Loading...
HomeMy WebLinkAbout1997-08-05; City Council; Resolution 97-553’ 1 II 4 5 6 2 3 II a 0 RESOLUTION NO. 97-553 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO AN AGREEMENT WITH DUDEK & ASSOCIATES, A CALIFORNIA CORPORATION, TO PROVIDE ENVIRONMENTAL SERVICES FOR ENVIRONMENTAL STUDIES FOR THE RANCHO SANTA FE ROAD BRIDGE REPLACEMENT, PROJECT NO. 31 90. WHEREAS, the City Council of the City of Carlsbad, California has reviewed the nee( 7 environmental services associated with the Rancho Santa Fe Road bridge replacement; and 8 WHEREAS, the City Council has determined that Dudek & Associates is the best qual 9 firm with the professional skills necessary to prepare the environmental assessment, prepare 10 process the necessary agency permits; and 11 WHEREAS, the City Council recognizes the need to have the environmental assessrl 12 WHEREAS, a mutually satisfactory fee for the services has been negotiated; and 13 prepared and recognizes the need to obtain permits. 14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsl 15 California, as follows: 16 2. That Amendment No. I to the agreement with Dudek & Associates, a copy of whic 17 1. That the above recitations are true and correct. I8 attached as Exhibit “A, and made a part hereof, is hereby approved. 19 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cou 2o held on the 5th day of AUGUST , 1997 by the following vote, to wit: 21 AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, Hall 22 NOES: None ABSENT: None 23 24 25 26 ATTEST: 27 ALETHA L. RAUT 28 (SEAL) k ./ . w W I- AMENDMENT NO. 1 TO AGREEMENT FOR ENVIRONMENTAL SERVICES FOR ENVIRONMENTAL STUDIES FOR THE RANCHO SANTA FE ROAD BRIDGE REPLACEMENT PROJECT NO. 3190 ' This Amendment is entered into and effective as of the 18th day of AUGUST , 1997, amending the agreement dated February 28, 1997 by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as "City", and Dudek & Associates, a California Corporation, hereinafter referred to as, "Contractor" for environmental technical studies relating to the Rancho Santa Fe Road Bridge Replacement project. RECITALS WHEREAS, the initial agreement, dated February 28, 1997 identified a scope of work to prepare technical studies for environmental review related to the Rancho Santa Fe Road bridge replacement; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work as follows: to include preparation and processing of environmental assessment forms for compliance with CEQA and NEPA requirements and permit processing with the appropriate agencies; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and as shown on Exhibit "A" Scope of Services and Fee; ---+ MW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. Contractor shall provide services as outlined on the attached Exhibit "A". 2. City shall pay Contractor for all work associated with Paragraph 1 above, as stated in said Exhibit "A not-to-exceed $75,000. Contractor shall provide City on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 9/11/96 J e 0 -. 3. All other provisions of the aforementioned agreement entered into on February 28, 1997, by and between City and Contractor shall remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work. Acknowledged and Accepted: CONTRACTOR: r S* ATTEST: ALETHA L. RAUTEN By: City Clerk August 18, 1997 \mn#/PJ (print name/titl DATE (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVEDASrn FORM: RONALD R. BALL City Attorney BY 9/11 /96 CALIFORNIA ALL-PURPO a ACKNOWLEDGMENT e -. personally appeared t-rm\c J. me k, Pes c executed the instrument. WITNESS my hand and official seal. Signature of Notaty Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) 0 Individual”’ - 0 Individual 0 Partner - 0 Limited 0 General 0 Attorney-in-Fact 0 Attorney-in-Fact 0 Guardian or Conservator 0 Guardian or Conservator Signer Is Representing: Signer Is Representing: 0 1994 National Notary Association 8236 Rernmet Ave.. P.O. Box 7184 * Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-87 En fill eering, Corporate Office: e 619.942.5147 Environmental Sciences and 605 Third Street Fax619.632.0164 Management Services Encinitas. California 92024 ,. . A California Corporation 29 May 1997 EXHIESIT I IAI I 1330-02 Douglas Helming City of Carlsbad Engineering Department 2075 Las PaImas Drive Carlsbad, CA 92009 Subject: Revised Proposal to Provide an Environmental Assessment/Mitigated Negative Declaration and Resource Agency Permitting for the Rancho Santa Fe Road Bridge Replacement Project Dear Doug: Dudek & Associates, Inc. (DUDEK) is pleased to present this revised letter proposal to provide environmental documentation for the subject project in compliance