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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2008-04-28RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of4 Department Requesting Destruction: RECORDS MANAGEMENT Approvals for Destruction Date Recordslvlanager Date - a- o 7- Attorney Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: /""""" ^^~^ TANYA BJORK/Debra Doerfler (^ j 6)DX. ^) No.RECORDS DESCRIPTION CORRESPONDENCE - MUNICIPAL FINANCE CONSULTANTS FINANCIAL REPORT - FINANCING OF WATER SYSTEM IMPROVEMENTS AGENDAS - BEACH EROSION COMMITTEE CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS DATED 1964- 1971 1967 1986- 2002 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971- 1972 1973- 1984 BOX No. 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 RRS No. 0750-06 0430-35 0315-40 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 RRS Period CU+2 CU+2 CU+5 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of 4 Person(s) Completing Form: TANYA BJORK/Debra Doerfler No.RECORDS DESCRIPTION CORRESPONDENCE - FREEWAYS AND HIGHWAYS GENERAL INFORMATION - FREEWAYS AND HIGHWAYS CORRESPONDENCE - FREEWAYS AND HIGHWAYS - EL CAMINO REAL CORRESPONDENCE - FREEWAYS AND HIGHWAYS -JEFFERSON STREET AFFIDAVIT OF PUBLICATION - FREEWAYS AND HIGHWAYS - WIDENING - ORD 7034 Aldea at Aviara HOA (claim C0061) Altimira Mgmt Assoc No. 2 (claim c9950) Assa, Julie (claim C0034) Baynes, Goeffrey & Scarlett v. Larson, Joseph & City (case N0770) (claim C9833) Bornstein, Steven (claim C0054) Bray, David B. (claim C0037) Brennan, Susan R. (claim C0051) Bryson, Yolanda M. (claim C0065) Costa, Dorothy (Tyler Court Apts) (claim C0064) Crabtree, Robert G (claim C0086) Dewhurst, Lael D. & Johnston, Richard B. (claims C9972-1 &C9972-1) DiVincenzo, Jerrica v. State, Copunty & City (case N079760) (claim 9789) Eis, Florence v. City (case 715777) (claim C9725) Entezari, Pat (claim c0043) Fishel co. (claim C0056) Flores, Jacobo (case N080760) (claim C9859) Galindo, Sheila (claim C0068) Gross, Virginia E. (claim C0073) Harris, Tommy J. (claim C0082) HIJK-Haygeman, Isobe, Johnson, Kracke, (claim C9918) DATED 1985- 1986 1962- 1989 1963- 1971 1970- 1971 1966 2001 2001 2001 1999 2001 2001 2001 2001 2001 2001 2001 1999 1999 2001 2001 1999 2001 2001 2001 2001 BOX No. 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 RRS No. 0750-06 0750-05 0750-06 0750-06 0740-20 0745-25 0745-25 0745-25 0745-55 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-55 0745-55 0745-25 0745-25 0745-55 0745-25 0745-25 0745-25 0745-25 RRS Period CU+2 CU+2 CU+2 CU+2 CU+4 CL + 5 CL + 5 CL + 5 CL + 7 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 7 CL + 7 CL + 5 CL + 5 CL + 7 CL + 5 CL + 5 CL + 5 CL + 5 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 3 of4 Person(s) Completing Form: TANYA BJORK/Debra Doerfler No.RECORDS DESCRIPTION Huddock, Michael, v. City (case N78916) (claim c9781) Hughes, Jean (claim C0053) Huong, Yu