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Home My WebLink About; ; 1965-1966 Final Budget; 1965-07-01CITY OF CARLSBAD FINAL BUDGET FISCAL YEAR 1965-66 CITY COUNCIL MAYOR WILLIAM C. ATKINSON, JR. VICE MAYOR JOHN F. HUGHES J. E. JARDINE, III CARL H. NEISUENDER DAVID M. DUNNE JOHN J. MAMAUX - CITY MANAGER TABLE OF CONTENTS PAGE Letter of Transmittal i-z Organizational Chart 3 Revenues by Source and Funds 4.5 Expenditures by Source and Funds 5.7 General Fund Revenues 8 General Fund Expenditures g City Manager Budget Request 10-13 City Clerk Budget Request 14-17 Insurance and Retirement Budget Request 18-19 Gen. Gov't. Bldgs. & Admin. Budget Request 20-22 City Attorney Budget Request 23-26 Finance Budget Request 27-30 City Treasurer Budget Request 31-34 Planning Dept. Budget Request 35-38 Advertising & Publicity Budget Request 39-40 Engineering Budget Request 41-44 1911 Acts Dept. Budget Request 45-47 Street Dept. Budget Request 48-51 Harbor Budget Request 52-53 Building Inspection Budget Request 54-57 Police Dept. Budget Request F1re Dept. Budget Request Civil Defense Budget Request Contingencies Budget Request Capital Improvements Budget Request Library Fund Library Budget Request Park and Recreation Fund Park and Recreation Budget Request Sewer Service Fund Sanitary Bond & Interest Fund Sanitation Fund Sanitation Dept. Budget Request Traffic Safety Fund Gas Tax Fund Motor Vehicle Fund Street Projects Bldg. & Construction Fund Water Dept. Budget Request Salary Plan and Classifications PAGE 62-6566-68 69 70 71 72-75 76 77-80 81 82 83 84-87 88 89-9091-92 93 94 95-98 99-104 PAGE 1 The Honorable Mayor and City Council City of Carlsbad Carlsbad, California Gentlemen: As you well know Municipal Code Section 2.34 authorizes and directs the City Manager to prepare each year a consolidated municipal budget and salary plan for consideration by the City Council. In accordance with this provision, I am pleased to present for your consideration the Final Budget for fiscal year 1965-66. The document represents the joint efforts of all department heads, and various staff members have been of exceptional assistance. I wish here to thank all of these persons for the sincerity and cooperation with which they have worked to formulate for your consideration a sound program for effective municipal government during the coming year. It 1s recommended that this budget be adopted with the changes you may deem advisable. The preparation of the budget 1s the most Important single administrative task undertaken each year. It is, of course, not a license to spend money, but rather a statement of work which Is to be accomplished during the coming year for the benefit of the Community. This budget, as presented does not provide for any increase in the existing tax rate. It must be noted that the tax rate of $1.34 per $100.00 assessed valuation was levied in fiscal year 1961-62 and the many municipal functions have continued since that time without increasing the tax rate. A break down of the proposed tax levy 1s as follows: General Fund $.99; Parks and Boulevards $.15; Library $.12; Park and Recreation $.06 and Sanitation $.02. The General Fund Budget shows estimated revenue of $613,429 and proposed expenditures of $607,334. Of the proposed expenditures $16,000 represents a transfer of funds from the General Fund to defray a portion of the City's share of the operational costs Incurred due to opening of the Joint Sewer System. The total estimated operational cost Is $29,000 with the balance coming from the Sewer Service Fund. The anticipated revenues from property taxes are $376,547, which 1s 61.38 percent of the total General Fund Revenue. This reflects a percentage reduction of .12 percent over fiscal year 1964-65. This document represents an additional Fund over previous years. Said Fund has been titled the Building and Construction Fund and has been established with a transfer from the General Fund in the amount of $100,000. This Is described in more detail further on In the budget. PAGE 2 One serious problem will present Itself at the conclusion of the next fiscal year. Thus far, and Including 1965-66, the City has been able to pay the bonded indebtedness of the Joint Sewer System, principal and Interest, from the Sewer Service Charges. With the completion of the construction phase of the project and the beginning of operational costs, it becomes apparent that the Sewer Service Charges will not be able to carry this heavy load. A review of the Sewer Service Fund will reveal the position of the City. This budget reflects changes in the salary plan and additional personnel. The budget includes the addition of personnel 1n the following departments: Police (1 officer, 1 clerk); Fire (2 firemen); Public Works (1 maintenance man, 1 mechanics helper); Sanitation (1 Sewer Maintenance Man) and Engineering (1 Jr. Engineering Aide). The salary increases will place the employees at a par with other cities in Southern California. Some street improvements have been accomplished during the past year and many are programmed for the current fiscal year. The additional employees and the continued upgrading of the equipment has certainly aided the street main- tenance program. It must be noted that the unappropriated reserve is anticipated to exceed $82,000.00 which is considerably more than tha $46,291.00 at the start of 1963-64. The City's fiscal position is further strengthened whenever the Building and Construction Fund 1s considered. Respectfully submitted, -y v J. <MAMAUXJ. MAMAUX City Manager DEPUTY CITY CLERK PARKS ANDRECREATION COMMISSION PLANNING - DIRECTOR TRAINING DETECTIVE BUREAU POLICE CHIEF BUILDING INSPECTDN BUSINESS OFFICES PATROL CITY ENGINEER ASSIST. CITY ENGINEER 1 DIRECTOR OF FINANCE 1 GEN . CITYFINANCIAL FUNCTIONS LIBRARIAN WATER DEPTFISCAL MATTERS PARKS AND RECREATION | FIRE F SUPPRESSION R FIRE CHIEF 1 RE 3EVENTION 1 - TRAINING FIELD SUPERVISION REVENUES FOR BUDGET STATEMENT BY SOURCE AND FUNDS PAGE 4 GENERAL FUND REVENUES Building Permits Business License Zoning and Subdivision Fees Fines and Forfeitures Alconulic Beverage License Sales and Use Tax Franchises Property Taxes Engineering Fees Fees Rent 1911 Act Services Miscellaneous Interest Earned Reimbursed Expenditures Total General Funds FISCAL YEAR 1963-64 Actual 29,003 20,163 2,498 2,175 3,924 60.760 14,739 324,583 2,400 1,124 2,580 14,167 2,019 380 -0- 1965-66 1964-65 Estimate 30,000 20,000 2,350 2,750 4,275 70,000 16,000 331,950 3,100 2,000 2,300 46,288 2,500 450 -0- 1964-65 Actual 32,000 24,500 2,000 2,300 4,200 76,000 15,500 333,561 2,500 2,000 2,500 21,230 6,600 450 5,500 480,515 533,963 530,841 1965-66 Estimate 32,000 25,000 2,500 2,300 4,500 84,000 16,000 - 376,547 2,500 1,500 -0- 55,082 6,000 500 5.000 613,429 REVENUES FOR BUDGET STATEMENT BY SOURCE AND FUNDS PAGE 5 Total General Funds Brought Forward STATE GAS TAX Colller-Unruh Act TRAFFIC SAFETY FUNDS Fines ana Torfeltures MOTOR VEHICLE LICENSE FUND PARK & RECREATION Property Tax Transfer from General Fund Transient Tax Funds LIBRARY FUND Property Tax Library Fines & Misc. General Fund Transfer SANITATION FUND Property Taxes Fees and Misc. SEWER SERVICE FUND Sewer Service Charge Interest Earned STREET FUND: Property Taxes Interest Earned 1963-64 Actual $480,515 41,089 20,882 67,625 19,682 -0- " . -0- 39,364 1,177 3,000 6,766 17,119 38,049 1,999 49,162 4,431 1964-65 Estimate $533,963 43,250 38,400 25,000 67,600 20,267 4,000 1 ,800 41,456 1,000 -0- 6,756 16,950 36,227 1,769 52,468 1,800 1964-65 Actual $530,841 43,100 37,253 27,000 70,000 20,267 4,000 1,350 41,746 1,300 -0- 7,168 16,950 38,000 2,100 53,000 4,793 1965-66 Estimate $613,429 43,710 39,100 30,000 20,000 23,700 -0- 2,300 45,800 1,500 -0- 7,500 24,000 44,600 2,000 62,425 4,000 Total Revenues $790,860 $392,706 $909,368 $1,024,064 EXPENDITURES FOR BUDGET STATEMENT BY SOURCE AND FUNDS GENERAL FUND EXPENDITURES City Manager City Clerk Insurance and Retirement Gen. Gov't. Admin. & Bldgs City Attorney Finance City Treasurer Planning Advertising and Publicity Engineering 1911 Acts Streets Harbor Building Inspector Police Fire Civil Defense Capital Improvements Contingencies Transfers to other Funds FISCAL YEAR 1963-64 Actual 22,116 12,815 32,504 15,900 12,119 16,629 7,123 10,870 5,561 39,893 13,075 87,668 50 13,772 58,236 65,352 2,578 35,125 8,711 3,000 1965-66 1964-65 Estimate 21,533 16,496 41,000 15,500 8,252 8,890 4,689 11,535 9.4CO 39,591 46,286 103,670 1,225 16,197 57,985 78,352 3,413 23,100 15,000 4,000 1964-65 Actual 20,721 13,958 39,000 17,950 3,151 8,135 3,110 11,461 9.0CO 37,723 22,230 97,533 50 15,995 57,057 78,191 1,300 24,100 -0- 4,000 PAGE 6 463,104 526,114 464,665 1965-66 Estimate 24,821 19,717 45,000 18,000 8,659 11,030 670 16,819 10,000 37,910 55,082 104,393 1,000 18,048 76,99697.534 3,500 30,090 15,000 16,000 £10,179 PAGE 7 EXPENDITURES FOR BUDGET STATEMENT BY SOURCE AND FUNDS Total General Fund: Brought Forward lull ding arc* Construction Fund (within Generi1 Fund) Park & Recreation Sewer Service Fund Sanitation Fund Traffic Safety Fund Gas Tax Fund Motor Vehicle In Lieu Street Projects Library Total Expenditures $ $ 1963-64 Actual 463,104 19,332 34,872 24,131 13,000 52,000 58,000 28,2\2 42,134 734,785 1964-65 Estimated $ 526,114 26,419 84,085 29,056 30,000 139,650 75,000 214,050 42,506 $ 1,166,880 1964-65 Actual $ 464,665 23,519 JB4.085 27,746 30,000 34,734 75,000 34,754 43,667 $ 818,170 1965-66 Estimated $ 610,179 100,000 27,666 93,565 32,989 38,000 259,331 90,000 189,712 46,332 $ $.487,774 GENERAL FUND REVENUES Balance es of June 30, 1965: Unappropriated Reserve Budgetary Savings Total Balance as of June 30, 1965 GENERAL FUND FISCAL YEAR 1965-66 $ 110,276 66,176 PAGE 8 $ 176.452 Estimated Revenues to accrue during Fiscal Year 1965-66; Building Permits Business LicenseZoning & Subdivision FeesFines & ForfeituresAlcoholic Beverage License Sales and Use Tax Franchises Property TaxesEngineering Fees Fees1911 Act ServicesMiscellaneous Interest Earned Reimbursed Expenditures 32,00025,0002,500 2,3004,500 84,000 16,000 376,547 2,500 1,500 55,082 6,000 500 5,000 Total Estimated Revenues