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Home My WebLink About1982-05-25; City Council; Resolution 68844 L I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO, 6884 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE FISCAL YEAR 1982-83 FOR THF. CITY OF CARLSBAD AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR THE VARIOUS DEPARTMENT FUNDS. WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed final operating budget for fiscal year 1982-83 and has held such public hearings as are necessary prior to adoption of the final operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That certain documents now on file in the Office of the City Clerk of the City of Carlsbad entitled, "City of Carlsbad 1982-83 Budget," as amended in accord with Exhibits A through L attached hereto and incorporated by reference herein, shall be and the same is hereby adopted as the final operating budget for the City of Carlsbad €or the fiscal year 1982-83. 2. That the amount designated as Department Total for each department and each fund in said document is hereby appropriated to the department or fund for which it is designated, and such appropriation shall be neither increased nor decreased except as provided herein without approval of the City Council. All amounts designated as Personnel Services, Maintenance and Operations, and Capital Outlay in said document are hereby appropriated for such uses to the department or fund under which they are listed subject to the controls herein. 3, That the following controls are hereby placed on the use and transfers of budget funds: a. No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the City Council or City Manager as described in paragraph b below: 1 2 z 4 5 6 7 8 9 10 11 12 13 14 15 1E 17 1E 19 20 21 22 23 24 25 26 27 28 b. The City Manager may authorize transfers of funds from account to account and department to department within any fund in an amount up to $10,000.0 per transfer. c. For any expenditure of funds governed by Section 3.28 of the Municipal Code, the City Manager may authorize such expenditures for various purposes in amounts up to $10,000.00. Xanager may authorize expenditures of funds in amounts up to $5,000.00. For any other expenditures, the City d. The City Council must authorize all transfers of funds from the sudgeted contingency account. e. The City Council must authorize any increase in permanent ?ersonnel positions above the level included in the final budget. Yanager may authorize the hiring of temporary or part-time staff as necessary flithin the limits imposed by the controls listed above. The City f. The City Manager may approve change orders on Public Works contracts in amounts up to $5,000.00, if sufficient appropriated funds are available. $1,000.00 or less if funds are available, to the Public Works Administrator, as described in Administrative Order Number 7. The Manager may delegate the authority to approve change orders of 4. All additional revenues that may be received in the City General Fund during 1981-1982 fiscal year are hereby appropriated and transfered to the General Capital Construction Fund. 5. The transfer of $250,000.00 is hereby approved from the 1981-82 Contingency Account to the Workers Compensation Reserve Fund. 5. The transfer of $250,000.00 is hereby approved from the 1981-82 Contingency Account to the Liability Insurance Reserve Fund. 1 2 7 u 4 5 6 7 e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 25th day of %Y , 1982, by the following vote, to wit: Council Mmibers Packard, Casler, hear, Lewis and Kulchin AYES: NOES: None ABSENT: None c R3NALD C. PACKARD, Mayor ATTEST : (SEAL) I 3 1200 ELM AVENUE CARLSBAD, CALIFORNIA 92008 TELEPHONE: (714) 438-5561 Office of the City Manager April 27, 1982 Honorable Mayor and City Council: The recommended operating budget for the coming year totals $18.3 million, an