L. (claim C0085) Jenkins, Raymund (claim C0077) Kleinman, David (case AA05710) (calim C9921) Koschei, Kate (claim c0035) LaPlante, Susan (claim C0039) Linehan, John & Donna (claim C0084) Mills, Suzie (claim C0048) Mitchell, Wil (state farm ins) (claim c0072) Mitchell, Wil E (claim C0063) Nieves, Richard G. (claim C0067) Norman, Terry & Marilyn (claim C0078) Novak, John C (claim C0057) Oberholtz, Glenn (claim C9968) Ordaz, Carols E. (claim C0032) Ory, Sharon (claim C0060) Parker, Michael (claim C0030) Petersen, Ann (claim C0058) Plye, L. Scott v. City (case N0709089) Richards, David s. (claim C0075) Saak, Margaret M. (claim C0025) Sanchez, Mark v. City (case - none assigned) (claim C9784) Sanctuary Owners assoc (claim C9925) Scaffidi, Peter M. (claim C0029) DATED 1999 2001 2001 2001 1999 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 1999 2001 2001 1999 2001 2001 BOX No. 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 RRS No. 0745-55 0745-25 0745-25 0745-25 0745-55 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-55 0745-25 0745-25 0745-55 0745-25 0745-25 RRS Period CL + 7 CL + 5 CL + 5 CL + 5 CL + 7 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 7 CL + 5 CL + 5 CL + 7 CL + 5 CL + 5 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 4 of4 Person(s) Completing Form: TANYA BJORK/Debra Doerfler No.RECORDS DESCRIPTION Schmidt, Verda L. v. City (case N76530) (claim C9717) Schonfeld, Bernard v. City (case 96-854spor)(claim C9594) Scollard, Charlie (claim C0047) Shariat, Seyed M.S. (claim C0045) Sheffield, James (claim C0044) Shirley, Kathleen A. (claim C0059) Stadler, Aria M. (claim C0074) Steinmetz, David E. (claim C0076) Stoffey, Robert & Eleanor v. City (case N076349) (claim C9713) Walsh, Michael F (claim C0062) Noticing address list: Bridge & Thoroughfare (Bridge District #1) DATED 1999 1999 2001 2001 2001 2001 2001 2001 1999 2001 1986 BOX No. 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 2007- DX4 RRS No. 0745-55 0745-55 0745-25 0745-25 0745-25 0745-25 0745-25 0745-25 0745-55 0745-25 0750-10 RRS Period CL + 7 CL + 7 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 5 CL + 7 CL + 5 CU + 5 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A n/a APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY :DATE : CERTIFICATE OF DESTRUCTION?CYes_P No I SMEADLINK BARCODES DELETED BY:DATE: 0/a This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of2 Department Requesting Destruction:_Records Management_ Approvals for Destruction 3 Date 2L, - Date Attorney Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: Debra Doerfler/Tanya Bjork No.RECORDS DESCRIPTION Correspondence/petitions Lego Correspondence Correspondence CMWD State assessed role (from the County of San Diego) Correspondence Correspondence/petitions Affidavits/proofs of publication Claims against the city closed in 2001 CORRESPONDENCE - SIGNALS, SIGNS AFFIDAVITS OF PUBLICATION - SIGNALS, SIGNS AGENDAS - SENIOR COMMISSION CORRESPONDENCE - STREET NAME CHANGES AFFIDAVITS OF PUBLICATION - STREET NAME CHANGES CORRESPONDENCE - GARBAGE & TRASH (SANITATION) DATED 10/6/1993 6/10/1997 1980- 1989 1967-68 1975- 1978 1961- 1968 1962- 1990 2001 1967- 1970 1965 1999- 2001 1944- 1987 1944- 1987 1988- 1989 BOX No. 