to accrue during Fiscal Year 1965-66 Total Finds available in General Fund for Fiscal Year 1965-66 613.429 $ 789,881 GENERAL FUND FISCAL YEAR 1965-66 PAGE 9 Total Estimated Revenues Available for Fiscal Year 1965-66 $ 789,881.00 EXPENDITURES City ManagerCity ClerkInsurance & Retirement Gen. Gov't. Admin. & Bldgs. City Attorney Finance Treasurer Planning Advertising & Publicity Engineering 1911 Act Streets Harbor Building Inspection Police F1re Civil DefenseCapital Improvements Contingencies Transfers to other Funds 24,821 19,717 45,000 18,000 8,659 11,030 670 16,819 10,000 37,910 55,082 104,393 1,000 18,000 76.996 97,534 3,500 30,000 15,000 16,000 Total Estimated Expenditures during Fiscal Year 1965-66 610,179.00 Balance available Building & Construction Land Acquisition Investments Unappropriated Reserve Fund Expenditures $ 25,000.00 75.000.00 $ 179S702 100,000 79,702 CITY MANAGER SUMMARY DEPT. NO.101 PAGE 10 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 15,058 6,275 200 21,533 As of Apr. 1, 1965 11,269 4,825 -0- 16,094 Projected Year End 15,058 5,663 -0- 20,721 Dept. Head Recommendation 15,421 7,355 200 22,976 City Manager's Recommendation 15,421 7,355 200 22,976 Council Action 17,266 7,355 200 24,821 objectives of this Department is the efficient administration of CITY MANAGER PERSONNEL DEPT. N0 101 c 1964-65 Position City Manager 15 Secretary III (1/2 time, See City Clerk Salary Range 1,025 No. 397-483 No. 1 1 Annual Salarj 12,100 2,958 15.058 1965-66 Dept. Head Recommendation Ho. 1 1 Salary Range 12,300 417-507 Annual Salary 12,300 3,121 15,421 No. 6 City Manager's Recommendation 12,300 3,121 15,421 Council Action 14,145 3.121 17,266 CITY MANAGER MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 101 12 Acct. No. Account 152 Professional Services i 214 Travel, Meetings and Conventions 231 Advertising & Publications | 251 Vehicle Operating Supplies j 299 Special Departmental Supplies 301 Office Supplies 306 Office Equip. Oper. Supplies & Mtncs 360 Rnok<: *4i»™ 'Members tups •& Kegi strati 6As Total Total 1963-64 90 3,446 8 174 210 16 -0- 20 109 Tr0- — TF5 4,722 TotalBudget 1964-65 150 5,000 -0- 100 125 25 -0- 26 ^5fl 700 6,275 As of Apr. 1, 196! 62 3,714 -0- 20 172 8 -0- 102 6T3 4,827 Projected Year End 70 4,500 -0- 25 180 10 -0- 110 643 5,663 Dept. Head Rec. 150 6,000 -0- TOO 180 25 -0- 75 7(50 7,355 City Manager's Rec. 150 6,000 -0- 100 180 25 -0- 76 700 7,355 CciT.ci 1 ftct'ion 150 6,000 -0- 100 180 25 -0- •- 700 7,355 CITY MAKAGER CAPITAL OUTLAY Acct.Item 540 Equipment Budget 1964-65 200 200 Dept. Head Recommendation 200 200 OEPT. NO. City Manager's Recommendation PAGE 13 101 200 200 Council Action 200 200 CITY CLERK SUMMARY 14 102 DEPT. NO. PAGE Personnel Services Materials, Supplies & Services Capital Cutlay Total Bucget Dupdrliimul OUJuullvtfb: — TnV 1964-65 TotalBudget ",736 ,540 ,495 City Clui-K'b Pu As of Apr. 1, 1965 8,577 ,186 ,991 [iai-Uiuiil Is rub Projected Year End 11,735 ,990 7957 joti&ible fur al Dept. Head Recommendation 12,054 IT, 930 T¥ , la 4 City records. City Manager1 s Recommendation 12,054 6,930 19,717 handles all C1 Council Action12,TT7 6 ,-9-36 — 1 7n i ,717 — \ ly Elections-; Issues permits and business licenses, receives, receipts and records fees collected; records and keeps minutes of City Council meetings and all other duties required by Government Code. Secretary III 1s secretary to the City Manager and prepares legal documents for the City Attorney. Secretary II Is the Deputy City Clerk and assists 1n filing of records as well as answering correspondence. Clerk-Stenographer Is the ,receptionist and switchboard operator; handles the operation of the reproduction equipment, and aids various departments with their work loed. Comments on Budget; This budget represents an Increase of $3,221.00 over the 1964-65 budget. The Increase reflects In Special Departmental Supplies and Contractural Services, due to the General Election 1n 1966 and the proposed bondelection for ths library. If the bond election carries part of this amount will be reduced as the election costs can be taken out of the bond monies. The Increase 1n salaries 1s a normal step Increase for Clerk-Stenographer, plus salary increases similar to other departments. Capital Outlay items include an additional file cabinet for the City's vault and for the Installation of additional shelving in said vault. CITY CLERK PERSONNEL DEPT Nn 102 PAGE 15 1964-65 Position E City Clerk 15 Secretary 111,1/2 time See City Mgr.) 14 Secretary II, (1/2 time See Planning) 12 Clerk-Stenographer Salary Range 1,800 397-483 360-438 343-417 No.Annual Salary 1,800 2,958 2,760 4,218 11,736 1965-66 Dept. Head Recommendation No. E 1 1 1 Salary Range 1,800 397-483 360-438 343-417 Annual Salary 1,300 2,958 2,760 4,536 12,054 No. 16 15 12 City Manager's Recommendation 1,800 3,120 2,912 4,785 12,617 Council Action 1,800 3,120 2,912 4,785 12,617 CITY CLLRK MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 102 16 Acct. No. Account 214 Travel, Meetings, Conventions 231 Advertising J Publications 299 Special Departmental Supplies 301 Office Supplies 306 Office Equip. ,0per. ,Supp. & Mtnce. 390 Contractual Services 399 Unclassified Services 440 Memberships £ B*>g1«tr-at-i(>ff$ Total Total 1963-64 158 3.002 1,385 39 -0- 998 43 .£-_- 5,631 Total Budget 1964-65 175 3,000 500 100 50 58S ion -W 4,540 As of Apr. 1, 1961 146 540 135 8 18 339 -0- u'0-1. 1,186 Projected Year End 175 900 250 30 50 585 -n- n 1,990 Dept. Head Rec. 150 2,600 1,895 100 50 2,035 ion 6,930 City Manager's Rec. 150 2,600 1,895 100 Council Action 150 2,600 1 .895 100 50 * 50 2,035 ! , n,K 100 100 o 6,930 *v* — 6,930 CITY CLEF.K CAPITAL OUTLAY Acct.Item 540 Total Budget 1964-65 220 220 Dept. Head Recommendation 170 170 DEPT. NO. City Manager's Recommendation PAGE 17 102 170 170 Counci1 Action 170 170 INSURANCE AND RETIREMENT SUMMARY DEPT. NO. 103 PAGE 18 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 41,000 41,000 As of Apr. 1, 1965 26,140 26,140 Projected Year End 39,000 39,000 Dept. Head Recommendation 45,000 45,000 City Manager's Recommendati on 45,000 45,000 Council Action 45,000 45,000 Department Objectives: The function of this budget Is self-explanatory, as well as the proposed salary Increases. The increase is due to normal salary growth of the employees INSURANCL AND RETIREMENT MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 19 103 Acct. No. Account 429 Insurance ant Bonds 450 Retirement Total 1 Total 1963-64 12,408 20.096 32,504 Total Budget 1964-65 15,700 24,300 41,000 As of Apr. 1, 196! 15,110 11,030 26,140 Projected Year End 17,500 21,500 39,000 Dept. Head Rec. 17,500 27,500 45,000 City Manager's Rec. 17,500 27,500 45,000 Council ftction 17,500 27,500 45,000 GEN. GOV'T BLDGS & ADMINISTRATION SUMMARY DEPT. NO. PAGE 20 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 15.500 -0- 15.500 As of Apr. 1, 1965 13,784 -0- 13,784 Projected Year End 17,950 -0- 17,950 Dept. Head Recommendation 18,000 -0- 18,000 City Manager's Recommendation 18,000 -0- 18,000 Council Action 18,000 -0- 18,000 Department Objectives: The primary and continued objectives of this department 1s to provide special service to the other departments.Included In this tudget are provisions for the maintenance of buildings used by the City and office suppliesutilized during the course of the fiscal year. Gen. Gov't Bldgs. & Administration MATERIALS, SUPPLIES & SERVICES DEPT. NO.104 PAGE 21 Acct. No. Account 212 Telephone 2TI Heat, Light, Power & water 2TTI vehicle operating supplies 252 Bldg. Oper. Supplies & Mtnce. 299 Special Departmental Supplies 301 Office Supplies 390 Contractual Services 399 Unclassified Services & material Total Total 1963-64 5,835 2,187 187 2,572 2,086 139 15,277 Total Budget 1964-65 6,300 1,500 200 2,500 2,300 100 15,500 As of Apr. 1, 196! 5 ; o .. 2 Z,ZtS7 1,204 196 2,930 1,714 132 13,785 Projected Year End 7,000 3,300 -D- 1,500 200 3,400 2,400 150 17,950 Dept. Head Rec. 7.000 3,350 -0- 1,500 200 3,400 2,400 150 18,000 City Manager' s Rec. ••T,UUD— 3,350 =tfs- 1,500 Counci 1 Action 7,000 J.JbU — -0- 1,500 ?0° 200 3'4CO 3,400 2'4°° 2.4.0 150 18,000 150 18.000 Gen Gov't Bldgs. 8. Administration CAPITAL OUTLAY DEPT. NO. PAGE 22 104 .Acct.Item 520 Buildings 540 Equipment Budget 1964-65 -0- -0- Dept. Head Recommendation City Manager's Recommendation Council Action CITY ATTORNEY SUMMARY DEPT. NO.105 PAGE 23 Pprsnnnel Services Materials. Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 6,143 2,109 -JRZ 8,252 ' As of Apr. 1, 1965 4,607 1.405 -0- 6,012 Projected Year End 1,536 1,615 TQ~- 1 3,151 Dept. Head Recommendation 5,143 4,659 -0- 9,802 City Manager' s Recommendation 4,000 4,659 -0- 8,659 Council Action 4,000 4,659 -0- 8,659 Department Objectives; The City Attorney 1s charged with the task of advising the City Council, City Manager, Depart- ment Heads, and all City Officials, City employees, Planning Commission and Commissions and committees on matters of law. He is also responsible for drafting ordinances, resolutions, contracts, leases, deeds, covenants, and other legal documents. Comments on Budget: The City Attorney's office will continue its efforts toward modernizing and updating certain portions of the Municipal Code. Due to the fact that this 1s a Legislative year, codification costs will be much higher than previous years. Also the Master Plan completion will result in added expenses for revisions in the Municipal Code. The abatement from the 1911 Act Improvements has been increased $1,143.00 over fiscal year 1964-65. CITY ATTORNEY PERSO N L DEPT. N0. lwa r"ut 1964-65 Position 152 City Attorney (Re-tainer, ill, ooo, Appraisals, title re-1 ports, etc., $1,000 Abatement (see 1911 Act. De|t.) Salary Range No.Annual Salarj 12,000 (5,857) 6,143 1965-66 Oept. Head Recommendation No.Salary Range Annual Salary 11,000 (5,857) 5,143 No. City Manager'sRecommendation 11,000 (7,000) 4,000 Council Action 11,000 (7.000) 4.000 CITY ATTORNEY MATERIALS, SUPPLIES & SERVICES DEPT. NO. 105 PAGE 25 Acct. N°- 814 T.a.el Meel&nCu,,,enliun3 306 Offlca bqulp. Opar. Sup, fc Mtncai • — 390 Contractual Services ' 399 