HomeMy WebLinkAbout1977-09-20; City Council; Resolution 5206?
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RESOLUTION NO. 5206
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING THE ANNUAL STATEMENT OF CARLSBAD CHAMBER OF COMMERCE SERVICES FOR FISCAL YEAR 1977-78.
WHEREAS, the City of Carlsbad and the Carlsbad Chamber of
lommerce have entered into an agreement for certain promotional
ind advertising services; and
WHEREAS, the Chamber has submitted an Annual Statement of
:hamber Services to the City for Fiscal Year 1977-78; and
WHEREAS, the City and the Chamber desire to extend the
tgreement as provided for therein;
NOW, THEREFORE BE IT RESOLVED by the City Council of the
:ity of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That the Annual Statement of Chamber Services to the
:ity, attached hereto, marked Exhibit 'A' is hereby approved pursuan.
;o the agreement wherein the City will pay the Chamber $34,000 for
3asic Services and $9,150 for Special Services as shown in
Exhibit 'A'.
3. That the City Council shall review each activity proposed
inder Special Services prior to authorizing expenditure of funds.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City
:ouncil of the City of Carlsbad, California, held the 20th day
,f September , 1977 by the following vote, to wit:
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Councilmen Lewis, Packard, and Councilwoman Cas AYES :
NOES : Councilman Skotnicki
ABSENT : Councilman Frazee
(seal)
-2-
EXHIBIT 'A' TO
RESOLUTION NO. 5206
F COMMERCE
POST OFFICE BOX 597 CARLSBAD, CALIFORNIA 92008 (714) 729-5924
April. 26, 1977
Mayor Robert Frazee
Members of the City Council
City of Carlsbad
Dear Mayor Frazee and Council Members:
The Carlsbad Chamber of Commerce, under its contract with the City for fiscal year
1976-77, hereby submits an Annual Statement of Chamber Services for 1977-78FY' with
the dollar amount of reimbursement requested for those services.
Attached is a copy of the Chamber's 1977-78 FY budget as adopted by the Board of
Directors, along with an approximate budget for "Special Services". A more specific
budget will be submitted €or each "special service" at least 30 days prior to the
staging of such event.
for any program, the Chamber reserves the right to delete that program from its
schedule. Since such events require months of advanced planning, tentative approval
given at the time of overall budget approval would be greatly appreciated.
If the City exercises its prerogative of rejecting funding
During the past year, the Carlsbad Chamber has upgraded the efficiency and effective-
ness of the Chamber organization and thus its overall services to the City under the
terms of the Basic Services contract. Quarterly reports have been submitted, outlin-
ing services performed by the Chamber for visitors, newcomers, potential residents
and prospective businesses; and in assisting established businesses. The Chamber
staff has been professionalized by the hiring of an executive vice president with
extensive Chamber-management experience.
initiated while still maintaining the quality of services performed.
The Chamber is requesting $34,000.00 for Basic Services. While this is an increase of
$9,000 over 1976-77FY, it is only $4,000 more than the 1975-76 FY. The cost of doing
business for the Chamber has increased substantially since 1975 just as it has for the
City and all other businesses. The Board-of Directors believe the benefits to the City
have already been substantially increased by the methods and quality of services pro-
vided and additionally, through the hundreds of volunteer hours provided by members
of the Chamber which no budget could reflect.
The funding request for "Special Services" has been reduced'from 1976-77 and some of
the projects modified to meet the changing interests of the community. Tourism is
San Diego County is now ranked the #3 industry, and while Carlsbad has enjoyed its
share through the facilities at LaCosta and local motels, restaurants and retail stores,
each special project contributes to the overall effort of attracting added transient
occupancy and retail sales taxes, and bring further recognition of Carlsbad. The
results of national exposure of Carlsbad through television and press coverage of such
events as the Tournament of Champions, the LaCosta Tennis Tournament and the Motocross
is far in excess of any budget the community could support by direct dollars.
A representative of the Chamber will be available at the time of budget hearings to
present data and/or answer questions the council may have. If you desire specific
data prior to the budget hearings, please contact me or Don Brown.