increase of about 11% over the 1981-82 estimated expenditures. Estimated revenues for the new budget year total $18.2 million, an increase of 8% over 1981-82. Included in the total 1982-83 budget is the 1983 Capital Improvement Program totaling $7.2 million which brings the 1982-83 budget to a grand total of $25.6 million. In the general fund the expenditure target of $13.4 million set by the Council bas been met. This figure includes about $1.0 million for contingencies compared to $900,000 in contingencies in the 1981-82 budget. The contingency account is typically used to cover emergency or unforeseen expenses as well as labor costs associated with salary increases granted by the Council at year end. Economic Trends - State Budget Deficit - The state government is in serious condition because of the delayed reaction of Proposition 13 and the worsening economic climate. The state is going in the "red" by $200 - $300 million a month. Next year's deficit will be around $2 billion. To help cope with the deficit, the legislature will be reducing subventions to cities, counties and school districts. The Governor's budget proposes to cut aid to local government by $250 million. This will cost Carlsbad $500,000 in motor vehicle fees. Final state action will not occur until June. - General Economy - Carlsbad's revenues are very sensitive to general economic conditions. When times are good people spend and the City collects more taxes. Trying to predict what will happen in the next 15 months to retail sales, auto sales, transient room sales and restaurant volumes becomes more and more difficult. 5- Exhibit A (page 2 of 4) We are estimating a 7% increase in total revenues for Carlsbad. due to inflated price levels and additional business outlets. Construction activity is a.lso a major revenue producer for the City. Development fees, construction permits, planning fees should drop this year. Next year we are estimating the same level of growth as in 1981-82. Overall, the forecast for 1982-83 revenue reflects the slow down experienced in the national and state economic picture. - Inflation - The past few years of double digit inflation has affected city government just as it has our citizens. Inflation costs everybody. The City government next year must pay for salary increases ($700,000), higher utility and fuel rates, increased price of paper, automobiles, equipment, books and services of all kinds. During the year the City spends about $10 million for employee salaries and $9 million for materials and supplies. An inflation rate of 10% theoretically costs the City nearly $2 million a year. If our revenues do not keep p,ace - which has been the case - the result is a lower level of service to the public. Reduced Per Capita Expenditures Proposition 13 and inflation have combined to reduce the level of service provided by city government. This can be seen by analyzing per capita expenditures for general city government. For 1973-74 Carlsbad spent S190 per capita. In 1982-83 we will be spending $350 per capita. But when you adjust for inflation you find that in 1973-74 dollars, we are now spending only $140 per capita. This means that this budget reflects a decrease in per capita spending of $50 or about 26% over the past 10 years. The estimated population grew by 109% from 1973 to 1982, from 18,147 to about 38,000. .,* ....*'.. .. .( -a. .. .*.