WATER SYSTEM
PROJECT 10/03/06 1 0470-45 AU + 4 559997785
3 LCR EROSION REPAIRS/DRAINAGE 09/19/06 1 0470-45 AU + 4 559997785
4 VETERAN'S PARK FENCE INSTALLATION 09/28/06 1 0470-45 AU+4 559997785
5 MIRA MONTE DRIVE ACCESS CONTROL
GATE 06/21/07 1 0470-45 AU + 4 559997785
6 DOVE LIBRARY RFID TENANT
IMPROVEMENTS 11/02/06 1 0470-45 AU+4 559997785
7 CMWD RESERVOIR "C" FENCE 11/07/06 1 0470-45 AU + 4 559997785
8 REMOVE/REPLACE MANHOLES 11/14/06 1 0470-45 AU + 4 559997785
9 SENIOR CENTER IMPROVEMENTS 01/23/07 1 0470-45 AU + 4 559997785
10 2007 CONCRETE REPLACEMENT 01/09/07 1 0470-45 AU + 4 559997785
11 POINSETTIA PARK PEDESTRIAN
GUARDRAIL 01/11/07 1 0470-45 AU + 4 559997785
12 LAKE CALAVERA REMEDIAL
IMPROVEMENTS 02/13/07 1 0470-45 AU + 4 559997785
13 FIRE STATION NO 6 03/20/07 1 0470-45 AU + 4 559997785
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 2 of 2
WORKING FOLDERS FOR RECORD DESTRUCTION - FY06/07
Person(s) Completing Form:
RHONDA GASPER-HEATHER, Associate Contract Administrator - Utilities/Contract Administration
No. RECORDS DESCRIPTION DATED BOX
No.
RRS No. RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
14 HIGHLAND DRIVE STORM DRAIN 02/22/07 2 0470-45 AU + 4 559997786
15 SAFETY CENTER HVAC CONTROLS
UPGRADE 02/21/07 2 0470-45 AU + 4 559997786
16 WIDENING OLIVENHAIN & RSF ROAD 03/15/07 2 0470-45 AU + 4 559997786
17 CARLSBAD BLVD BRIDGE RETROFIT
LANDSCAPING NA 2 0470-45 AU + 4 559997786
18 HOLIDAY PARK GAZEBO RENOVATIONS 04/03/07 2 0470-45 AU + 4 559997786
19 2007 SLURRY SEAL PROJECT 04/24/07 2 0470-45 AU + 4 559997786
20 HUDROSEED AND GRADE BLUFF ON
CARLSBAD 05/16/07 2 0470-45 AU + 4 559997786
21 2007 PAVEMENT OVERLAY PROJECT 04/25/07 2 0470-45 AU + 4 559997786
22 GOLF COURSE SYNTHETIC TURF
INSTALL STATUE 05/22/07 2 0470-45 AU + 4 559997786
23 GOLF COURSE BUILDING WINDOW
COVERINGS NA 2 0470-45 AU + 4 559997786
24 AVIARA COMMUNITY PARK FIRE AND
WATER 06/14/07 2 0470-45 AU + 4 559997786
25 GYMNASIUM FLOOR REFINISHING @ 2
COURTS 06/12/07 2 0470-45 AU + 4 559997786
26 FY 06-07 CLARY UPS PURCHASE AND
INSTALL 06/28/07 2 0470-45 AU + 4 559997786
27 CALAVERA PARKS SHADE STRUCTURE
REPLACEMENT 07/10/07 2 0470-45 AU + 4 559997786
28 LA COSTA CANYON PARK SHADE
STRUCTURE 07/11/07 2 0470-45 AU + 4 559997786
29 POINSETTIA SEWAGE LIFT STATION
UPGRADE 08/02/07 2 0470-45 AU + 4 559997786
30 MAERKLE RESVR COVER INSPECT 08/07/07 2 0470-45 AU + 4 559997786
RECORD DESTRUCTION COMPLETED BY :_
CERTIFICATE OF DESTRUCTION? Yes ^ No •
SMEADLINK BARCODES DELETED BY:
DATE
DATE:
This form documents the destruction of City records in accordance with the Califomia Public Records Act
Revised 08/25/2005
LIST OF WORKING FOLDERS FOR DESTRUCTION - FY 06/07
DESTROYED JULY 2012
NO. BID TITLE / RECORD DESCRIPTION PW CONTRACT
/ BID NO.