Several cost-saving systems have been
COMMERCE - OFFICES, ELM AVENUE AT OLD SANTA FE DEPOT
0CARLSBAD CHAMBER OF COMMERCE 0
ANNUAL STATEFPLENT OF CHAMBER SERVICES TO THE CITY OF CARLSBAD
The Carlsbad Chamber of Commerce hereby proposes the following services for the
City of Carlsbad, California, as "Basic Service" €or the fiscal year 1977-78.
"he Chamber of Commerce shall:
1.
2.
3.
4.
5.
6.
7.
8,
Maintain suitable quarters and employ compekent personnel to execute properly
the activities contained in this proposal
Answer all inquiries and correspondence relative to business, industrial and
residential advantages and opportunities in the City of Carlcbad, and to dis-
seminate information by correspondence, personal contact, and the mass media
favorably advertising such advantages and opportunities.
Prepare and distribute articles, news stories and literature descriptive of
the City's resources whereby outside interests and individuals may be induced
to visit or locate in the city.
Aid in the promotion of tourism through programs, literature and news stories
to the media.
Assist prospective business and industrial decision-makers with the view of
urging the establishment of business activities in the City.
Pro,mote and invite trade and business meetings, celebrations and conventions
whereby outside interests and individuals may become acquainted with the advan-
tages and opportunities of the city.
Assist the City of Carlsbad, the business owners and operators, land owners and
toher interested individuals in developing and executing a comprehensive re-
development plan for that portion of the city known as "The Village".
Develop and promote job opportunities for Carlsbad citizens through federal,
state or local grants and projects as shall be approved by the Chamber Board
of Directors.
CARISBAD CHAMBER OF COMMERCE
PROPOSED
1977-78 BUDGET
ESTIMATED REVENUE
Membership Dues Investment ..............................,...$ 24,575.00
City of Carlsbad Basic Contract ............................. 34.000.00
City of Carlsbad Special Projects .........................
ESTImTED EXPENDITURES - Administrative Operations
101 - Salary, Chief Paid Executive .....................
.. 9,150.00
$ 67,725.00
* .s 22.000.00 103 -
105 -
107 -
109 -
111 -
113 -
115 -
117 -
119 -
121 -
,. Salary, Secretary ................................... 8,000.00
Payroll Taxes ...................................... 1,800.00
Workman’s Compensation & State SDI 640.00
Employee Insurance ................................. 2,860.00
Executive Travel &Auto Expense .................... 1,200.00
Chamber Guests 300.00
Convention & Forum Expense 300.00 Rent ............................................... 3,600.00
Contingency Fund 480.00 RETC Program Administration (unfunded) ............. 3,000.00
.................
..................................... .........................
...................................
Office Mainten-
201 - Maintenance, Repair, Refurbishing .................. 1.000.00 ................................ ................................ 203 - Jnnitorinl Services 600.00
205 - Capital Expenditure 250.00
General Office Expens
301 - Utilities (Energy) ................................. -. 303 - Telephone ....................;...................,. 305 - Water & Sewage
307 - Xerox Rental .......................................
309 - Xerox Usage Fees ...................................
311 - Nimeograph/Xerox Supplies ..........................
315.- Postage .............................................
316 - Postage Meter Rental ................................
317 - Insurance General .................................. 319 - Awards/Pl.aques/Flowers ..............................
321,- Newslettcr Printing ................................
323 - Misccllnneous Office SUpplieE .......................
325 - Mimeograph Maintenance .............................
.....................................
313 : Stationery/Office Priiting .........................
480.00
1,080 I 00
240.00
572.00
480.00
915.00 1,125.GO
1,425.00
56.00
1,300.00 800.00
480.00 497.00
100.00 - Xnforrnationol Agcncicfl & Organization Dz
401 . Chamber of Commerce of the United States ........... 125.00
403 - American Chamber of Commerce Executives ............ 125.00
405 - Southern California Visitors Association ........... 230.00
407 - California Cnaml>er of Commerce ..................... 45.00
409 . San Diego Convention &Visitors Bureau ............. 120.00
411 . California Association of Chamber of Commerce....... 50.00
413 - San Diego County Chamber of Commerce Executives .... 25.00
I 501 - City Signs ......................................... 1,750.00
503 - Newspaper/Magazine Advertising 250.00
505 - Informational Brochures ............................ 500.00
507 - Newspaper Subscriptions ............................ 125.00
.Advertising & Promotion
.....................