- Exhibit A (;?age 3 of 4) Reduced Number of Enployees In reviewing the 1982-83 budget, the Council should note that the total City staff has been reduced by 4.75 full time positions, from 316.75 to 312. This brings the City staff to about 8.1 employees per 1000 citizens the lowest per capita staffing level in more than 10 years. ' 1 Add Rack List 0 In preparing this budget, a total of $1 million was cut from department head requests. Some of these reductions are valuable programs which the Council may want to consider reinstating at a later date. A list of the major reductions has been prepared for your information. The recommendation at this time is to consider this list an "Add Back List" for review later in the year if the economy improves. In preparing a budget as tight as this, it is difficult to avoid the removal of equipment or programs that are of substantial value to the City. The elimination of an item from a department's request does not necessarily indicate that the item was not an appropriate request. The add back list is a means of gathering together these worthwhile requests for later consideration. Conclusion This budget has been one of the most difficult budgets to face the City in recent years. The staff has done a commendable job in preparing reasonable requests and helping to balance this budget. All departments have realized the fiscal problems facing the City and have shared in the responsibility of shaping the request presented here. In the face of uncertainty at the national and state levels and an unpredictable economy, Carlsbad is providing a reasonable level of service for a reasonable cost. The staff intends to continue building the best community and providing the best services our resources will allow. Exhibit B 3PERATING FUHDS General -0- (1) 13,165,930 421,400 13,400,c)OO 187,330 Gas Tax 353 , 665 421,400 (421,400) 159000 338,668'- Sanitation 86,466 629,000. 782,359 (66,893) Street Lighting 100,365 423,000 458,742 64,623 Library Bond Debt Service 59,323 7,000 22,650 43,673 126,490 74,550 Workers Comp. Self Ins. 212,785 176,000 126,000 262,785' Sewer Bond Debt Service 79 , 040 122,000 Liability Self Insurance 124,000 191,000 91,000 220,000 Housing Authority 181 , 635 943 , 089 943,510 181,214 Redevelopment (253,544) -0- 150,706 (404,250) Other Special Revenue Funds 75,446 -0- -0- 75,446 Comunfty Dev. Block Grant 173 34,512 48,533 (13,848) Water Enterprise 3 , 577,982 2,100,000 (1,573,000) 2,203,841 1,901,141 TOTAL OPERATING FUUDS 4,593,339 18,212,931 (1,573,000) 18,368,831 2,864,439 ~ ------- CITY OF CARLSBAD COMPARATI\,E STATEMENT !IF FUNDS ____ - 1982-83 (1) Reflects Transfer of 9914,957 from General Fund to General Capital Construction Fund. I -1 Exhibit C CITY OF CARLSBAD COMPARATIVE STATEMENT OF FUNDS - 1981-82 FUND Beginning Es tirna ted Interfund Balance Revenues Transfers 7-1-81 1981 -82 Estimated Ending Expenditures aalance 6-30-82 1981 -82 OPERATING FUNDS General Gas Tax Sanitation Street Lighting Library Sond Debt Service Sewer Sond Debt Service Workers Comp. Self Ins. Liability Self Ins. Housing Authority Redevelopment Other Special Revenue Funds Communjty Dev. Block Grant Water Enterprise 503,753 674 , 884 152,719 (5,675) 68,423 73,610 102 , 285 100,000 93,704 (196,025) 75 , 446 173 4 , 033 , 181 12,229 , 500 325,000 12,143,296 325 000 ( 3 25,000) 321,216 600 , 000 666 , 253 449 , 900 343,860 9,000 18,100 130,000 124,570 223,000 112,500 100,000 80,000 725,669 813 , 600 -0- 57,519 30,916 30,916 1,900,000 474,080) 1,881 , 119 - 0- -0- 914,957 353,658 86,466 100,335 59,323 79 , 040 212,785 120,G30 i81,635 (253,544 ) 75,446 173 3,577,982 General Capital Const. Sewer Construction Revenue Sharing Public Facilities Const. Fund Park In-Lieu Fund . P1 anncd Locai Drainage Community Dev. Block Grants Bristol Cove Assmt. District !dater Enterprise 6,232,362 236,646 1,509,018 698,034 625,084 18,091 -0- ( 144 , 894) - 0- -0- 1,252 , 000 540 , 000 900 , 000 200,000 -0- 33,'775 188 , 262* -9- 474, 5,676,478 16,810, 916 (474,080) 16,505,018 5,508,236 - TOTAL OPERATING FUNDS -- ._ - ..