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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Human Resources; 2006-03-24RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of 5 Department Requesting Destruction: Human Resources Approvals for Destruction Date Records Manager Date Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: (/ LS Jan Murray No. 1 2 3 4 5 6 7 8 9 10 11 12 13 RECORDS DESCRIPTION Police Sergeant Promo. Job applications of unsuccessful applicants and recruitment materials. Police Lieutenant Promo. Job applications of unsuccessful applicants and recruitment materials. Street Maint. Woker I. Job applications of unsuccessful applicants and recruitment materials. PW Supervisor General Services. Job applications of unsuccessful applicants and recruitment materials. Management Asst. Engineering. Job applications of unsuccessful applicants and recruitment materials. Sanitation Systems Operator I. Job applications of unsuccessful applicants and recruitment materials. Asst. Planning Director. Job applications of unsuccessful applicants and recruitment materials. Management Intern. Job applications of unsuccessful applicants and recruitment materials. Street Maint. Worker III. Job applications of unsuccessful applicants and recruitment materials. Maintenance Worker I. Job applications of unsuccessful applicants and recruitment materials. Special District Tax Assessment Specialist. Job applications of unsuccessful applicants and recruitment materials. Human Resources Director. Job applications of unsuccessful applicants and recruitment materials. Recreation Assistant. Job applications of unsuccessful applicants and recruitment materials. DATED 7/2002 5/2002 5/2002 4/2002 3/2002 2/2002 11/2002 1/2001 8/2001 8/2001 5/1994 5/1994 5/1994 BOX No. 28 28 28 28 28 28 28 47 47 47 44 44 44 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLO 77)/s form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of 5 Person(s) Completing Form: Jan Murray No. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 RECORDS DESCRIPTION Accounting Tech. Job applications of unsuccessful applicants and recruitment materials. Maintenance Tech. Job applications of unsuccessful applicants and recruitment materials. Senior Police Officer. Job applications of unsuccessful applicants and recruitment materials. Police Officer Adademy Grad./ Lateral. Job applications of unsuccessful applicants and recruitment materials. Park Planner. Job applications of unsuccessful applicants and recruitment materials. Deputy City Attorney. Job applications of unsuccessful applicants and recruitment materials. Human Resources Manager. Job applications of unsuccessful applicants and recruitment materials. Lead Com OP. Job applications of unsuccessful applicants and recruitment materials. Associate Eng. Traffic. Job applications of unsuccessful applicants and recruitment materials. Fire Bat. Chief. Job applications of unsuccessful applicants and recruitment materials. Fire Captain. Job applications of unsuccessful applicants and recruitment materials. Police Officer Recruit. Job applications of unsuccessful applicants and recruitment materials. Librarian I/I I Applicant Data Collection Forms Librarian I/I I. Job applications of unsuccessful applicants and recruitment materials. Police Officer Recruit. Job applications of unsuccessful applicants and recruitment materials. Police Officer Recruit. Job applications of unsuccessful applicants and recruitment materials. Community Arts Coordinator. Job applications of unsuccessful applicants and recruitment materials. Equip. Service Worker. Job applications of unsuccessful applicants and recruitment materials. Paramedic/Firefighter Job applications of unsuccessful applicants and recruitment materials. Senior Civil Engineer. Job applications of unsuccessful applicants and recruitment materials. Community Development Director . Job applications of unsuccessful applicants and recruitment materials. Accountant. Applicant Data Collection Forms Accountant. Tests, Job applications of unsuccessful applicants and recruitment materials. Com Op II Applicant Data Collection Forms DATED 4/1994 7/1994 1/2001 10/2001 11/2001 12/2001 12/2001 12/2001 1-2002 3-2002 3/2002 4/2002 4/2002 5/2002 5/2002 5/2002 9/2001 10/2001 10/2001 10/2001 12/2001 1/2002 2/2002 5/2002 BOX No. 44 44 31 31 31 31 31 31 31 31 31 31 31 31 31 31 32 32 32 32 32 32 32 32 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 5 of 5 RECORD DESTRUCTION COMPLETED BY ; <^ ^ (-< CX ' ^C^ DATE : CERTIFICATE OF DESTRUCTION? Yesfaj) No D ,i SMEADLINK BARCODES DELETED BY: *^l ft DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of 5 Department Requesting Destruction: Human Resources ApproXals for Destruction/ ( rLui \^-2A Department Head Date Records Manager Date Date We certify that the records listed/below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: Jan Murray No. 1 2 3 4 5 6 7 8 g 10 11 12 13 14 RECORDS DESCRIPTION Paramedic Firefighter. Job applications of unsuccessful applicants and recruitment materials. Accounting Supervisor. Job applications of unsuccessful applicants and recruitment materials. Pol. Acad. Grad. / Laterals. Job applications of unsuccessful applicants and recruitment materials. Fire Engineer. Job applications of unsuccessful applicants