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Home My WebLink About; ; Records Destruction Authorization Form-Housing Services; 2003-05-23City Clerk/Records Management Page 1 of 7 OFFSITE RECORDS DESTRUCTION REQUEST Approved for Destruction & Date 5?8-U3 Date City Attorney Date Total of records approved for destruction: I lW bXPC 1 NOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. This form documents the destruction of City records in accordance with the California Public Records Act. Housing and Redevelopment Debbie Fountain - Person’s Completing Form: Patti Crescenti and Ronna Stickrod Old Tenant Files: Licastr-Koby 1 I Old Tenant Files: Lam-Urena I 1990 I 236 I 0550-23 I TE+3 I I I 1 8 1 Old Tenant Files I 1990 1 237 1 0550-23 I TE+3 1 I I ._ City ClerWRecords Management Copies of Maps Copies of Maps Letters and Memos Redevelopment Files - No. - 14 -05, Got? 1996 243 e 1996 244 O%O-clSWta- 1978-1981 245 0560-05 CU+2 1995 246 0560-05 cu+2 15 19 16 17 Redevelopment CDBG 1991 247 0565-20 TE+5 Redevelopment Files 1991 248 0560-05 CU+2 Redevelopment Files RedevelopmenffCDBG 1991 249 0560-05 CU+2 1991 250 0565-20 TE+5 20 21 Tenant Files 1988 252 0550-23 TE+3 22 I Redevelopment Files 24 25 26 Z7 I I ~ Tenant Files 1989 253 0550-23 TE+3 Tenant Files H-M 1988 254 0550-23 TE+3 Tenant Files 1989 255 0550-23 7733 Tenant Files 1989 256 0550-23 TE+3 23 Old Tenant Files: DiCario-Kanikowski Redevelopment: Solomar Mobilehome Council Action Tenant Files 1991 260 0550-23 TE+3 262 0560-05 CU+2 1990 263 0550-23 TE+3 1991 35 36 37 38 I 28 Inactive Tenants: Longoria-Pacyna 1994 350 0550-23 TE+3 Inactive Tenants: Bradbury-Cruz 1994 351 0550-23 TE+3 Inactive Tenants: Parker-Stanovich 1994 352 0550-23 TE+3 Inactive Tenants: Allen-Bosnak 1994 353 0550-23 TE+3 Tenant Files 39 40 41 I 29 Warrants (copies) 1990-1991 354 0550-05 CU+2 Inactive Tenants: Harvey-Leach 1994 355 0550-23 TE+3 Housing Assistant Payment Registration 1988-1992 356 0550-22 AU+7 Old Tenant Files I I I 30 Old Tenant Files: Saputa-Reed I 1990 I I I 34 Warrants (copies) I 1992 I I ~~ nnactive Tenants: Stuckey-Wishart 1 1994 1048 1049 1072 1073 1074 1075 1076 0565-20 0565-20 0550-23 0550-23 0550-23 0550-23 0550-23 ~ TE+5 TE+5 TE+3 TE+3 TE+3 TE+3 ~~ ~ ~ 1081 0550-23 City ClerWRecords Management Page 3 of 7 This form documents the destruction of City records in accordance with the California Public Records Act. - No. I RRS I BARCODE I STORAGE 1 APPROVED RECORDS DESCRIPTION I Period I I I I 43 TE+3 TE+5 Inactive Tenants: Dawber-Hamilton CDBG Subrecipients CDBG CDBG CDBG CDBG CDBGKHAS CDBG CDBG CDBG CDBGlFair Housing Survey CDBG CDBGlPaint A Thon CDBG CDBG Inactive Applicants (A-C) Inactive Applicants (C-D) Inactive Applicants (D-H) Inactive Applicants (H-L) Inactive Applicants (M-P) Inactive Applicants (P-S) Inactive Applicants (S-W) Inactive Applicants (W-2) Inactive Participants: Adrangna, Irene; Archer, Crystal; Arguilez, Florence; Ayala, Ester; Barfield, Dorcas Inactive Participants: Barragan, Enrique; Barretto, Michael; Barron, Rosa; Barth, Dorothy: Bourne, Jennifer; Brice, Kelley; Bryan, Victoria Inactive Participants: Bryant, Jack; Burke, Dorothy; Caldwell, Paul; Cancino, Lidra; Carpiotti, Lisa: Capuchino, Frances; Carr, Lourdes; Castrejon, Ana Marie 1994 1993 1995 1991 1994 1989 1998 1996 1988 1994 1994 1993 44 45 TE+5 I 1036 0565-20 1037 0565-20 1038 0565-20 1039 0565-20 46 TE+5 TE+5 47 48 49 50 51 - - - TE+5 1 I I 1040 I 0565-20 TE+5 I I I TE+5 I I I 1041 I 0565-20 1042 I 0565-20 TE+5 I I I 52 1043 I 0565-20 TE+5 I I I 53 TE+5 I I I 54 1045 I 0565-20 TE+5 I I I 55 1991 1046 I 0565-20 TE+5 I 56 1995 57 ~ 1996 1993-1 996 1993-1 996 1993-1 996 1993-1 996 1993-1 996 1993-1996 1993-1996 1993-1996 58 59 60 61 62 63 64 65 66 - - - - - - - 67 - 68 - TE+3 I 1077 I 0550-23 TE+3 I I I 'l,":," 1 0550-23 0550-23 TE+3 I I I TE+3 I I I 1996-1997 1080 1 0550-23 TE+3 1 1993-1997 TE+3 1082 1 0550-23 1996-1 997 City ClerWRecords Management 69 70 71 72 73 ' 74 75 76 -,-, Request by Originating Department: Originating Department Manager Initials: Inactive Participants: Cavanagh, Meg; Cazarez, Alfredo; Cervantes, Beatriz: Chavez, Sonia; Colmenero, Maria F.; Cooper, Pamela; Corfee, Raelynn; Cote, Ronald; Cox, Hugh Inactive Participants: Crabbe, Jorge: Curtain, Elvera; Cutler, Lauretta; Dechter, Gail: Dellenbach, Jeanette; Demarco, Cherie; Diaz, Elizabeth Inactive Participants: Dillard, Carolyn; Donner, Helen; Dupler, Hebert; Engle, Betty; Fain, Leslee; Falardean, Ruth; Farias, Alfredo; Felton, Linda; Fenton, Robert; Ferguson, Gloria: Flores, Denis Inactive Participants: Flores, Dora; Flores, Maricella: Flores, Richard; Fosnot, Wendy; Foster, Vicci; Fox, Jennifer; Flesquez, Jennell K.; Galaz, Bertha; Gallo, Joseph; Garcia, Aurilio Inactive Participants: Garcia, Ruby: Ginsburg, Ira; Gonzalez, Axia; Gonzalez, Nina; Gonzalez, Solvador: Gratton, Samuel; Gray, Sherdina: Heath, Buddy; Hernandez, Enrique Inactive Participants: Hirschler, Catherine: Hubbard, Margery J.; Hudson, Linda: Hughes, Ashley; Jackson, Maggie; Janet, Cynthia; Johnson, Hubert; Johnson, Lakie; Johnson, Trinidad; Kalina, Annbeth; Kaneshiro, Sachie; Kearns, Jeffrey; Lach, Rosemary Inactive Participants: Lara, Rocio: Lazaro, Mary: Le Page, Donna; Ledesma, Rosa; Ligumsky, Ela: Lira, Estella: Lovullo, Lena; Maloney, Laura Inactive Participants: Mares, Francisca; Markwood, Debora; Marlow, Lillian; Martin, Partick; Martinez, Hilda; Martinez, Desiree; May, Hester; Mays, Panela; McDonald, Myisha; McIntosh, Erwin Inactive Participants: Meloy, Keith; Mendez, RECORDS DESCRIPTION I No. I 1996-1 997 1996-1 997 1996-1 997 1083 0550-23 TE'3 1084 0550-23 TE+3 1085 0550-23 TE+3 I Elaine: Meyer, Alicia: Meyer, Elizabeth I Inactive Participants: Michaels, Michael; Miron, I1 1996-1997 1088 0550-23 TE+3 DATED 1 BOX 1 RRSNo. 1 RRS 1 BARCODE I STORAGE 1 APPROVED 1995-1 997 I No- I 1089 0550-23 TE+3 I Period 1995-1 997 I I I I I I H=HOLD 1091 0550-23 TE'3 78 79 8o 81 1996-1997 1 1086 I 0550-23 I TE+3 I I I Francisco; Miskov, Drew; Mitchell, Estelle; Montalvo, Maria; Moore, Marcellus J.; Morrison, Ruth; Najero, Refugio Inactive Participants: Navarro, Esper; Navarro, Mary: Nelson, Joyce; Newton, Laura; Ney, Particia; Nickles, William Inactive Participants: Nielson, Sharon; Niemi, Nancy; Nunez, Jose & Maria: Nuno, Gabriela; Ogulvie, Henrietta; O'Guin, Nancy; Olazabel, Vera; Ortiz, Elvira Inactive Participants: Owens, Angie: Padilla, Natividad: Palazzo, Jennie: Palmore, Victoria; Parker, Dorothy: Parker, Larena; Patin, Dortha; Pebbles, Cynthia 1995-1 997 1095 0550-23 TE+3 1995-1997 1 1092 1 0550-23 I TE+3 I 1 I 1995-1997 1 1 0550-23 1 TE+3 1 1 1 1995-1 997 0550-23 TE+3 I City ClerWRecords Management _I This form documents the destruction of City records in accordance with the California Public Records Act. Warrants (copies) Warrants (copies) 1/94-9194 1 123 10194-6/95 1 124 1995-1 996 Request for Warrants (copies) and HAP Adjustments HAP Adjustments, Warrants (copies) and Leasing Reports 1995-1 996 1 125 1 126 1997 HAP payments: batch proofs (copies); registration for warrants 1163 Inactive Applicants (A-S) 1995-1 997 1243 Debbie Fountain Person's Completing Form: Patti Crescenti and Ronna Stickrod - No. - 82 - RRS No. RRS n BARCODE R STORAGE I APPROVED RECORDS DESCRIPTION 1 DATED 1 BOX w 1 No. By City Attorney Period Inactive Participants: Penueles, Olga; Perry, Dera V.; Peterson, Sandra: Piper, Grace; Popovich, Bronko; Quinonez, Juan M.: Ramos, Leonila: Ranaldi, Tiffani: Roanhorse, Sheila; Roberts, Keith; Rodriguez, Joe Inactive Participants: Romuld, Edwin; Rosen, Mary: Roth, Adrienne; Roybal, Carol: Rudolph, Bernard; Sampson, Oty; Sandberg, Marcia; Sands, Leone: Schepp, Stuart Inactive Participants: Shaton, Jenifer; Shearin, Elizabeth: Shehan, Joel: Silliphant, Marion: Simmons, Billye; Skiggn, Ruth: Small, Manuel: 1995-1996 15 1993-1996 1116 0550-23 0550-23 83 TE+3 I I I 84 0550-23 TE+3 I Smith, Charles; Smith, Homer Inactive Participants: Smith, Sue; Stark, Cindy K.: Stokes, Lanae; Sullivan, Catherine; Tallon, Helen: Tarango, Victoria; Taunt, Brian: Taylor, Shirlev A.: TeDDer. Alvin 1995-1996 85 0550-23 86 - 87 0550-23 Inactive Participants: Thompson, Debora; Thanh; Trope, Anna; Truax, Ila Inactive Participants: Tso, Ching; Tuggle, Hester: Vera, Josefina; Voita, Gail; West, Vera; 1992-1996 11 19 Williams. Shiela Thompson, Rita: Torrico, Guadalupe: Tran, 1995-1996 1118 0550-23 88 - a9 - 90 91 92 93 94 - - - - 0550-23 0550-05 0550-05 0550-05 0550-05 0550-05 0550-05 0550-05 0550-05 ~~ ~~ cu+2 cu+2 cu+2 cu+2 cu+2 cu+2 cu+2 95 Request for Warrants (copies) I 1/93-12/93 I 1161 96 AT cards I 1993-1996 I 1162 97 0550-05 98 0550-05 HAP payment: request for warrants (copies) I 1996-1997 I 1164 cu+2 cu+2 cu+2 TE+3 TE+3 TE+3 TE+3 99 Request for warrants: batch proofs (copies) I 1997 I 1165 0550-05 100 Request for warrants: batch proofs (copies) I 1998 I 1166 0550-05 0550-23 0550-23 0550-23 0550-23 101 Inactive Participants ' I 1995-1997 I 1240 102 Inactive Participants I 1997 I 1241 103 Inactive Participants I 1997 I 1242 104 1 12 1 13 114 115 116 117 118 Ex-Tenants: Destar-Hofheimer 1990-1 992 1263 0550-23 Applicants: Adams-Andride 1989-1 992 1264 0550-23 HRC Village Improvement Redev. 