- --__LI mm FUNDS 5,289,293 343,069 1,041,397 447,213 2,051,220 (2,202) 504,375 1,093,659 185 , 500 638 , 584 -0- 18,091 33,775 -0- 50 a7a , r)?lr) -n- -0- 43 , 368 474,080 9,580,640 3,181,818 TOTAL ALL FdWDS 14,850,819 19,924,953 - 0- 26.085.658 8.690.114 9,174,341 --- 3,114,037 TOTAL CAPITAL FUNDS * Transfer from Trust funds .. Exhibit D Exhibit E (page 1 of 4) Source OPERATING REVENUE: GENERAL FUND Property Tax Sales Tax Transient Tax Franchise Tax Business Licenses Transfer Tax Construct ion Permits Vehicle Code Fines Int eres t Rent a1 Income P & R Facilities Rental Alcohol Beverage License Motor Vehicle In-Lieu Fees HOPTR & BITR Trailer Coach In-Lieu Cigarette Tax State Grants Disaster Relief-Revenue Mandated Cost Reimbursement Zoning Fees Subdivision Fees Sale of Haps, Publications Plan Checking Fees Engineering Fees Veed & Lot Cleaning Refuse Collect ion Ambulance Fees Library Fees Recreation Fees Refuse Admin. Fees Street Sweeping Environment a1 Impact Fees Misc. Reimbursed Expend. Post Reimbursement Sale of Property Miscellaneous Other TOTAL: GENERAL FUND CITY OF CARLSBAD 1982-83 REVENUE ESTIMATE 1981-82 Budget 3,528,300 3,662,000 675,000 292,000 285,000 135,000 710,000 210,000 800,000 7,000 6,000 -0- 390,000 274,000 50,000 155,000 -0- -0- 5,000 38,700 27,000 20,500 335,000 300,000 5,000 336,000 55,000 10,000 120,700 18,000 12,000 10,000 30,000 15,000 4,000 100 25.000 1981-82 Revised Estimate 3 , 460 , 000 3,662,000 675,000 292,000 285,000 100,000 400,000 210,000 1,000,000 7,000 6,000 -0- 340 , 000 274,000 50,000 155,000 -0- -0- 5,000 38,700 27,000 20,500 300,000 200 , 000 5,000 336,000 55,000 10,000 120,700 18 , 000 500 10 0 20 , 000 15,000 12,000 5,000 25,000 12,546 1300 12,229,500 1982-83 E s t imat ed Revenue 3,818,000 4,200,000 755,000 350,000 307,000 400,000 280,000 840,000 3,000 -0- 195,000 300,000 40,000 170,000 -0- -0 - 100 , 000 5,000 8,000 45,000 20,000 335,000 290,000 30,000 5,000 360,000 55,000 225,930 24,000 10,000 10 , 000 10,000 20 , 000 15,000 5,000 -0- 25,000 13,165,930 Exhibit E(page 2 of 4) 1981-82 Revised Estimate 1982-83 Estimated Revenue 1981-82 Budget Source OPERATING REVENUE(Continued) GAS TAX 2106 Funds 2107 Funds 2107.5 Funds Interest - 145,000 144,000 6,000 30.000 145,000 144,000 6,000 30,000 140,400 245,000 6,000 30,000 TOTAL GAS TAX 325,000 325,000 421,400 SANITATION FUND Interest Sewer Service Charge Lateral Fees 3,000 576,000 60,000 639,000 2,000 574,000 24,000 600,000 2,000 603,000 24,000 629.000 TOTAL SANITATION STREET LIGHTING Interest Lighting Dist. Assessment -0- 449,900 449,900 -0- 449,900 449,900 -0- 423,000 423.000 TOTAL STREET LIGHTING LIBRARY BOND Property Tax Interest -0- 9.000 -0- 7 - 000 -0- 9,000 TOTAL LIBRARY BOND 9,000 9,000 7,000 SEWER BOt?DS 127,500 2.500 Property Tax Interest 127,500 2,500 130.000 120,000 2,000 1*22,000 130.000 TOTAL SEWER BONDS I3 a Exhibit E (page 3 of 4) 1981-82 Rev i sed Est ima t e 1982-83 Estimated Revenue 1981-82 Budget Source OPERATING REVENUE - Continued) (Sec. 8) HOUSING AUTHORITY Grants Interest & Other 933,089 10.000 816,200 -0- 813 , 600 -0- 813.600 TOTAL HOUSING AUTHORITY 816,200 943 , 089 -0- REDEVELOPMENT -0- 38.280 -0- 34,512 - COWNITY DEV. BLOCK GRANT 30,916 OTHER SPECIAL REVENUE FUNDS Library CLSA Nat'l Endowment for the Arts Bristol Cove Assmt. Dist. -0- -0- -0- -0- - - -0- -0- -0- -0 - -0- -0- -0- TOTAL OTHER SPECIAL FUNDS -0- WATER Interest Water Sales Other - 200 , 000 1 , 860,000 40.000 160,000 1,700 , 000 40 , 000 1,900,000 160,000 1,700,000 40,000 1,900,000 TOTAL WATER 2,100,000 191.000 LIABILITY SELF INS. FUND -0- - 100,000 ~ WORKER'S COMP. SELF INS. FUND -0- - 223 , 000 176,000 TOTAL OPERATING REVENUE $16.853.680 $16,810,916 $1 8,212,93,1 Exhibit E (page 4 of 4) 1981-82 1982-83 Revised Estimated Estimate Revenue 1981-82 Budget Source CAPITAL FUNDS: GENERAL CONSTRUCTION FUND -0- -0- -0 - SEWER CONSTRUCTION Interest Sewer Service Surcharges Capital Contributions TOTAL SELER CONSTRUCTION 20 , 000 332 , 000 1 , 200,000 1,552,000 20,000 332 , 000 900,000 20,000 1 , 000 , 000 155 , 000 1,175 , 000 1,252,000 REVENUE SHARING Interest Grants 100,000 440 , 000 100,000 440 , 000 100,000 440 , 000 TOTAL REVENUE SHARING 