Unclassified Services & Materials 440 Memberships I Registrations Total Total 19^-64 §0 _l- rtfifi __ -0- -0- -0- 1,362 Total Budget 195J565 131 ~TTOUO -0- 75 2,109 As of Apr J. 196 71 9b4 -0- -0- 1,405 Projected Year End 71 9b4 -0- -0- 1,615 Dept. Head R«?fi crre 134 3,UUO -0- 75 4,659 City Manager's RS£rt 800 1 1A J.UUO -0- 75 4,659 Council ftcti^n wo — "- --J I — irOftO--"- ^ 3.UUO -0- 75 4.659 „ CITY ATTORNEY CAPITAL OUTLAY DEPT. NO.105 PAGE 26 .Acct,Item 540 Equipment Budget 1964-65 -0- Dept. HeadRecommendation -0- C1ty Manager's Recommendation -0- Council Action -0- FINANCE DEPARTMENT SUMMARY DEPT. NO.106 PAGE 27 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 6,490 2,400 -0- 8,890 As of Apr. 1, 1965 4,600 1,659 -0- 6,259 Projected Year End 5,980 2,155 -0- 8,135 Dept. Head Recommendation 5,640 5,080 -0- 10,720 City Manager1 s Recommendation 5,950 5,080 -0- 11,030 Council Action 5,950 5,080 -0- 11,030 Department The major of the Finance Department are the protection of the Cltv's fi<r,i ««<<*< FINANCE DEPARTMENT 28PERSONNEL DEPT N0 »06 r"»t 1964-65 Position Director of Finance 14 Senior Acct. Clerk Salary Range 378-460 No. 1 1 Annual Salary 900 5.590 6,490 1965-66 Dept. Head Recommendation No. 1 Salary Range -0- 378-460 Annual Salary -0- 5,640 5,640 Mo. 15 City Manager'sRecommendation -0- 5,950 5,950 CouncilAction -0- 5,950 5,950 FINANCE DEPARTMENT MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 106 29 Acct. No. Account 152 Professional Services 214 Travel f Meeting? , r.nnv«nH«n$ 301 Office Supplies 306 Office Equip. Oper. Supplies & -v Unclassified Services ft Manorial Aflo — Mamfrgrships i. Ragl 8 tratl ons total Total 1963-64 2,non 162 244 130 ,.,. -a- w 1-3 2,654 Total Budget 1964-65 i.fisn W« 9*s 225 24 9-5 2,400 As of Apr. 1, 196 1,235 1 144 1?R 193 0 . JO 1,660 Projected Year End 4,650 i "in inn isn 30 2,155 Dept. Head Rec. 1 650 Ann ?,7f\n 30 ' 5,080 City Manager1 s Rec. M6 •> 700 25 3U --1 5,080 Council ftction 1 »6SO Wfl 400 ? ?nn 8^ 50 •- 5,080 FINANCE DEPARTMENT CAPITAL OUTLAY OEPT. NO. 106 PAGE 30 Acct.Item 540 Equipment Budget 1964-65 -0- Oept. Head Recommendation -0- City Manager's Recommendation -0- Counci\ Action -0- TREASURER sL.fiARY DEPT. NO.107 'AGE 31 Personnel Services — Materials, Supplies & Services Capital Outlay | Total Butget 1964-65 Total Budget 4,469 220 -jj- 4,689 As of Apr. 1, 1965 2,693 211 -0- 2,904 Projected Year End 2,799 250 -0- 3,049 Dept. Head Recommendation 420 250 -0- 670 City Manager's Recommendation 429 250 -0- 670 Counci 1 Action 420 250 -0- 670 Department Objectives; The duties of the City Treasurer Include the custody of all City funds and the proper dU- Bursements of payments for all City activities, review and placement of bond monies, all financial transactions ofthe 1911 Act Procedures. Comments on Budget; A reduction In this budget 1n the amount of $4,019.00 1s a direct result of the current C1tvTreasurer performing only that function and no compensation 1s provided for other duties current City TREASURER PERSONNEL DEPT Nn 107 PAGE ** 1964-65 Position E City Treasurer (Other Dutias) Abatement (See 1911 Act) Total Salary Range 420 541 No.Annual Salarj 420 6,492 6.912 (2.443) 4,469 1965-66 Dept. Head Recommendation No. E Salary Range $35 per mo. Annual Salary 420 420 420 No. E City Manager'sRecommendation 420 420 420 Council Action 420 420 420 o o o TREASURER MATERIALS, SUPPLIES & SERVICES DEPT. NO.107 PAGE 33 Acct . N°-.._. -ai^-Traval , Maatfnffi!fn&>nv»nt4on6 • 301 Qfftff StiBBHai & Hntce. 440 rieniDersnips - Total 19fj-64 5 TotalBudget 1964-65 10 As of Apr 1, 196! 2j -0- 1 ProjectedYear End JU 30 -0- 2bU Dept.Head Rec. 190 30 3U -0- Z!)U City Manager's Rec. I9U 3d 30 -0- 2?SO Courcl 1Action '190 30 --30 -6- "«d TREASURER CAPITAL OUTLAY DEPT. NO. 107 PAGE 34 Acct.Item Budget 1964-65 -0- Dept. Head Recommendation -0- City Manager's Recommendation -0- Counci1 Action -0- PLANNING. SUMMARY DEPT. NO. 108 PAGE 35 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 10,400 1,135 -0- 11,535 As of Apr. 1, 1965 3,817 2,267 204 6,288 Projected Year End 6,307 2,667 2,486 11,460 Dept. Head Recommendation 13,698 2,821 300 16,819 City Manager1 s Recommendation 13,698 2,821 300 16,819 Council Action 13,698 2,82] 300 ^ 16,819 ' DEPARTMENT OBJECTIVES: The Planning Department Involves the enforcement of all zoning Study of zoning, existing and future land use. The planning Department has become the elrra nH ., ^ COMMENTS OH BUDGET: Increases In the personnel portion of this budqet is direct!* reiatoH «•« *h- ««, i \ * PLANNING -PERSONNEL n.PT ,'n 108 PA6E 36 1964-65 Position Planning Director 14 Secretary II (1/2 time see City Clerk) Salary Range 378-460 No. 1 1 Annual Salarj 3,547 2,760 6,307 1965-66 Dept. Head Recommendation No. 1 1 Salary Range 900 397-483 Annual Salary 10,600 2,898 13,698 No. 15 City Manager'sRecommendation 10,;;oo 2,898 13,698 Council Action 10,800 ,898 13,698 PLANNING MATERIALS, SUPPLIES & SERVICES DEPT. NO.108 PAGE 37 Acct . N°- -He P.ure^iu..aiA-&°rvlces H-4 — Tr'dUtjl Myy L limit — ffinunnMnne 2-M AJ»ei LK i nu f, — Piilil li'jiMnne zya Special Departmental Supplies 301 Office Supplies 306 Office Equip. Supplies & Mtnce. 360 Books 440 Hembershlps & Registrations 390 Contractual Services 399 Unclasslfiet Services & Materials Total Total 1963-64 272 5 40 4 60 -0- -0- 1&? Total Budget 1964-65 400 30 80 10 140 -0- -0- H — 1-34 As of Apr. 1, 196! 36 294 29 -0- 13 145 -0- -0- — > gfifi Projected Year End * run 90 400 30 80 13 145 -0- -0- 9 «aa Oept. Head Rec. 3SU 1UU IUU 100 465 100 80 100 200 176 50 9 H?1 City Manager's Rec.1 ,(HH) *50 nro IUU Councilftction1 liOOD — aw fee — we IUU ! TO) 465 , 465 50 80 100 200 176 50 9 a •• 50 80 100 200 176 50 ' 7>— flPl ' 38 PLANNING 108 CAPITAL OUTLAY DEPT. NO. Item 540 Equipment Budget 1964-65 -0- Dept. Head Recommendation 300 300 City Manager's Recommendation 300 300 Council Action ADVERTISING AND PUBLICITY SUMMARY DEPT. NO. 109 PAGE 39 ' Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 TotalBudget 9,400 9, TOO ~ As of Apr. 1, 1965 3.652 To52 Projected Year End 3,652 3,652 Dept. HeadRecommendation 10,000 10,000 City Manager1 sRecommendation 10,000 10,000 Council Action 10,000 10,000 Department Objectives: The basic objective of this account 1s to provide funds for the promotional activities of the community which createan improved Image of the community and to stimulate business activity. Over the years funds have been given to theChamber of Commerce and to the Fire Department Christmas Display. Comments on Budget: Funds for the Fire Department Christmas Display have been increased to provide for a bigger display and to enable theDepartment to handle the ever growing crowds that attend this outstanding event. No budget, as such, has been ore- 196566 Chanter of Commerce, however, it is anticipated that a request will be forthcoming during fiscal year ADVERTISING AND PUBLICITY MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 109 40 Acct. No. Account 492 Promotional Advertising Contingencies Total Total 1963-64 5,561 -0- 5,561 Total Budget 1964-65 8,650 750 9,400 As of Apr. 1, 196! 2,747 905 3,652 Projected Year End 2,747 905 3,652 Dept. Head Rec. 9,000 1,000 10,000 City Manager's Rec. 9,000 1,000 10,000 ' | Council Action 9,000 1,000 10,000 ENGINEERING SUMMARY DEPT. NO.110 PAGE 41 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 30,706 5,450 3,435 39,591 As of Apr. 1, 1965 / 23,132 1,981 931 26,044 Projected InclWt frtfbo f lap. Outlay) 33.2ftfi 3.586 931 37,723 Dept. Head Recommendation 29,979 8,150 5,800 43,929 City Manager* s Recommendation 29,979 6,175 3,300 39,454 Council Action 29,979 6,175 3,300 39,454 Department Objectives; The principal and continuing objective of this department will be to prepare working plans,specifications, petitions, studies, annexations, precise plans, Inspections, preliminary field data, control and supervise construction and reconstruction of streets, alleys, sanitary sewers, storm drains, street lighting systems, traffic signal systems, public building, miscellaneous departments and Improvements. The supervision of water, public works and sanitation departments and engineering needs thereof. Comments on Budget: The total salary account totals $61,342.00; however, of this sum $28,363.00 is abated to the1911 Act Department and $3,000.00 to the Gas Tax Fund. The Gneral Fund, therefore 1s utilized for $29,979.00. The total salaries Include the two Sr. Engr. Aide II, to be advanced to Civil Engr. Assistants up rating, the Civil Engr.Associate, and Engineering Inspector and Secretary I and one new Junior Engr. Aide. This will enable this depart- ment to control construction Inspection to the City standards on a full time basis, and allow the design sectionto complete more projects with less contractual services. ENGINEERING PERSONNEL DEPT Nn 110 PAGE 42 1964-65 Position 30 City Engineer25 Civil Eng. Associate 19 Civil Eng. Assistant 18 Engineering Inspector 16 Junior Eng. Aide 11 Secretary I See 1911 Act Cept. Total Salary Range 825-1002 647-786 483-587 460-559 417-507 327-397 Abatemen No. 1 2 1 1 1 Annual Salarj 12,024 9,432 13,992 6.828 3,159 4.650 50,085 (16,097) 33,988 1965-66 Dept. Head Recommendation Mo. 1 1 2 1 2 1 Al Al (Ga Salary Range 825-1002 679-825 532-647 483-537 417-507 360-438 atement atement Tax) Total Annual Salary 12,024 10,020 15,024 7,164 12,106 5.004 61,342 28,363 32.979 3,000 29,979 No. City Manager'sRecommendation 12,024 10,020 15,024 7,164 12,106 5,004 61,342 28.363 32,979 3,000 29,979 Council Action 12,024 10,020 15.024 7,164 12,10f 5,004 61,342 28.363 32.979 3.000 29.979 ENGINEERING MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 43 110 Acct. No. Account 152 Professional Services 214 Travel, Meetings, Conventions 231 Advertising & Publications 251 Vehicle Oper. Supplies & Mtnce. Special Dept. Equipment Oper.292 Supplies & Mtnce. 299 Special Departmental Supplies 301 Office Supplies 306 Office Equip. Oper. Supplies 314 Small Tools 360 Dooks Printing for other depts.) Total 1963-64 2,671 27 -0- 516 78 2.246 146 165 -n. 21 ... -p. ,„ „ . 