with the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). This letter proposal’has been prepared based on our understanding of environmental requirements that should be met in order to fulfill mandated NEPA and CEQA requirements for the subject project, and has been revised to incorporate your comments dated May 8,1997, and to include resource agency permitting as requested on May 28, 1997. UNDERSTANDING OF PRO’JECTIASSUMPTIONS The City of Carlsbad (City) will be the local lad agency responsible for CEQA compliance and the Federal Highway Administration (FHWA) will be the federal lead agency responsible for NEPA compliance for the project. Caltrans will provide oversight for ensuring FHWA requirements are met. No separate action is required by Caltrans. The City has recommended that a Mitigated Negative Declaration (MND) in compliance with CEQA be prepared for the project. Caltrans has recommended that an Environmental Assessment (EA) with a Finding of No Significant Impact (FONSI) be prepared in compliance with NEPA and FHWA guidelines. Based on conversations with the City (Adrienne Landers, Christer Westman, April 15, 1997) and Caltrans (Richalene Kelsay, April 18,1997), a joint WMND will be prepared for the project to meet CEQA, NEPA, and FHWA guidelines. DUDEK‘s scope of work to complete the WMND for the Rancho Santa Fe Bridge Replacement Project is based on the following assumptions: 1) Technical studies are being completed by DUDEK under our existing contract: biological resources, noise, water quality, floodplain risk assessment, air quality, Phase I Site Assessment, aesthetics, and Section 106, Historic Preservation Study. With the exception of a Pacific pocket mouse survey, no additional field work or technical studies will be required. 0 0 .. ...... 0 ........ - 2) 3) 4) 5) 6> 7) 8) 9) - 10) Environmental Assessment/Mitigated Negative Declaration Rancho Santa Fe Road Bridge Replacement Project ................................................................................................................................................................................................. As a ,part of the NEPA process, the U.S. Fish and Wildlife Service (Service) provided a list of endangered, threatened, and proposed species that may occur in the vicinity of the project (letter dated February 26, 1997). Species listed in the Service's letter not covered by ongoing technical studies include: Pacific pocket mouse, California red-legged frog, and Quino checkerspot butterfly. As recommended in the Service's letter, DUDEK's biologists have assessed the potential for the listed species to be affected by the project. DUDEK's biologists have concluded that, with the exception of the Pacific pocket mouse, the biological resources technical report currently being prepared will adequately address the listed species that could be potentially affected by the proposed project. DUDEK's biologists will provide a discussion in the biological technical study addressing why, due to inappropriate habitat, known range of species, and project configuration, the California red-legged frog and Quino checkerspot butterfly will not be affected by the project. We assume that focused surveys for these species will not be required. A focused survey for the Pacific pocket mouse is required. Assume that a Nationwide 404 permit will satisfy Section 404 of the federal Clean Water Act requirements avoiding extensive FHWNNEPA requirements for projects with direct wetland impacts over one-third of an acre. No additional project components are proposed from those evaluated in the above-referenced technical studies completed to date. The City will provide a discussion of alternatives to the proposed action which were considered and rejected. DUDEK assumes that the alternatives will include the currently proposed alignment and the alignment considered in. the previous Rancho Santa Fe Road EIR. DUDEK also understands that differing configurations of proposed project are being considered by the City of Carlsbad and the City of San Marcos. An alternative intersection configuration may need to be addressed in the environmental document. In addition, it is our understanding that Caltrans typically requires identification of a wetlands avoidance alternative. It is assumed that this will be consided ." under the No Project Alternative. The City will handle all correspondence vith Cdtrans and FHWA that may be required. The City will prepare all required notifications and be responsible for distribution of the WMND and FONSI. ' Our scope and cost assume three (3) rounds of revisions to technical reports including two (2) with