540.000 540 , 000 540,000 PUBLIC FACILITIES CONST. FUND Interest Public Facilities Fees 150,000 1 , 150 , 000 150 , 000 750,000 100,000 900 , 000 TOTAL PUBLIC FACILITIES CONSTRUCT ION FUND 1 , 300,000 900,000 1 , 000,000 PARK-IN-LIEU FUNDS Park-In-Lieu Fees 200.000 300 , 000 240,000 COMMUNITY DEV. BLOCK GRANTS All Revenue WATER TOTAL CAPITAL FLWDS TOTAL ALL FUNDS - -0- 33 , 775 598,672 -0- - -0- - -0- - $3 , 692 , 000 $2,925,775 $3,553,672 $20,545,680 $19,736,691 $21,766,603 Exhibit F (page 1 of 2) CITY OF CARLSBAD 1982-83 Budget Schedule v Budget Expenditure Detail 1982-83 1982-83 Manager Counci 1 Recommended Adopted Budget Budget 1981-82 Estimated Expenditures GENERAL FUND GENERAL GOVERNMENT 100 101 102 103 105 106 107 108 111 112 City Council City Manager City Clerk Insurance Administration City Attorney Finance City Treasurer Central Services Purchasing Personnel 61,260 184,766 8,350 207,980 149,03 2 197,475 4,195 394,242 58,382 176.676 33,936 180,072 6,250 227,452 139,096 201,093 3,760 340,984 161,661 1,344,282 49,978 60,760 209,509 8,350 207,980 149,032 196,875 4,195 394,242 58,182 176,476 1,465,601 TOTAL GENERAL GOVERNMENT 1,442,358 PUBLIC SAFETY 118 Building 180 Police 120 Fire 416,667 2,681,755 1.982.489 406,675 2,450,317 1,921,736 4,778,728 416,967 2,682,155 1,975,189 TOTAL PUBLIC SAFETY 5,O 74,311 5,080,911 PUBLIC WORKS 36,999 11,647 576,181 918,815 224,212 17,529 109,451 363,080 -0- 50,534 2,801 391,210 1,026,344 5,075 23,408 178,044 392,515 69.635 125 Developmental Services 126 Utility Maintenance Director 127 Engineering 128 Street Maintenance 129 Mechanical Maintenance 130 Building Maint. Sanit. Services 131 General Govt. Bldg. Maint. 132 Solid Waste 133 Maint. Operations - Asst. City Mngr 50,834 2,801 391,210 1,026,344 5,075 23,708 178,044 392,515 69,735 2,257,914 TOTAL PUBLIC WORKS 2,140,266 2,139,566 140 Library 924,709 555,186 1,289,376 1,011,444 1,011,444 573,160 1,536,784 150 Planning 573,460 160 Parks & Recreation 1,537,084 Exhibit F (page 2 of 2) 1982-83 1982-83 1 Estimated Recommended Adopted ' 1981-82 Manager Counci 1 Expenditures Budget Budget NON-DE PARTMENTAL 1911 Act Bonds Audit Senior Citizens Dues & Memberships Leases Contingencies Civil Defense Housing & Redevelopment Human Services Chamber of Commerce Other TOTAL NON-DEPARTMENTAL TOTAL GENERAL FUND OTHER OPERATING FUNDS -0 - -0- -0- -0- 437,057 300,000 -0 - 95,192 14,646 -0- 146,206 993.101 8,000 7,500 -0- 15,500 473,058 1,097,779 1,500 -0- -0- -0- 17,740 1.621.077 12,143,296 13,400,000 8,000 7,500 37,825 15,500 473,058 972,366 1,500 -0- -0- 45,045 31,740 1,592,534 13,400,000 Gas Tax Sanitation Street Lighting Library Bond Debt Service Sewer Bond Debt Service Worker's Compensation Self Insurance Liability Self Insurance Housing Authority Redevelopment Water Enterprise Community Development Block Grant 321,216 666,253 343,8 60 18,100 124,570 112,500 80,000 725,669 57,519 1,881,119 30.916 15,000 782,359 458,742 22,650 126,490 126,000 943,5 10 150,706 2,203,841 48.533 91,000 15,000 782,359 458,742 22,650 126,490 126,000 943,510 150,706 2,203,84 1 48.533 91,000 TOTAL OTHER OPERATING FUNDS TOTAL OPERATING FUNDS 4,361,722 16.505.018 4,968,831 18.368.831 4,968,831 18.368.831 CAP IT AL FUNDS General Capital Const. Sewer Construction Revenue Sharing Public Facility Const. Park-in-Lieu Fund Planned Local Drainage Com. Devel. Block Grant Bristol Cove Asst. Dist. Water Enterprise 5,289,293 1,041,397 2,051,220 504,375 186,500 -0- -0- 474,080 33,775 549,375 1,642,347 500,000 1,853,045 95,000 425,200 598,672 -0- 1,573,000 549,375 1,642,347 500,000 1,853,045 95,000 425,200 598,672 -0- 1,573,000 TOTAL CAPITAL FUNDS TOTAL ALL FUNDS 9.580.640 7.236.639 7.236.639 0 EXHIBIT G CITY OF CARLSBAD * 1982-83 ANNUAL BUDGET ANALYSIS OF CITY MANAGER'S RECOMMENDATIONS MANAGER' S RECOMMENDATION DEPT . TOTAL EMP SVC M&O CAPITAT, INT SVC CITY COUNCIL CITY MANAGER CITY