0 " Total Budget 1964-65 2,000 250 75 500 200 1,850 150 U5 Tin RO _n. 60 1 As of Apr. 1, 196! 269 20 19 73 75 1.349 16 87 ft RQ 6 Projected Year End 870 50 50 100 200 1,850 66 175 10" 7* SO — Dept. Head Rec. 2,000 500 75 500 450 2,500 150 275 ??"» 75 60 — 1,000 City Manager's Rec. 1,150 500 75 250 Council Action 1,150 500 75 250 300 300 2,000 2,000 150 275 isn 75 MH— 1,000 150 275 150 75 266 — — 1,000 — • • — Total o,o/u a.HDu i.ytsi j.sao a.iau t>,i/j> 6,175 ENGINEERING PAGE CAPITAL OUTLAY DEPT. NO. 110 44; Item Equipment Total Uew Engr. Staff Sedan (Replace 1957 Ford) Friden electronic calculator Inter com system, 5 stations Mobile radio base antennae and labor for water, building, streets, sanitation and Engineering Installation Budget 1964-65 3.435 3,435 Total Dept. Head Recommendation 2,500 2,700 225 375 5,800 City Manager's Recommendation Council Action -0- 2,700 225 375 3,300 -0- 2,700 225 375 3,300 1911 ACT DEPARTMENT SUMMARY DEPT. NO. PAGE 45 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 13,097 33,189 46.286 As of Apr. 1, 1965 12,700 5,402 18,102 Projected Year End 18,719 14,132 38,851 Oept. Head Recommendation 28,363 26,719 55,082 City Manager's Recommendation 28,363 26,719 55,082 Council Action 28,363 26,719 55,082 Department Objectives: The function of this department 1s to provide for and maintain all engineering, legal, adver-tising, bonds and Incidental costs resulting directly from any and all Improvements and proceedings undertaken underthe provisions of the 1911 Act Statute. Comments on Budget; The engineer, legal and bond service costs that are directly performed by City personnel are charged to this department with abatements to the respective departments accounted for In each specific budget. Ofthe engineering costs anticipated $18,670.00 have been provided for those projects which will require, due to staff work load and prior commitments, the utilization of consulting engineering firms. Increases In this budget are direct-ly related to the work volume generated. The total sum provided in this budget 1s generated from the following 1911 Act projects: Stratford Lane, A.D. 1-1964; Terramar Sewer, A.O. 2-1964; Buena Vista Sewer, A.D. 3-1964, Madison St.et al, A.D. 5-1964; Chinquapin Ave., A.D. 1-1965, Jefferson St., et al, A.D. 2-1965, and Acacia Ave., A.D. 3-1965.These are active projects and there may be additional Improvement districts formed. 1911 ACT DEPARTMENT PERSONNEL DEPT. Nn, „ -, A* 1964-65 Position See tiiglneerlng Salary Range No.Annual Sal an 13,097 1965-66 Dept. Head Recommendation No.Salary Range Annual Salary 28,363 No. City Manager'sRecommendation 28,363 ' Council Action 28,363 _ j 1911 ACT DEPARTMENT MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 112 47 • Acct.No. Account 152 Professional Services (Salaries & Pro. Ser.) 231 Advertising & Publications Zvs* spec. Departmental Supplies301 Office Supplies 390 Contractual Services Total Fiscal yf»ar 1Qfi«5-fif Stratford Lane, A.I. 1-1964 (1/4 only) Terramar Senior, fl,f.. 2-1061 (]fJ\ only) Buena Vista Sewer, A.O. 3-1964 Chinquapin Ave., A.D. 1-1965 (1/4 only) Acacia Avenue, A.D. 3-1965 Total Additional Consulting FeesCity Salary Total Total1963-64 Total Budget 1964-65 28,206 1,281 -0- 1,253 2,443 33.189 (152)1 •mi — BUU. 203 1,295 7T56 98 3,070 151 ft QCO Q.7U 28,363 47,033 As of Apr. 1, 196! 17,756 203 -0- 04 43 18,101 (231) i-euai «ov. 79 To 314 ZBl 265 530 266 1-1-707 1,797 Projected Year End 32,506 900 -0- t*n 760 34,616 (301)COST of BO 160 T78 189 202 160 356 144 — 1 !666 — 1,655 Dept. Head Rec. 47,033 1,797 -0- 1.K5S 4,597 55,082 (390)ids seif'vic 135 1,178 405 862 150 1,117 160 4 597 4,597 City Manager's Rec. 47,033 1,797 -0- 1 ,fiss 4,597 Council Action 47,033 1,797 -0- 1 fi5*> 4.597 55,082 55,082 ! nrj Bon'ds STREET DEPARTMENT SUMMARY DEPT. NO. 113 PAGE 48 Personnel Services Materials, Supplies & Services j Capital Outlay • Total Bucget 1964-65 Total Budget 50,395 32,925 15,353 98,170 As ofApr. 1, 1965 37,112 16,083 12.820 66,015 Projected Year End 50,938 27,775 18,820 97,533 Dept. HeadRecommendation 66,131 30,575 17,870 114,576 City Manager's Recommendation 66,722 30,575 6,870 104,167 Council Action 66,722 30,575 6,870 104,167 Department Objectives; The continued and primary objectives of this Department 1s the maintenance of streets, alleys,storm drains, catch basins, and all public facilities related to streets. It Is also responsible for street sweeping and the maintenance of all automotive equipment operated by the City of Carlsbad. Comments on Budget; The salary Increase 1n this budget 1s a result of the addition of two (2) Street MaintenanceHan I positions and one (1) Mechanic Helper. The work load 1n this department 1s ever Increasing and the pro- ductivity will continue to Increase with additional manpower and equipment. In addition to the Capital Outlayequipment listed a badly needed Road Grader has been provided for In the Traffic Safety Fund. The total StreetBudget reflects an Increase of $5,997.00 over the amount budgeted In 1964-65. • "•""»""• PERSONNEL DEPT. NO. ill 49 1964-65 Position 18 General Foreman 17 Street rttnca. f.an III15 General M^cnanlc15 Street iUnce. f,an II 13 Motor Sweeper Operator i3' Street Mtnce. Han I Mechanic Helper Total Salary Range 483-587 438-532397-483397-483 360-438 No. 1 11> 4 Annual Salarj 7.164 5,387 5.796 11.832 20,216 -0- 50,395 1965-66 Dept. Head Recommendation No. 1 1 1 2 1 5 1 Salary Range 559-679 438-532417-507 417-507 397-483 360-438 360-438 Annual Salary 3,268 5,4326,08412,408 5,916 23,5 95 4,^2° 66,131 No. 21 7 7 6 5 4 3 13 City Manager'sRecommendation 7,884 5,432 6,384 12,458 -0- 5,916 10,864 13.356 4 428 66,722 Council Action 7.884 5.432 6.384 12.458 -0- 5.916 10.864 13,356 4.428 66,722 STREET DEPARTMENT MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 113 SO Acct. No. Account 214 Travel 241 Heat, Llaht. Power & Water 242 Street lighting 251 Veh. Oner. Suoolies and Mtnce. 292 Spec. Oept. Equip. Oper. Supplies 2QQ Sper.ial flppt. Siippli^s_ 3fH Office Quinilii'. 3T4 Shall loo Is Jao tfoaa .lute Hals 399 Unclassified Ser. & Materials 412 Rental of Equipment Total Total 1963-64 -0- 190 11,173 5.029 3,049 ft,??4 22,000 3,824 563 54,125 Total Budget 1964-65 -0- -0- 12,750 5.000 4,000 i.nno 150 500 4.500 1,000 32,925 As of Apr. 1, 196! -0- -0- 8,227 3,030 1,798 Lfisn -0- 865 234 16,083 ProjectedYear End -0- -0- 12,750 4,000 3,200 3,000 •nns -0- 4,000 500 27,775 Dept. Head Rec. -0- -0- 15,000 5,000 3,000 3.000 500 1,000 2,000 1,000 30,575 City Manager'sRec.i -0- -0- 15,000 5,000 3,000 ' 3.000 ' bOO 1,000 2,000 1,000 30,575 Council Action — -0- -0- 15,000 5,000 3,000 3.000 » bOU 1,000 2,000 1,000 30,575 STREET DEPARTMENT CAPITAL OUTLAY OEPT. NO. 113 PASE51 Arrt. Item 540 Equipment Road orader Pickup 3/4 Ton & Revolving Light Diaphram Pump 2-Wheel TrailerShop Equipment & Tools (Mechanic) Office Furniture (File cabinet, Index ci Mobile RadioSelf-contained bituminous Sprayer T Budget 1964-65 15,350 rd cabinet) ital Dept. Head Recommendation 11,000 2,550 500 800 1,000 180 240 1,600 17,870 City Manager's Recommendation -0- 2,550 500 803 1,000 180 240 -0- 6,870 Council Action -0- 2,550 500 800 1,000 180 240 -0- 6.870 HARBOR DEPARTMENT SUMMARY DEPT. NO. 115 PAGE 52 Personnel Services i Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 TotalBudget . „ -},TJttfi 1,225 As of Apr. 1, 1965 fin 50 Projected Year End 50 50 Dept. HeadRecommendation 1.000 1,000 City Manager's Recommendation 925 75 1,000 Council Action 925 75 1,000 Department Objectives; Although the Harbor Commission does not exist the sum of $925.00 has been provided should some monies be requiredto assi-t in the study still being conducted by the Planning Consultants employed to develop a Master Plan. HARBOR DEPARTMENT Acct. No.Account 152 Professional Services Special Departmental Supplies 440 Memberships MATERIALS, SUPPLIES & SERVICES Total 1963-64 50 -0- Total Budget 1964-65 1,150 -0- 75 DEPT. NO. PAGE 115 53 As of Apr. 1, 196i 'rejected Year End BUILDING INSPECTION SUMMARY DEPT. NO.118 PAGE 54 Personnel Services Materials, Supplies & Services Capital Outlay Total Butget 1964-65 Total Budget 14,808 1,205 184 16, 19/ As of Apr. 1, 1965 11.106 579 184 1 1 ,869 Projected Year End 14,808 913 275 5,995 Dept. Head Recommendation 16,348 1,380 320 18,048 City Manager's Recommendation 16,348 1,380 320 IB ,048 Council Action 16.348 1,380 320 18,048 Department Objectives; The building activity within the City of Carlsbad has continued to Increase. The revenue derived during 1964-65 has Increased slightly over 1963-64. There 1s every Indication that fiscal year 1965-66 will equal or exceed previous years. The fee schedule 1s such that higher valued buildings do not necessarily pay higher fees, I.e., there can be an Increase 1n the total valuation of buildings but not an equal Increase in fees received. This does not Imply that the fee schedule Is out of line. Comments on Budget: Increases In this budget are basically 1n the Personnel Service section. The responsibilitiesof the Inspectors have Increased and the services rendered are far and beyond the compensation currently being provided. Other Increases are for the acquisition of mobile radios from the Police Department and for their main- tenance. These installations will Improve the services rendered by this department and will enable a better use of the employee's time. 55 118 "" PERSONNEL DEPT. NO. 1964-65 Position 21 Building Inspector19 Assistant Building Inspector Overtime Pay Salary Range 532-647 483-587 No. 1 1 Annual Salarj 7.764 7,044 14.808 1965-66 Dept. Head Recommendation No. 1 1 Salary Range 587-713 507-616 Annual Salary 8.556 7,392 400 16,348 No. 23 20 City Manager'sRecommendation 8,556 7,392 400 16,348 CouncilAction 8,556 7,392 400 16,348 BUILDING INSPECTION MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 56 Acct. No. Account 152 Professional Services 214 Travel, Meetings, Conventions Z5l Vehicle upereting Supplies 292 Special Dept. Supplies 301 Office Supplies 360 Books 440 Memberships 540 (One Chair and stool) Transfer of Total Total 1963-64 -0- 126 273 -0- 429 16 122 966 Total Budget 1964-65 -0- 200 300 200 300 75 130 ,?ns As of Apr. 1, 196! -0- 115 162 150 4 29 118 579 'rejected Year End -0- "Tso —ypj 226 35 70 130 90 913 Dept. Head Rec. lei —157? *• 30U \ 350 r t 150 75 130 .380 City Manager' s Rer ~~tt ' 3/b L 25t> ~~- 350 [ 150 f 75 130 ,380 ^ounci 1 Action ^ y • — ' ' - — 9f*- — e«e &Q 150 T3 130 1,380 BUILDIrtt INSPECTION CAPITAL OUTLAY DEPT. NO. 118 PAGE 57 Acct,Item 540 Equipment File cabi.iet - 4 drawer Mobile Unit (Radio) Budget 1964-65 184 184 Dept. Head Recommendation 80 _240_ 320 City Manager's Recommendation 80 240 320 Council Action 80 J4p_ 32Q POLICE SUMMARY DEPT. NO. 119 PAGE 58 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 40, ?0? 