HomeMy WebLinkAbout1986-06-17; City Council; Resolution 8615A Y
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8615 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE
FISCAL YEAR 1986-87 FOR THE CITY OF CARLSBAD AND
ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR
THE VARIOUS DEPARTMENT FUNDS.
WHEREAS, the City Council of the City of Carlsbad has reviewed the
proposed final Operating Budget for fiscal year 1986-87 and has held such
public hearings as are necessary prior to adoption of the final Operating
Budget .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That certain documents now on file in the office of the City Clerk
of the City of Carlsbad entitled, "City of Carlsbad 1986-87 Budget," as
amended in accord with Exhibits A through F attached hereto and incorporated
by reference herein, shall be and the same is hereby adopted as the final '
Operating Budget for the City of Carlsbad for the fiscal year 1986-87.
i
2. That the amounts reflected as estimated revenues for fiscal year
1985-86 are hereby adopted as the final budgeted revenues for 1985-86.
3. That the amount designated as total 1986-87 budget request in
Exhibit D is hereby appropriated to the department or fund for which it is
designated, and such appropriation shall be neither increased nor decreased
except as provided herein.
4. That the following controls are hereby placed on the use and
transfers of budget funds:
a. No expenditure of funds shall be authorized unless sufficient funds
have been appropriated by the City Council or City Manager as described below.
b. The City Manager may authorize all transfers of funds from account
to account within any department.
c. The City Manager may authorize transfers of funds between departments
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within the same fund in an amount up to $10,000.00 per transfer.
d. The City Manager may authorize the expenditure of funds for various
purposes in amounts up to $10,000.00. Any expenditure of funds in excess of
$10,000.00 will be governed by Section 3.28 of the Municipal Code.
e. The City Council must authorize all transfers of funds from the
budgeted Contingency Account.
f. The City Council must authorize any increase in permanent personnel
positions above the level included in the final budget. The City Manager
may authorize the hiring of temporary or part time staff as necessary within
the limits imposed by the controls listed above.
g. The City Manager may approve the change orders on Public Works
contracts in amounts up to $5,000.00, if sufficient appropriated funds are
available. The Manager may delegate the authority to approve change orders
of $1,000.00 or less if funds are available, as described in Administrative
Order Number 7.
5. All appropriations for Capital Improvement Projects remaining
unexpended at June 30, 1986, are hereby appropriated for such capital projects
for the 1986-87 fiscal year.
6. Any unappropriated fund balance in the City General Fund as of
June 30, 1986, is hereby appropriated and transferred to the General Capital
Construction Fund.
7. 1985-86 appropriations in the amount of $245,225 are hereby continued
into 1986-87 for the purposes shown below:
Purpose Account No. Amount
Arts Program Grants 001-840-4210-2470 $ 15,000.00
Furniture for Development Bldg 001-840-2010-3900 $155,025.00
Consulting Serv.-Community Relations 001-840-1021-2470 $ 1,500.00
Legal Services - Liability 610-840-1910-2973 $ 50,000.00
Capital Equipment-Bldg. Maint. 001-840-5320-3900 $ 8,700.00
Misc. Services-Building Maintenance 001-840-5320-2470 $ 15,000.00
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8. All appropriations for outstanding encumbrances shown on the City
3ooks at June 30, 1986, are hereby appropriated for such contracts or
3bligations for 1986-87.
9. All unencumbered funds remaining at June 30, 1986, in the Street
3verlay account of the Streets Department are hereby appropriated for Street
3verlay purposes in 1986-87.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
3n the 17th day of June, 1986, by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pertine
NOES: None
ABSENT: None
ATTEST :
hR@- ALETHA L. RAfiTENKWZ, City Clerk
(SEAL)
1200 ELM AVENUE
CARLSBAD. CA 92008-1989
Office of the City Manager
e EXHIBIT A
TELEPHONE
(619) 438-5561
3une 17, 1986
TO : HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: City Manager
1986-87 OPERATING BUDGET
The 1986-87 operating budget totals $33 million, providing funding for the
numerous operations that are part of the daily City routine.
shows that the General Fund comprises the majority of the budget totaling $24.6
million or about 75% of all operating costs. The City's utility operations
which include Sewer and Water departments total another $2.9 million or about
9%, and the internal service funds which provide insurance funding, vehicle
maintenance for the City fleet and data processing services total another $2.7
million or 8%. The remainder of the budget is comprised of grant programs such as the HUD Section 8 Housing Program and various library grants, as well as the
debt service funds for the outstanding general obligation bonds.
