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Home My WebLink About; ; Records Destruction Authorization Form-Parks & Recreation; 2003-05-23CERTlFlCAT EFERS TO INVOICE NO.: SkW-1 t &' 0 Box 2077 vrsta. cw 920852077 FHOWP 760-598-5700 U'31Qf2OQ18 5/23/03 DATE: SERVICE LOCATION: BILLED TO City Of Caxlsbd cit.y Of CarlIsbad 1200 Carlabad Biiiglga Dr. Attn. ALiP Czty Hall 3.635 Faraday Avs CarLshad, CA 92008 Cmlsbad,CA 92009-7324 CERTIFICATE OF DESTRUCTION This certificate is to certify that Shred-it destroyed confidential information on-site for the above mentioned company by TOTAL TIME HRS. MIN. TRUCKNO.: tf,.r,' TRUCK NO.: MOBILE CUSTOMER SERVICE REP.: THIS YEAR YOUR FIRM'S S&@ OF WmD SA @ 'ED THROUGI ENVIRONMENTAL IMPACT Shred-it is committed to helping save the environment. All shredded material that is recyclable is brought to a recycling centre to be processed into recycled paper products. SHRED-IT'S RECYCLING PR TREES. THANK YOIJ POR YOUR BUSINESS MISSION STATEMENT Shred-it is dedicated to being the World's leading Mobile Shredding and Recycling Company. We will achieve this goal on the strengths of our people. Shred-it will consistently deliver the greatest security, cost-effectiveness, convenience and environmentally-friendly service available. We will earn a fair return on the investment in our systems, our equipment and our people. Above all, we will earn the confidence of our clients through a continued commitment to total customer satisfaction. SECURING YOUR OFFICE AND THE ENVIRONMENT a PRINlED (MI !?ICICLE0 PIER City ClerWRecords Management Page 1 of 3 OFFSITE/ONSITE RECORDS DESTRUCTION REQUEST Approved for Destruction / Citf Records Manager Date City Attorney Date Total of records approved for destruction: 3 8 b)Ce ’$ I NOTE : City records on “Hold” cannot be destroyed. I This form documents the destruction of Cifv records in accordance with the California Public Records Act certify that the records listed below have been retained for the scheduled retention period, required audits 1 2 3 4 5 6 7 8 RECORDS DESCRIPTION HARDING PURCHASE REQUISITIONS (1 993), THREE MONTH REVENUE (1 995), COPIES OF 1995-1996 BUDGET, PURCHASE ORDERS (1 996-1 997), 1996 HALLOWEEN FESTIVAL INFORMATION, 1996 TRIATHLON FOLDERS, 1997 TRIATHLON REGISTRATION, 1997 POINSETTIA DEDICATION HARDING DAYTRIPPER REGISTRATIONS (1994-1998), REFUND VOUCHER LIST (1994-1996), 1996 PETTY CASH SLIPS, 1996 INSTRUCTOR PAY REQUESTS REGISTRATION FORMS HARDING ENRICHMENT CLASS HARDING ENRICHMENT CLASS HARDING ENRICHMENT CLASS INSTRUCTOR FILES; N-Z INSTRUCTOR FILES; HO-M INSTRUCTOR FILES; A-HN HARDING DAILY REVENUE REPORTS HARDING TRIATHLON REGISTRATIONS AND RECEIPTS, ACTIVITY REGISTRATIONS DATED n BOX RRSNo. 