CLERK INS. ADMIN. CITY ATTORNEY FINANCE CITY TREASURER CENTRAL SERVICES PURCHASING PERSONNEL BUILDING FIRE DEV. SERV. UTIL. - MAINT. DIR. ENGINEERING STREET MAINT. MECH. MAINT. SAN. SERV. ADMIN. GEN. GOV. - BLDG. MAINT. SOLID WASTE MAINT. OPER. - ADMIN. LIBRARY PLANNING PARKS/REC . POLICE NON. - DEPT. TOTAL GEN. FUND GAS TAX WORKMEN'S COMP. LIAB. & SELF INS. SANITATION ENCINA FACILITY STREET LIGHTING LIBRARY BONDS SEWER BONDS HOUSING AUTHORITY REDEVELOPMENT BLOCK GRANT WATER TOTAL - OTHER FUNDS TOTAL - ALL FUNDS 60 , 760 50 , 140 2t)9,504 180 I 199 8,350 2 , 700 207 , 980 18 , 000 149 , 032 125 , 837 196 I 875 246 , 885 4,195 2,100 394,242 137,762 58 , 182 71,745 176 , 476 112 , 616 416 , 667 289 , 459 1,982,489 1,765,370 50,534 129,134 2,801 97 , 228 391,210 487 , 560 1,026,344 474,669 5,075 161 , 795 23,408 37 , 163 178 , 044 81,759 392,515 -0- 69 , 635 63 , 395 1 , 011,444 622 , 194 573,160 465,229 1,536 , 784 917 , 304 2,681,755 2,197,951 10,620 27,310 5 , 650 227 , 000 23,195 33,190 1 , 770 256 , 480 4,855 63 , 860 144 I 402 172,229 11,400 8,240 40,950 530,225 377 , 550 3,560 34 , 670 368 , 200 5 , 290 385 , 825 75 , 856 558,915 451,777 -0- -0- -0- -0- 2,000 1,200 325 5 , 000 -0- -0- 44 , 890 -0- 6,450 3 , 200 21,450 5 , 075 -0- 50,000 -0- 950 3,425 2 , 075 43 , 550 47 , 427 1,090 1,592,534 - 0 - 1,592,534 -0- 13,400,000 8,738,194 5,415,553 238 , 107 (991,854) 15 , 000 -0- 15 , 000 -0- -0- 126 , 000 -0- 126 , 000 -0- -0- 91 , 000 -0- 91,000 -0- -0- 426,959 167 , 045 173 , 450 18,280 68 , 084 355,400 -0- 355,400 -0- -0- 458 , 742 80,777 385,250 -0- (7,285) 22 , 650 -0- 22,650 -0- -0- ,126 , 490 -0- 126 , 490 -0- - 0 -.. 150 , 706 53 , 513 50,740 520 45,933 943 , 510 67,101 857 , 950 -0- 18 , 459 48,533 24,526 13 , 755 -0- 10,252 2,203,841 354,165 1,690,465 15 , 145 144,066 4,968 , 831 747,127 3,908,150 34 , 045 279,509 18,368,831 9,485,321 9,323,703 272 , 152 (712 , 345) -0- -0- -0- (37 , 020) -0- (84,400) -0- -0- (23,418) -0- (18 , 284) -0- (90,000) (109 , 117) (140,500) -0- (539,345) (17,315) 11,615 24 , 315 -0- -0- 30 , 000 17 , 015 (15,400) -0- MEMORANDUM TO : City Manager FROM: Finance Director RE : Budget Changes 1982-83 Budget DATE: April 20, 1982 The following is a summary of the budget changes for 1982-83: CITY COUNCIL Special Supplies Executive Assistant Inter-Departmental Service TOTAL - CITY COUNCIL AMOUNT POSITIONS $'3,000 25,243 (6,375)' $21.868 CITY MANAGER Travel Administrative Aide Secretary to City Manager Inter-Departmental Service $ 2,000 20,583 1 (25 , 243) (1) 6,375 TOTAL - CITY MANAGER CITY ATTORNEY Overhead $ 3,715 $ 2,000 TOTAL - CITY ATTORNEY FINANCE $ 2,000 Account Clerk I1 TOTAL - FINANCE BUILDING Inter-Departmental Service Housing Redevelopment Block Grant Chairs TOTAL - BUILDING j? ($41,084) * April 20, 1982 Page 2 0 Exhibit H (page 2 of 7) FIRE S uppr e s si on Battalion Chief Auxiliary Generator Aero Dynamic Light Bars Lightweight Air Cylinders . Sedan (Battalion Chief) Emer. Vehicle Lighting (B.Chief) Mobile Radio (B. Chief) Portable Radio (B .Chief) TOTAL - SUPPRESSION Prevention Fire Prevention Officer Programmable Calculator Pager with Charger TOTAL - PRFVENTION Emergency Medical Mobile Intensive Care Unit E K G Monitor/Defibrillator TOTAL - EMERGENCY MEDICAL TOTAL - FIRE ENGINEERING Transportation Engineer Construction Inspector Overtime Professional Services (clerk typist) Changes to Capital Projects Administrative Aide TOTAL - ENGINEERING STREETS/MAINTENANCE Maintenance Worker I Utilities Expense (city yard) Outside Services (sweeper rebuild) AMOUNT POS IT IONS (1) ($36,761) (2,600) (2,300) (5 , 600 1 (9 , 600) (1,200) (1,600) (1 , 600) ($53,500) ($140 , 105) (2 1 ($31,521) (26,000) (1,500) (17,000) (150,000) (22 , 770) (1) ($248 , 791) (3) ($38,635) (4,440) (35 , 000) April 20, 1982 Page 3 Exhibit H (page 3 of 7) STREETS/MAINTENANCE Con't. Street Sweeper 10 Yard Dump Truck