HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Contract Administration; 2006-11-27City Clerk/Records Management
Pagel of 2
RECORDS DESTRUCTION REQUEST
Department Requesting Destruction: PUBLIC WORKS PURCHASING
Approvals for Destruction
fc-Date
Date
Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
Person(s) Completing Form:
"^(J^ -£<V5C\MLG.rirP\- \J-er\SXec\
No.^ RECORDS D&tRIPTION
ovTTT"
DOTTED
^\ork- -^vot>
BOX
No.
RRS No.RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
1
2
3
4
5
Q
1
8
9
10
2004/05 PAVEMENT OVERLAY
CONTRACT # 3667-9
BEACH ACCESS IMPROVEMENTS
CONTRACT # PKS03-05
CALAVERA HILLS COMMUNITY CENTER
SIDING REPLACEMENT
FAC04-07
CHASE FIELD SPORTS LIGHTING AND
ELECTRICAL UPGRADE
CONTRACT # PKS03-08
CONSTRUCTION OF THE 2004 STREET
SEALING
CONTRACT # 3667-8
CURB, GUTTER & SIDEWALK REPLACEMENT
CONTRACT # STS04003
HIDDEN CANYON COMMUNITY PARK
CONTRACT #38561 -A
STREET STRIPING AND PAVEMENT MARKINGS
CONTRACT # MO-0401
TRAFFIC SIGNAL AT CARLSBAD VILLAGE
DRIVE AND CHATHAM DRIVE
CONTRACT #391 8-1
TRAFFIC SIGNAL AT CARLSBAD VILLAGE
DRIVE AND GLASSGOW DRIVE
CONTRACT #391 7-1
06/14/04
05/05/04
05/05/04
04/19/04
04/22/04
04/20/04
06/09/04
06&6704
04/21/04
05/26/04
A
A
A
A
A
A
A
A
A
A
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 2 of 2
Person(s) Completing Form:
No.RECORDS DESCRIPTION DATED BOX
No.
RRS No.RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
11
12
13
14
15
16
17
18
19
20
AVIARA COMMUNITY PARK
CONTRACT # 3699-1-REBID
NORTH BATIQUITOS LIFT STATION
IMPROVEMENTS, PKG "A"
CONTRACT # 3809-1
PALOMAR AIRPORT 12-INCH WATER PIPELINE
CONTRACT # 3479
SIDEWALK IMPROVEMENTS ON JEFFERSON
STREET
CONTRACT #3883-1
TRAFFIC SIGNAL AT ALGA ROAD & XANA WAY
CONTRACT #3893-1
EXTERIOR PAINTING OF SENIOR CENTER
CONTRACT # FAC04-05
RANCHO SANTA FE ROAD NORTH, PHASE 2
CONTRACT # 3907
HIGHLAND DRIVE HDD STORM DRAIN
REPLACEMENT
CONTRACT # 39051
TRAFFIC SIGNAL AT CAMINO DEL LOS
COCHES AND CALLE ACERVO
CONTRACT #391 6-1
TRAFFIC SIGNAL AT POINSETTIA LANE AND
PASEO ESCUELA
CONTRACT # 3849-1
02/10/04
03/25/04
04/0604
03/24/04
12/04/03
04/13/04
01/22/04
07/29/04
06/17/04
07/20/04
B
B
B
B
B
B
C
D
C
D
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
RECORD DESTRUCTION COMPLETED BY :
CERTIFICATE OF DESTRUCTION? Yes^ No F
DATE
SMEADLINK BARCODES DELETED BY:DATE:
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 1 of 2
RECORDS DESTRUCTION REQUEST
Department Requesting Destruction: PUBLIC WORKS PURCHASING
Approvals for Destruction
^ Department Hea^^X
x*->. ^_^^
La/Tlecords Manager
Date
Date
Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
Person(s) Completing Form: r \ r\Pv "\ /* ' ( 1 /i i i t l/~\ I )rUJ fc^-4>LA-6£Aj£-A-jQ *- \J Ju^uLA 0 dL '^Jc^. K.
No. RECORDS DESCRIPTION V DATED BOfcJ RRS
No.
5sTL. (LxLtJ~-0i 1 ^loiCOU
>No. RRS BARCODE APPROVED By
Period City Attorney
H=HOLD
1
2
3
^
5
Q
7
8
9
10
2002/03 STREET SEALING PROJECT04/24/03
CONTRACT # 3667-6
CONSTRUCTION OF THE 2003/04 STREET
OVERLAY
CONTRACT # 3667-7
PAVEMENT OVERLAY OF PALOMAR AIRPORT
ROAD, EL CAMINO REAL & PASEO DEL NORTE
CONTRACT # 3667-5
RECONSTRUCTION OF TRELLIS AND
HISTORIC SHELTER
CONTRACT # PKS03-03
STATION 5 STORAGE BUILDING AND SKATE
PARK RESTROOMS
CONTRACT # 3688
SUNNYHILL DRIVE DRAINAGE
IMPROVEMENTS ^ 383^
TRAFFIC SIGNAL AT CALLE BARCELONA AND
PASEO ALISO
CONTRACT # 3894-1
TRAFFIC SIGNAL AT CANNON ROAD AND CAR
COUNTRY DRIVE
CONTRACT # 3906-1
AVENIDA ENCINAS SEWER REHABILITATION
CONTRACT # 3451
CANNON ROAD LIFT STATION
CONTRACT # 3583-A
01/29/03
04/24/03
07/01/03
04/01/03
06/12/03
07/09/03
06/05/03
07/01/03
10/09/03
12/16/03
1
1
1
1
1
1
1
1
2
2
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
V
s/
s
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
City Clerk/Records Management
Page 2 of 2
Person(s) Completing Form:
No.RECORDS DESCRIPTION DATED BOX
No.
