HomeMy WebLinkAbout1991-03-05; City Council; Resolution 91-681
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RESOLUTION NO. 91-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, AMENDING THE
CLASSIFICATION PLAN AND SALARY SCHEDULE OF
THE CITY TO ADOPT THE CLASSIFICATIONS OF
COMMUNICATIONS SUPERVISOR AND RECORDS
TIONS SHIFT SUPERVISOR TO COMMUNICATIONS
SUPERVISOR AND THE COMMUNICATIONS AND
RECORD q
SUPERVISOR AND RECLASSIFYING THE COMMUNICA-
WHEREAS, the City Manager recommends and the City Council
concurs, that the classifications of Communications Supervisor and
Records Supervisor should be adopted and included in the City's
Classification and Salary Plan; and
WHEREAS, the City Manager recommends reclassifying two
positions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes and directs the City
Manager to add the classification of Communications Supervisor as
described in Exhibit A.
3. That the City Council authorizes and directs the City
Manager to add the classification of Records Supervisor as describec
in Exhibit B.
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4. That the City Council authorizes and directs the City
Manager to add the title of Communications Supervisor and the title
of Records Supervisor to the Police Salary Schedule at a biweekly
salary range of $1,289 - $1,566 as shown in Exhibit C.
5. That the City Council authorizes and directs the City
Manager to reclassify the positions of Communications Shift
Supervisor to Communications Supervisor and Communications and
Records Supervisor to Records Supervisor.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 5th day of March 9
1991, by the following vote, to wit:
AYES: Council Members Lewis , Kulchin, Larson, Stanton and Nygaarl
ms None
ABSENT: None
ATTEST:
------- LLeJA 8? a&&-
ALETHA L. RAUTENKRANZ, City Cle k
(SEAL)
0 e EXHIBIT A
-3
CITY OF CARLSBAD
JOB DESCRIPTION
JOB TITLC: Comunications Supervisor
DEPARTMENT : Police
BASIC FUNCTION:
Under general supervision, supervises and participates in police and fire
safety comnications services.
required.
lJISTINGUISHING CHARACTERISTICS:
The Comnications Supervisor is a non-sworn, single-position
classification responsible for the supervision of police and fire
backup procedures and operates the system to produce reports as required.
The incurbent mast also function a8 a wrber of the department's
management tear and participate actively in addressin# issues of concern to the department which at tins my not hare a direct impact on hidher
area of specialization.
KEY RESPONSIBILITIES:
Supervises and participates in activities involving the dispatch of
routine and emergency services such as ambulance( tow trucks and
paramedic services.
Provides instructions to subordinates and answers questions; coordinates
the scheduling and completion of work unit projects by determinim
operational priorities and resolvim work load problems; inspects work for accuracy and completeness; evaluates work techniques and methods for
conformance to established work standards, and alters methods or
procedures as necessary to achieve objectives.
Responds to inquiritu from the public, other departmental or City
employees; provider explanation of work unit technical processes and
functions requirim an understandin8 of policies and procedures; advises
the Watch Corander of pertinent incaim inforrution and potential
operati= problems.
Performs related responsibilities as
diapatch activitiea on all shifta. The position performs CAD system
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JOB DESCRIPTION -2-
JOB TITLE: Corunications Supervisor
Conducts training, or supervises such activity: prepares and maintains
and training to other department personnel regarding communications
services and equipment operation.
Participates in the development of, and implements policies and
procedures relating to safety communications services; prepares and
maintains operations manuals related to the Dispatch Center: notifies
department personnel of changes to those policies and procedures.
Performs backup procedures to the CAD system; operates the system to
produce reports per schedule and as requested; ensures security of
computer systems as assigned; troubleshoots system malfunctions as
required.
Prepares tape recordings as requested of radio and telephone
communications for use as court evidence, in response to subpoena's, for
training, or other authorized purposes.
Enters and updates emergency, caution and related files into the computer
sys tem.
Requisitions supplies and other aaterials as needed; maintains an
inventory of suppiies for the Dispatch Center.
Participates in the selection of subordinate personnel; evaluates
performance; provides counseling and initiateB disciplinary action.
Represents the department in relations with professional associations,
other agencies and organizations.
REPORTING RELATIONSHIPS:
This position reports to a Police Captain.
the Dispatch Training Manual : advises and otherwise provides assistance
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JOB DESCRIPTION -3- JOB TITLE: Corunications Supervisor
DESIRABLE QUACIFICATIONSr
Knowledge of:
o Organization and functions of municipal law enforcement and fire
departments.
Operational principles and practices of a police and fire radio-
telephone emergency communications and dispatching system;
general office procedures.
Practices of supervision. training and performance evaluation.
o
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o English usage, spelling, punctuation and grammar.
Skill in:
o Planning, scheduling, and coordinating the work of assigned
personnel.
o The operation of all automated equipwnt, and the performance of
the most difficult tasks associated with a police/fire dispatch
system.
Ability to:
o Supervise, train and evaluate others involved in related
activity.
o Participate in the development of, and implelent operational policies and procedures effectively.
Communicate effectively in written and oral form.
Develop and maintain effective working relationships with those
contacted in the course of work.
Remain cah in emergency SitUatiOn8.
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- JOB DESCRIPTION -4-
JOB TITLE: Comnications Supervisor
EXPERIENCE AND EDUCATION:
Any combination of education and/or experience that could likely provide
the required knowledge, skill, and ability is qualifying. A typical way
to obtain the required knowledge, skill, and ability would be:
o Three years of increasingly responsible work experience involving
the operation of an emergency law enforcement and/or fire
dispatch system.
