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HomeMy WebLinkAbout1979-10-16; City Council; Resolution 59641 2 3 4 5 6 7 8 9 10 3.1 12 12 14 1E 1E 17 1E 1s 2c 21 22 22 24 25 26 27 2e RESOLUTION NO. 5964 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AMENDING THE CITY'S CLASSIFICATION PLAN BY THE ADDITION OF CLASS SPECIFICATIONS FOR HOUSING AND REDEVELOPMENT DIRECTOR AND SECRETARY BOOKKEEPER. WHEREAS, the City Council has deemed it proper and necessary €or the City to reorganize its Housing and Redevelopment Program 2nd WHEREAS, additional classifications need to be established for the proper staffing of said reorganized programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the Xty of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That the City's Classification Plan is amended by the additions of Class Specifications for Housing and Redevelopment Director and Secretary Bookkeeper as set out in Exhibit A, which is attached hereto and incorporated herein. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 16th day of October I 1979, by the following vote, to wit: AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None Councilwoman Casler ABSENT: None ATTEST : L&k7&+ ip@--k ALETHA L. RAUTENKRANZ, City CI rk 0 EXHIBIT A HOUSING AND REDEVELOPMENT DIRECTOR Definition Under the administrative direction of the City Manager, to plan, direct, supervise, coordinate and manage a variety of redevelop- ment and housing programs for the City's Redevelopment Agency and Housing Authority; to provide highly responsible and technical staff assistance; and to do related work as assigned. Examples of Duties Develop and implement goals, objectives, policies, and priorities relating to redevelopment and housing programs. Plan, direct, supervise, coordinate and participate in operation of redevelop- ment and housing programs. Serve as staff to the City Council, Redevelopment Agency and Housing Authority and other commissions and committees in redevelop- ment and housing matters, including the preparation and presentation of complex reports and recommendations. Make authoritative interpretations of applicable laws, regulations, and policies. Respond to difficult citizen complaints and requests for information. Represent the City in the community and at professional meetings as required. Assist in budget preparation and administration. Coordinate program activities with other City departments and inter- department divisions, and with outside agencies. Supervise, train, and evaluate assigned staff. Page 2 QUALIFICATIONS Knowledge of: Principles and practices applicable ,o municipal planning, redevelopment and housing programs. Applicable federal, state, and local laws and regulations. Organization and functions of the various agencies involved in the planning, redevelopment, and housing process. Principles and practices of organization, administration, budgeting and personnel management. Ability to: Communicate clearly and concisely, orally and in writing. Prepare and interpret ordinances and formulate policies. Collect and analyze data and develop complex plans and reports. Understand and develop capital financing programs and alternatives. Understand and develop contractual provisions required for program activities. Establish and maintain cooperative relationships with City officials and employees, the general public, and representatives of other agencies. Properly interpret and make decisions in accordance with laws, regulations, and policies. Supervise, train, and evaluate assigned staff. Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be : Page 3 0 Experience Four years of professional planning and/or housing and/or redevelopment experience including one year of supervisory experience. Education Equivalent to a bachelor's degree from an accredited college or university with major work in planning, public administration, community development, urban design or related field. A master's degree in planning, public administration, business administration, or related field is desirable. SECRETARY/BOOKKEEPER Definition Under general supervision, to perform highly responsible clerical, secretarial, and clerical accounting work; to provide routine administrative assistance in assembling, compiling, and summarizing information for reports and projects; and to do related work as assigned. Distinguishing Characteristics This is a one position classification involved in the City's housing and redevelopment program. bilingual in English and Spanish. A combination of clerical and clerical accounting skills are required in that the incumbent will perform a variety of responsible and complex clerical and routine administrative tasks and as well as, within a framework of estab- lished procedures, perform a variety of clerical accounting tasks with only occasional instruction or assistance. Examples of Duties Perform difficult clerical and secretarial, clerical accounting work for City's redevelopment and housing department involving the care of considerable independent judgement. The incumbent in this position must be Prepare and type correspondence, memoranda, reports, and notices in English and Spanish. Make travel and meeting arrangements. Help prepare and assemble inaterials for meetings. May attend meetings as required during and after normal business hours, record minutes, and prepare them for distribution. Receive visitors and give information or refer to proper officials. ’ Page 2 Answer correspondence independently. Prepare and type confidential materials involving financial and personnel matters. Assist in the preparation of departmental reports by gathering and summarizing information from a variety of sources, Install and revise, and supervise the use of filing systems and other clerical procedures. When assigned, undertake and carry forward a variety of projects requiring considerable independent judgment and initiative. Maintain rent receipts, tenant ledgers, accounts receivable, and clerical accounting records of the City housing program. QUALIFICATIONS Knowledue of: Modern office practices and procedures including business correspondence, filing, and standard office equipment operation. Principles, practices, terminology and forms used in book- keeping and accounting work. Statistical and record keeping methods. Correct English and Spanish usage, spelling, and punctuation. Ability to: Perform difficult and responsible clerical accounting work. Perform difficult and responsible secretarial and clerical work. Take stenographic notes at meetings and conferences,or otherwise provide for recording of proceedings and prepare clear and concise reports. . Page 3 Prepare reports and compose correspondence independently. Take dictation at a speed of 90 words per minute and/or operate dictation and transcription equipment. Type accurately at a speed of 60 words per minute. Employ good judgment and make sound decisions in accordance with established procedures and policies. Establish and maintain cooperative relationships with those contacted in the course of work. Supervise, train, and evaluate assigned staff. Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. and abilities would be: Experience Three years of increasingly responsible clerical, secretarial, and/or bookkeeping experience involving frequent contact with the public. A typical way to obtain the knowledge Education Equivalent to completion of twelfth grade including or supple- mented by specialized secretarial or business training.