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Home My WebLink About; ; Records Destruction Authorization Form-Records Management; 2005-01-06City Clerk/Records Management Page 1 of 2 RECORDS DESTRUCTION REQUEST Approved for Destruction Department Head QkgJcity Records Manager City Attorney MaSc Date ’ Date Total of records approved for destruction: I / ~~ ~ ETE : City records on “Hold” cannot be destroyed. I This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known Request by Originating Department: Requested Date: Originating Department ManagerMals: RECORDSMANAGEMENT Person’! 1 2 3 4 5 6 7 8 9 10 11 12 Completing Form: iJORK RECORDS DESCRIPTION California, State of - Alcoholic Beverage Commission California, State of - Board of Equalization California, State of - Board of Equalization California, State of - Public Utilities Commission California, State of - Public Utilities Commission California, State of - Emergency Services (OES) California. State of - PUC - ADDlication for Bridge- Avenida Batiquitos (A%SF & City) California, State of - PUC - Greyhound Bus Census Bureau Population Estimates, Reports, Surveys and Correspondence Chamber of Commerce Correspondence (City Attorney) California, State of - Department of General Services 1 DATED I BOX No. 1991-1993 AAA 1988-1989 AAA 1992-1993 AAA 1990-1993 AAA 1994-1995 AAA 1978 AAA 1986-1987 AAA 1975-1989 AAA 1975-1990 AAA 1981-1984 AAA 1967-1989 AAA 1990 AAA - RRS No. - 0230-60 0230-80 0 2 3 0 - 8 0 0 2 3 0 - 7 0 0230-70 0 2 3 0 - 8 0 0230-70 0230-70 0230-90 0200-05 0740-07 0230-80 RRS BARCODE PDF APPROMD By City j Attorney Period I I I H=HOLD cu+5 cu+5 cu+5 cu+5 I I ::: CU+IO City Cler!dRecords Management Correspondence, City Clerk Misc Correspondence & Petition - Tamarack Village CT 91-4 File #I misc. papers & petitions Troops at U.S./Mexico border misc. papers Council Council Notices of adjourned/special meetings - City Council Council City Clerk correspondence Correspondence & Petition - Say NO to Leg0 Correspondence - Stationing National Guard Notices of adjourned/special meetings - City Notices of adjourned/special meetings - City Notices of adjourned/special meetings - City RECORDSMANAGEMENT - 1996-1997 AAA 1991-1995 AAA 1993 AAA 1997 AAA 1992 AAA 1993 AAA 1994/Jan- AAA Jun 1995 Jul-Dec AAA 1995 1979-1993 AAA I Completing Form: ;JORK Misc. papers - Public Records Request Redevelopment Advisory Committee (RAC) Person's I- TANYA I Dec 1992 AAA 1979-19a9 AAA - i B .. Letters ofAppointment; - Letters of Appointment appointmentslresignations appointmentlresignations applications not appointed Redevelopment Advisory Committee (RAC) Redevelopment Advisory Committee (RAC) Open Space Advisory Committee (OSAC) Open Space Advisory Committee (OSAC) Personnel Board Applications Not Appointed Personnel Board Applications Appointed P- 1990-1993 AAA Aug 1992- AAA 1992-1994 AAA May 1994 1990-1993 AAA 1977-1988 AAA 1977-19aa AAA RECORDS DESCRIPTION BOX N/A NIA NIA 0305-17 0345-17 0345-15 I No- cu+2 cu+2 cu+2 CL+2 CL+2 TE+5 RRSNo. I RRS I BARCODE I PDF 1 APPROVED 1 Period 1 By City 1 1 Attorney I I I I H=HOLD c DOCUMENT DESTRUCTION PROVIDED BY : 0 130-25/F005 CERTIFICATE OF DES~UCTION? "\ 5- 351 Request by Originating Department: Records Management 3- Requested Date: Originating Department Manager Initials: City Cler!dRecords Management Page 1 of 2 RECORDS DESCRIPTION CRMWD - Accounts Payable - Voided Checks FY 1987-1 988 CRMWD - Accounts Payable (30) Xerox Corporation FY 1987-1 988 CRMWD - Accounts Payable - XYZ- FY 1987- 88 CRMWD - Accounts Payable (29) Wyroc FY 1987-1 988 CRMWD - Accounts Payable (4) EJ Woodward, Jr FY 1987-1 988 Agencies