and recruitment materials. Communications Operator. Job applications of unsuccessful applicants and recruitment materials Pol. Acad. Grads. / Laterals. Job applications of unsuccessful applicants and recruitment materials. (PT) Fire Dept. Inspector. Job applications of unsuccessful applicants and recruitment materials. Police Recruits. Job applications of unsuccessful applicants and recruitment materials. Communications Op. II. Job applications of unsuccessful applicants and recruitment materials. Accounting Assistant. Job applications of unsuccessful applicants and recruitment materials Deputy City Attorney. Job applications of unsuccessful applicants and recruitment materials. H. R. Manager. Job applications of unsuccessful applicants and recruitment materials. Human Resources Manager. Job applications of unsuccessful applicants and recruitment materials Meter Services Worker. Job applications of unsuccessful applicants and recruitment materials. DATED 2/2001 4/2001 2/2001 2/2001 5/2001 6/2001 6/2001 8/2001 4/2001 5/2001 11/2001 7/2001 11/2001 11/2001 BOX No. 1393 1393 1393 1393 1393 1393 1393 1393. 1394 1394 1394 1394 1394 1394 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of 5 Person(s) Completing Form: Jan Murray No. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RECORDS DESCRIPTION Planning Technician I. Job applications of unsuccessful applicants and recruitment materials. Associate Planner. Job applications of unsuccessful applicants and recruitment materials. Bus. Sys. Specialist. Job applications of unsuccessful applicants and recruitment materials. Env. Spec. (Sr. & I, II). Job applications of unsuccessful applicants and recruitment materials. Associate Planner. Job applications of unsuccessful applicants and recruitment materials. Human Resources Manager. Job applications of unsuccessful applicants and recruitment materials. Planning Technician I. Job applications of unsuccessful applicants and recruitment materials. Bus. Systems Specialist. Job applications of unsuccessful applicants and recruitment materials. Meter Services Worker I. Job applications of unsuccessful applicants and recruitment materials. Office Specialist II. Job applications of unsuccessful applicants and recruitment materials. Principal Planner. Job applications of unsuccessful applicants and recruitment materials. Pol. Rec. Specialist I / II. Job applications of unsuccessful applicants and recruitment materials. Code Enf. Officer I. Job applications of unsuccessful applicants and recruitment materials. Utility Worker I / II. Job applications of unsuccessful applicants and recruitment materials. Librarian I / II. Job applications of unsuccessful applicants and recruitment materials. Office Specialist II. Job applications of unsuccessful applicants and recruitment materials. Sr.Off.Spec./Off.Spec. II. Job applications of unsuccessful applicants and recruitment materials. Tree Trmr. I/Lead Worker. Job applications of unsuccessful applicants and recruitment materials. Senior Librarian. Job applications of unsuccessful applicants and recruitment materials. Engineering Technician II. Job applications of unsuccessful applicants and recruitment materials. Deputy Fire Marshall. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Office Specialist I. Job applications of unsuccessful applicants and recruitment materials. Associate Engineer. Job applications of unsuccessful applicants and recruitment materials. Associate Engineer-Traffic. Job applications of unsuccessful applicants and recruitment materials. DATED 12/2001 12/2001 11/2001 10/2001 12/2001 12/2001 12/2001 11/2001 10/2001 12/2001 7/2001 6/2001 3/2001 5/2001 5/2001 7/2001 2/2001 2/2001 2/2001 7/2001 11/2001 12/2001 11/2001 10/2001 12/2001 BOX No. 1394- 1397 1397 1397 1397 1397 1397 1397 1397 1397, 1399 1399 1399 1399 1399 1399 1399 1399 1399 1399. 1400. 1397 1397 1397 1397 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 3 of 5 Person(s) Completing Form: Jan Murray No. 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 RECORDS DESCRIPTION Paramedic/Firefighter. Job applications of unsuccessful applicants and recruitment materials. Police Recruit. Job applications of unsuccessful applicants and recruitment materials. Senior Librarian. Job applications of unsuccessful applicants and recruitment materials. Senior Police Officer. Job applications of unsuccessful applicants and recruitment materials. Tree Trimmer I. Job applications of unsuccessful applicants and recruitment materials. Tree Trmr. Leadworker. Job applications of unsuccessful applicants and recruitment materials. Utility Worker I / II. Job applications of unsuccessful applicants and recruitment materials. Lateral Police Officer. Job applications of unsuccessful applicants and recruitment materials. Account Clerk II. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Rec. Sup. Promo. Job applications of unsuccessful applicants and recruitment materials. Engineering Tech. II. Job applications of unsuccessful applicants and recruitment materials. Senior Planner. Job applications of unsuccessful applicants and recruitment materials. Assoc. Plnr. & Asst.Plnr. Job applications of unsuccessful applicants and recruitment materials. P.T. Off. Asst.