11.963 K H9f» 57,985 As of Apr. 1, 1965 71, Tifl 7,183 •O44 84.077 Projected Year End 115, ?fl? 11,035 n^yn 132,057 Dept. Head Recommendation 130,905 11,398 in, 47(1 152,773 City Manager's Recommendation 54.128 11,398 in.ayn 75,996 Council Action 54,128 11,398 11,470 76,996 Department Objectives: The primary objectives of this department is the protection of lives and property of the citizens of Carlsbad and persons who daily frequent the community in transit or to engage in business or professional activities. The department is responsible for enforcing local ordinances and State laws, for apprehending violators and assisting in their prosecution in court. Special functions of the department include safety programs, juvenile delinquency control and crime prevention programs. Comments on Budget; As you well know a major portion of the salary expense in this department i.s abated from the Motor Vehicle Fund Budget which is described in detail in said Budget. This budget reflects an'increase 1n salaries and the addition of two employees. The potential expansion of the existing City limits makes it almost mandatory that sufficient Police personnel be available to perform all Police functions immediately upon the acceptance of any an- nexations. The Budget reflects an increase in the Capital Outlay portion. This 1s primarily due to the desire to improve the radio system. The present base station is not capable of providing the wide range necessary to cover the City limits. It must be noted that the existing radio system was a used system when it was installed several years ago. The existing base station and mobile units will be transferred to the Engineering, Building Inspection, Street and Mater Departments. 59 POLICE PERSONNEL DEPT. N0 H9 rnuc 1964-65 Position 26 Chief of Police 23 Police Caotain21 Sergeant19 Patrolman13 Policewoman & Police Extra fielp (Crossing Guards) Overtime See .cUi- Vehicle FundAbatement Total Salary Range 679-825 587-713 532-647 483-587 360-438 100 per mo. No. i 2 8 4 2 Annual Salary 10,080 8,736 15,456 54,473 20,057 2,400 4,000 115,202 75,000 40,202 1965-66 Dept. Head Recommendation No. 11 3 8 5 2 Salary Range 679-825 587-713 532-647 483-587 360-438 100 per month Overtime Annual Salary 10,080 8,736 23,712 55,015 24,102 2,400 6,860 130,905 No. ?7 24 22 20 14 City Manager'sRecommendation 10,584 9,173 24,898 57,766 ?5,307 2,400 4,000 134,128 80,000 Council Action 10,584 9,173 24,898 57,766 25,307 2,400 4,000 134,128 80.000 54,128 54,128 i POLICE MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 119 60 Acct.No. Account 152 Professional Services 212 Telet^e & Radio Z14 Travel, Meetings, Conventions 251 Vehicle Operating Supplies and Maintenance 290 Prisoner Housing 292 Spec. Oepartn.ental Operating Suppliec S Maintenance 299 Special Departmental Supplies 301 Office supplies 306 Office Equip. Operating Supolles " - ••• " anil maintenance" 360 Books 390 Contractual Services •'•" MiBBioo pomps a"ffey ibtrdtlons Total Total 1963-64 55 1,556 132 5,156 1,013 346 582 ?no Ha , -0- T55 20 Q •! •7 , J 1 / Total Budget 1964-65 200 1,350 483 5,800 1,500 Hf\ 7*n ,_.3£0 120 150 35 i ,ybj As of Apr. 1, 196 109 1,337 401 3,804 200 —9.2 12Q 46d 76 - 132 150 20 ',183 'rejected Year End ' '•'-•• II • M-ii.i " " II. 200 •II ni •"" m i 1,850 483 5,800 500 560 ?«g AM 125 50 132 150 20 11,035 Oept. Head Rec. • ••HI 1 1 . • « - ., . . , „ — "- " " — 200 i 1,850 ^300 6,200 500 760 200 50 150 163 35 11,398 City Manager1 s Rec 200 • 1,850 300 !• 6,200 500 556 450 200 50 150 163 35 11,398 Council icti on— ' — ' 200 —1,850 300 ~ 6,200 500 fSfl 4*6 200 50 150 163 35 11.398 POLICE CAPITAL OUTLAY DEPT. NO.119 PAGE 61 Acctr Item 540 Equipment 2 vehicles Base StationAntenna Remote UnitRemote Mike ii tfotrac RadiosCamera with Strobe Recorder Tepe U-1400 20 Metal Lockers @ 13.50 each1 Desk 60" x 30"2 Clerical Chairs2 Tables (Interview Rooms) 45" x 30" 6 Side Chairs 1 Swivel Chair 3 Letter-size File Cabinets 1 Radar Device Tni-a 11 OkO 1 Budget 1964-65 5,820 * Oept. Head Recommendation 5,000 1,232 91 180 23 2,481 275 175 270 164 104 140 126 57 147 i n 47r>1 U , H / U City Manager'sRecommendation 5,000 1,232 91 180 23 2,481 275 175 270 164 104 140 126 57 147 in A 7A1 U ,4/U Counci 1 Action 5,000 1,232 91 180 28 2,481 275 175 270 164m' 140 1261 t U 57\J * 147 - 1 0001 9 V \I \J 11,470 i FIRE DEPARTMENT SUMMARY DEPT. NO. 120 PAGE 62 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget ,E70 1 280 13 796 78.352 As of Apr. 1, 1965 45 1 33 2 610 5 698 53.341 Projected Year End 60 276 4 110 13 796 79,191 Dept. Head Recommendation 77 01 3 4 395 18 626 100.034 City Manager's Recommendation 77 nl ^ 4 395 16 126 97.534 Council Action 77 mi 4 395 16,126 97.534 Department Objectives; The primary objective of the F1re Department for the ensuing fiscal year will be to continue to maintain the enviable record of low fire loss. The department experienced approximately $11,015 in fire losses for the year 1964. This represents $.96 per capita. To maintain this level of service will require the addition of equipment and personnel which is necessary to keep abreast of the growth in the community. Comments on Budget; The Fire Department budget reflects an Increase of $18,343.00 over 1964-65. The bulk of this Increase Is in the Personnel section and is a result of Increased salaries and additional manpower. It 1s quite evident that the City of Carlsbad 1s expanding and will need additional Fire Stations and Fire Fighting personnel. Therefore, It becomes necessary at this time to Increase the number of employees by two in order that trained personnel be available for any expansion which may result from future annexations. FIRE DEPARTMENT PERSONNEL DEPT> N0 1?fl ™ut OJ 1964-65 Position 26 Fire Chief 22 Fire Captain19 Fireman Engineers Salary Range 679-825 559-679 483-587 No. 1 2 5 Annual Salary 10,020 15,780 34,476 60,276 1965-66 Dept. Head Recommendation No. 1 2 5 2 Salary Range 713-866 587-713 507-616 532-647 Annual Salary 10,512 17,410 33,323 15,768 77,013 No. 27 23 20 21 City Manager's Recommendation 10,512 17,410 33,323 15,768 77,013 Council Action 10,512 17,410 33,323 15,768 77,013 FIRE DEPARTMENT MATERIALS, SUPPLIES & SERVICES DEPT. NO. 120 PAGE 64 Acct.No. Account 212 Telephone 214 Travel, Meetings and Conventions 251 Velilcie Operating Supplies '0 Laundry Service 291 F1re Hydrants 292 Spec. Dept. Equip. Oper. Sup. & fltnce. 299 Spec. Departmental Supplies 301 Office Supplies 306 Office cquU. Oper. Sup. & ,ltnce. 314 Small Tools 3SO Books 390 Contractual Servirocf tfni,,n^or Prog j 440 Memberships Tnfrirl — Total 1963-64 505 248 1,200 314 -0- 371 302 28 21 -0- — w -Q. , , 35 Total Budget 1964-65 200 400 1,200 350 -0- 500 275 ?«; -fin *n 36 As of Apr. 1, 196 158 97 984 280 -0- 58 323 44 — 4J- -fl 5T8 - 'rejected Year End 1. 11,1.1. I.I ..!.,... „ _,., 200 250 — " ••'-.! 1 •'•— ' 1,200 350 -0- 350 423 25 0 &€ 3D 1 ,200 30 Oept. Head Rec. —"200 400 h 1,200 I City Manager's Rec. 200 400 !" . 1,200 Council \ction 2ITO TOO — 1,200 400 400 400 -0- 300 500 °5 30 1,256 46 -o- r -o- 300 300 500 H" JJO - 30 1,250 40 cnn3UU -••-^s K) 30 1,250 40 I0tal J"UJ *•"" *.!"U 4,118 4,395 4,395 4,395 FIRE DEPARTMENT CAPITAL OUTLAY DEPT. NO. 120 PAGE 65 Acct. Item 540 Equipment , Payment on Equipment Fire Hose Plectruns Turn out clothesReplace El Camino 3 Perry .^tjr FiltarsBed t.id Mattress Scott Bottles (4) Ualkle Talkie Budget 1964-65 13,796 13,796 Dept. Head Recommendation 12,076 2,500 300 400 2,500 150 150 150 400 18.626 City Manager's Recommendation 12,076 2,500 300 400 -0- 150 150 150 400 16,126 Council Action 12,076 2,500 300 400 -0- 150 150 150 400 16,126 CIVIL DEFENSE SUMMARY DEPT. NO. 12] PAGE 66 Personnel Services Materials, Supplies & Services Capital Cutlay Total Bucget 1964-65 Total Budget 1,013 1 500 3.413 As of Apr. 1, 1965 917 _n. 917 Projected Year End 1,100 200 1,300 Dept. Head Recommendation 2,000 1.500 3,500 CityManager's Recommendation 2,000 1,500 3,500 Council Action 2 ,000 1,500 3,500 Department Objectives; Since there has been considerable change 1n world wide political activities it becomes readily apparent that the tense atmosphere dictates continued membership in the San Diego Unified Civil Defense Organization. Comments on Budget; The budget request is slightly higher than 1964-65. This 1s due to the fact that with the closing of sor.a military bases there may be additional equipment available during the coming year. CIVIL DEFENSE MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 121 67 Acct.No. Account 71? Tplpphnnp & Radio 214 Tv^yol £09 Sporial Dppt. Equip. Oper, Slip. — ?QQ Special Departmental Suoolles 399 Unclassified Services & Materials All Dafiinstc ^ 440 Memberships Total Total 1963-64 -Q- -0- 281 280 -0- Wtt TotalBudget1964-65 75 50 50 100 300 -0- 1,338 .. .. As ofApr. 1, 196! 184 '•' ••'" •""• ••"•••• -0- -0- -0- -0- -0- 733 'rejected Year End '• - ' i — .». 250 III !..-••.. 1 !•. 1.... -.-, . . -0- - •" • ' "—'••• -0- -0- -0- -0- 850 Dept. Head Rec. 250_ L -o- I1- 100 1 100 I 250 - -0-—.•.—•. 1 1.300 City Manager's Rpr 250 -0- • - — n i ^ 100 100 r 250 f -0- 1,300 Council Action 250" ~~ — ' ••-• -0- 100 100 250 "™ ' * " ' ' i i «i . i i -0- 1,300 2 000 CIVIL DLFENSE CAPITAL OUTLAY DEPT. NO.121 PAGE 68 Acct.Item Budget 1964-65 Dept. Head Recommendation City Manager's Recommendation Council Action 540 Equipment (Special equipment as avail- at State Educational Surplus Agency) Total l.SOO 1,500 1.500 1,500 1.500 1,500 1.500 1,500 CONTINGENCIES SUMMARY DEPT. NO. 123 PAGE 69 Personnel Services Materials, Supplies & Services Capital Cutlay Total Bucget 1964-65 Total Budget 15.000 15,000 As of Apj-. 