Association FY 1987-1 988 CRMWD - Accounts Payable (28) Water CRMWD - Accounts Payable Weardco FY 1987-1 988 CRMWD - Accounts Payable (W) FY 1987-1988 CRMWD - Accounts Payable (19) Vera’s Office CRMWD - Accounts Payable -V- FY 1987-1988 Postmaster FY 1987-1 988 Industries Supply FY 1987-1 988 FY 1987-1 988 CRMWD -Accounts Payable (25) U.S. CRMWD -Accounts Payable (26) U.S. RECORDS DESTRUCTION REQUEST DATED 7/87-6188 7/87-6188 7/87-6188 7/87-6188 7/87-6188 7/87-6188 7/87-6188 7/87-6188 7187-6188 7/87-6188 7/87-6188 7/87-6188 P354 BBB BBB BBB BBB BBB BBB BBB BBB BBB BBB BBB BBB Approved for Destruction la 17- & Department Head Date la- \T-Ocf City Records Manager Date /z -2& -6.y Date 0420-23 AU+5 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 0400-15 AU+4 Total of records approved for destruction: I bok I NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA BOX I RRSNo. I RRS No’ I I Period This form documents the destruction of City records in accordance with the California Request by Originating Department: I Requested Date: No. I RECORDS DESCRIPTION I DATED Records Management Person’s Completing Form: Tanya Bjork BOX No. 0400-15 H=HOLD I AU+4 NIA NIA 13 14 CRMWD -Accounts Payable (155) 7/87-6188 BBB Underground Service Alert FY 1987-1988 CRMWD - Accounts Payable -U- FY 1987-1 988 7/87-6188 BBB AU+4 NIA NIA City ClerWRecords Management Page 2 of 2 Public Records Act. Originating Department Manager Initials: 0400-15 0480-20 I RRSNo. I RRS I BARCODE I PDF I APPROVED I AU+4 NIA NIA AU+~ NIA NIA I Period I 1200-15 1200-15 1200-15 1200-15 CL+2 NIA NIA CL+2 NIA NIA CL+2 NIA NIA CL+2 NIA NIA 0400-1 5 27 28 29 30 31 CMWD - El Camino Water Main Extension (12) 1965 BBB S Vista Way CMWD - Squires Dam Piezometer System 76- 1976-1979 BBB 104 CMWD - I.D. #4 - Squires Dam Water Quality 1974-1980 BBB Petition to Keep Signs, Dining Tables and 2000 BBB CMWD -Water Main Extension Estimates 1960-1961 BBB 74-1 14 32 1200-1 5 1200-1 5 .- Product Displays on Carlsbad Downtown Streets Correspondence 1990 BBB CL+2 NIA 11 0750-06 0750-06 0750-06 0750-06 0900-70 CU+2 NIA NIA CU+2 NIA NIA CU+2 NIA NIA CU+2 NIA NIA CU+2 NIA NIA 1200-1 5 1200-1 5 1200-1 5 0470-40 1200-50 1200-1 5 1200-1 5 1200-50 0750-06 33 34 Correspondence I 986 BBB Aircraft Noise Pollution & FAA Violations Petition 2000 BBB DOCUMENT DESTRUCTION PROVIDED BY : 0130-25/F005 CERTIFICATE OF DESTR~TION? Yes I/ 35 I CORRESPONDENCE 1959-1961 BBB 36 1971-1977 WORK ORDERS MISCELLANEOUS 1970-1972 BBB . City Clerk/Records Management Page 1 of 3 RECORDS DESTRUCTION REQUEST i, Approved for Destruction . I Department I Head Date City Records Manager la - 13 - e3 4 I Date Date Total of records approved for destruction: I NOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known I to exist. This form documents the destruction of City records in accordance with the California Public Records Act. Request by Originating Department: RECORDS MANAGEMENT Requested Date: Originating Department Manager Initials: Person’s Completing Form: TANYA BJORK 6 7 F E RECORDS DESCRIPTION LETTERS OF APPOlNTMENTlRESlGNATION ARTS COMMISSION APPLICATIONS ART COMMISSION APPLICATIONS BEACH EROSION COMMITTEE LETTERS OF APPOINTMENTIRESIGNATION BEACH EROSION COMMITTEE APPLICATIONS DESIGN REVIEW BOARD APPLICATIONS BOARDS, COMMISSIONS, COMMITTEES AP P L I CAT1 0 N S HISTORIC PRES E RVAT I 0 N COMMISSION APPLICATIONS HOUSING COMMISSION APPLICATIONS PERSONNEL BOARD APPLICATIONS SENIOR COMMISSION APPLICATIONS SISTER CITIES COMMITTEE ABC (ALCOHOLIC BEVERAGE DATED 1992-1 996 1991 -1997 1985-1 997 1985-1 997 1987-1 997 1979-1 997 1986-1 997 1993-1 997 1989-1 997 1985-1 997 1990-1 997 1994-1 997 