Caltrans and one (1) with the FHWA to fulfill NEPA and FHWA requirements. Our scope and cost assume three (3) rounds of revisions to the administrative Draft WMND and supporting documentation copy including one (1) with the City and two (2) with Caltrans/ FHWA. Our scope and cost assume two (2) rounds of revisions to the Final WMND. m 1330-02 &ASSOCIATES ,,,,ay29, ,997 .................................................................................................................................................................................... A CrllCvd. C.r).r.rr.. Page 2 0 m '* . Environmental AssessmentNitigated Negative Declaration Rancho Santa Fe Road Bridge Replacement Project ............................................................................................................................................................................................................ - SCOPE OF -WORK Our proposed scope of work consists of nine (9) tasks as summarized below: Task 1: Scoping DUDEK will coordinate with the City and Caltrans to ensure that the EA/MND meets both the City's and FHWA environmental requirements. Task 2: Conduct Pacific Pocket Mouse Survey DUDEK will conduct the required Pacific pocket mouse survey. See attached Memorandum dated April 23, 1997 for scope of work. Task 3: Administrative Draft EA/MND Preparation Concurrent with Caltrans and FHWA review of the completed technical studies, DUDEK will prepare an EA/MND supported by an Initial Study/Environmental Checklist in compliance with NEPA, CEaA and FHWA guidelines. The Initial Study will reflect the January 1, 1996 Environmental Checklist Form incorporated in the CEQA Guidelines and will also include the FHWA Region 9 Environmental Checklist. Explanations supporting each checklist answer will be provided either by brief qualitative reasons, reference to other resources of information, or reference to the adequate treatment of the issue in a prior environmental document. It is anticipated that the WMND will be approximately 30 pages in length, not including the Initial Study Environmental Checklist and supporting technical appendices. The content and sequence of subject matter-irr m WMND will be presented as follows: Cover Sheet Summary Table of Contents 1.0 Purpose and Need for Action 2.0 Proposed Action and Alternatives 3.0 Environmental Commitments (mitigation measures that are incorporated into the project) - 4.0 Proposed Finding of No Significant Ef€ect I m 1330-02 ................................................................................................................................................................................... A Cdllwnh Cd).,dlm Page 3 LASSoC'ATES May29, 4997 0 0 ,. Environmental AssessmentPIitigated Negative Declaration Rancho Santa Fe Road Bridge Replacement Project ........................................................................................................................................................................................................ - 5.0 , Affected Environment and Environmental Consequences 5.1 Biolopal Resources 5.2 Noise 5.3 Water Quality 5.4 Floodplain Risk 5.5 Air Quality 5.6 Hazardous Materials 5.7 Aesthetics 5.8 Cultural/HistoricaI Resources 5.9 Transportation/Circulation 6.0 Consultation and Coordination 7.0 References 8.0 List of Preparers 9.0 Appendices (Initial Study/Environmental Checkiist) *Note: Technical studies under separate cover. DUDEK will provide two (2) copies of the Administrative Draft WMND to the City for review. Technical studies will not be included in the WMND for review or comment by the City. It is assumed that review of technical studies by the City will occur under our existing contract. Task 4: Revise Draft WD based on City's Comments Received DUDEK will revise the Draft WMND based on comments received from the City. DUDEK will then submit five (5)copies of the Draft WMND to the City of Carlsbad for submittal to Caltrans. Task 5: Reyise Draft EAMND Based on Comments Received from Caltrans .-! DUDEK will revise the Draft WMND as well as all technical studies and appendices based on Caltrans' comments and any additional comments received by the City. DUDEK will then submit five (5) copies of the Final Draft WMND to the City for review and distribution to Caltrans and FHWA. Processing Technicai Studies Our current scope and cost includes one (1) round of revisions for all technical studies with the City and does not include responding to Caltrans and FHWA comments. Extensive review by both Caltrans and FWA was not anticipated based on the assumption that a Categorical Exclusion (CE) would be acceptable to Caltrans and FHWA to comply with NEPA. kdSSOelbTESI May19, 4997 m 1330-02 ..................................................................................................................................................................................... ,;I l'dl(.r.r. C.rp.d.. Page 4 8, . 