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- ( DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 RRS No. 0750-06 0750-06 0750-06 0400-95 r0750-^f_>^-<!j0750-ger ^ <?*£0740^80-3^ 0745-20 0750-06 0740-20 0355-40 0750-06 0740-20 0750-06 RRS Period CU + 2 CU + 2 CU + 2 AU + 7 ^?2 ^CU + 2sp^+4 CL + 5 CU+2 CU+4 CU+5 CU+2 CU+4 CU+2 BARCODE rU- \ APPROVED By City Attorney H=HOLO This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of2 Person(s) Completing Form: Debra Doerfler/Tanya Bjork No.RECORDS DESCRIPTION Housing Authority Agendas & Notices Housing Authority correspondence Chapter 1 .24 - Prop H Committee Agendas Circulation Committee Agendas AFFIDAVITS OF PUBLICATION - SIGNALS, SIGNS Meeting notices Correspondence/petitions ZC files Affidavits/proofs of publication ZC files Meeting Notices ZC files Notice to bidders STATEMENT OF ECONOMIC INTEREST - CONSULTANTS (LEFT OFFICE 2000) STATEMENT OF ECONOMIC INTEREST - EMPLOYEES (LEFT OFFICE 2000) STATEMENT OF ECONOMIC INTEREST - BOARDS/COMMISSIONS/COMMITTEES (LEFT OFFICE 2000) CCTV Agendas PFA Agenda Board Commission Committee Appointees Board Commission Committee (not appointed) DATED 1978- 1979 1978 1983 1987 1973-75 1973- 1975 1968- 1982 1968- 1983 1968- 1982 1999- 2000 2000 2000 2000 2002 2002 Term expired 2002 2005 BOX No. 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 i*7n* 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 2007- DX5 RRS No. 0330-40 0330-05 0305-40 0305-40 0740-20 0750-10 0750-06 0740-20 0750-10 0750-10 0735-43 0735-42 0735-41 0200-31 0758-10 0300-40 0300-45 RRS Period CU + 5 CU + 2 CU + 2 CU+2 CU+4 CU + 5 CU + 2 CU + 4 CU + 5 CU + 5 TE + 7 TE + 7 TE + 7 CU + 5 CU + 5 TE + 5 CL + 2 BARCODE n/a n/a Na/ ^V n/a I 4 // APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY :. CERTIFICATE OF DESTRUCTION? Yes H" No [j SMEADLINK BARCODES DELETED BY: DATE DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of6 Department Requesting Destruction: Approvals for Destruction Department Head Date ecords Manager Attorney Date Date We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: &\A THho^^H^ -(Yu No.RECORDS DESCRIPTION CORRESPONDENCE - CA STATE OF DIV OF HYWYS (MICROFICHE) CORRESPONDENCE - REG COASTAL COMM (MICROFICHE) CORRESPONDENCE - FINANCE (MICROFICHE) CORRESPONDENCE - SCHOOLS (MICROFICHE) CORRESPONDENCE - INSURANCE - BONDS CORRESPONDENCE - LEGISLATION CORRESPONDENCE - GARGAGE & TRASH (SANITATION) CORRESPONDENCE - MUNICIPAL CODE - GENERAL CORRESPONDENCE - POLICE DEPARTMENT CORRESPONDENCE - BUSINESS LICENSES CORRESPONDENCE - PRIVATE PATROL BINGO LICENSES CERTIFICATES OF INSURANCE - PRIVATE PATROL CORRESPONDENCE - POLICIES & PROCEDURES &±^a d/7>Vt£J DATED 1968- 1974 ' 1974- 1975 1979- 1986 1958- 1982 1979 1979- 1990 1979- 1990 1975- 1982 1981- 1987 1975- 1984 1975- 1979 1970- 1979 1971- 1985 1962- 1982 £r$f r e toed. 6 o o ^wAtyxtt^ **. ^^(€ CvnU^A^sY^ BOX No. 125 125 125 125 125 125 125 125 125 125 125 125 125 125 RRS No. 