Specia 1 Programs /&nrxia 1 Events 601 - Spring Holiday ...................................... 2,500.00
603 - Installation Dinner ................................ 400.00
605 - Grand Prix Motocross ............................... 500.00
607 . LaCosta MONY-Tournament of Champions ............... 600.00 609 - Lacosta Professional Tennis ........................ 600.00
611 - City Maps .......................................... 1,200.00
615 - Cultural Activities ’ 250.00 617 - Christmas Activities ............................... 1,250.00
................................
619 - Economic Development Brochures ..................... 1,500.00 621 - Visitor Host Program ............................... 1,000.00
Total Estimated Expendituree. $67,725.00
Note: The Chamber expcctn to complctc a contract with Rl’rC for a specisl program with $51,600 for payroll iiiid cmployec ixncfitn for pnrticlpnntrt nntl $5,160
antlnlctrkrd for tho ~lthitrltt~ \tit 1im of tltiri 111 iy.t~titt.
n I...
CARLSBAD CHAMBER OF COMMERCE
- ANNUAL STATEMENT OF CIfiMBER SERVICES TO THE CITY OF CARLSTZRD
The Carlsbad Chamber of Commerce proposes the following "Special Services"
for the fiscal year 1977-78 and agrees to sponsor or support the following act-
ivities listed below,subject to City participation.
expenditures for each "Special Service".
Attached budget outlines
1.
2.
3.
4.
5.
6.
7.
8.
1978 SPRING HOLIDAY - April 28, 29, 30, 1978
To coordinate and promote this annual event which has become a widely known
celebration throughout Southern California.
items included for this activity,
Attached budget sheet covers
City share of project .............$ 2,500.00
1977 CHRISTHAS PROGRAM - December 1977
To coordinate and promote community participation in Christmas events with
emphasis on energy savir'g ways to enjoy this holiday season and to add to
the festive atmosphere of the City for residents and visitors.
I_----
City share of project ..............$ 1,250.00
1978 LA COSTA PROFESSIONAL TENNIS - Spring 1978 (Specific date to be set)
To coordinate and promote community participation in this nationally featured
event with recognition to participants, special signs, awards and publicity.
City share of project ......,......$ 600.00
1978 LA COSTA MONY-TOURNAMENT'OF CIIAMPIONS - Spring 1978 (Date to be set)
To coordinate and promote couimunity participatioii in this nationally featured
event with recognition to participants, special signs, awards and publicity.
City share of project ..............$ 600.00
1978 GRAND FRIX MOTOCROSS - June 1978 (Specific date to be set)
To coordinate and promote community participation in this nationally featured
event with recognition to the participants, special signs, awards and publicity.
City share of project .............$ 500.00
CARXSBAD CONNJNITY MAPS - July 1977
To develop, print and distribute a street map of the City of Carlsbad, including
updated data of street names, points of interest, location of community facilities
such as government facilities, parks, schools, churches, business districts, etc.
City share of project ..............$ 1,200.00
- CARLSBAD ECONOMIC UTA BROCHURES - August 1977
To develop, print and distribute economic data requested by decision makers for
the location and development of business and industry for Carlsbad.
packet of data would be distributed to "target" industries which would meet the
standards desired by the community while creating job opportunities for its citizens.
A "sales"
City share of project ..............$ 1,500.00
CARLSRAD VISITOR-HOST PRmRAM - Summer 1977
To develop, print and distribute Visitor information requested by potential
visitors to our city. Such data would be in the form of brochures which
feature community facilities, points of interest in the general area, accomodations,
data helpful to long-term and short-term visitors and to newcomers to Carlsbad,
i
City share of project ..............$ 1,000.00
CARLSBAD CHAMBER OF COMMERCE .