RRS No.RRS
Period
BARCODE APPROVED By
City Attorney
H=HOLD
11
'12
13
14
15
16
17
18
19
20
21
22
23
'24
CONSTRUCTION OF THE CANNON ROAD LIFT
STATION
CONTRACT #3583
EL CAMINO REAL SEWER, TAMARACK
AVENUE TO CHESTNUT AVENUE
CONTRACT #3891-1
HOSP GROVE IRRIGATION MAIN
CONTRACT # PKS-03-06
SWIM COMPLEX FILTRATION/HEATING
CONTRACT # 3898-1
VILLAS LIFT STATION WET WELL
REHABILITATION
CONTRACT # 3840-2
ALGA ROAD, POINSETTIA LANE AND
MELROSE DRIVE
CONTRACT # 3887-1
ENCINA BASIN WATER RECLAMATION
PROGRAM PH II PIPELINE TO "D" TANKS
REACHES 1 & 3
CONTRACT 3887-1 A
AVIARA COMMUNITY PARK
CONTRACT # 3699-1
FURNISHING & INSTALLING A NEW ROOF AT
THE CARLSBAD SENIOR CENTER
CONTRACT # FAC03-05
LARWIN COMMUNITY PARK
CONTRACT # 3856-1
PALOMAR AIRPORT ROAD & LA COSTA AVE.
DRAINAGE IMPROVEMENTS
CONTRACT # 3865
POINSETTIA LANE-REACH C, DOMESTIC
WATER TRANSMISSION MAINS AND
RECYCLED WATER TRANSMISSION MAINS
CONTRACT #'S 3673-3585-3675
REHABILITATION OF NORTH AGUA HEDIONDA
INTERCEPTOR SEWER - EASTERN SEGMENT
CONTRACT #3874-1
TRAFFIC SIGNAL AT COLLEGE BLVD &
TAMARACK AVE (NORTH)
CONTRACT #3862-1
09/04/03
10/08/03
08/21/03
0901703
12/10/03
10/14/03
11/04/03
12/04/02
11/25/02
09/18/03
12/05/02
01/27/03
06/16/03
12/09/03
2
2
2
2
2
3
3
4
4
4
4
4
4
4
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
0470-55
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
RECORD DESTRUCTION COMPLETED BY :
CERTIFICATE OF DESTRUCTION? YestD No D
f
SMEADLINK BARCODES DELETED BY:
DATE:
A/a DATE:
f/i/s form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
RECORDS DESTRUCTION REQUEST
City Clerk/Records Management
Page 1 of 1
Department Requesting Destruction: Public Works/Maint & Ops
Approvals for Destruction
Department Reda, Robert J. Grqar/ey Date7
Records Manager Date
Attorney Date
We certify that the records listed below have been retained for the scheduled retention period, required audits have
been completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
Person(s) Completing Form:
No.
A,B,C
RECORDS DESCRIPTION
<&Meter read records from 1962 - 1974
DATED
1962-74
BOX
No.
A.B.C
RRS No.
/££
1200-23
RRS
Period
VW
CU+2
BARCODE APPROVED By
City Attorney
H=HOLD
RECORD DESTRUCTION COMPLETED BY :_
CERTIFICATE OF DESTRUCTION? Yes E No D
SMEADLINK BARCODES DELETED BY:
DATE:
DATE:
This form documents the destruction of City records in accordance with the California Public Records Act
Revised 08/25/2005
SECURE DOCUMENT DESTRUCTION
Client materials are to be destroyed off-site. Client will
receive official Certificate of Destruction upon completion
of service.
rhis CERTIFICATE OF DESTRUCTION certifies the complete
destruction of all material contained as described below on the
date and at the time recorded herewith.
Date / Time of Pick up:._AM PM
Billing Address
Date / Time of Destruction//-^?- ?L !{<?'*/{)
Service Address
AM
, ^> 72^;^
Contact:Phone Number:
Type
Quantity
Service
Rate
Total
File Boxes
(L(p
^&**
Bankers
Boxes
Shred Force
Executive
100
ShredForce
250
v
Other
tftfte*w%i
7r^
/^
^v
Other Other
SHREDFOffCE ID#:
Balance Due: $.
Amount Paid: $.
SHREDFOflflF Signature-
Authorized Representative
Comments:
TB:Hours:Other:
09/05
SHREDFORCE D PO Box 891 D San Marcos, CA 92079 D (800)444-6209