1, 1965 -0- -0- Projected Year End -0- -0- Dept. Head Recommendation • 15.000 15,000 CityManager's Recommendation 15.000 15,000 Council Action 15.000 15,000 During the fiscal year 1964-65 the sum of $15,000.00 was provided In this budget. It 1s desirable to prepare and execute a budget for a full year without being required to expend any of these .monies. It must be noted that during the fiscal year 1964-65 It was not necessary to expend monies from this fund. To properly prepare a budget, and to allow for flexibility for emergency purposes, It Is necessary to once again appropriate funds 1n this budget. Page 70 Dept. No. 124CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1965-66 Remodeling and extending Police Department facilities and office space for City Manager and City Attorney $ 8,000.00 Remodeling and Improving Santa Fe Depot 10,000.00 Property Leases and Taxes 5,500.00 Storm Drain Improvements 6,500.00 Total Proposed Expenditures for Capital Improvements $ 30,000.00 LIBRARY FUND LIBRARY FUND PAGE 71 Revenues Funds available as of June 30, 1965 Estimated Funds to accrue during fiscal year 1965-66: Property Taxes Misc. Revenues $ 45,800 1.500 Total Estimated Funds available Fiscal Year 1965-66 $ 6,795 $ 54,095 Expenditures Personnel $ 22,802 Materials, Supplies & Services 22,890 Capital Outlay 640 Total Expenditures Fiscal Year 1965-66 Estimated Funds available June 30, 1966 $ 46.332 $ 7.763 LIBRARY SUMMARY DEPT. NO.122 PAGE 72 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 19,916 18,290 4,300 42,506 As of Apr. 1, 1965 14,985 16.587 5.435 37,007 Projected Year End 19,916 18,316 5,435 43,667 Dept. Head Recommendation 22.228 21,890 640 44,758 City Manager1 s Recommendation 22,802 22,890 640 46,332 Council Action 22,802 22.890 6.40 46,332 Department Objectives: The Library Department provides all types of public library service, books, and other reading matter to the people of Carlsbad. As a part of this responsibility, these materials are chosen to promote an enlightenedcitizenship and help enrich personal lives. The Basic collection 1s selected for values of Interest, information and needs of the community, and 1s planned, within funds available, to relate effectively to other facilities in the City. It Is the responsibility of the department to carry out the policies of the governing authority, to promote spirit of loyalty within the staff and to make the resources and services of the library known to its potential users. The major project undertaken by the Library Department 1s the continued effort to provide the community with a new library build* ing which will be e distinct advantage of the community, and at the same time, constructing a facility in a proper location within the financial ability of the community. Comments on Budget; There is a slight Increase in the salaries and this is consistent with other recommendations in the budget.The Materials, Supplies & Services portion of the budget reflects a modest increase in the services rendered. The increase In this section Is for additional page work & materials utilized in the book binding & book repair processes. The funds provided in the Capital Outlay portion are for the acquisition of Card Catalog for Children's Library, Typewriter & Vertical file for pamphlets. As in the past year this 1s a balanced budget. PAGE'"""• PERSOr 1964-65 Position 19 City Librarian 13 Library Assistant Extra Help Salary Range 483-587 360-438 No. 1 2 Annual Salarj 7,164 10,752 2,000 19,916 INI V . DEPT. NO. ._ 73122 1965-66 Dept. Head Recommendation No. 1 2 Salary Range 483-587 360-438 Extra Help Annual Salary 7,164 11,074 4,000 22,228 No. 20 14 City Manager'sRecommendation 7,522 11.280 4,000 22.802 CouncilAction 7.522 11,2804f\f\f\ 22,802 LIBRARY MATERIALS, SUPPLIES & SERVICES DEPT. NO. 122 PAGE 74 Acct.No. Account 212 Telephone & Radio O1JIT 1 ' 1 ^ J ** *. A4 1 *t i rave i , nee tings > conventions ( 241 Heat, Light, Power ft Water 252 Building Operating Supplies 299 Special Departmental Supplies 301 Office Supplies 360 Books 390 Contractual Services 411 Rental uf Land or Bldgs. 440 Memberships 450 Retirement - - Total 1 Total 1963-64 223 40 356 191 6 991 0,682 l,7fi(l 2.040 M i,ao6 7,637 Total Budget 1964-65 250 100 400 200 -0- 750 11.500 .l_r£04. - ,?,O40 W •H — 5Q6 8,290 1 As of Apr. 1, 196! 175 50 304 118 -0- 782 1.304 *r4*!» M>M Q- 5,587 1 'rejected Year End • •'•mil ii i .... — ... 250 100 350 150 -0- 782 1.500 4-rWO *r049 50 1 t3»J 8,315 Dept. Head Rec. ' ""250 •ii i i200 400 200 -0- 2,000 12.000 2 000 ,750 11,890 i City Manager'sRec 250 ZOO 400 ~~r 260 : Y-o- ; 2.000 13.000 5G 1.7bUr 2,890 vOunci 1 Action 255 " 200~ 4UU zuU -0- -• . i_ _ 2.000 13.000 MWO 2-t040 « so 1./50 22.890 LIBRARY CAPITAL OUTLAY PAGE DEPT. NO.75 122 Acct.Item Budget 1964-65 Dept. HeadRecommendation City Manager's Recommendation Council Action 510 Land 520 Buildings 540 Equipment Total 4,000 -0- 300 4,300 -0- -0- 640 640 -0- -0- 640 640 -0- -0- 640 640 PARK AND RECREATION FUND PARK AND RECREATION FUND PAGE 76 Revenues Balance as of June 30, 1965 $ 4,000 Estimated Funds to accrue during fiscal year 1965-66: Property Taxes $ 23,700 Total Funds available 1965-66 $ 27,700 Expendltures Personnel 18,741 Materials, Supplies and Services > 7,275 Capital Outlay 1,650 Total Expenditures 1965-66 27,666 Estimated funds available as of June 30, 1966 j 34 Transient Tax Balance June 30, 1965 $ 1,850Estimated to accrue 1965-66 2.300 Total Transient Tax Funds available $ 4,150 PARK AND RECREATION SUMMARY DEPT. NO. 114 PAGE 77 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 17,463 6,246 710 2b,4l9 As of Apr. 1, 1965 12,445.12 2,668.92 ,023,58 ,137.62 Projected Year End 17,463 5,034 1,024 ' 23,521 ' Dept. Head Recommendation 17,901 8,050 1,650 27,601 City Manager's Recommendation 18,741 7,275 1,650 27,666 Council Action 18,741 772^5 1,650 27,666 Department Objectives; The objectives of the Park and Recreation Department are to improve the established services of park and street treemaintainance on a higher level than In past years. At the present time the functions of the Park Department have been restricted to merely maintaining, at a minimal level, the existing street trees, parks and parkways. This can only be Improved by additional manpower and additional equipment. Comments on Budget; Increase In budgetted amount is $1,247.00 over the amount provided in the 1964-65 budget. The budget reflects a salary Increase for Park Personnel. It also reflects an Increase in the Contractual Services account which will provideflexibility should there be a need to Increase planting or water sprinkler systems. Capital Outlay Increase is for the purchase of a much needed grass mower and tractor and for the acquisition and construction of a chain link fenceto provide an adequate area for storage. THKN «"u KCUKUU1UH PERSONNEL DEpT. NO. 114 '8 1964-65 Position 19 Park Foreman 13 Park Htnce. Man II 12 Park Mtnce. Man I Extra Help (Little Leag , ii 1 ii * Salary Range 483-587 360-438 343-417 e) No.Annual Salary 7,164 5,256 4,218 825 17,463 1965-66 Dept. Head Recommendation No. 1 1 1 Salary Range 483-587 360-438 343-417 Annual Salary 7,164 5,376 4,536 825 17,901 No. 0 4 2 City Manager'sRecommendation 7,512 5,640 4,764 825 18,741 Council Action 7,512 5.640 4,764 825 18,741 PARK AND RECREATION MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE 114 79 Acct.No. Account 152 Professional Services 214 Travel, Meetings, Conventions "1 ftavertislnj & Publications Mi — Heat — rrmrr — tnu**. — nrn:t.ti neat, Ligni, Kjwer, Water 251 Vehicle Oper. Supplies 4 Hntce. 252 Bldg. Oper. Supplies & rtntce. 292 Spec. Dept. Equip. Operatina SuPP. 299 Special Departmontal s..pFT1p,- 314 Small tools 360 Books 390 Contractual Services 412 Rental of Fqnipm?nt _ 450 Bo*-! l.«mn«* — — — HfoTaT o Total 1963-64 -0- 10 -0- 325 195 3 388 - WJ 1 ,5£6 4 U36 1 (02 8 Total Budget 1964-65 -0- 50 50 400 500 — M 500 5UU 50 poo Up 896 ,246 2 As of Apr. 1, 196' -0- -0- -0- 304 > 182 — f5 374 34 7 678 ,669 5 'rejected Year End -0- ••••'• "" -0- -0- 400 300 2UU 500 50 T5/5 13 960 i,034 Dept. Head Rec. -0-• i ..— .11 —....... ._ 50 50 i 600 ' 500 bOU 500 150 50 rroou 100 ,500 8,050 City Manager's Rec. -0- 50 50 500 ; 425 i 5u | 400 500 150 50 3,bUO 100 1,500 7,275 Council Hctlon— — — — — — _ -0-•-^^— ——*—». 50 500 56 400 500 150 50 3,500 100 1,500 7,275 PARK AND RECREATION CAPITAL OUTLAY OEPT. NO.114PAGE 80 Item Budget 1964-65 Dept. Head Recommendation City Manager's Recommendation Council Action 520 Buildings 530 Improvements 540 Equipment -0- 600 110 -0- 700 950 Total 710 1,650 -0- 700 950 1.650 -0- 700 950 1,650 SEWER SERVICE FUND SEWER SERVICE FUND PAGE 81 Balance as of June 30, 1965 Estimated to accrue Fiscal Year 1965-66 (1) Sewer Service Charges(2) Interest Earned $ 44,6002.000 $ 47,944 46.600 $ 94,544 Bonded Reoe..iption and Interest $ 675,000 Issue 1,000,000 Issue Transfer to Joint Sewer Maintenance Fund Principal & Interest $ 33,975 46.590 $ 80,565 13.000 93.565 Estimated Balance as of June 30, 1966 fr 979 SEWER SERVICE FUND PAGE 8-2 The Sewer Service Fund has been created for the purpose of collecting revenue from Sewer Service Charges and defraylna the bonded Indebtedness of the City as a result of the two bond Issues which are a part of the Joint Sewer Proiect To date, and including the coming fiscal year, the funds derived from this operation can meet our obligations The continual balance of this fund is Indirectly related to the Increase in sewer connections and growth of the community. Presented on the bottom of the page is a summary of the 1965-66 Sewer Bond Redemption Program and a short summary of bond payments that will become due over the following four years. 