DATE OF BID
OPENING BOX NO, IM BOX# RflSNd. RRS
PERIOD COMMENTS
1 2006 SLURRY SEAL PROJECT PWS07-01ENG 08/15/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
2 EL CAMINO REAL WATER SYSTEM PROJECT PWS07-02ENG 10/03/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
3 LCR EROSION REPAIRS/DRAINAGE PWS07-03REC 09/19/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
4 VETERAN'S PARK FENCE INSTALLATION PWS07-04PKS 09/28/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
5 MIRA MONTE DRIVE ACCESS CONTROL GATE PWS07-05ENG 06/21/07 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
6 DOVE LIBRARY RFID TENANT IMPROVEMENTS PWI07-06FAC 11/02/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
7 CMWD RESERVOIR "C" FENCE PWM07-07ENG 11/07/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
8 REMOVE/REPLACE MANHOLES PWM07-08ENG 11/14/06 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
9 SENIOR CENTER IMPROVEMENTS PWS07-09REC 01/23/07 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
10 2007 CONCRETE REPLACEMENT PWS07-10ENG 01/09/07 1 1617 0470-45 AU+4 Sent to Farmers for
Destruction
11 POINSETTIA PARK PEDESTRIAN GUARDRAIL PWS07-11PIK 01/11/07 1 1617 0470-45 AU+4 Sent to Farmers for
Destruction
12 LAKE CALAVERA REMEDIAL IMPROVEMENTS PWS07-12ENG 02/13/07 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
13 FIRE STATION NO 6 PWS07-13ENG 03/20/07 1 1617 0470-45 AU + 4 Sent to Farmers for
Destruction
14 HIGHLAND DRIVE STORM DRAIN PWS07-14ENG 02/22/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
15 SAFETY CENTER HVAC CONTROLS UPGRADE PWS07-15FAC 02/21/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
16 WIDENING OLIVENHAIN & RSF ROAD PWS07-16ENG 03/15/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
17 CARLSBAD BLVD BRIDGE RETROFIT LANDSCAPING PWM07-17ENG NA 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
18 HOLIDAY PARK GAZEBO RENOVATIONS PWS07-18PKS 04/03/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
19 2007 SLURRY SEAL PROJECT PWS07-19ENG 04/24/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
20 HUDROSEED AND GRADE BLUFF ON CARLSBAD PWL07-20ENG 05/16/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
21 2007 PAVEMENT OVERLAY PROJECT PWS07-21ENG 04/25/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
LIST OF WORKING FOLDERS FOR DESTRUCTION
DESTROYED JULY 2012
FY 06/07
NO. BID TITLE / RECORD DESCRIPTION PW CONTRACT
/ BID NO.
DATE OF BID BOX NO. RRS NO. PERIOD CGNMMENTS
22 GOLF COURSE SYNTHETIC TURF INSTALL STATUE PWM07-22ENG 05/22/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
23 GOLF COURSE BUILDING WINDOW COVERINGS PWS07-23ENG NA 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
24 AVIARA COMMUNITY PARK FIRE AND WATER PWS07-24ENG 06/14/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
25 GYMNASIUM FLOOR REFINISHING @ 2 COURTS PWI07-25FAC 06/12/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
26 FY 06-07 CLARY UPS PURCHASE AND INSTALL PWS07-26STS 06/28/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
27 CALAVERA PARKS SHADE STRUCTURE REPLACEMENT PWS07-27PKS 07/10/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
28 LA COSTA CANYON PARK SHADE STRUCTURE PWS07-28PKS 07/11/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
29 POINSETTIA SEWAGE LIFT STATION UPGRADE PWS07-29ENG 08/02/07 2 1618 0470-45 AU + 4 Sent to Farmers for
Destruction
30 MAERKLE RESVR COVER INSPECT PWS07-30ENG 08/07/07 2 1618 0470-45 AU+4 Sent to Farmers for
Destruction