11 RRS I BARCODE I STORAGE Period I 1994- 1996- I 1129 I 1130-55 I CL+2 I I 1997 1985- 1130 1130-50 CL+2 1996 1996 1996 1985- 1131 1130-50 CL+2 1985- 1132 1130-50 CL+2 1997 1133 1130-80 CL+2 1998 1134 1130-55 CL+2 APPROVED By City Attorney H=HOLD City Clerk/Records Management Page 2 of 3 ?ecords Act. riginating Department Manager Initials: 2n Price 1999 1998 1998 2000 2000 This I Requ RECl Persc No. - - - - 9 10 11 - - 1257 1258 1259 1260 1261 12 13 - 1999 1997- 2000 14 I 1304 15 16 17 18 19 20 - - - - - 21 22 23 - - 24 25 26 - - - 27 28 - ~~ Irm documents the destructionofCity records in a st by Originating Department: EATION i(s) Completing Form: Ronna Stickrod, Connie A RECORDS DESCRIPTION HARDING ACTIVITY REGISTRATION FORMS HARDING AGUA HEDIONDA LAGOON FILES HARDING PETTY CASH SLIPS, REFUND REGISTRATION FORMS HARDING TRIATHLON REGISTRATION FORMS HARDING SIGNED REGISTRATION FORMS WINTEWSPRING 1999 HARDING SIGNED DAYTRIPPERS REGISTRATION FORMS WINTEWSPRING 1999 HARDING DAILY REVENUE FORMS VOUCHERS, DROP-IN ATTENDANCE, HARDING REGISTRATION FORMS - WINTEWSPRING 2000 - . ~... HARDING REGISTRATION FORMS - SUMMER 1999 HARDING REGISTRATION FORMS FALL 1999 BUDGET AND CORRESPONDENCE TRIATHALON MATERIAL (1998), YOUTH BATCH PROOF (1998), CORRESPONDENCE (1 998) HARDING REGISTRATION FORMS SUMMER BASKETBALL EVALUATIONS (1997-1 998), NP 2000 TRIATHALON 2000 REGISTRATION FORMS AND RECEIPTS CORRESPONDENCE, AP FILES, TRIATHLON FOLDER, VISA RECORDS, RECREATION COMMITTEE PACKETS, MEMOS, COUNCIL AGENDA NOTES (FROM ROBIN’S OFFICE) CALAVERA INSTRUCTOR PAYMENT REQUESTS HARDING INSTRUCTOR PAYMENT REQUESTS REFUND CREDIT VOUCHERS (JAN1998- DEC1999), /MESSAGE BOOKS (712198-1 1/2/98 AND 11/2/98-2/24/99), TRIMNASTICS DROP IN SHEETS (6124196-1 1/1/99) TELEPHONE MESSAGE BOOKS (2/24/99- EXPRESS 12197-12/99 AND PURCHASING 2/99- FRONT DESK, BROCHURES FALL 1998- 6/8/00), PURCHASE ORDERS (CORPORATE 12/99), MISCELLANEOUS INFORMATION FROM WINTEWSPRING 2000 LAGOON PERMIT APPLlCATlONSlSNUG HARBOR DAILY PERMITS mrdance with the Califc April 24, 2003 DATED I BOX No. 1997- 1137 1999 1998- 1999 1998- 1999 1998 1999- 2000 1999 1251 1252 1253 1254 1255 1256 1999- 2000 1262 I rnia Public RRS No. - 1 130-55 1 130-60 1 130-05 1 130-55 1 130-55 1 130-55 1 130-55 1 130-80 1 130-55 1 130-55 1 130-55 1 130-05 1 130-05 1 130-55 1 130-55 1 130-05 1 130-05 1 130-05 1 130-05 1 130-05 1 130-60 RRS 1 BARCODE 1 STORAGE I APPROVED CL+2 CL+2 CL+2 CL+2 CL+2 CL+2 CL+2 CL+2 CL+2 CL+2 I I I CL+2 CL+2 *.,I- ..- I City ClerklRecords Management Pagd 3 of 2 This form documents the destruction of City records in accordance with the California Public Records Act. - Perso No. - 29 30 31 32 33 34 - 35 36 37 38 i(s) Completing Form: Ronna Stickrod, Connie A I RECORDS DESCRIPTION HARDING- REGISTRATION FORMS (FALL 2000) HARDING-COPIES OF CORPORATE EXPRESS ORDERS, PHONE MESSAGE BOOKS, WAIT LISTS HARDING-DAILY REVENUE REPORT HARDING-DAILY REVENUE SUMMARY REPORTS HARDING LAGOON FILES HARDING-LAGOON DAILIES, ANNUAL PHONE RECORDS CANCELLED PERMITS, CANCELLATIONS. DAILIES HARDING-LAGOON FILES, TEMPS, JOURNALS HARDING-LAGOON APPLICATIONS, UNUSED REPORTS PAYROLL TIME SHEETS PAYROLL TIME SHEETS END OF RECORDS 2000 2000 2000 1999 1985 1989 1987 1987- 1989 1995 1994 E I 1307 1308 1309 1351 1353 1354 1355 1356 196 21 4 RRS No. 1 130-55 1 130-05 1 130-80 11 30-80 1 130-60 1 130-60 1 130-05 1 130-60 1 130-05 1 130-60 1 130-80 0450-1 0 0450-1 0 By City Attorney H=HOLD CL+2 I DOCUMENT DESTRUCTION PROVIDED BY : &e& - 14- DATE: 5-33-0 3 01 30-25S002 CERTIFICATE OF DESTRUCTION? Yes a NO