Completion of specialized training in police and fire emergency
dispatch work.
o
@ EXHIBIT B 9 I.
CITY OF CARLSBAD
JOB DESCRIPTION
JOB TITLE: Records Supervisor
DEPARTMENT : Pol ice
BASIC FUNCTION:
Under general supervision, supervises and participates in the preparation,
processing, and management of law enforcement records; acts as the
Custodian of Record; supervises reception desk operations. Performs related responsibilities as required.
DISTINGUISHING CHARACTERISTICS:
The Records Supervisor is a non-sworn, single-position class responsible
for the supervision of police records and departmental reception
functions. The incumbent must also function as a member of the
department's management team and participate actively in addressing issues of concern to the departaent which at times my not have a direct impact
on his/her area of specialization.
KEY RESPONSIBILITIES:
Supervises and participates in activities involving the preparation and
processing of law enforcement records; directs files management; maintains security of records and ensures that information is released in accordance
with laws, and established departmental policy and procedures.
Supervises reception desk operations; directs record keeping and ensures security of the cash register and petty cash; authorizes requests for replacement funds and approves the use of petty cash vouchers in accordance with established policy and Procedures.
Provides instructions to subordinates and answers questions; coordinates
the scheduling and completion of work unit projects by determinim
operational priorities and resolving work load problems; inspects work for
accuracy and completeness: evaluates work techniques and Wthods for conformance to established work standards, and altere methods or
procedures as necessary to achieve objectives.
Responds to inquiries from the public, other departmental or City
employees; resolves complaints; provides information requiriw an
understanding of departmental operations, policies and procedures.
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JOB DESCRIPTION -2- JOB TITLE: Records Supervisor
Responds to all subpoena's of law enforcement records; as the Custodian of
Record, ensures tinely and appropriate response to subpoena's; appears in court to testify regarding the subpoenaed documents as required.
Conducts training; prepares and maintains operations manuals associated
with records functions; advises and otherwise provides assistance to other
department personnel regarding records services.
Participates in the development of, and implements policies and procedures
relating to the preparation, processing, aaintenance, access and use of
law enforcement records; notifies department personnel of changes to those
policies and procedures.
Requisitions supplies and other materials as needed, and maintains an
inventory of supplies; participates and assists in the evaluation of
capital equipment required for records operations; assists in the
equipment.
Directs the preparation of departmental payroll records in keeping with
established accrual limits and maximus, and FLSA requirements.
Maintains and compiles statistical data, performs analysis and prepares
reports; develops and submits recornendations as required.
Participates in the selection of subordinate personnel: evaluates
performance; provides counseling and initiates disciplinary action.
Represents the department in relations with professional associations,
other agencies and organizations; represents the immediate supervisor in
his/her absence, in aeetings or court appearances as assigned.
REPORTING RELATIONSHIPS:
This position reports ta a Police Captain.
OESIRABLE QUALIFI CAT IONS:
resolution of problems relating to departmental office and telephone
Knowledge of:
o Organization and functions of a municipal law enforcement
department.
16 * e
JOB DESCRIPTION -3- JOB TITLE: Records Supervisor
o Principles and methods of law enforcement records nanagement;
computerized system used for records management in municipal law
enforcement agencies; general office procedures.
o Laws, codes, regulations and policies relatind to the control of law enforcement records.
o Practices of supervision, training and performance evaluation.
o English usage, spelling, punctuation and grammar.
Skill in:
o Planning, scheduling, and coordinatine records activities.
o The operation of all automated equipment, and the performance of
the most difficult tasks associated with a police records system.
Ability to:
o Supervise, train and evaluate others involved in related activity.
o Participate in the development of, and irplement operational
policies and procedures effectively.
o Communicate effectively in written and oral form.
o Deal constructively with conflict and develop effective
resolutions.
Meet the public in situations requiring diplomacy and tact.
Compile and prepare statistical reports.
Develop and maintain cooperative relationships with those
contacted in the course of work.
0.'
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Joe DESCRIPTION -4-
JOB TITLE: Records Supervisor
EXPERIENCE AND EDUCATION:
Any combination of education and/or experience that could likely provide
the required knowledge, skill, and ability is qualifying. A typical way
to obtain the required knowledge, skill, and ability would be:
o Three years of increasingly responsible experience in police records preparation, processing, and maintenance, including or
supplemented by specialized training in automated records systems.
Specialized training in records management and supervision is
desirable.
o
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EXHIBIT C
CARLSBAD POLICE DEPARTMENT
BIWEEKLY SALARY SCHEDULE
MARCH 5, 1991.
FWGE STEP A STEP B STEP C STEP D STEP E wv\x;E
20 991.07 1039.59 1092.52 11 46.92 1204.27 20
22 $1 039.59 $1 092.52 $1 146.92 $1 204.27 $1 264.57 22
36 $1255.79 $1 31 8.86 $1 384.59 $1 454.36 $1 526.81 36
37 $1289.00 $1353.45 $1421.12 $1492.18 $1566.79 37
38 $1318.86 $1384.59 $1454.36 $1526.81 $1603.28 38
42 $1 603.28 $1 682.44 $1 766.95 $1 855.51 $1 948.08 42
90 $1 066.23 $1 11 9.54 $1 175.52 $1234.29 $1 296.01 90
RANGE 20 COMMUNICATIONS OPERATOR I
RANGE 22 COMMUNICATIONS OPERATOR II
RANGE 36 POLICE OFFICER
RANGE 37 COMMUNICATIONS SUPERVISOR
RANGE 37 RECORDS SUPuwlSoR
RANGE 38 SENIORPOUCEOFFICER
RANGE 42 POLICE SEARGENT
RANGE 90 POLICE RECRUIT