The chart below
1986-87 ODeratina Budaet Reauest Summarv
Total %of'
Fund Budget Total
General $24.7 mil 75%
Utilities 2.9 mil 9%
Internal Services 2.7 mil 8% Grants 1.6 mil 5%
Redevelopment 0.4 mil 1%
Debt Service 0.2 mil 1%
Other
TOTAL
GENERAL FUND
0.6 mil 2%
$33.1 mil 100%
I~RNU~UNI 8.n (IN MILLIONS OF DOLURS)
2.7
CFUNrS 4. m
10
OTmA 1.m 0.0
RUKMLOPUEKT 1.2% 0.4
DEBT SEWICE 0.a
0.2
CENERAL 74.a 24.7
The general fund is the source of the majority of the City's programs.
year's budget request totals $24.7 million or about 13.3% above the current
budget of $21.8 million. request to cover mandated programs, existing contracts and changes in fixed
costs.
increase:
This
Significant cost increases are included in this
The following items make up a major portion of the $3.1 million cost
Full year funding of positions added during 1985-86 - $400,000
The staff grew by 20 positions during 1985-86. The majority of these
positions (16) were added to the development related services to help
process the flow of applications, permits and requests for service received
by the Building, Engineering and Planning Departments. Other positions
added during the year include a Systems Analyst and Programmer/Operator in
Information Systems, an Administrative I in Housing and a Secretary in
Cultural Arts.
450
400
Funding for 50 additional positions - $1.5 million
Many departments have requested additional positions for 1986-87 based on
new or mandated programs or the creation of a new program in the coming
year. The opening of the Public Safety Center, Fire Station 84, Stagecoach
Park and the development processing office all receive additional staff
- /I-! --------.
Funding for new facilities constructed during 1985-86 - $800,000
The City constructed several major facilities during 1985-86 which will
require operation during 1986-87.
Safety and Service Center, Stagecoach Park, Fire Station #4, and the new
development building near the center of the City. Each of the facilities
will require utilities and maintenance support over and above the basic
staff required to run the facility. facilities totals approximately $800,000.
These facilities include the Public
The cost associated with these
----_-_
Fair Labor Standards Act - $150,000
The imposition of FLSA on the City will cost an additional $150,000 per year
in overtime and related costs for 1986-87.
The total general fund budget request of $24.7 million represents an effort to
keep up with the growth of the City by maintaining services and facilities at
levels that are acceptable to the City Council and residents. In 1986-87, the
City will spend about $441 per capita to provide basic services, an increase of
$11 per capita over 1985-86. When adjusted for inflation the 1986-87 figures
are approximately equal to those of last fiscal year.
GENERAL FliND SPENDING PER CAPITA
ACTUAL and ADJUSTED for INFLATION
Actual -
The distribution of fmding within the general flnd budget will remain the same
as the present 1985-86 budget.
resources into public safety programs, the same level as prwided in 1985-86.
Library ard Parks and Recreation programs will maintain their 18% share of the
budget and administration will continue to be approximately 10% of all total
costs.
The proposed budget places about 38% of all
Public Safety
General Fund Budget Request by Function
1
% of
Amount Tot a1 3 9.4 mil 38%
Library and Parks and Rec. 4.5 mil 18%
Development 3.1 mil 13%
Maintenance 3.4 mil 14%
Administration 2.4 mil 10%
Other 1.9 mil 7%
TOTAL $24.7 mil T6CK
(IN MILLIONS OF DOLLPIRS)
DomDAlENT 12.8% I3 I
L ,*OUINISRATION 0.7%
2.4
General flnd revenues for 1986-87 will total $23.9 million, up 16% over the
estimated revenues for 1985-86. These revenues are supplemented by about
$770,000 in gas tax revenue to prwide the $24.7 million necessary to fmd the
proposed budget.
fund, with property ad sales tax being the largest sources.
Taxes pruvide about 2/3 of the revenue received by the general
Property Tax
Sales Tax
Other Taxes
License & Permits
Subve nt io ns
Fees
Other
TOTAL
Amount 3 6.4 mil
7.0 mil
2.2 mil
2.2 mil
1.7 mil
2.8 mil
1.6 mil ‘?zTxzi
% of
Total
29%
%
9%
7%
12%
7%
1 om
Tm-
-
(IN UlLLlOHS ff DOLLARS)
, OTHER TAXES 9. 2% LICENSE PFRY 9.2% 19\
SUEVENTIONS 7.1%
DTHER 6.7% 1.8
SUES TU: 29.3%
RMPERTY TAX 28.-
The relatively optimistic estimates of 16% - 17% growth in tax revenues for
1986-87 are based on the rapid growth experienced by the City during 1985-86.
The construction of about 2,600 dwelling units as well as canmercial and
industrial property in 1985-86 will provide the basis for substantial property and sales tax growth next year.
Estimates of development fee related revenues are based on construction
continuing at a rapid pace during the early part of 1986-87. The proposed
growth control initiative will obviously have an effect on City operations but
the City's revewe strean should not begin to decline until late 1986-87.
