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Home My WebLink About; ; Records Destruction Authorization Form-Fleet & Facilities; 2005-06-03Y > .&< 3 -’ Page 1 of 7 RECORDS DESTRUCTION REQUEST Approved for Destruction City Attorney Date .3-J8*S- Date Date Total of approved for destruction: s($ 0s VOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records m accordance with the Calrfornia Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. This form documents the destruction of City records in accordance with the Calrfornia Public Records Act. Person s Corn 1X)CCTME:NT DESTRUCTION PROVIDED BY : DATE : 01 30-25 bo05 CERT~FICA I E OF ~~STRCJC~ ION‘’ Yes NO Page 2 of 7 City Clerk/Records Management RECORDS DESTRUCTION REQUEST ipproved for Destruction Department Head Date City Records Manager Date Date City Attorney Total of records approved for destruction: VOTE : Citv records on “Hold” cannot be destroved. This form documents the destruction of City records in accordance with the California Public Records Act Ne certify that the records listed below have been retained for the scheduled retention period, required audits lave been completed, and no pending or ongoing litigation or investigation involving these records is known ‘0 exist. This form documents the destruction of City records in accordance with the California Public Records Act. Person’s Completing Form: DWUMENT DESTRUCTION PROVIDED BY : DATE : 0 1 i0-25iF005 CERTIFICATE O~~D~TRUCTION? Yes NO . Page 3 of 7 City Clerk/Records Managenlent * n RECORDS DESTRUCTION REQUEST ipproved for Destruction Department Head Date ~~~ City Records Manager Date City Attorney Date Total of records approved for destruction: NOTE: City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist This form documents the destruction of City records in accordance with the California Public Records Act. Requesl by Originating Department: Requested Date: Originating Department Manager Initials: I Person’s Completing Form: No.- 1 RECORDS DESCRIPTION $%x d Vendor Files/PO’s 22 23 General Files 24 Vendor Files 25 PO’s/Inventory 26 & Fuel Data 27 Vendor Files 28 General Files 29d Fuel Data (end list) 1 30$, General Files c DATED 11 BOX 11 RRSNo. I RRS BARCODE 11 PDF 11 APPROVED I No. I 1 Period I I’ I httoriiey By I II II A 11 H=HOLD N 92-93 ‘24- 1025-05 CU+2 FY 93-94 ‘/25 1025-30 TE+2 N 92-93 ‘26 1025-05 CU+2 N 94-95 ’27 1025-05 CU+2 FY 94 J28 1025-05 CU+2 FY 94 J28 1025-40 CU+2 II FY 94 J30 1025-05 CU+2 FY 94-95 J31 1025-40 CU+2 N 93-94 ‘32 1025-05 CU+2 D4CUMENT DESTRUCTION PROVIDED BY : 0 1 j0-25iF005 CERTIFICATIOfiESTR JCTION? Yes 0 No L DATE : Page 4 of 7 City Clerk/Records Management . ~ RECORDS DESTRUCTION REQUEST Approved for Destruction Department Head Date City Records Manager Date Date City Attorney Total of records approved for destruction: NOTE : City records on "Hold" cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist This form documents the destruction of City records in accordance with the Calrfornra Public Records Act. Person s Completing Form 33 Y Vendor Files/General FY 93-94 '34 1025-05 CU+2 J 34 d General Files FY 96-99 35 1025-05 CU+2 35 d. Vendor Files FY 98 J36 1025-05 CU+2 36 g. General Files FY 94-95 '37 1025-05 CU+2 37 -de. Fuel Data FY 94-95 .'37 1025-40 CU+2 38 General Files FY 95-96 "38 1025-05 CU+2 , 39 Fuel Data FY 95-96 "38 1025-40 CU+2 (end list) 40 General Files (Fleetsite) FY 95 d39 1025-05 CU+2 ~ DQCUMENT DESTRUCTION PROVIDED BY : 0 1 i0-2YF005 DATE : Page 5 of 7 City Clerk/Records Manageinent RECORDS DESTRUCTION REQUEST pproved for Destruction Department Head Date City Records Manager Date City Attorney Date Total of records approved for destruction: lOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act Ye certify that the records listed below have been retained for the scheduled retention period, required audit: ave been completed, and no pending or ongoing litigation or investigation involving these records is knowr D exist This form documents the destruction of City records in accordance with the California Public Records Act. Person’s Completing Form: D4CUMENT DESTRUCTION PROVIDED BY : 0 1 iO-25iFOOS CERTlFlCA$& DESTRUCTION? Yes 0 No 0 L DATE : Page 6 of 7 City Clerk/Records Management 1 RECORDS DESTRUCTION REQUEST Approved for Destruction Department Head Date City Records Manager Date Date City Attorney Total of records approved for destruction: NOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audit: have been completed, and no pending or ongoing litigation or investigation involving these records is knowr to exist. This fok documents the destruction of City records in accordance with the California Public Records Act. Person’s Completing Form: No. RECORDS DESCRIPTION 51 &’ Vendor Files 52x General Files (Fleetsite) 53 Obsolete/Sold VehPcles d Vendor Files 55 & General Files (Fleetsite) 56 General