0 0 Environmental AssessrnentNitigated Negative Deciaration Rancho Santa Fe Road Bridge Replacement Project .............................................................................................................................................................................................................. - Caltrans has requested that we begin the review process for technical studies currently being completed. This scope and cost assumes three (3) rounds of revisions to technical reports including two (2) with Caltrans and one (1) with the FHWA to fulfill NEPA and FHWA guidelines. Task 6: Final Changes to EA/MND DUDEK will incorporate final changes to the WMND technical studies and appendices based on final City, Caltrans and FHWA comments. DUDEK will produce 50 copies of the WMND for public distribution. DUDEK assumes that the City will prepare all notices and distribute the WMND. Task 7: Responses to CommentdFinaI EA/MND f DUDEK will assist the City in responding to public and agency comments received on the WMND during public review. DUDEK will prepare up to 20 individual responses and provide the responses to the City for distribution to Caltrans and FHWA review. DUDEK will also make minor revisions to the EA/MND, if necessary, based on public comments received. Our scope and cost assume two (2) rounds of revisions to the Final Wh4ND. Ths task does not include new analysis or major revisions to the WMND. DUDEK will produce 50 copies of the responses to comments/Final WMND for the City. Task 0: Meetings DUDEK’s project manager will attend five (5) meetings with the project team, as needed. All other meetings will be billed separately on a time-and-materials basis. Task 9: “Re55urce Agency Permitting The preparation of permit applications, analyses, and detailed mitigation plans for federal and state resource agency permits is included in this task. It is likely that a Section 404 permit pursuant to the Federal Clean Water Act, a Section 1601 Streambed Alteration Agreement pursuant to the California Fish and Game Code and 401 waiver would be required because of the presence of riparian habitat. Mitigation for these impacts typically involves the restoration, creation, and/or enhancement of wetlands, with a replacement ratio dependent upon the quality of the wetlands impacted and the quality of wetlands proposed to be created or enhanced. In addition, if endangered species are present, a Federal Endangered Species Act Section 7 Biological Opinion would also be required.’ Our estimated cost includes the following assumptions: wetland mitigation will take place onsite, upland mitigation would consist of purchase credits offsite. m 1330-02 .................................................................................................................................................................................... &ASSOCIATES :;May29, ,997 * .4 (‘.111...‘. C..,.‘.tll. Page 5 e 0 I, . Environmental Assessment/Mitigated Negative Declaration Rancho Santa Fe Road Bridge Replacement Project .............................................................................................................................................................................................................. SCHEDULE Upon receipt of notice to proceed, DUDEK will prepare an administrative draft EA/MND €or the City of Carlsbad's review. The Administrative Draft WMND will be prepared concurrent with the biological resources, air quality, and noise technical studies currently being completed. Subsequent schedule milestones will be based on the scheduling constraints of the reviewing agencies. DUDEK commits to prompt response to agency comments and requests. COST ESTIMATE All work will be billed on a time and maFerials basis in accordance with our 1997 Standard Schedule of Charges. A cost summary is presented below and a detailed cost estimate is attached. Based on our experience (as shown below), the bulk of our effort will be spent in responding to Caltrans and FHWA comments. As the extent of the processing item is hard to tie down, Tasks 4 - 6 will be addressed on a time and materials basis with a not-to-exceed authorization of $19,000. Task 7, Responses to Comments/ Final WMND, is also proposed to be addressed on a time and materials basis with a not-to- exceed amount of $4,000 without additional authorization. As actual permits are unknown at this time, Task 9, Resource Agency Permitting, is also proposed to be completed on a time and materials basis-with a not-to-exceed amount of $28,000 without additional authorization. Task 1: Scoping ....................................................... $1,560.00 Task 2: Pacific Pocket Mouse Survey ...................................... $4,800.00 Task 3: Administrative Draft WMND Preparation ......................... $10,415.00 Taska 4-6: Process Draft WMND including all appendices (three rounds of revisions Caltrans & FHWA review) ................. $19,000.00 Task 7: Response to Comments/Final WMND (two rounds of revisions) ........ $4,000.00 Task 8: Meetings ...................................................... $2,200.00 Task 9: 7Tis~rce Agency Permitting (404,1601,401, Section 7) ............... $28,000.00 Direct Costs: Printing 50 copies (Draft and Final), mileage, mail & trapping supplies .... $1.700.00 Total ...........................................................$71,675.00 DUDEK appreciates the opportunity to present this proposal and we look foorward to working with the City of Carlsbad on this assignment. As discussed in our April 15, 1997 meeting, once the City has approved.our scope of work to prepare the WMND €or the subject project, our proposed outline for the WMND should be sent to Caltrans'for their approval. .................................................................................................................................................................................... rn &ASSOCIATES MayL9, 1330-02 1997 A C.lll...l. C.*,..d#'.. Page 6 a 0 '. . Environmental AssessmentMitigated Negative Declaration Rancho Santa Fe Road Bridge Replacement Project .........................................~.........~.......................~..~.............~~....~...~"..~..~~..........~~..~..........~.....~.......~...~...~.........".........~...~..................... - I€ you have any questions or require further information, please contact me. ~ Very truly yours, DUDEK & ASSOCXATES, INC. Porteous, Senior Project Manager E ironmental Sciences Division JPhf att: DUDEK f997 Standard Schedule of Charges .-> - - R z:r:: 1997 &ASSOCIATES .................................................................................................................................................................................... I A Cdl(rr.l. C.r).r.rlr. Page 7 ._ I’ e 0 h m e 3 a“ B ” 2 0 5 4 d u W pi !? w c9 2 m CI c 0 E E c b 2 c m 8 5 u F: 4 4 &4i gh ;;;’% 2g % gg; $E8 ow &kb rn m 4 cl c k E E 2 0 F 2 W - e a ........ ... ..... ........ ... .... ....... ,.,:-. ..".. r-... z .,: .! ...":.;<,:.....2;. ..-. .'..>...... ! ............. ..-<.st.... ........ .- ... " ... ,:,., .. ,I ... .............. ...*,....... ......... ..; .... x:., .?..... ..... .... .. ........ .............. .... ........ ... .... ... ......... ...... ............. .. ... ..... - Principal ............................................................. $120.00/hr Project Manager .... 1 ............................................. $105.00/hr Project Engineer II .............................................. $ 95.00/hr Project Engineer I ................................................ $ 85.00/hr Engineer 111 .......................................................... $ 80.00/hr Engineer 11 .......................................................... $ 70.00/hr Engineer I ........................................................... $ 55.00/hr Engineering Assistant .......................................... $ 45.00/hr Principal Planner ................................................. $120.00/hr -y '.j. .. Planning Manager ............................................... $1 1 O.OO/hr Project Planner .................................................... $ 75.00/hr Planner ............................................................... $ 65.00/hr Planning Technician ............................................. $ 45.00/hr ?, ; ........... Field Supervisor .................................................. $ 80.00/hr 1-Person Survey Crew ......................................... $ 65.00/hr 2-Person Survey Crew ......................................... $125.00/hr 3-Person Survey Crew ......................................... $160.00/hr 5 ........... ';" ..I. .. .. ....iZ!. ; ;~~!;;::.~$ GIs Technician .................................................... $ 75.00/hr CADD Operator/Designer Drafter 111 ....................... $ 75.00/hr CADD Operator/Designer Drafter II ....................... $ 60.00/hr .......... :!: Professional Land Surveyor ................................. $100.00/hr Survey Analyst .................................................... $ 70.00/hr Designer Drafter I ................................................ $ 50.00/hr Assistant Designer Drafter ................................... $ 35.00br ?q!.?.... ............. ............ "1 . _ . ., ...._) . ,LL<.-,~, .... <- . ..:."$$lL.:> ..., 11 - 7 e Principal ............................................................. $120.00/hr Senior Project Manager ....................................... $110.00/hr Senior Environmental Planner ..................... $95 - $ 110.00/hr Environmental Scienti@lanner IV $ 85.00/hr Environmental Scientist/Planner 111 ....................... $ 75.00br Environmental Scientistplanner II ........................ $ 65.00/hr Environmental ScientisVPlanner I ......................... $ 50.00/hr Environmental Analyst ......................................... $ 45.00/hr Acoustician ......................................................... $ 75.00/hr Senior Habitat Restoration Specialist/ Landscape Architect IV ................................. $ 90.00/hr Habitat Restoration Specialist/ Landscape Architect 111 ................................. $ 85.00/hr Habitat_ Restoration Specialist II ............................ $ 60.00/hr Habitat Restoration Specialist I ............................. $ 50.00/hr Biologist V .......................................................... $ 90.00/hr Biologist IV ......................................................... $ 75.00/hr Biologist 111 .......................................................... $ 60.00/hr Biologist II ........................................................... $ 50.00/hr Biologist I ........................................... ~ ................ $ 45.00/hr . Research Assistant ............................................. $ 30.00/hr c ....................... .I . .. .. Principal Mediator/Facilitator ................................ $12: Associate Mediator/Facilitator .............................. $8: Conflict Management Specialist ........................... $7: Meeting Notetaker ............................................... $45 Principal ............................................................. $130 Senior Hydrogeologist Project Manager ................ $120 Associate Hydrogeologist .................................... $95 Hydrogeologist IV ................................................ $85 Hydrogeologist 111 ................................................ $65 Hydrogeologist II ................................................. $55 Hydrogeologist I .................................................. $45 ........ -.~_ .... ; ... .. Environmental Engineer II ..................................... $70 Construction Manager ......................................... $100. Construction Engineer ......................................... $75 . Construction Inspector 111 ..................................... $68 . Construction Inspector II ...................................... $58 . Construction Inspector I ...................................... $48 . District Manager .................................................. $120 . District Engineer .................................... $90.00 - $ 110 . Assistant District Manager ................................... $ 70.1 Grade IV Operator ................................................ $ 70.1 Grade 111 Operator ................................................ $ 55.1 Grade II Operator ................................................. $ 45.1 Operator in Training ............................................. $ 30.1 ................ ~- .. " ......... .......... ........... ..... j ........... ...... j .. ... .......... ....... .. ....I_ ..... : ......... .. ;r ....... i: ........... District Secretary/Accountant .............................. $ 55.1 Grade I Operator .................................................. $ 42.1 Laborer ............................................................... $ 24.1 ...... ... ........ ... Computer Processing .......................................... $ 55.~ Clerical Admiiiisii$iofi ......................................... $ 45.t ... " ........ ... ... i .-. i ......., ~ _, .. .... ...... ~ .. ,"',:,,.~~~;~~.,~~~~~~~~~~;,~.~~~~.;~~~~~~:::~.~;,~~~~~:,. ... FORENSIC ENGINEERING Court appearances and depositions as expert witness w billed at 1.5 times normal rates . MATERIAL AND OUTSIDE SERVICES Subcontractors. rental of special equipment. spt reproductions and blueprinting. outside data processing computer services. etc., are charged at 1.15 times the d cost . TRAVEL EXPENSES Mileage at 32 cents per mile . Per diem where overnight st: involved is charged at cost . Revised 1211