City of Carlsbad Special Programs
1978 Spring Holiday
a) Parade Judge ..................................... $ 500.00
b) Parade Trpphies/ribbons .........................
c) Parade animals ..................................
d) Parade Printing .................................
e) Postage ..........................................
f) Parade Supplies .................................
g) Chemical Toilet Facilities ......................
h) Spring Holiday Insucance ........................
i) Beach Run Awards ................................ .__
600.00
75.00
200.00
LOO .00
75.00
100.00
400.00
250.00 ........... $ 2,500.00
1977 Christmas Program
a) Santa Visit for kids and treats ................. 250.00
b) Decoration Contest (conservation of energy theme) 250.00
c) Street decorations .............................. 500.00
d) Community Christmas Tree ........................ 250.00 ........... $ 1,250.00
1978 Grand Prix Motocross .. a) Publicity ....................................... 100.00
b) Special Awards representative of Carlsbad ....... 400.00 ............ $ 500.00
1978 Lacosta Professional Tennis
a) Publicity ....................................... 100.00
b) Special Awards representative of Carlsbad ........ 500.00 ......... ,.$ 600.00
1978 MONY I Tournament . of Champions a) Publicity ....................................... 100.00
b) Speical Piwards representative of Carlsbad..... ... 500.00 ........... $ 600.00 .
Carlsbad Coinmunity Maps
a) Printing of Visitor Maps ........................ S1,200.00 .......... $1,200. 00
Carlsbad Economic Data Brochures
a) Layout/Artwork .................................. $ 300.00
b) Printing ........................................ 1,200.00 ............ $ 1,500.00
Carlsbad Visrgor - Host Program
a) Layout/Artwork .................................. $ 200.00
b) Printing ........................................ 800.00 .......... $ 1,000.00
Totals ................... $9,150.00
.I
0 CARLSBAD CIIAMBER OF COMNERCE 0
Account Numbers
Charges shall be made to the specific accounts according to the guidelines below:
Account
Number Charges
PI- ---- - .-
101
103
105
107
109
111
113
115
117
119
12 1
Salary, Chief Paid Executive -- - as approved by the Board of Directors. -
Salary, Secretary - Budget for salary approved by the Board of Directors.
Hired by the Chief Paid Executive.
Payroll Taxes - Federal Social Security paid by the Chamber for their
poition of required amount based on law.
Workman's Compensation - Covers Chamber's Workman s Compensation
requirements and Empolyers share of State Disability Insurance.
Employee Insurance - Medical, dental and Life insurance for employees.
Executive Travel &Auto Expense - To reimburse the Chief Paid Executive
for expenses of personal auto, mileage, travel to meetings outside the city.
Chamber Guests - .To cover expenses which are incurred by a guest on the
Chamber such as meals, lodging, transportation, incidentials. ---
Convention & Forum Expense - Cover expenses of Chief Paid executive or
staff to attend meetings, includes registration, meals, housing hut
not iiic?uJe cost of travel.
Rent - Payment of rent for housing of Chief Paid Executive as approved
by the 13oard of Directors.
---
-_I
Contingency Fund - Cover those items not specifically determined at time
budget is prepared byt good and necessary for proper administration of
the Chamber organization.
RETC Program Administration (Unfunded) - Cover such administrative costs
as may not be authorized under the contractural agreement between the
Chamber and the Federally funded program.
201 Maintenance, Repair, Refurbishing - Cover expenses such as interior or
exterior paintlrepair of office building.
, ', 203 Janitorial Services - Cover expense of proper cleaning of offices
205 Capital Expenditures - Items of cash outlay which have a long-life
duration such as building improvements, off ice equipment or' furniture
Utilities - Energy - Cover cost of gas, electricity for heating and
lighting of Chamber office.
*
301
303 - Telephone - Cover cost of telephone for local and long distance calls.