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0480-38 0470-33 0750-06 RRS Period CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 EX+4 EX+2 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of6 Person(s) Completing Form: No.RECORDS DESCRIPTION CORRESPONDENCE - WEED ABATEMENT AGENDAS - AGRICULTURAL ADVISORY COMMITTEE AGENDAS - HOUSING & REDEVELOPMENT COMMISSION CORRESPONDENCE - AGRICULTURAL ADVISORY COMMITTEE AGENDAS - BUENA VISTA LAGOON POLITICAL ACTION COMMITTEE CORRESPONDENCE - BUENA VISTA LAGOON POLITICAL ACTION COMMITTEE AGENDAS - CARLSBAD BICENTENNIAL COMMITTEE CORRESPONDENCE - CARLSBAD BICENTENNIAL COMMITTEE CORRESPONDENCE - BOARDS, COMMISSIONS & COMMITTEES AD HOC BCC APPOINTEES - CARLSBAD OPERATING CENTER CITIZENS COMMITTEE CORRESPONDENCE - PROPOSITION H COMMITTEE AGENDAS - PROPOSITION H COMMITTEE GENERAL INFORMATION - CIRCULATION PLAN ADVISORY COMMITTEE CORRESPONDENCE - COMMITTEE TO STUDY NORTH COUNTY EXTENSION OF SDSU CORRESPONDENCE - CULTURAL GOALS COMMITTEE CORRESPONDENCE - ENVIRONMENTAL POLLUTION COMMISSION AGENDAS - ENVIRONMENTAL POLLUTION COMMISSION GENERAL INFORMATION - CITIZENS' COMMITTEE FOR REVIEW OF LAND USE ELEMENT CORRESPONDENCE - CITIZENS' COMMITTEE FOR REVIEW OF LAND USE ELEMENT AD HOC BCC APPOINTEES - CITIZENS' COMM FOR REVIEW OF LAND USE ELEMENT AGENDAS - HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE GENERAL INFORMATION - HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE CORRESPONDENCE - HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE AGENDAS - VILLAGE PROJECT AREA COMMITTEE GENERAL INFORMATION - REDEVELOPMENT COMMISSION DATED 0979- 1980 1981 1980- 1981 1980- 1981 1981 1981 1974 1974- 1975 1973- 1983 1983 1983 1983 1983- 1985 1985 1973 1970 1970- 1971 1985 1984- 1985 1985 1980- 1982 1980- 1982 1978- 1979 1979 1979- 1980 BOX No. 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 RRS No. 0750-06 0305-40 0755-10 0750-06 0305-40 0750-06 0305-40 0750-06 0750-06 0305-15 0750-06 0305-40 0305-05 0750-06 0750-06 0750-06 0305-40 0305-05 0305-06 0305-15 0305-40 0305-05 0750-06 0305-40 0305-05 RRS Period CU+2 CU+2 CU+5 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 TE+7 CU+5 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 TE+7 CU+2 CU+2 CU+2 CU+2 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 3 of6 Person(s) Completing Form: No.RECORDS DESCRIPTION CORRESPONDENCE - HARBOR COMMISSION CORRESPONDENCE - HOUSING ADVISORY COMMITTEE CORRESPONDENCE - HOUSING COMMISSION AGENDAS - HOUSING COMMISSION AGENDAS - HUMAN SERVICES ADVISORY COMMITTEE GENERAL INFORMATION - HUMAN SERVICES ADVISORY COMMITTEE CORRESPONDENCE - HUMAN SERVICES ADVISORY COMMITTEE AD HOC BCC APPOINTEES - HUMAN SERVICES ADVISORY COMMITTEE GENERAL INFORMATION - MAYOR'S YOUTH COMMITTEE AD HOC BCC APPOINTEES - MOBILE HOME ZONING ORDINANCE COMMITTEE GENERAL INFORMATION - MOBILE HOME ZONING ORDINANCE COMMITTEE GENERAL INFORMATION - NARCOTICS AND DRUG STUDY COMMITTEE GENERAL INFORMATION - PERSONNEL BOARD GENERAL INFORMATION -VILLAGE AREA ' REDEVELOPMENT PROJECT AREA COMM AGENDAS - VILLAGE AREA REDEVELOPMENT PROJECT AREA COMMITTEE AD HOC BCC APPOINTEES - VILLAGE AREA REDEVELOPMENT PROJECT AREA COMM CORRESPONDENCE - PUBLIC FACILITIES TAX ADVISORY COMMITTEE AGENDAS - REDEVELOPMENT AGENCY GENERAL INFORMATION - REDEVELOPMENT AGENCY REGULATORY AGENCIES - SMALL CRAFT HARBORS COMMISSION GENERAL INFORMATION - WATER SYSTEMS IMPROVEMENT COMMITTEE AGENDAS - WATER SYSTEMS IMPROVEMENT COMMITTEE REGULATORY AGENCIES - EQUAL EMPLOYMENT/AFFIRMATIVE ACTION PROGRAM AD HOC BCC APPOINTEES - BUILDING AUTHORITY GENERAL INFORMATION - CONFLICT OF INTEREST CODE DATED 1980 1979 1976- 1979 1976- 1978 1981 1981 1981 1981 1971- 1975 1980 1980 1968- 1969 1982- 1984 1977- 1979 1979 1978- 1979 1979 1976- 1979 1976- 1978 1961- 1963 1965- 1971 1968- 1974 1972- 1974 1971- 1987 1980- 1982 BOX No. 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 RRS No. 0750-06 0750-06 0750-06 0330-40 0305-40 0305-05 0750-06 0305-15 0305-05 0305-15 0305-05 0305-05 0305-05 0305-05 0305-40 0305-15 0750-06 0305-40 0305-05 0230-70 0305-05 0305-40 0230-70 0305-15 0735-05 RRS Period CU+2 CU+2 CU+2 CU+5 CU+2 CU+2 CU+2 TE+7 CU+2 TE+7 CU+2 CU+2 CU+2 CU+2 CU+2 TE+7 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 TE+7 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 4 of 6 Person(s) Completing Form: No.RECORDS DESCRIPTION OATH - VOLUNTEER FIREMAN (WILLIAM C HARKINS) CORRESPONDENCE - FIRE FIGHTERS' ASSOCIATION BCC APPOINTEES - HOUSING COMMISSION CORRESPONDENCE - MANAGEMENT EMPLOYEES CORRESPONDENCE/PETITIONS - PERSONNEL OATH - POLICE DEPARTMENT RESERVES CORRESPONDENCE - POLICE OFFICERS' ASSOCIATION OATH - REDEVELOPMENT AGENCY CORRESPONDENCE - CITY CLERK - CENTRAL SERVICES CORRESPONDENCE - CITY CLERK GENERAL INFORMATION - FILE MANUAL - OFFICE OF THE CITY CLERK RECORDS MANAGEMENT POLICIES & PROCEDURES - RECORDS IMPROVEMENT PLAN CORRESPONDENCE - CITY COUNCIL GENERAL INFORMATION - COUNCIL GOALS & OBJECTIVES AGENDAS - CITY COUNCIL NOTICES OF ADJOURNED MEETINGS CORRESPONDENCE - PETITIONS - ASSOCIATION OF CARLSBAD TAXPAYERS - INCREASED SEWER FEES CORRESPONDENCE - PETITIONS - TANGLEWOOD/TIBURON HOA CORRESPONDENCE - PETITIONS - HIGHLAND & OAK CT 77-7 IMPROVEMENTS CORRESPONDENCE - PETITIONS - POLICE DEPARTMENT FOOT PATROL CORRESPONDENCE - PETITIONS - REDEVELOPMENT AREA STREETSCAPE MASTER PLAN AND VILLAGE DESIGN MANUAL CORRESPONDENCE - PETITIONS - LA COSTA RESIDENTS FOR PARK FACILITIES CORRESPONDENCE - PETITIONS - CROSSING GUARD AT EL CAMINO REAL AND TAMARACK AVE CORRESPONDENCE - PETITIONS - MONTHLY SEWER SERVICE FEE SURCHARGE (RESOLUTION 6244) DATED 1974 1970- 1982 1972- 1995 1972- 1979 1962- 1981 1964- 1988 1971- 1981 1976 1980- 1985 1977- 1989 1961 1967- 1978 1979- 1988 1979- 1984 1980- 1981 1981 1979 1979 1980 1980 1980 1980 1980 BOX No. 