BOX I RRSN~. n RRS 1 BARCODE 1 PDF n APPROVED No. R 1 Period 1 By City 1 11 Attorney I I I I 1 H=HOLD 260 0310-17 CL+2 NIA NIA 260 0360-15 TE+5 NIA NIA 260 0230-60 CU+5 NIA NIA I I COMMISSION) CALIFORNIA, STATE OF I City ClerklRecords Management Page 2 of 3 I This form documents the destnrction of City records in accordance with the California Public Records Act s Requested Date: Originating Department Manager Initials: MANAGEMENT 36 37 38 I I Person’s Completing Form: TANYA BJORK GTE CELL SITE PETITION AFFIDAVITS OF PUBLICATION CORRESPONDENCEIPETITIONS 30 APPLICATIONS (NOT SELECTED) PARKS & REC REATlO N S COM M I SS IO N 31 APPLICATIONS (NOT SELECTED) BEACH EROSION COMMISSION 32 APPLICATIONS (NOT SELECTED) ARTS COMMISSION 33 CORRESPONDENCE MlSC 2000 1985-1986 1985-1986 260 0750-06 CU+2 NIA NIA 260 0740-20 CU+4 NIA NIA 260 0750-06 CU+2 NIA NIA DATED 1 BOX 1996 260 1997 260 1990-1 997 260 1998 260 2001 260 2001 260 2001 260 2001 260 2001 260 2001 260 2001 260 2001 260 2001 260 200 1 260 2001 260 2001 260 2001 260 2001 260 2001 260 2001 260 1999-2000 260 1995 260 1965-1971 260 - RRSNo. RRS BARCODE I PDF APPROVED 1 0230-70 CU+5 NIA NIA I 0230-70 CU+5 NIA NIA 0230-70 CU+5 NIA NIA 0230-70 CU+5 NIA NIA 0335-30 CU+2 K100676 NIA 0330-25 CU+2 K100419 NIA DOCUMENT DESTRUCTION PROVIDED BY : " DA 8: $16- 0130-25/F005 CEEYTIFICATE OF DEST~UCTION? Yes No I /\ c City ClerWRecords Management Page 1 of 2 c -- I RECORDS DESTRUCTION REQUEST 3=*a73 Approved for Destruction Date y -s-ay Date City Attorney Date Total of records approved for destruction: I chox I 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. I DOCUMENT DESTRUCTION PROVIDED BY : I 0130-25/F005 Letters of Resignation (Housing Commission) 1998-1999 273 0330-30 CU+2 Letters of Resignation (Sister City Committee) 1998-1999 273 0360-30 CU+2 Petitions (Tamarack Square - File #1) 1998-1999 273 0750-06 CU+2 Petitions (Tamarack Square - File #2) 1998-1999 273 0750-06 CU+2 Petitions (Tamarack Square - File #3) 1998-1999 273 0750-06 CU+2 Letters of Resignation (Traffic Safety Commission) 1998-1999 273 0365-30 CU+2 General Info. Boards, Commissions, Committees 1998-2000 273 0300-05 CU+2 Affidavits of Publication (Fred Howe) 1983 273 0740-20 CU+4 Applications (Ad Hoc Redevelopment Master Plan 1991 273 0305-17 CL+2 Correspondence CMWD General Info 1987 273 0700-05 CU+2 Correspondence - CMWD - General Info 1998 273 0700-05 CU+2 Reports & Studies -Water (Financial Advisory Svcs) 1988 273 1210-80 CU+5 Applications (Ad Hoc - Building Authority) 1993 273 0305-17 CL+2 Applications -Traffic Safety Commission (Not 1998-2000 273 0365-17 CL+2 Applications - (Ad Hoc - Water Commission) 1990-1997 273 0305-17 CL+2 Committee) Selected) (end list) c Request by Originating Department: RECORDS MGMT B City ClerWRecords Management Requested Date: g Department Manager Initials: l,3;3-l04 Page 1 of 3 -. RECORDS DESCRIPTION STATEMENTS OF ECONOMIC INTEREST BOARDICOMM (LEFT OFFICE 1989) STATEMENTS OF ECONOMIC INTEREST RECORDS DESTRUCTION REQUEST DATED BOX RRSNo. RRS BARCODE PDF APPROVED By City Attorney H=HOLD No. Period 1989 348 0735-41 TE+7 NIA NIA 1990 348 0735-41 TE+7 NIA NIA J3--0 Y - dpproved for Destruction Date Date ‘okL9g ity Records Manager 1 z6! ovg City Attorney Date BOARDSICOMM (LEFT OFFICE 1990) STATEMENTS OF ECONOMIC INTEREST BOARDSICOMM (LEFT OFFICE 1991) STATEMENTS OF ECONOMIC INTEREST Total of records approved for destruction: 3 8Dx-s 1991 348 0735-41 TE+7 NIA NIA 1992 348 0735-41 TE+7 NIA NIA ~~ VOTE : City records on “Hold” cannot be destroyed. This form documents the destruction of City records in accordance with the California Public Records Act I