-HR. Job applications of unsuccessful applicants and recruitment materials. PT Recruiter. Job applications of unsuccessful applicants and recruitment materials. Circulation Supervisor. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Accounting Supervisor. Job applications of unsuccessful applicants and recruitment materials. Administrative Sec. Job applications of unsuccessful applicants and recruitment materials. Circulation Supervisor. Job applications of unsuccessful applicants and recruitment materials. Code Enf. Officer I. Job applications of unsuccessful applicants and recruitment materials. DATED 3/2001 2/2001 2/2001 1/2001 2/2001 2/2001 5/2001 2/2001 10/2001 10/2001 10/2001 8/2001 7/2001 7/2001 8/2001 8/2001 1/2001 8/2001 8/2001 8/2001 8/2001 4/2001 5/2001 1/2001 3/2001 BOX No. 1410 1410 1410 1410 1410 1410 1410 1410 • 1400 1400 1400 1400 1400 1400 1400 1400 1410 14 13 * 1413 i4\a I4\a 1410 1410 1410 1410 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 4 of 5 Person(s) Completing Form: Jan Murray No. 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79. 80. 81. 82. 83. 84. 85. 86. 87. RECORDS DESCRIPTION Communications Op. II. Job applications of unsuccessful applicants and recruitment materials. Env. Programs Mgr. Job applications of unsuccessful applicants and recruitment materials. Fire Engineer. Job applications of unsuccessful applicants and recruitment materials. Librarian I / II. Job applications of unsuccessful applicants and recruitment materials. Community Services Off. I. Job applications of unsuccessful applicants and recruitment materials. Recreation Supervisor I. Job applications of unsuccessful applicants and recruitment materials. Senior Office Specialist. Job applications of unsuccessful applicants and recruitment materials. Office Specialist II. Job applications of unsuccessful applicants and recruitment materials. Secretary. Job applications of unsuccessful applicants and recruitment materials. Secretary-PW. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials. Management Analyst. Job applications of unsuccessful applicants and recruitment materials Management Analyst. Job applications of unsuccessful applicants and recruitment materials Management Analyst. Job applications of unsuccessful applicants and recruitment materials Fire Marshal. Job applications of unsuccessful applicants and recruitment materials. Communications Operator I/I I. Job applications of unsuccessful applicants and recruitment materials. Police Officer. Job applications of unsuccessful applicants and recruitment materials. Paramedic/Firefighter. Job applications of unsuccessful applicants and recruitment materials. Management Assistant. Job applications of unsuccessful applicants and recruitment materials. Management Analyst Finance. Job applications of unsuccessful applicants and recruitment materials. Police Communications Manager. Job applications of unsuccessful applicants and recruitment materials. Accounting Supervisor. Job applications of unsuccessful applicants and recruitment materials. Senior Police Officer Promo. Job applications of unsuccessful applicants and recruitment materials. DATED 5/2001 1/2001 3/2001 5/2001 4/2002 2/2002 2/2002 2/2002 4/2002 4/2002 8/2001 8/2001 8/2001 8/2001 8/2002 12/2002 9/2002 11/2002 9/2002 11/2002 9/2002 9/2002 10/2002 BOX No. 1410 1410 1410 1410 1395 1395 1395 1395 1395 1395 1412 1412 1412 1412 50 50 50 50- 50 28. 28 28 28 RRS No. 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 0850-25 RRS Period CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 CL+3 BARCODE APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY:DATE This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 5 of 5 -CERTIFICATE OF DESTRUCTION? Yes m. No SMEADLEVK BARCODES DELETED BY; - _ DATE: , A-y/T This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of 1 Department Requesting Destruction: Human Resources Anrfrbvals for DestructionLlL Department Head Date Records Manager Date Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. IS 0x Person(s) Completing Form: Jan Murray No. 4- 2 3 4 5 6 7 RECORDS DESCRIPTION -PtrtfTlme Inaotivc Pcroonnol Filoc A Z 1tW Full Time Inactive Personnel Files A-Z 1990-1995 Part Time Inactive Personnel Files A-H 1998-00 Part Time Inactive Personnel Files I-R 1998-00 Part Time Inactive Personnel Files S-Z 1998-00 2001 I-9 Terminations 2002 I-9 Terminations DATED -4*64 1990- 1995 1998- 2000 1998- 2000 1998- 2000 2001 2002 BOX No. — 12 — 27 28 29 30 -42- 2*42s>-* RRS No. -4)81046 081040 081025 081025 081025 0810-20 0810-20 RRS Period T£+10 -n= +5 Tif +5 -TE+5 TE+3 TE+3 BARCODE APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY : CERTIFICATE OF DESTRUCTION? Ye^Q No SMEADLINK BARCODES DELETED BY: DATE: DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 WE RECYCLE P O BGK 2Q77 ViSty, CA920852Q77 PHONE 76Q-598-57QO SERVICE I.OCATiON:BILLED TO: City Of Cartsbad f 200 C^rfsbad Wfage Or C«y Ha!! , ^ Carlsbad, CA 92008^ -GER'flHCATt. RtfESS TO iNVOJCl NO.: Q9IQ139Q51 DATE.- 3/24/2006 PURGE. UVE INVOICE FORWARD TO ACCOUNTING PROCESS PAYMENT IMMEDIATELY This is to certify that Shred-it destroyed confidential information on-site for the above mentioned company by 2.M TRUCK NO.: This year your firm's share of wood saved through Shred-it's recycling program amounts to „ trees. CERTIFICATE OF DESTRUCTION THANK YOU FOR YOURBUSINESS. RIfj SECURIT