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 RRS No. 0740-30 0750-06 0300-40 0750-06 0750-06 0740-30 0750-06 0740-30 0750-06 0750-06 0750-05 0130-10 0750-06 0750-05 0750-10 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 RRS Period TE+6 CU+2 TE+5 Cu+2 CU+2 TE+6 CU+2 TE+6 CU+2 CU+2 CU+2 SU+2 CU+2 CU+2 CU+5 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 5 of6 Person(s) Completing Form: No.RECORDS DESCRIPTION CORRESPONDENCE - PETITIONS - 35 FOOT MAXIMUM BUILDING HEIGHT CORRESPONDENCE - PETITIONS - CONCERNED AREA RESIDENTS EFFORTS FOR SAFETY - WIDENING OF ALGA ROAD CORRESPONDENCE - PETITIONS - RECREATIONAL VEHICLE PARKING ON PRIVATE PROPERTY - ZONING ORDINANCE 9668 CORRESPONDENCE - PETITIONS - MR MILLER BUSINESS LICENSE - FANNY'S RESTAURANT CORRESPONDENCE - PETITIONS - STREET LIGHTS INSTALLED ON MARGARET WAY CORRESPONDENCE - PETITIONS - BATIQUITOS LAGOON ENHANCEMENT PROJECT CORRESPONDENCE - PETITIONS - LAKESHORE GARDENS HOA- INSTALLATION OF TRAFFIC SIGNALS CORRESPONDENCE - PETITIONS - MOBILE HOME RENT CORRESPONDENCE - PETITIONS - CHANGE IN ZONING -PLANNING CORRESPONDENCE - PETITIONS - TRAILER PARK ON GROUNDS OF ROYAL PALMS MOTEL CORRESPONDENCE - PETITIONS - STREET IMPROVEMENT SOUTH OF CHINQUAPIN AVE CORRESPONDENCE - PETITIONS - REDUCTION OF WIDTH OF TUTTLE STREET CORRESPONDENCE - PETITIONS - RE-OPEN STATE STREET AT CARLSBAD BOULEVARD CORRESPONDENCE - SIDEWALKS, CURBS, GUTTERS GENERAL AFFIDAVITS OF PUBLICATION - SIDEWALKS, CURBS, GUTTERS GENERAL CORRESPONDENCE - TRANSPORTATION CORRESPONDENCE - PLAZA CAMINO REAL CORRESPONDENCE - TRI-CITY AUTO CENTER CT 72-3 CAR COUNTRY CORRESPONDENCE -WATER CORRESPONDENCE - PETITIONS - AIRPORT & HELIPORT REPORT ON PROPOSED REGIONAL LIBRARY SYSTEM FOR SAN DIEGO AREA- JOSEPH WHEELER - SAN DIEGO PUBLIC LIBRARY GENERAL INFORMATION - LIBRARY DATED 1982 1983 1983 1984 1984 1985 1986 1980- 1981 1952- 1953 1953 1953 1953 1953 1960- 1977 1965 1976- 1989 1965- 1985 1969- 1977 1988- 1990 1960- 1986 1965 1965- 1984 BOX No. 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 125 RRS No. 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0750-06 0740-20 0750-06 0750-06 0750-06 0750-06 0750-06 1120-80 1120-05 RRS Period CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+4 CU+2 CU+2 CU+2 CU+2 CU+2 CU+10 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 6 of 6 Person(s) Completing Form: No.RECORDS DESCRIPTION REPORTS & STUDIES - PARKS & RECREATION SURVEY GENERAL INFORMATION - PARKS & RECREATION REPORTS & STUDIES - COMMUNITY SWIM COMPLEX GENERAL INFORMATION - PLANNING GENERAL INFORMATION - STREET IMPROVEMENTS GENERAL INFORMATION - ORGANIZATIONS CORRESPONDENCE/PETITIONS - BUENA VISTA LAGOON CORRESPONDENCE/PETITIONS - TAXES CORRESPONDENCE/PETITIONS - PARAMEDICS GENERAL INFORMATION - FIRE STATIONS DATED 1965 1967- 1989 1978 1970- 1979 1959- 1988 1960- 1988 1961 1976- 1986 1976- 1979 1976- 1979 BOX No. 125 125 125 125 125 125 125 125 125 125 RRS No. 1130-80 0750-05 1130-80 0750-05 0750-05 0750-05 0750-06 0750-06 0750-06 0750-05 RRS Period CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 BARCODE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY : 'ShK^^^Q- CERTIFICATE OF DESTRUCTION? Yes Q? No D SMEADLINK BARCODES DELETED BY: f\j& /Cvf\V<5-S DATE: OU/^i?/c9OOV DATE: A/ta This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 RECORDS DESTRUCTION REQUEST City Clerk/Records Management Page 1 of3 Department Requesting Destruction: RECORDS MANAGEMENT Approvals for Destruction \ nflTDepartment Head Date ecords Manager Date Attorney Date a?- We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. Person(s) Completing Form: TANYA BJORK ^JO- No.RECORDS DESCRIPTION CORRESPONDENCE - CONDEMNATIONS AFFIDAVITS OF PUBLICATION - CONDEMNATIONS AFFIDAVITS OF PUBLICATION -ZONE CODE AMENDMENTS APPRAISALS/NEGOTIATIONS - APPRAISAL OF 17,500 SQUARE FOOT VR-ZONED SITE NORTHEAST CORNER OF ROOSEVELT STREET AND CARLSBAD VILLAGE DRIVE, CARLSBAD, CALIFORNIA ASSESSOR'S PARCELS 203-304-09 AND 20 APPRAISALS/NEGOTIATIONS - APPRAISAL REPORT, BREHM PROPERTY - AVIARA A PARTIAL TAKING FOR A SEWER AND STREET/WATER EASEMENT NORTH SIDE PROPOSED DOCENA ROAD, ONE-HALF OF A BLOCK WEST OF FIONA PLACE, CARLSBAD, CALIFORNIA APPRAISALS/NEGOTIATIONS - APPRAISAL REPORT, JOSEPH SHERMAN PROPERTY LOCATED EAST OF PASEO DEL NORTE AND NORTH OF CAMINO DE LAS ONDAS, CITY OF CARLSBAD DATED 1961- 1986 1971- 1972 1975- 1980 1994 2000 1988 BOX No. 2007- DX4 2007- DX4- 2007- DX4 2007- DX4 2007- DX4 2007- DX4 RRS No. 0750-06 0740-20 0740-20 0770-10 0770-10 0770-10 RRS Period CU+2 CU+4 CU+4 CL+2 CL+2 CL+2 BARCODE N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 2 of3 Person(s) Completing Form: r TANYA BJORK V>^~ No.RECORDS DESCRIPTION APPRAISALS/NEGOTIATIONS - REVIEW OF THE CATLING COMPANY APPRAISAL OF APPROXIMATELY 15-ACRE SITE LOCATED AT THE NORTHWEST CORNER OF CANNON ROAD AND INTERSTATE HIGHWAY 5 CARLSBAD CALIFORNIA 92008 PUBLIC COMMENT CORRESPONDENCE/PETITIONS - GENERAL PLAN STATEMENTS OF ECONOMIC INTEREST - BOARDS & COMMISSIONS STATEMENTS OF ECONOMIC INTEREST - PLANNING COMMISSION STATEMENTS OF ECONOMIC INTEREST - EMPLOYEES STATEMENTS OF ECONOMIC INTEREST - CONSULTANTS CORRESPONDENCE/PETITIONS PUBLIC RECORDS REQUEST- JANUARY-JUNE PUBLIC RECORDS REQUEST - JULY- DECEMBER REGULATORY AGENCY - ALCOHOLIC BEVERAGE CONTROL, STATE REGULATORY AGENCY - PUBLIC UTILITIES COMMISSION BOARDS & COMMISSIONS APPLICATIONS - NOT SELECTED AGENDAS - ARTS COMMISSION AGENDAS - PARKS & RECREATION COMMISSION AGENDAS - SENIOR COMMISSION AFFIDAVITS OF PUBLICATION - RESOLUTIONS AFFIDAVITS OF PUBLICATION - NOTICES INVITING BIDS AFFIDAVITS OF PUBLICATION - ORDINANCES MUNICIPAL CODE AMENDMENTS MUNICIPAL CODE AMENDMENTS PUBLIC COMMENT FILE #1 PUBLIC COMMENT FILE #2 DATED 1993 1991- 1997 1972- 1975 2000 2000 2000 2000 2005 2005 2005 2005 2005 2005 2002 2002 2002 2003 2003 2003 2004 2005 2001 2001 BOX No. 2007- DX4 2007- DX4 2007- DX4 . 