30ND AND INTEREST REDEMPTION PROGRAM 62 Series A Bonds $675.000.00 Year Principal Outstanding 1965-66 1966-67 1967-68 1968-69 1969-70 62 Series B Bonds Year 1965-66 1966-67 1967-68 1968-69 1969-70 $670,000.00 660,000.00 640,000.00 620,000.00 600,000.00 $1,000,000.00 Principal Outstanding $1,000,000.00 990,000.00 970,000.00 950,000.00 930,000.00 Interest $23,975.00 23,525.00 22,625.00 21,725.00 20,825.00 Interest $36,590.00 36,140.00 35,240.00 34,340.00 33,440.00 Principal Maturing $10,000.00 20,000.00 20,000.00 30,000.00 20,000.00 Principal Maturing $10,000.00 20,000.00 20,000.00 20,000.00 20,000.00 Total Bond Service $ 33,975.00 43,525.00 42,625.00 41,725.00 40,825.00 Total Bond Servit $ 46,590.00 56,140.00 55,240.00 54,340.00 53,440.00 \ SANITATION F SANITATION FUND PAGE 83 Revenues Balance as of June 30, 1965 Estimated to accrue Property Tax Fees anj Misc. $ 7,50024.000 Estimated Funds available during fiscal year 1965-66 $ 5,162 31.500 $ 36.662 Espendi tures Personnel Materials, Supplies and Services Capital Outlay $ 15,051 15,6982.240 Total Expenditures $ 32.989 Estimated Balance as of June 30, 1966 $ 3.673 SANITATION SUMMARY DEPT. NO. 116 PAGE 84 Personnel Services Materials, Supplies & Services Capital Cutlay Total Bucget 1964-65 Total Budget 10,056 14,200 4.800 29,056 As of Apr. 1, 1965 7,525 7,788 4,990 20,303 Projected Year End 10,056 12,700 4,990 27,746 Dept. Head Recommendation 15,051 16,250 14,240 45.541 City Manager's Recommendation 15,051 15.698 2.240 32.9R9 Council Action 15,051 15r698 2.240 3P.9R9 . Department Objectives. The prime objective 1s to create a self-contained department, personnel and equipment-wise to upgrade service for new sewer lateral construction, sewer maintenance and ultimately, storm drain maintenance. Comments on Budget; The addition of the Carlsbad-Vista-Buena Joint System reflects an increase in the budget. The salary Increase reflects a raise in rate and new title for Sewerage Treatment Operator, and the request for a new Sewer Maintenance I position. There will be 2 new pump stations for maintenance and a possible third. Materials, Supplies and Services 1s Increased for the previous mentioned reason and required safety equipment for personnel. PERSONNEL ncDT un 11(E PAGE *5 1964-65 Position 13 Pumping Station Operator 12 Sewer Htnce. Man I Salary Range 378-460 343-417 No. 1 1 Annual Salary 5,520 4, 636 10,056 1965-66 Dept. Head Recommendation No. 1 2 Salary Range 438-532 360-438 Annual Salary 6,084 8,967 15,051 No. 17 13 City Manager's Recommendation 6,084 8,967 15,051 Council Action 6,084 8,967 15,051 SANITATION MATERIALS, SUPPLIES & SERVICES DEPT. NO.PAGE 116 86 Acct. No. Account 152 Professional Services 212 Telephone & Telegraph 241 Heat, Light, Power & Water 251 Vehicle Oper. Sup. & Htnce. 252 Bldg. Oper. Supplies - eoe Sp|±!tD!pl'ME3u1p- Oper'^^ Supplies 5 Mntce. O44 — 'Jneelal — Deuai tniHiiLnl Sunnily',. 301 Office S,,ppli« 314 Small Tools jy« Unclassified 'Services 412 Rental of Equipment **« — ttumtaurshlps & Registrations 450' Retirement Total1963-64 1,984 295 4,862 72 -0- 2,431 .4. 8 - 295 144 97 721 TotalBudget 1964-65 800 300 5,200 175 50 2,800 »4 1 150 25 -0- 650 25 725 As of Apr. 1, 196 287 241 3,498 59 1 671 0 -0- -0- 115 393 -0- 433 Projected Year End 500 — — . I, I, — 300 4,400 175 50 2,000 3,300 0 150 25 400 650 25 725 Dept. Head Rec. 500 500 6,000 300 50 3,000 3,800 100 200 50 500 660 50 85G City Manager's Rec. 100 500 6,000 300 50 ' 1 2 ,500 3,5'JU ' 200 5G 500 500 5C 1,198 ^ounci 1 Acti on ••" 100 — ~ 500 6,000 300 50 27500 — 3r5«e — 200 50 500 500 50 1,198 Total 14,006 14,200 7,738 12,700 1G.25C 15,698 15,698 SANITATION CAPITAL OUTLAY DEPT. NO. PAGES?116 Af-ct.Item Budget 1964-65 Dept. Head Recommendation City Manager's Recommendation Council Action 540 Equipment 1/2 ton pick-up and revolving light4 hydraulic trench jacks Footage Indicator & gear box - Sewer RoiSewer Rod (300 ft.) - Sewer Rooter Heavy duty BackhoeMobile Radio 4,800 ter 2,100 800 600 500 10,000 240 14,240 100 800 600 500 -0- 240 2,240 100 800 600 500 -0- 240 2,240 TRAFFIC SAFETY FUND . -I! \ PAGE fl8TRAFFIC SAFETY FUND The sole source of revenue for the Traffic Safety Fund Is fines and forfeitures from Hotor Vehicle Code Violations. Under State law, this money may be used only for a restricted number of purposes, all related to street work and traffic control. This year the money is provided for the road materials and necessary street maintenance. Based upon the first quarter of the calendar year it is anticipated that there will be an Increase in funds available for street maintenance. At the start of 1964-65 there was a sum of $14,507.00 in the unappropriated reserve and as of June 30, 1965 there will be a balance of $14,507.00. During 1965-66 it is estimated that $30,000.00 will accrue to th-i City. Estimated Balance as of June 30, 1965 $ 14,507 Estimated to accrue during fiscal year 1965-66 30,000 Total Funds Available 1965-66 $ 44.507 Expenditures: Street Maintenance $ 27,000 $ 38,000 Purchase of Road Grader 11,000 * Estimated Funds available as of June 30, 1966 GAS TAX FUNDS GAS TAX PAGE 89 FISCAL YEAR 1965-66 Use of State Gasoline Tax Funds allocated directly from the State 1s limited specifically to "streets of major Impor- tance" for construction, so designated In accordance with standards adopted by the State. A portion of the monies received from the State may be utilized for the maintenance of City streets at the option of the City Council. The accounting report of funds expended for maintenance work 1s less restrictive than the accounting procedures established for major construction. There are three categories of Gas Tax funds available and the amount of money normally provided depends upon adifferent formula 1n each case. Money paid directly from the State 1s, in one Instance, apportioned under theprovisions of Section 197 of the Streets and Highways Code, in accordance with the proportionate share of population in Carlsbad to that of all cities in the State. That portion of the State Gas Tax which Is apportioned to cities for expenditure on City streets Is $0.725. These funds (Section 2107 - $0.725) can be divided Into major Improvements and maintenance. In the 65-66 budget, ItIs proposed that $73,034.68 be expended for major construction and 1911 Act participation, and that $24,426.00 beexpended for maintenance. On this basis, it is anticipated that the City of Carlsbad will receive during the coming65-66 fiscal year, $40,710.00 directly from the state. In addition to this State allocation which is referred to as Section 2107 funds, the budget reflects another Stateallotment in the amount of $3,000.00 referred to as Section 2107.5 funds and said funds are provided for engineeringpurposes and 1s provided not on a per capita basis, but on the population class within which the City falls. The third category of Gas Tax Funds is the $1.04 Gax Tax Increase, which provides another $39,100.00 per yearfor the City. All of these funds must be matched on a $1.00 to $2.00 basis by the City for construction work on theCity's "Select STREET System". A portion.of the accrued $0.725 (Sec. 2107) and the $1.04 (Sec. 186.1) Gas Tax Fundsare also Included 1n the budget for anticipated construction and right of way acquisition of the arterial select street system. It is to be notec: that El Camino Real Improvement, City and County Project, has been budgeted from 186.1 funds asagreed by the City and County. GAS TAX FUNDS Fiscal Year 1965-66 PAGE 90 REVENUES; Estimated Balance as of June 30, 1965 Estimated to accrue, Fiscal Year 65-66 Total Estimated Funds Available PROJECT EXPENDITURES; 1. Jafferson St. (Elm Ave. to Las Flores Dr.) Construction 1911 Act. 2. Elm Ave. (Pio Pico Dr. to El Camino Real) Engineering. 3. Elm Ave. (Elmwood to Falcon Hills) Right of Uay. 4. Elm Ave. (P1o Pico Dr. to Donna Dr.) Construction. 5. El Camino Real (Joint City, County Project). Total Estimated Capital Improvements. MAINTENANCE PROGRAM; 60% of Sec. 2107 Funds. Total Estimated Expenditures. Sec. 2107 (0.625 & 0.725 Gas Tax) $131,116.12 $ 40.710.00 $171,826.12 Ser. 2107.5 (Engineering) $ 3,000.00 $ 3.000.00 $ 6,000.00 Sec. 186.1 (1.04 Gax Tax) $ 43,410.74 $ 39.100.00 $ 82,510.74 $260,336.86 $ 57,240.00 ($52,000.00 of the $57,240.00 has been prsvious 1964-65 and on hand). $ 3,000.00 $ 83,550.00 $ 56,814.97 $ 34.300.00 $234,904.97 iy $ 24.426.CO $259.330.97 Net Gas Tax revenue balanceestimated end of Fiscal Year. $259.330.97 $ 1,005.39 MOTOR VEHICLE FUND r MOTOR VEHICLE FUND PAGE 91 The Motor Vehicle License Fee 1s a tax Imposed on all motor vehicles that are required to be registered under the State Vehicle Code. This license fee 1s collected with the annual registration fee by the Department of Motor Vehicles. After amounts for Kotor Vehicle Department support, interest on various bonds and trailer coach "in lieu" fees are deducted from the Motor Vehicle License Fee Fund, one half (50%) of the remaining balance goes to cities on the basis of population. Trailer coach "in lieu" fees are apportioned to counties where trailer coaches are registered, and the county auditor distributes these fees equally to the city, school district and the county where the trailer coach is located. The expenditure of "in lieu" funds by cities is controlled by the provisions of Section 11005 of the Revenue and Taxation Code, and reads in part as follows: "The money so paid shall be expended by the cities and counties for law enforcement, the regulation and control and fire protection of highway traffic, and any other state purpose." At the start of fiscal year 1964-65 there was a balance of $16,882.00 after $75,000.00 had been appropriated for Police salaries during the current fiscal year. During 1964-65 it was estimated that $67,000.00 would accrue in this fund. Fortunately, the estimated revenue was somewhat conservative and the sum of $70,000.00 will be received by the City of Carlsbad. Therefore, the estimated balance as of June 30, 1965 is $70,000.00. The amount of monies to be received during 1965-66 should Increase considerably as a result of the population study now underway. It is estimated that the sum of $80,000.00 will be received during fiscal year 1965-66. A more exact amount will be presented in the Final Budget. On the expenditure side of the ledger the sum of $80,000.00 is being provided for Police salaries during fiscal year 1965-66. Therefore, the estimated balance as of June 30, 1966 is $19,282.00. A sum of $10,000.00 has been provided for the installation of a permanent traffic signal at the intersection of Elm and Harding streets. The portable traffic signal will be utilized at construction projects and other intersections during peak traffic times. MOTOR VEHICLE IN LIEU FUND Estimated Balance as of June 30, 1965 Estimated to accrue during fiscal year 1965-66 Total available 1965-66 $ 19,282 80.000 PAGE 92 $ 99.282 Expendltures Police Salaries Traffic Signal - Elm and Harding streets Estimated Balance as of June 30, 1966 $ 80,000 10.000 $ 90,000 $ 9.282 STREET PROJECTS STREET PROJECTS PAGE 93 Estimated balance as of June 30, 1965 Estimated to accrue fiscal year 1965-66 Construction Program: A. Select street system: 1. Las Flores Drive (Pio Pico to Highland) Construction B. Local Street Improvement program: 1. Chinquepin Ave., A.D. 1-1965 2. Madison St., et al, A.O. 5-1965 3. Jefferson St., et al, A.D. 2-1965 4. Acacia Avenue, A.D. 3-1965 C. Storm Drains: 1. 