The econany for Carlsbad should continue to be positive and growing, at least
during the first six to nine months of the year. Inflation and interest rates
should remain low ad may even decline slightly in the early part of the year
which prwides a mixed blessing for City rwemes. Wile interest rates
decline, the City's investment portfolio earns less interest reverue; however,
if mortgage and cmmercial loan rates fall as well, the City's property tax base
gets a boost fran sales of new ad existing property adding to the property tax
base.
The City uses the anrual rwerue fran the State gasoline tax to prwide support
for the streets maintenance fmction. In 1986-87, gas tax reyerue will total
about $767,000 including about $140,000 fran additional fmdimg prwided by the
State under SB-300.
The total general fmd revenues of $23.9 million is the equivalent of about $426
per capita.
expressed in constant dollars using 1982-83 as the base year, per capita
reverwes in 1986-87 will be about the same as in 1985-86.
This is an increase of about $16 per capita over 1985-86. Wen
GENERAL FUND REVENUES-?E2 CAPITA
ACTUAL and ADJUSTED for IKFLATION
Actual -
so0 1
300 1- f
1982-83 1983-84 1984-95 1995-86 1986-87
The City staff, the vast majority of hich is supprted by the general fmd,
continues to be at a relatively constant level &en viewed in terms of staff per 1,000 population. As the chart below sbws, the staffing has been at or below 8
employees per 1,000 for the past five years.
employees for 1986-87 brings the City up to 7.5 employees per 1,000 in 1986-87
canpared to 7.4 per 1,000 in 1985-86.
The recanmerded staff of 421
8
.
Staffing Staff per
Year 1,000 pop.
1982-83 8.0
1 9 83 - 84 7.6
1984-85 7.7
1985-86 . 7.4
1986-87 7.5
SPECIAL FUNDS
C IN STAFF PER 1 ,000 POPULATION
zma
Stat t
1082-83 1983-84 1P8445 1965-80 198847
The budget includes special fmds used to account for the operation of certain
departments or functions. A special fcnd is established henever the reverue
used to finance a specific fmction is restricted and may not be used to fmd
general operating costs. special revewes fall into three catagories: enterprise fcnds, internd service
funds and grants.
The chart below sbws that a major portion of all
Utilities
Internal Service
Housing Authority
Other Grants
Street Lighting
Red eve1 opment
Debt Service
TOTAL
Special Funds - 1986-87
% of
Amount Tot a1
2.7 mil 33%
1.2 mil 14%
0.4 mil 5%
0.5 mil 6%
0.4 mil 5%
0.2 mil 2%
Tm-Xl3-5%
3EGixm
Si’I?EETLICM. 6.m HWSlNC ALm(. 14.5%) /-- 0.5
The City’s enterprise funds support the water and sewer operations of the City. Budget requests for the enterprise funds are up abwt $252,000 or 9% over the
1985-86 budget. There are no significant program charges within these fmds.
The internal service fmds prwide services to other City departments ad charge a fee for their service.
provides fleet maintenance to the City.
private garage or vehicle rental cunpany charging for fd, parts, service and
vehicle replacement costs. The only sources of rweme to internal service
funds are charges to other City departments and interest earned on any fmd
balance.
For example, the City’s vehicle maintenance fmd
The Department is run much like a
,
This year the City has four internal service fmds - workers' canpensation,
health insurance, vehicle maintenance and data processing. The total budget
request for these fmds is $2.7 million, up $500,000 over the 1985-86 budget of
$2.2 million. The primary chages in this area were the creation of the health
insurance and data processing fmds for 1986-87. The addition of these two
funds account for $400,000 of the budget increase.
Grant programs totaling $1.6 million canprise 20% of the special fmd budget.
The largest of these is the Housing Authority's Section 8 program which will
provide 290 dwelling units to low and moderate inccme families in Carlsbad in
1986-87.
Adult Literacy Grant of about $68,000.
funded entirely fran grant revenues.
Other grant programs include State Library Grants of $300,000 and the
All budget reqests in this section are
The debt service fmds pravide the support for annual payments on the City's
general obligation library ad sewer bonds. The anrual tax rate levied by the
City of .0057% of the assessed value prwides sufficient revetwe to pay all debt
service costs.
year. All outstanding general obligation debt will be retired by 1991-92.
These bods cost the owner of a $100,000 home about $5.70 per
The City's Redevelopment Agency will receive sufficient revenues in 1986-87 to
begin repaying a portion of the existing debt to the City and to consider a debt
offering supported by tax incrment reverues. The budget for Redevelopment
reflects operations for 1986-87 including charges frcm various City departments
that result fran serving the Agency's neecls.
SUMMARY
The operating budget for 1986-87 prwides for the maintenance and operation of
several new capital facilites including parks, and office space for the police,
fire and development related departments. The City staff has been increased in
several areas to prwide support where public demards for service have been felt
ard some support services for the front line departments. The budget includes a $1 million contingency account. This will allow Council some control over
funding future needs, and some insulation fran declining revenues if proposed
growth controls eliminate much of the development in 1986-87.
FRANK ALE SHIR E
City Manager
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