HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Public Works; 2005-01-06I
Request by Originating Department:
Public Works - Maintenance & ODerations
Requested Date:
12/29/04
RECORDS DESTRUCTION REQUEST
Originating Department Manager Initials: KM
Approved for Destruction I
13 Ag credit
12/29/04
Date
83-86
ity Records Manager Date
c- 34 0s-
City Attorney Date
Total of records approved for destruction:
L/ 1 NOTE : Citv records on “Hold” cannot be destroved. u I u
This form documents the destruction of City records in accordance with the California Public Records Act
We certify that the records listed below have been retained for the scheduled retention period, required audits
have been completed, and no pending or ongoing litigation or investigation involving these records is known I to exist.
This form documents the destruction of City records in accordance with the California Public Records Act.
Person’s Completing Form:
Marie Goffredo-Meyers
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I
Disability Report
Request by Originating Department:
Public Works - Maintenance & Operations
Requested Date: Originating Depart
12/29/04 - No.
16
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II
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RECORDS DESCRIPTION
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29
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DATED
35
Bank Investments Savings & Loans
36
83-86
Journal Entries
ChecksNVarrants
Petty Cash Receipts
Utility Billing Receipts
Cash Receipts
Check Copies
Daily Cash receipts
55-68
86-89
1986
82-83
82-83
62-70
83-84
Payroll reports 83-84
Daily cash receipts 84-85
Payroll vouchers 84-85
Bank Cancelled checks 76-78
cu+2 I
Payroll Vouchers
Daily Cash Receipts
Check Copies
Bank Statements
Bank Statements
86-87
86-87
54-62
72-79
62-69
Bank Statements
Bank Statements
General Info CMWD
General Info CMWD
Meter Sheets
62-78
1967
1960-70
1961-88
79-80
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City ClerWRecords Management
Page 3 of 5 I This form documents the destruction of City records in accordance with the California Public Records Act,
~~ ~~ Request by Originating Department: Requested Date: Originating Depart
Public Works - Maintenance & Operations
Person’s Completing Form:
Marie Goffredo-Mevers
12/29/04
55 Check Vouches - 1981 35 0420-23
56 Monthly Cash receipts 7182-1 2/83 36 0420-1 5
57 Monthly Cash receipts/Alpha Account listings 1983 37 0420-15
58 Cash Receipts 1981 38 0420-15
59 Plan Check Inspections 1981 38 1000-77
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AU+5
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City Clerk/Records Management
Request by Originating Department:
Public Works - Maintenance & Operations
Requested Date:
12/29/04
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64
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76
77
78
79
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81
Daily Cash Receipts 7/82-6183 42 0480-15 AU+4
Daily Cash Receipts 1984 43 0480-15 AU+4
Delinquent Accounts 1983 43 0480-25 AU+4
Cycle Billing 1983 44 1200-23 CU+2
Daily Cash Receipts/Monthly 1983-84 44 0480-15 AU+4
A/P Journal 83-85 45 0400-15 AU+5
Daily cash receipts 83-84 45 0480-15 AU+4
Meter Deposits 73-74 46 0420-40 4
Returned checks 1984 47 0420-30 AU+5
Depositslrefunds 1984-85 47 0420-40 4
Work Order 1984-85 47 0900-70 CU+2
Billing Register 7/82-6183 48 1200-23 CU+2
Canceled checks 83-85 49 0420-25 AU+5
Canceled checks 85-87 50 0420-25 AU+5
Inventory Lists (fixed assets) 86-9 I 51 0400-30 AU+4
Receiving Reportllnventory 1991 52 0400-30 AU+4
Expenseslrevenuelbudgetlrnisc. finance 88-9 1 52 0400-05 CU+2
Financial noteslprep for audit-Hilary's desk 1980-85 53 0400-05 CU+2
Billing Register 1981-1982 54 1200-23 CU+2
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c / / / / / / / / / 1 ( I 1 /
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Request by Originating Department:
Public Works - Maintenance & Operations
City Clerk/Records Management
Requested Date: Originating Departme
12/29/04
DOCUMENT DESTRUCTION PROVIDED BY :
..
"AT3 i/d)hy 0130-25/F005 CERTIFICATE OF DEST~UCTION Yes
J'
F
Request by Originating Department:
PW - Maintenance and Operations
C’ity C’lel-k/Records Management
Page 1 of 1
Requested Date: Manager Initials:
RECORDS DESTRUCTION REQUEST 3=*204-L0&
Date
Approved for Destruction
Department Head
6 -FO?
pity Records Manager Date
City Attorney Date
t[ qec) *
Total of records approved for destruction: 3hu.d I
z
DOCUMENT DESTRUCTION PROVlDED BY :
0130-25lF005 CERTIFICATE OF DEST~CTION? yes
n
City Clerk/Records Management
Page 1 of I
RECORDS DESTRUCTION REQUEST 2=#ZBl-Z00
Approved for Destruction
pity Records Manager Date
City Attorney Date
I Total of records approved for destruction: ~
NOTE : City records on “Hold” cannot be destroyed.
This form documents the destruction of City records in accordance with the California Public Records Act
We certify that the records listed below have been retained for the scheduled retention period, required audits
have been completed, and no pending or ongoing litigation or investigation involving these records is known
to exist.
I. .'. .V DESTRUCTION DECLARATION
ON THE DATE SHOWN, DESIGNATED CONFIDENTIAL DATA WAS SHREDDED AND DESTROYED
AS PER CUSTOMER'S INSTRUCTIONS.
TRUCK NO.: TOTAL TIME
........ THIS YEAR YOUR SAVED THROUGH
SHRED-IT'S RECY
I I, r r L1 ,
CUSTOMER INFOR-MATION SUMMV I
. .L
SALES PERSON: MW
COMPANY NAME: c& (Df Carisbad
ALTERNATE:
CONTACT: P;_-,;,a ?t\,:c: >iJ
SERVICE REQUIRED:
CUST. TYPE:
EST. HOURS: START AT:
SITE DIRECTWRS: - '
i
ENTRANCE: i 3' OFFICE HOURS:
LOCATI~~~QPIS~SOLES:
OAK
GRY
BIN