Mobile Radio (2) 3/4 Ton Pick-up Truck Paint Shaker TOTAL - STREET/MAINTENANCE BUILDING/MAINTENANCE Building Maintenance Helper Custodian Re-roof City Hall Repaint Harding Street Comm. Center TOTAL - BUILDING/MAINTENANCE SOLID WASTE Professional Services TOTAL - SOLID WASTE LIBRARY Administration Cooling Tower Adult Services Dues Shelving Books Audio Visual A/U Materials Library Assistant I Children's Services Books Outreach Porta Circ Unit TOTAL - LIBRARY AMOUNT (80,000) (80,000) (2,650) (9,000) 1,000 POSITIONS ($248,725) (2) ($1,000) ($1,000) ($8,000) (325) (15,900) (12 I 000) (3,000) (18,789) (7,125) April 20, 1982 Page 4 PLANNING Administration 0 AMOUNT Travel Table and Chairs Planning Commission Travel General Office Supplies Advance Planning Overtime Part-time Travel Advertising Printing and Binding Current Planning Overtime Travel Office Supplies Inter-Departmental Services TOTAL - PLANNING POLICE Operations Handi-Talkies Battery Chargers Investigations Metal Detector File Bookcase Technical Services 2 - Steno Clerk I Overtime 1 - Typewriter Sound Reduction Cover TOTAL - POLICE Exhibit H (page 4 of 7) POSITIONS ($500) (2,500) ($2,950) (915) (31,721) (2,000) (850) Exhibit H (page 5 of 7) April 20, 1982 Page 5 PARKS 6r RECREATION Administration Kroy Lettering Machine Light Table Movie Screen Maintenance Utility Expense Special Services (2460) Special Supplies Services for other Departments* Stake Bed Truck Rototiller *Water - $4,500, Sanitation - $5,500 Tree Trimming/Weed Control Special Supplies Lease Purchase Boom Truck Recreation (2,000) (1,000) (3,000 1 (10,000) (14,000) (1,940) (1,000) (51,210) Professional Services Special Supplies Facility Signs Tractor Accessories Mats & Bars Cabinets Desk Chair Parcourse Projector Screen POSITIONS TOTAL - PARKS & RECREATION ($109,190) NON-DEPARTMENTAL Contingency TOTAL - NON-DEPARTMENTAL $200,909 $200,909 23 -i 3 .L April 20, 1982 Page 6 SPECIAL FUNDS Redevelopment Charges from Building Official Administrative Aide TOTAL - REDEVELOPMENT Block Grant Charges from Building Official Housing Charges from Building Official Sanitation Charges from.Park's Maintenance GENERAL REDUCTIONS Overhead Rate Decrease General Fund Sanitation Redevelopment Block Grant Water Street Lighting Housing TOTAL GENERAL REDUCTIONS ADDITIONAL REVENUE General Fund Revised Estimates Recreation Fees TOTAL ADDITIONAL REVENUE AMOUNT Exhibit H (page 6 of 7) POS IT IONS $11,523 (19,457) (1) $14,252 $14,009 $4,500 ($113,789) (3,613) (724) (231) (3,169) 233 (290) ($121,583) - $121,400 65,930 $187,330 Exhibit h (page 7 of 7) April 20, 1982 Page 7 SUMMARY BUDGET CHANGES BY FUND General Fund Sanitation Street Lighting Redevelopment Block Grant Housing Water TOTAL - ALL FUNDS ADDITIONAL REVENUE General Fund INCF33ASE (DECmASE) AMOUNT ($980,378) 1, a87 233 (8,658) 14,021 13,719 1,331 POSITIONS (12.5) ($957,845) (13.5) $187,330 Exhibit I (page 1 of 2) CITY OF CARLSBAD 1982-83 Recommended Budget DE PART ME NT ~~ General Funds City Council City Manager City Clerk General Govt.Admin. City Attorney Finance City Treasurer Central Services Purchasing Per sonne 1 Bu i Id ing Fire - Administration Fire - Suppression Fire - Prevention Fire - Paramedic Developmental Services Utilities Maint. Engineering Street Maintenance Mechanical Maint. Bldg.Maint.-Sanit. Gen'l Gov't - Bldg. Maint . So 1 id Wastes -Sani t . Library - Admin. Library - Adult SVCS. Library - Child.Svcs. Library - Tech. SVCS. Library - Audio Visual Library - Outreach 1981-82 Budget Trans fer s To <From> Other Addtn. Budget Dept s . <Dele> Requests 1 5 <1> PT 0 3 10.5 PT 6 3 4 10 2 36 2 10 4 4 18 21 6 1 * 4 0 2.75 7.50 2.50 2.75 2.75 2.75 <1> <1> 1 2 2 2 1 1 4 PT 3 10.5 PT 6 3 4 10 2 37 4 10 4 3 18 22 6 1 6 2.75 7.50 2.50 2.75 3.75 2.75 Transfers To <From> Other DeDt S . 1 Addtn. <Dele> c.__ Recommd . Budget 1 5 PT <. 