305 Water & Sewage - Cover cost for water and sewage service for Chamber office.
Account - Number Charges
307
309 Xerox Usa e Fee - Cover cost of Copies above contract limits. 311
Xerox Rental -
M&[XE Supplies - Cover cost of paper, ink, stencils, and other
incidental supplies neceasary for reporductive copies.
Cover cost of contract for reproduction copy machine only. -I__--
313
315
316
317
319
I_ StatYonery/Office Printing - Cover cost of printing Chamber letterhead ,
envelopes, labels, memos.
Postage - Cover cost of distributing communications, newsletter, answer
inquiries. Records shall be kept of individual programs for future
budgeting and project cost analysis.
Postage Meter Rental - Cover fee for use of postage meter machine.
Insurance, General- - Cover cost of insurance for Chamber activities
in case of accidents as a result of Chamber programs, product liability.
- Rwards/Plaques/Flowers - Cover cost of awards presented to individuals
as a result of Chamber programs.
ship. Flowers to Chamber members in case of "open house" at special
functions of the Chamber.
. Membership plaques to signify member-
321 - Ncwslcttcr Printing - Cbvcr cost of printing coinmunications to the
Chamber membersliip and sel ected recipients.
323 I - Niscellaneous Office Supplies - Cover cost of incidental supplies
expezlded the normal operation of the ogfice,
MiineoGrapli Maintenance -- - Cover cost of periodic scrvicing of mimeograph
niachitre and such part:s and labor charges as applicablc.
325
401 Chamber of Commerce of United States - Cover annual Chamber investment
and support of programs through dues for the. organization.
403 American 1__--- Chamber of Commerce Executives - Cover cost of meinbership
investment and support of programs through dues for the organization staff.
405 Southern California Visitors Association - Cover cost of membership in-
vestment and support of programs through dues for the organization,
407 -- California Chamber of Commerce - Cover cost of membership investment
and support of programs through dues for the organization.
409 San Diego Convention & Vgsitors Bureau - Cover cost of membership and
support of programs through dues for the organization.
California Association of3amljer of Commerce Executives _I_ - Cover cost of
membership and support of programs through dues for the organization staff.
411
413 San Diego County CACCE - Cover cost of membership and support of programs
through dues .for the organization staff.
_I I
br .. 0
Account
Number Charges
501 City Signs - Cover cost of construction, installation and maintenance of
Chamber signs in designated locations in the city,
503 Newspaper/Magazine Advertising - Cover cost of promotion of City of
Carlsbad in printed media as a place to visit, community services and
facilities, recognition to Chamber members and community residents, list
of events of Chamber and community interest.
505 Information Brochures - Cover cost of printing brochures listing data
about Chamber nad City of Carlsbad,
Newspaper Subscription - Cover cost of media subscriptions. 507
60 1
603
605
607 :
609
611.
I
615
617
. ' 619
62 1
Spring Holiday - Cover cost of all functions and activities of annual
event. (See City Agreement)
- Installation Dinner - Cover cost of Chamber annual meeting for such items
as awards, annual report, guest charges.
Grand Prix Motocross - Cover cost of Chamber and City participation to
promote this event and recognize its significance to Carlsbad.
LaCosta MONY Tournament of. Champions - Cover cost .of Cliamber/City participaion
in +_hi.$. eT ent and recognize its significance to Carlsbad.
LaCostaProfessiona1 Tennis - Cover cost of Chamber/City participation
in this event and recognize its significance to Carlsbad.
City Maps - Cover cost of preparation and printing of Carlsbad street
and visitor map, highlighting points of interest, up-to-date street names
and locations.
Cultural Activities - Cover cost of chamber participation to promote
Various cultural activities and recognize their significance to Carlsbad.
Christmas Activities - Cover cost of Chamber/City participation in
recognizing this 1Zi-y season and its significance to Carlsbad.
Economic Development --- Brochures - Cover cost of development, printing
and distribution of data of assistance to business in locating, expansion
and retention of business in Carlsbad.
Host Visitor Program - Cover cost of developing, printing and distribution
of data of assistance to visitors to Carlsbad and prospective residents,