1990 1265 0560-05 Applicants: Eagan-Herrerra 1989-1 992 1266 0550-23 Applicant Files: #5555-#6062 1989-1 991 1267 0550-23 Inactive Applicants: Aguirra-J Lanyon 6189-12189 1268 0550-23 Applicants: Ruter-Yu (inactive) 1989-1992 1269 0550-23 128 129 Copies of Rehab. files 1987-1991 1279 0=-85 Inactive Applicants: Lasden-Yulas 6189-1 2/89 1280 0550-23 132 133 ~~ Copies of Rehab. files 1986 1283 Ixm$3 LLI+>- Redevelopment area 1981 1284 0560-05 CU+2 - City ClerWRecords Management / This form documents the destruction of City records in accordance with the California Public Records Act. 105 I Inactive Applicants (S-2) I 1995-1997 I 1244 I 0550-23 TE+3 I I I 106 I Inactive Participants: Allen-Castaneda 1 1994-1995 I 1245 I 0550-23 TE+3 I I I 107 I Inactive Participants: Castellon-Covarrubias I 1994-1995 1 1246 1 0550-23 TE+3 1 I I 108 I Inactive Participants: Davila-Forry I 1994-1995 I 1247 I 0550-23 TE+3 I I I 109 I Inactive Participants: France-Hicks I 1992-1995 I 1248 I 0550-23 TE+3 I I I 110 I Inactive Participants: Hill-Lewis I 1995 I 1249 I 0550-23 TE+3 I I I I I I I Inactive Participants: Lira-Vega 1 1994-1995 1 1250 I 0550-23 TE+3 I TE+3 TE+3 cu+2 TE+3 TE+3 TE+3 TE+3 119 I Applicant Files: #5180-5549 I I 1989-1991 I 1270 I 0550-23 I TE+3 I I I 120 I Ex-Tenants I 1990-1992 I 1271 I 0550-23 I TE+3 I I 121 I Inactive tenant 1 1993 122 I Ex Tenants: O’Haneson-Sandoval I 1990-1992 1 1273 1 0550-23 1 TE+3 1 I I 123 I Ex-Tenants: Aldea-Cunniff I 1990-1992 I 1274 I 0550-23 I TE+3 I 124 I Ex-Tenants: Macon-Nunez I 1990-1992 I 1275 I 0550-23 I TE+3 I 125 I Applicant Files: Hicks-Martinez I 1989-1992 I 1276 1 0550-23 I TE+3 I 1 1994 I 1277 I 0550-23 TE+3 I I I 126 I Inactive tenants: Serrato-Zimmerman 127 I Applicants: #4695-5179 I 1989-1991 I 1278 I 0550-23 TE+3 I I I cut> TE+3 130 I Applicant Files: #3849-4692 I 1989-1991 I 1281 I 0550-23 TE+3 I I I 131 1 Inactive tenants I 1994 I 1282 I 0550-23 TE+3 I I I 134 I Redevelopment I 1989 I 1285 I 0560-05 cu+2 I -. . . I.. City ClerWRecords Management Housing and Redevelopment Debbie Fountain Copies of Comm/Res Rehab Applicant Files: Mayers-Rogers I Person's Completing Form: Patti Crescenti and Ronna Stickrod 1982 1288 055D-05Lcusa. 1989-1 992 1290 0550-23 TE+3 ~ 140 Old tenants Applicant Files: Andrade-Douglas 1993 1357 0550-23 TE+3 I 1989-1992 I 1286 I 0550-23 I TE+3 I DOCUMENT DESTRUCTION PROT BY : CERTIFICATE OF DESTRUCTION? Yes NO && - t+ DATE : f? 33-0-1 : I I Inactive tenants: Atkinson-Gonzales I 1994 I I ~~ ~ Ex-Tenants: Desoro-Gonzales I 1990-1992 I 1291 I 0550-23 I TE+3 I I I IPXCATE OF DEST CTION This certificate is to certify that Shred-it destroyed confidential information on-site for the above mentioned company by TRUCK NO.: Lx TRUCK NO.: TOTAL TIM@ HRS. MIN. t MOBILE CUSTOMER SERVICE REP.: -I si, CLIENT- a/r\V,/ &---- ENVIRONMENTAL IMPACT Shred-it is sommitted to helping save the environment. AH shredded material that is recyclable is brought to a recycling centre to be processed into recycled paper products. THIS YEAR YOUR FIRM' SHRED-IT'S RECYCLI 0 . f3 TREES. SAVED THROUGH MISSION STATEMENT Shred-it is dedicated to being the World's leading Mobile Shredding and Recyeling Company, wfe will xhieve this goal on the strengths of our people. Shred-it will consistently deliver the greatest security, cost-effectiveness, convenience and environmentally.friendly service available. We 'will earn ;1 fair return on the investment in our systems, our equipment and our people. Above all, we will earn the confidence of our clients through' a continued commitment to total cpstomer satisfaction. .r SECURING YOUR OFFICE AND THE ENVIRONMENT Q ?-TED m WCICLLD PARR \