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 73 RRS No. 0770-10 0750-07 0750-06 0735-41 0735-41 0735-42 0735-43 0750-06 0130-50 0130-50 0230-70 0230-70 0300-45 0310-40 0340-40 0355-40 0740-20 0740-20 0740-20 0740-71 0740-71 0750-07 0750-07 RRS Period CL+2 5 CU+2 CU+7 CU+7 CU+7 CU+7 CU+2 CL+2 CL+2 CU+2 CU+2 CL+2 CU+5 CU+5 CU+5 CU+4 CU+4 CU+4 CU+2 CU+2 5 5 BARCODE N/A N/A N/A K01 00231 K0200150 K01 00221 K0200199 K0206037 K0205947 K0206601 K0206036 K0206163 K0206528 N/A N/A N/A K0203573 K0203571 K0203572 K0201446 K0205949 jcoaoSfe^'fc K0200392 APPROVED By City Attorney H=HOLD This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 City Clerk/Records Management Page 3 of3 Person(s) Completing Form: TANYA BJORK No.RECORDS DESCRIPTION PUBLIC COMMENT GENERAL INFORMATION - SAN DIEGO REGIONAL PARK PLAN GENERAL INFORMATION - BUENA VISTA LAGOON GENERAL INFORMATION - BATIQUITOS LAGOON GENERAL INFORMATION - AGUA HEDIONDA LAGOON CERTIFICATES OF INSURANCE - AGUA HEDIONDA LAGOON CORRESPONDENCE - PETITIONS - AGUA HEDIONDA LAGOON CORRESPONDENCE - SIGNALS/SIGNS GENERAL INFORMATION - PLANNING - LOCAL COASTAL PROGRAM/PLAN AGENDAS - TRAFFIC SAFETY COMMISSION AGENDAS -TRAFFIC SAFETY COORDINATING COMMITTEE DATED 2002 1971- 1972 1966- 1986 1985 1961- 1987 1982 1967 1991 1975- 1987 2002 2002 BOX No. 73 116 116 116 116 116 116 116 116 116 116 ^> RRS No. 0750-07 0750-05 0750-05 0750-05 0750-05 0470-33 0750-06 0750-06 0750-05 0365-40 0365-70 RRS Period 5 CU+2 CU+2 CU+2 CU+2 EX+2 CU+2 CU+2 CU+2 CU+5 CU+5 BARCODE K0203177 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A APPROVED By City Attorney H=HOLD RECORD DESTRUCTION COMPLETED BY :_ CERTIFICATE OF DESTRUCTION?(2eD> No I SMEADLINK BARCODES DELETED BY: DATE : DATE: This form documents the destruction of City records in accordance with the California Public Records Act Revised 08/25/2005 CERTIFICATE OF DESTRUCTION DOCUMENT MANAGEMENT CITY OF CARLSBAD 2351 FARADAY AVE CARLSBAD, CA 920087217 CONTACT: Tanya Bjork - Phone: (760)602-2786 SERVICE PERFORMED Pounds Minutes _, SVC'D ADD'L SERVICE TICKET #: DATE: CUSTOMER #: SERVICE/TYPE: NEXT SERVICE DATE: NEXT SERVICE TYPE: Lock(s) Present/Operable: Clasp(s) Present/Operable: *> 3 OOG36 - 42136 04/28/2008 10284 Purge/Onsite Not scheduled. Not scheduled. Yes Yes No No COMMENTS: I ^ I *^1 This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions and according to HIPAA & GLBA regulations for the above-mentioned company. Mobile destruction services are NAID certified. Non-paper destruction services are notNAID certified. CUSTOMER SIGNATURE: SERVICE REP SIGNATURE: 9455 WAPLES ST • STE. 110 • SAN DIEGO, CA 921213924 • Phone: (858)678-0460 • Fax: (858)678-0894