BOARDSICOMM (LEFT OFFICE 1992) I I We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. I I This form documents the destruction of City records in accordance with the California Public Records Act. BOARDSICOMM (LEFT OFFICE 1993) STATEMENTS OF ECONOMIC INTEREST BOARDSICOMM (LEFT OFFICE 1994) STATEMENTS OF ECONOMIC INTEREST BOARDSICOMM (LEFT OFFICE 1995) STATEMENTS OF ECONOMIC INTEREST BOARDSICOMM (LEFT OFFICE 1996) STATEMENTS OF ECONOMIC INTEREST 1994 348 0735-41 TE+7 NIA NIA 1995 348 0735-41 TE+7 NIA NIA 1996 348 0735-41 TE+7 NIA NIA 1998 348 0735-39 E+5 NIA NIA - No. - I CANDIDATES 11/3/1998 ELECTION (NOT ELECTED) STATEMENTS OF ECONOMIC INTEREST CANDIDATES 11/5/1996 ELECTION /NOT 2 1996 348 0735-39 E+5 NIA NIA 3 4 5 6 7 8 9 10 City Clerk/Records Management Page 2 of 3 This form documents the destruction of City records in accordance with the California Public Records Act Request by Originating Department: RECORDS MGMT I ReJquested Date: . [ I Origipmg Department Manager Initials: 1 No. 14-22 - our Person’s Completing Form: TANYA BJORK RECORDS DESCRIPTION DATED 11 12 CANDIDATES 11/8/1994 ELECTION (NOT ELECTED) STATEMENTS OF ECONOMIC INTEREST CANDIDATES 11/3/1992 ELECTION (NOT 13 14 15 1992 16 ELECTED) COSTA REAL MUNICIPAL WATER DISTRICT CANDIDATES (NOT ELECTED) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1985) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1986) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1987) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1988) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1989) STATEMENTS OF ECONOMIC INTEREST STATEMENTS OF ECONOMIC INTEREST 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 1984-1 988 1985 1986 1987 1988 1989 1990 EMPLOYEES (LEFT OFFICE 1991) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1992) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1993) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1994) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1995) STATEMENTS OF ECONOMIC INTEREST EMPLOYEES (LEFT OFFICE 1996) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1987) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1988) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1989) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1990) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1991) A- K STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1991) L - Z STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1992) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1993) STATEMENTS OF ECONOMIC INTEREST CONSULTANTS (LEFT OFFICE 1994) , I STATEMENTS OF ECONOMIC INTEREST I 1994 1992 1993 1994 1995 1996 1987 1988 1989 1990 1991 1991 1992 1993 1994 ELECTED) I STATEMENTS OF ECONOMIC INTEREST I 1990 CANDIDATES 11/6/1990 ELECTION (NOT I EMPLOYEES (LEFT OFFICE 1990) I STATEMENTS OF ECONOMIC INTEREST I 1991 BOX I RRSNo. I RRS 343 0735-43 TE+7 343 0735-43 TE+7 343 0735-43 TE+7 343 0735-43 TE+7 343 0735-43 TE+7 343 0735-43 TE+7 343 0735-43 TE+7 By City Attorney I I H=HOLD I I -7-T-l City Cler!dRecords Management Request by Originating Department: RECORDS MGMT Department Manager Initials: No. RECORDS DESCRIPTION DATED BOX RRSNo. RRS BARCODE PDF APPROVED By City Attorney H=HOLD No. Period I CONSULTANTS (LEFT OFFICE 1996) 36 STATEMENTS OF ECONOMIC INTEREST 1995 343 DOCUMENT DESTRUCTION PROVIDED BY : 0130-25/F005 / f ------ 0735-43 TE+7 NIA NIA I I CONSULTANTS (LEFT OFFICE 1995) I I I TAA In Y DESTRUCTION DECLARATION ON THE DATE SHOWN, DESIGNATED CONFIDENTIAL DATA WAS SHREDDED AND DESTROYED AS PER CUSTOMER'S INSTRUCTIONS. TRUCK NO.: TOTAL TIME . . . . . . . . THIS YEAR YOUR SHRED-IT'S RECY r