1911 Act Construction 2. Uridesignated projects Total Estimated Construction Estimated Funds available June 30, 1966 60,000 4,133 71,905 18,774 4,900 24,000 6.000 $ 137,593 62.425 $ 200,018 $189.712 $ 10,306 BUILDING AND CONSTRUCTION FUND BUILDING AND CONSTRUCTION FUND PAGE 94 The balance of funds available In the General Fund enables the City of Carlsbad to establish this Fund. Serious consideration must be given to the development and expansion of the City Hall facilities and for future Fire Stations. It is conceivable that this Fund could be developed over the next few years to enable the City to be in a strong cash position whenever the need arises to construct municipal facilities. It is proposed that during fiscal year 1965-66 that sufficient land be acquired for future Fire Station installations. The site selection will be based primarily on recommendations of the Board of Fire Underwriters to assure the property owners of the best Fire Protection as well as maintaining a low Fire Insurance Premium payment. The balance of the Fund will be placed on deposit to provide for interest accrual. Total Funds Available $ 100,000.00 Expenditures Land acquisition $ 25,000 Investment 75,000 Total Expenditures 100.000.00 WATER DEPAI \ WATER SUMMARY DEPT. NO.Water PAGE 95 Personnel Services Materials, Supplies & Services Capital Outlay Total Bucget 1964-65 Total Budget 82,942 201,941 13,053 297,936 As of Apr. 1, 1965 58,562 158,613 18,208 235,383 Projected Year End 82,942 201,850 20,000 304,792 Dept. Head Recommendation 92,867 235,520 10,870 339,257 City Manager' s Recommendation 92,867 231,220 9,370 333,457 Council Action 92,867 231,220 9,370 333,457 jl Department Objectives; The completion of the water study, which will be finished sometime during the first of the fiscal year should give the Mater Department a good, clear-cut guide for Improvements in the existing system, futureplanning, storage facilities and administrative organization. Comments on Budget: There has been a raise in the salary account of $9,925.00, in this budget over the 1964-65 budget, mis increase is due to salary increases for personnel and an Increase for overtime from-$1,200.00 to $1,800.00. The total number of employees in the Water Dept. will Increase by 1 over last year, making a total of 16. The sum of $120.00 has been provided to compensate the Sr. Acct. Clerk for supervisional responsibilities. In the Materials, Supplies & Services the major contributing factors to the Increase of $28,179.00 is due to the Increases in the operating accounts and the purchase of water, $27,000. This Is the primary function of the Water Dept. and 1s direct- ly related to tite revenue received for the sale of water. In the Capital Outlay portion of the budget, It is pro- posed that the Water Dept. purchase 2 pieces of equipment - 2 two-way radios for use in the service trucks. The largest single Item in the Capital Outlay budget, $9,370.00 will be the Water Dept.'s participation in lease- purchase of the N.C.R. computer, $7,550.00. WATER "PERSONNEL DEPT. N0. Wate/AGE 96 1964-65 Position 22 Civil Eng. Assistant21 Systems Foremen 17 Systems Mtnce Man III 15 Systems nince Man II 13 Systems Mtnce Man I15 Plant Operator 15 Meter Service Man 13 Inter. Acct. Clerk 11 Inter. Clerk 11 Billing Clerk 10 Cashier Clerk Sr. Acct. ClerkOvertime Total Salary Range 559-679 532-647 438-532 397-483 360-438 397-483 397-483 360-438 337-397 327-397 311-378 No. 1 1 1 2 4 1 1 1 1 1 1 Annual Salary 7,940 7,392 5,383 11,172 16,809 5,520 5,916 5,256 4,764 4,809 4,656 81,622 120 1,200 82,942 1965-66 Dept. Head Recommendation No. 1 1 1 2 5 1 1 1 1 1 1 Salary Range 559-679 532-647 460-559 417-507 378-460 417-507 417-507 378-460 343-417 327-397 327-397 Annual Salary 8,148 7,764 6,084 12,080 25,770 6,034 6,204 5,520 5,004 4,269 4,020 90,947 120 1,800 92,867 No. 22 21 6 14 16 16 14 12 11 11 City Manager'sRecommendation 8,148 7,764 6,084 12,080 25,770 6,084 6,204 5,520 5,004 4,269 4,020 90,947 120 1.800 92,867 Council Action 8,148 7,764 6,084 , 12,080 I 25,770 1 6,084 1 6,204 1 5,520 H 5,004 4,269 4.020 90,947 120 1 ,800 92,867 WATER MATERIALS, SUPPLIES & SERVICES DEPT. NO. PAGE Water 97 Acct. No. Account Power Supplies & Expense-Jater Prod. Maintenance -Uuwdr F reduction Htnce. - Pump Stas. & Res. Utncoi Mo to ra and Services Purchased Water 141 seel laneous Operation & tftnce. - Mobile Equip. Office bUppTTes & txpense Prof ess -inn a] <^aruire« Small T/»/»lt ' jhOE SUDDl1C3 I'ltnce. & Supplies - Buildings TflXes an'' Tnsipmanro Retirement & Group Insurance (Equipment Rental Other General Expense Depreciation Total 1963-64 7,260 280 246 104— 7,3ig 109,962 2,154 1 ,209 1,818 e 3EB •• 446 11,563 6,089 -0- 1,963 42,154 Total Budget 1964-65 9,000 1,000 2,000 1,000 — 3 000 ii5rnnn 200 1 ,000 2.0Q9.1,150 a., OOP V OQO 600 11,000 6,638 -0- 1,700 42,153 As of Apr. 1, 196 5,366 341 -0- 385 — 3,091 9i. m 63 Z.5Z7 1.918 878 — 1 ,676 — 9.271 382 — 0,080 4,799 -0- 1,233 31,316 Projected Year End 8,000 500 -0- 5004 QM 115,000 100 I, IUU ?'f28l,l5b 2,000 2t5QQ 500 — 11,000 6,500 -0- 1,650 40,000 Dept. Head Rec. 8,000 1,000 2,000 1,0004 onn1.UOO 142.000 800 3, SOU 3,000 1,500 ? 000 2 600 600 11 000 6,900 -0- 1,500 42,000 City Manager's Rec. 8,000 500 500 500 142,000 500 ™3-;tM>0 ' 2,500 2.UUU ?,nnn 2 500 600 !1 nPO 6,900 -0- 1,500 41,000 Council Action 8,000 SOO 500 500 142.000 500 3.000 2.500 2.UUU 9 nnn 600 11 .000 6.900 — *-;SW'— •-0- 1.500 41,000 Total 197,690 201,941 158,612 201,850 235,520 231,220 231,220 WATER PAGE CAPITAL OUTLAY DEPT. NO.98 Water Acct.Item Budget 1964-65 Dept. Head Recommendation City Manager's Recommendation Council Action Equipment Pressure Recorder Mater Testing PumpTwo-way Radios Calculator Bins - Filing System for Hater BillingH.C.R, (3/4 Lease Purchase) Total 13,053 220.00 600.00 1 ,000 1,000 500 7.550 10,870 220.00 600.00 1,000 -0- -0- 7.550 9,370 220.00 600.00i.uoo -0- -0- 7.550. 0,370 \ SALARY PLAN "I,"' ' STANDARD RATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 STEP _A 200 210 221 232 244 256 269 282 296 311 327 343 360 378 397 417 438 460 483 507 532 559 587 616 647 679 713 749 786 825 STEP _B 210 221 232 244 256 269 282 296 311 327 343 360 378 397 417 438 460 483 507 532 559 587 616 647 679 713 749 786 825 866 CITY OF CARLSBAD 1965-66 SALARY PLAN STEP _C 221 223 244 256 269 282 296 311 327 343 360 378 397 417 438 460 483 507 532 559 587 616 647 679 713 749 786 825 866 909 PAGE 99 STEP _D 232 244 256 269 282 296 311 327 343 360 378 397 417 438 460 483 507 532 559 587 616 647 fi79 713 749 786 825 866 909 954 STEP _E _ 244 256 269 282 296 311 327 343 360 378 397 417 438 460 483 507 532 559 587 616 647 679 713 749 736 825 909 954 1002 STANDARD RATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CITY OF CARLSBAD PAGE 100 1965-66 SALARY PLAN" (CONTINUED) The normal eligibility for salary step Increases, subject to meritorious service at Step A, six months at Step B, one iear at Step C and one year at Step 0. It 1s recommended that these normal step Increases be granted upon recommendation of the Department Headand approval of the City Manager. It Is also recommended that double step Increases, or step Increases In less than normal time of service, be permitted for exceptional work performance or unusual employment con- ditions. STANDARD RATE 30 27 27 26 24 23 23 23 22 22 '1 2} 21 20 20 20 20 POSITION TITLE CITY ENGINEER CHIEF OF POLICE FIRE CHIEF SENIOR CIVIL ENGINEER CIVIL ENGINEERING ASSOCIATE POLICE CAPTAIN SUPT. OF PUBLIC WORKS FIRE CAPTAIN BUILDING INSPECTOR POLICE LIEUTENANT POLICE SERGEAMT FIREMAN-ENGINEER GENERAL FOREMAN CIVIL ENGINEERING ASSISTANT ASSISTANT BUILDING INSPECTOR CITY LIBRARIAN PARK FOREMAN FIREMAN PAGE 101 HOURS OF WORK 40 40 48 40 40 40 40 48 40 40 40 72 40 40 40 40 40 72 HOLIDAYS 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 STANDARD RATE 20 19 17 17 17 16 16 16 16 15 15 15 14 14 14 14 14 13 13 POSITION TITLE PATROLMAN ENGINEERING INSPECTOR STREET MAINTENANCE MAN III GENERAL MECHANIC PUMPING STATION OPERATOR JUNIOR ENGINEERING AIDE JUNIOR LIBRARIAN SECRETARY III STREET MAINTENANCE MAN II SECRETARY II MOTOR SWEEPER OPERATOR SENIOR ACCOUNT CLERK POLICEWOMAN POLICE CLERK LIBRARY ASSISTANT PARK MAINTENANCE MAN II STREET MAINTENANCE WAN I SECRETARY L MECHANIC HELPER HOURS OF WORK 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 HOLIDAYS 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 PAGE 102 STANDARD RATE 13 12 12 9 POSITION TITLE SEWAGE MAINTENANCE MAN I CLERK-STENO PARK MAINTENANCE MAN I CLERK II HOURS OF K'ORK 40 40 40 40 •IQLIDAYS 11 11 11 11 PAGE 103 STANDARD RATE 22 21 17 16 16 16 14 14 12 11 11 HATER DEPARTMENT POSITION TITLE CIVIL ENGINEERING ASSISTANT SYSTEMS FOREMAN SYSTEMS MAINTENANCE MAN III SYSTEMS MAINTENANCE MAM II METER SERVICE MAN PLANT OPERATOR SYSTEMS MAINTENANCE MAN I INTERMEDIATE ACCOUNT CLERK INTERMEDIATE CLERK BILLING CLERK CASHIER CLERK HOURS OF WORK HOLIDAYS PAGE 104 40 40 40 40 40 40 40 40 40 40 40 11 11 11 11 11 11 11 11 11 11 11