Files 57 x Obsolete/Sold Vehicles 58 Vendor Files 59 g Fuel Data (end list) 60 Vendor Files -----/y DATED FY 97 FY 98 FY 97 r55 FY 99 ‘5 8 ,RRSNo. I RRS I BARCODE [ PDF I APPROVED > 1 Period I By City 11 1 Attorney I I I/ 1 H=HOLD n I1 I1 n 1025-05 I CU+2 I 1025-05 I CU+2 I I I 1025-05 I CU+2 I II 1025-05 CU+2 1025-30 TE+2 1025-05 CU+2 1025-40 CU+2 1025-05 CU+2 b. D4)CUMENT DESTRUCTION PROVIDED BY : 0 1 i0-25iF005 CERTIFICATE OF DESTRUCTION? Yes No a/(b % DATE : kdj# 09 Page 7 of 7 City Clerk/Records Manageuient RECORDS DESTRUCTION REQUEST kpproved for Destruction Department Head Date City Records Manager Date Date City Attorney Total of records approved for destruction: VOTE : Citv records on “Hold” cannot be destroved. This form documents the destruction of City records in accordance with the California Public Records Act Ne certify that the records listed below have been retained for the scheduled retention period, required audits lave been completed, and no pending or ongoing litigation or investigation involving these records is known o exist. This form documents the destruction of City records in accordance with the California Public Records Act. Person’s Completing Form No. RECORDS DESCRIPTION ’ DATED BOX No. 61x Vendor Files FY 99 J 59 6.2 d Obsolete Vehicle. Files FY 91-94 460 63 3( Vendor Files/General FY 00 v/ 61 64 )a General/Budget Prep Files FY 94-98 ‘62 65 Fuel Data N 00 ‘ 63 66 Out of Service/Sold Vehicle File FY 93-94 d64 67 Obsolete Vehicle Files FY 99 J65 69 I (end list) I I RRSN~. u RRS 1 BARCODE n PDF II APPROVED I Period I 1025-05 CU+2 1025-30 TE+2 1025-05 CU+2 1025-05 CU+2 1025-40 CU+2 1025-30 TE+2 1025-30 lTE+2 I II D4CUMENT DESTRUCTION PROVIDED BY : 0 1 10-25iF005 CERTIFICATE OF DESTRUCTION? Ye - L -_ Page 1 of 3 City Clerk/Records Manaeement rage I of 1 ,. RECORDS DESTRUCTION REQUEST Approved for Destruction City Attorney Q5 Date Date Date Total of records approved for destruction: \ NOTE : City records on “Hold” cannot be destroyed. This form documents the-destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist This form documents the destruction of City records in accordance with the California Public Records Act. Requesl by Originating Department: I Requested Date: I Originating Department Manager Initials: Public Works - Fleet Operations 5- 3-0s Person’s Completing Form: Pa4 GsrO No. RECORDS DESCRIPTION DATED 1 Sold/Obsolete Vehicle Files 19gds 2 Vendor Files/Misc Reports FY 85-86 3 Mise Rpts/Credit Card & Mileage FY 85-86 / 4 Vendor Files FY 85-86 5 Misc Purchase Orders FY 88-89 6 Sold/Obsolete Vehicle Files 1986’ 7 Sold/Obsolete Yehicle Files 190~ 8 Blanket Purchase Orders J FY 88-89 9 Misc Reports & Vendor Files FY 86-87 (end list) 10 Misc Files FY 88-89 BOX 11 RRSNo. 1 RRS BARCODE 1 PDF 11 APPROVED 1 Period 1 By City 1 11 Attortley 66 11025-30 ITE+2 I I I 67 1025-05 CU+2 68 1025-05 CU+2 DQCUMENT DESTRUCTION PROVIDED BY : DATE : 0 1 i0-25iF005 L -_ Page 2 of 3 City ClerklRecords Manageinent RECORDS DESTRUCTION REQUEST Approved for Destruction Department Head City Records Mana f Date Date Total of records Ymey roved for destruction: NOTE : Citv records on “Hold” cannot be destroved. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist This form documenfs the destruction of City records in accordance with the California Public Records Act. Person’s Completing Form: DKUMENT DESTRUCTION PROVIDED BY : 0 6% DATE : 0 1 i0-25iF005 CERTl Fl CATE $ I&ST~UCTION? Yes NO 21 22 23 24 -- Maintenance Cost Reports i/ FY 83-84 84 1025-05 CU+2 Vendor & Misc Files FY 84-85 85 1025-05 CU+2 Vendor Files FY 84-85 86 1025-05 CU+2 Accident Reports (Copies) FY 84-85 86 1025-05 CU+2 v Page 3 of 3 - (end list) RECORDS DESTRUCTION REQUEST ipproved for Destruction Department Head Date Date VOTE : Citv records on “Hold” cannot be destroved. This form documents the destruction of Citv records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits* lave been completed, and no pending or ongoing litigation or investigation involving these records is known o exist. This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department Requested Date Originating Department Manager Initials Person’s Completing Form No. RECORDS DESCRIPTION DATED BOX RRSNo. RRS BARCODE PDF APPROVED Rj City H=HOLD Period A ttor-lley No. 1 I I 1 I I I I / DOCUMENT DESTRUCTION PROVIDED BY : I DATE : Q-3794, 0 130-25, too5 CERTIFICA‘I’E OF DESTRUCTION? Yesw No 0 u\ - c LIVE tNVCjft3E FCHW4RIS TO ,4CCOLW+#TTMG PROCESS PA'YMENT !MMED!&?€LY Bu%DTo: I This certificate is to certify that Shred-it destroyed confidential information on-site for the above mentioned company by ~O~iUTAL MPACT Shml-it is committed to helping save the environment. All shredded mated that is recyclable is brought to a recycling THIS YEAR YOUR SAVED THROUGH fair return on the investment in SECURING YOUR OFFICE AND THE ENVIRONMENT @PmImAIIOIUOWII