HomeMy WebLinkAbout1987-05-05; City Council; Resolution 90471
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RESOLUTION NO. 9047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF
CARLSBAD AND THE CITY OF VISTA TO PREPARE CONGREGATE AND HOME DELIVERED MEALS.
WHEREAS, the City Council of the City of Carlsbad does
nereby resolve as follows:
1. That an agreement between the City of Carlsbad and the
2ity of Vista for the preparation of congregate and home delivered
neals, a copy of which is attached as Exhibit A and made a part
hereof, is hereby approved.
2. That the Mayor of the City of Carlsbad is hereby author-
ized and directed to execute said agreement for and on behalf of
the City of Carlsbad.
3. That funds in the amount of $35,000 has been requested
in the Fiscal Year 87-88 Senior Citizen Division budget.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 5th day of May Y
1987 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
ATTEST :
ALEJTHA L. RAUTENKRANZ, City Clerk
( SEAL)
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AGREEMENT BETWEEN CITY OF VISTA, AND CITY OF CARLSBAD FOR PROVISION OF MEALS FOR SENIOR CITIZENS
THIS AGREEMENT entered into by and between the CITY OF
VISTA and the CITY OF CARLSBAD this day of h
1987. --++---'
WHEREAS, the CITY OF VISTA and the CITY OF CARLSBAD
each receive funding from the San Diego County Department
of Social Services, Area Agency on Aging, for senior nutrition
programs each year; and
WHEREAS, the CITY OF VISTA SENIOR NUTRITION PROGRAM (here-
inafter called VISTA) agrees to provide to the CITY OF CARLSBAD
(hereinafter called CARLSBAD) a certain number of lunch meals
each day with hot meals to be provided Monday through Friday,
and frozen home meals provided for weekends and holidays as
designated in the VISTA contract document; and
WHEREAS, all meals provided shall meet the standards
of Title I11 of the Older Americans Act and nutritional guide-
lines of the County of San Diego, Area Agency on Aging; and,
WHEREAS, VISTA and CARLSBAD have determined that the
agreement herein for the providing of meals under the conditions
hereinafter set forth by VISTA and the payment for meals as
hereinafter set forth by CARLSBAD is in the beneficial in-
terest of all parties.
THEREFORE, in consideration of the covenants and promises
hereinafter set forth, the parties hereto agree as follows:
1. "Contract Document" in this agreement means the con-
tract between the City of Vista and the San Diego Department
of Social Services, Area Agency on Aging.
2. VISTA shall provide up to 30 home meals per day for
CARLSBAD and said meals to be provided Monday through Friday;
up to 25 frozen home meals to be provided for weekends; and
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up to 30 frozen home meals per day on holidays designated
in the VISTA contract document.
3. VISTA shall provide up to 115 lunch meals per day
for CARLSBAD and said meals to be provided Monday through
Friday except on holidays designated in the VISTA contract
document.
4. Said meals hereinabove referred to shall be available
for pick up by CARLSBAD no later than 11:OO o'clock A.M.
at the VISTA NUTRITION CENTER, 150 Escondido Avenue, Vista,
California; CARLSBAD shall pick up said meals and provide
the transportation for said meals from VISTA to CARLSBAD.
5. VISTA shall be responsible for the ordering, purchasing
and payment for raw food items and consumable supplies for
home meals to be used in the meal preparation. Food preparation
shall be provided at the VISTA site and under the supervision
of VISTA employees. CARLSBAD shall have access to VISTA pur-
chase documents, food preparation, packaging and storage areas
and the record keeping practices as they pertain to meals
provided under this agreement in order to determine the adequacy
of VISTA'S purchasing, cleaning, health and sanitation prac-
tices. It is understood and agreed that to the maximum extent
possible, VISTA shall use donated foods to minimize meal costs.
6. VISTA shall comply with all Federal, State and local
laws and regulations governing the preparing and handling
of food; shall procure and keep in effect all necessary li-
censes, permits and food handler's cards as are required by
law: and shall post such licenses, permits and cards in a
prominent place within the meal preparation areas, as required.
VISTA shall comply with all applicable Federal, State, and
local laws and regulations pertaining to wages and hours of
employment.
7. CARLSBAD shall provide containers that are suitable
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for preparing and delivering said meals and shall provide
two (2) sets of such containers so that there may be a rotation
of said containers. CARLSBAD shall clean and return one set
each day for the preparation of future meals. All said con-
tainers shall be and remain the property of CARLSBAD.
8. CARLSBAD shall provide a driver and vehicle for picking
up the food and delivery of the food to CARLSBAD and shall
provide any necessary devices to insure adequate sanitary
practices for handling the food in transit.
9. VISTA and CARLSBAD shall jointly maintain a temper-
ature record documentation system and said temperature record
will be implemented and maintained to insure sanitary food
handling.
10. CARLSBAD shall notify VISTA of any variation from
the meal order currently set forth herein within one week
before change in the ordered meals.
11. VISTA shall report any deviations from the approved
menu to the CARLSBAD Project Manager within one week whenever
possible.
12. CARLSBAD agrees and shall provide condiments, bev-
erages (other than milk and any beverage provided as a part
of the nutritional meal requirements), and all cutlery, service
utensils, trays and other non-dietary items not specifically
agreed to herein.
13. Both parties agree that the Carlsbad Nutrition Project
Council shall review and comment on menus. CARLSBAD has the
option of naming two (2) Project Council members who will
assist the Vista Advisory Committee Menu Subcommittee in bi-
annual menu preparation.
14. CARLSBAD shall provide monthly participant meal
evaluations. Meal assessments by CARLSBAD and the VISTA staff
shall be conducted on an on-going basis.
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15. Administrative rules and procedures may be implemen-
ted, as agreed by the Project Managers and, if necessary,
approved by CARLSBAD and VISTA.
16. CARLSBAD agrees to pay VISTA a price for meals that
is based on analysis of current labor, supply and raw food
costs as determined by VISTA and shall not exceed $2.35 per
meal. CARLSBAD shall make such payment to VISTA on a monthly
basis on or before the 15th day of the calendar month after
the meals have been delivered.
17. VISTA shall be responsible for any liability arising
out of the preparation and maintenance of foods until they
are picked up by CARLSBAD. Prepared foods shall become property
and liability of CARLSBAD at the time they are picked up at
the Vista site. VISTA shall provide CARLSBAD proof of compre-
hensive general liability coverage naming the CITY OF CARLSBAD
as additional insured for any occurrence arising out of the
operation of this agreement. CARLSBAD shall provide VISTA
proof of comprehensive general liability coverage naming the
CITY OF VISTA as additional insured for any occurrence arising
out of the operation of this agreement.
18. Either party to this agreement may terminate this
agreement by 30 days written notice to the other party.
IN WITNESS WHEREOF, the parties hereto have set their
hands the day and year first above written.
ATTEST:
CITY OF VISTA, ALETHA I,. RAUTENKRANZ, city CIerK
ATTEp<Jd&
JEAI ROOKS, City Clerk