5> 3 10 PT 6 3 4 10 2 <1> 36 .5 <l. 5> 3 10 4 3 <1> <2> 15 <2> 20 6 1 <2> 4 2.75 7.50 2.50 2.75 <1> 2.75 2.75 1, v .L Trans f ers Transfers To <From> To <From> Budget Other Addtn. Recommd. 1981-82 Other Addtn. Budget Dept s . <Dele> Requests Depts. <Dele> Budget General Funds (cont'd) Plan. - Administration 2.05 Plan. Commission PT Plan. - Current 8.45 Plan. - Advance 5.50 Asst.City Mngr/Oper. 0 Parks/Rec - Admin. 5 Parks/Rec - Park Maint 14 Parks/Rec - Tree Maint 5 Parks/Rec - Recreation Parks/Rec - Rec. Fees 5 Parks/Rec - Acquatic 1.25 2 Agua Hedionda Lagoon 0 Police - Admin. 2 Police - Field Oper. Police - Investigators 9 Police - Tech. SVCS. 41 <1> 16 1 2.05 8.45 5.50 2 5 14 5 PT 5 <.25> 1 2 2 40 9 19 2.05 PT 8.45 5.50 2 5 14 5 PT 5 1 2 40 9 < 2> 17 Police - Reserve Off. 0 Human Services 1 0 0 3 <3> 0 H & R - Admin. <1> 0 Police - Reserve Off. 0 Human Services 1 0 0 3 <3> 0 H & R - Admin. <1> 0 TOTAL: GENERAL FUNDS 289.75 <4> OTHER FUNDS : Sanitation 5.5 .5 8.75 294.5 6 2 1 3 Street Lighting 0 Housing 3 Redevelopment 2 14 3 vat er Operat ions 15.5 <l. 5> 3 <2> 3 -0- <11.5> 283 * 6 3 14 3 <1> 2 1 1 1 Block Grant 1 TOTAL: OTHER FUNDS 27.0 4 <1> 30 <1> 29 -0- <12.5> 312 GRAND T0TAL:ALL FUNDS 316.75 -0- 7.75 324.5 Exhibit J DE SCRI PT ION 1. 2. 3. 4. 5. CITY OF CARLSBAD SCHEDULE OF COUNCIL APPROVED BUDGET CHANGES MAY 11, 1982 AMOUNT Fire - Medical Add EKG Machine 1-123-3900 $ 7,500 City Manager Add Secretary All Travel Decrease 10% (general fund 1 Community Service Fund at 1981-82 level Senior Citizens 37,825 Chamber 45,045 Women's Resource Ctr. 5,000 oz 9,000 Contingency Decrease TOTAL GENERAL FUND CHANGE 25,243 <4,200> 96,870 <125,413> -0- POSITION 1 Exhibit K City Council City Manager Finance Purchasing Personnel Bu i Id ing Police - Administration Police - Technical Services Fire - Suppression Fire - Emergency Medical Developmental Services ACM - Operations Building Maint. - San. Serv. Planning - Advanced Parks - Admin. Re c r e a t ion Other Departments GENERAL FUND TRAVEL REDUCTION CITY OF CARLSBAD 1981-82 Budget TRAVEL REQUEST REDUCTIONS Proposed Budget 6,000 5,000 3,130 750 800 1,567 1,200 500 450 300 2000 750 700 1,300 1,340 1,250 14,642 41,679 Counci 1 Reduct ion 500 500 600 200 200 300 200 200 100 100 300 100 300 300 100 200 4,200 Amended Budget 5,500 4,500 2,530 550 600 1,267 1,000 300 350 200 1,700 650 400 1,000 1,240 1,050 14.642 37,479 c e Exhibit L CITY OF CARLSBAD SCHEDULE OF POSSIBLE PROGRAM REDUCTIONS 1982-83 Budget The following program reductions should be considered by the Council as possible program reductions to General Fund operations, .. Amount Posit ions 1. City Manager - Eliminate Administrative Aid position, Public Information program. $16,260 1 2. Insurance Administration - Eliminate General Fund 100 , 000 contribution to insurance reserves. Contributions to the insurance reserve can be made at year end from savings generated during 1982-83. 3. Personnel - Training and Education - Reduce the ' appropriation for training and education to the 1981-82 level of expenditure 4. Building - Professional Services - Reduce Esgil plan checking contract from $120,000 to $80,000. Use City Inspectors for more plan checking activities. 5,000 40,000 5, Engineering - Appoint A.C.M./Development as City Engineer. 49,372 Do not refill vacancy. 6. Parks - Trees - Remove lease/purchase of new boom truck. 20,790 7. Aquatics - Part-time salaries - Reduce pool operations 10 , 000 to allow for a 1/3 reduction in part-time salaries. 8. Building Maintenance - Capital outlay - Eliminate re-roof 30,000 City Hall project. 9. Library - Books - Reduce Library book budget from $94,000 to $84,000 10,000 10; All departments - Reduce total capital outlay by $30,000. 30,000 TOTAL BUDGET REDUCTIONS $311,422 11. Revenue/Recovery - Include $120,000 refund from 120,000 Security Pacific Bank on Parking Authority Pmts as available revenue TOTAL BUDGET CHANGES $43 1,42 2 1