HomeMy WebLinkAbout1999-06-15; City Council; Resolution 99-214II n 0 0
II RESOLUTION NO. 99-214
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, TO ADOPT THE
CLASSIFICATION AND SALARY OF RECORDS MANAGEMENT
SUPERVISOR, AND AMEND THE GENERAL EMPLOYEES’ SALARY
SCHEDULE AND CONFLICT OF INTEREST CODE.
4 WHEREAS, it is necessary to establish the classification and salary of Records
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support to the City’s Records and Document Management Programs; and 6
Management Supervisor in the General Employees’ Classification and Salary Plan, to provide
7 WHEREAS, the City and the Carlsbad City Employees’ Association have met and
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conferred on the impact of this recommendation on their respective represented employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
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1. That the above recitations are true and correct.
2. That the classification of Records Management Supervisor, as shown in Attachment
A, at salary range 56 of the General Employees Salary, as shown in Attachment B, both attached
hereto and made a part thereof, are hereby approved.
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19 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City
20 Council held on the 15 day of June , 1999, by the following vote to wit:
3, That the Conflict of Interest Code is amended to include the classification of Records
Management Supervisor requiring incumbents of this position to file in disclosure Categories 2
and 3.
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AYES: Council Members Lewis, Nyg
NOES: None
ABSENT: Council Member Kulchi
Z, City Clerk
~ (SEAL)
KAREN R. KUNDTZ, Assistant City Clerk
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Attachment A
Resolution No. q~ -a ci
CITY OF CARLSBAD
CLASSIFICATION SPECIFICATION
JOB TITLE; WCORDS MANAGEMENT SUPERVISOR
DEPARTMENT: INFORMATION SYSTEMS
BASIC FUNCTION:
Under general supervision, to organize, implement, coordinate and maintain the City’s Records
and Document Management Programs; supervise staff performing records and document
management functions; and perform related duties as assigned.
KEY RESPONSIBILITIES:
Supervise and participate in the day-to-day operations of the citywide Records Management
Program to ensure compliance with legal requirements and with records management policies
and procedures.
Supervise the retrieval and destruction of city records, and the maintenance, preservation, and
security of vital and archival records.
Update and interpret the records management program and records retention schedule, and
maintains procedures manuals.
Coordinate implementation of the citywide Records Management Program, including
establishing new file categories and determining appropriate legal retention periods.
Coordinate Records Management Program with city Document Management System, and assist
in preparing users for the Document Management System.
Supervise, train, and evaluate assigned staff.
Advise, and provide assistance to the Assistant City Clerk in the development of departmental
policies regarding records management.
Respond to public inquiries, verbally and in writing, and provide assistance in the use of public
records, and work with staff to ensure high performance and customer service.
Assist in the development of the departmental budget.
Perform other related duties as assigned.
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OUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the essential duties
as generally described in the specification. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential duties in a specific job. The requirements
listed below are representative of the knowledge, skill and/or ability required.
Knowledge of:
Principles of organization, administration, and the general functions of municipal
Principles, practices, and methods of records management, including information storage
Applicable federal, state, and local laws relating to retention requirements for a wide
Procedures, techniques and methods of document preservation.
Computer applications and capabilities for use in records and document management
0 Standard office practices, use of equipment and quality standards;
0 Principles and practices of supervision.
government.
and retrieval systems, micrographic and imaging processes.
variety of documents.
programs.
Ability to:
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Organize, implement, and maintain detailed automated and manual record systems.
Analyze records and document management problems and recommend solutions.
Appraise with accuracy the value of and legal requirements of city documents for retention
purposes.
Present ideas and recommendations effectively in oral and written form, and prepare clear,
concise and accurate reports.
Organize work, set priorities and provide support to meet records and document
management needs.
Exercise sound, independent judgment within established guidelines.
Maintain information and generate reports utilizing computer equipment.
Code, file and retrieve a wide variety of materials under a complex, comprehensive records
management system.
Establish and maintain effective working relationships with supervisors, fellow employees,
and the public.
Operate personal computer, standard office equipment, and other equipment related to
records and document management.
Supervise, train and evaluate records management employees.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
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College course work in business or public administration andor specialized vocational
training in Records Management and three years of increasingly responsible records
management experience, including experience at a supervisory or lead worker level and
preferably in a government agency, in operations similar to those provided by the City
Clerk’s Department.
A Records Manager certification issued by the Institute of Certified Records Managers
(ICRM) is desirable.
PHYSICALMENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or hear, in
person and by telephone; use hands to finger, handle, feel or operate standard office equipment;
and reach with hands and arms. An employee is frequently required to walk and stand. Specific
vision abilities required by this job include close vision and the ability to adjust focus to read and
operate office equipment as necessary during the course of the work assignments.
While performing the duties, employees of this class are regularly required to use written and
oral communication skills; read and interpret statistical data, information and documents; analyze
and solve problems; observe and interpret people and situations; learn and apply new information
or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines; and
interact with staff, public officials and the public encountered in the course of work.
The employee works under typical office conditions and the noise level is usually quiet.
Employees may be required to travel to work sites or other sites for meetings.
5/25/99
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Attachment B Resolution No. -
SALARY SCHEDULE - GENERAL EMPLOYEES
Effective June 8, 1999
CLASSIFICATION RANGE CLASSIFICATION
ACCOUNT CLERK I 9 METER SERVICES WORKER I1 ACCOUNT CLERK I1 17 METER SERVICES WORKER I11 ACCOUNTANT 60 OFFICE SPECIALIST I ACCOUNTING SUPERVISOR 46 OFFICE SPECIALIST I1 ACCOUNTING TECHNICIAN 32 OPERATIONS/MAINTENANCE STOREKEEPER ADMINISTRATIVE SECRETARY 37 PARK MAINTENANCE SPECIALIST
APPLICATIONS SPECIALIST I 75 PARK MAINTENANCE WORKER I1
APPLICATIONS SPECIALIST I1 94 PARK MAINTENANCE WORKER I11 APPLICATIONS SPECIALIST I11 109 PARK DEVELOPMENT COORDINATOR
AQUATICS SPECIALIST 30 PLANNING TECHNICIAN I ASSISTANT ENGINEER 74 PLANNING TECHNICIAN I1 ASSISTANT PLANNER 64 POLICE TRAINING COORDINATOR
ASSISTANT TO THE TREASURER 65 POLICE RECORDS SPECIALIST I ASSOCIATE ENGINEER 91 POLICE RECORDS SPECIALIST I1 ASSOCIATE PLANNER 78 RECORDS MANAGEMENT SUPERVISOR
BUILDING INSPECTOR I 55 RECREATION ASSISTANT
BUILDING INSPECTOR I1 70 RECREATION SPECIALIST BUILDING MAINTENANCE WORKER I 29 RECREATION SUPERVISOR I
BUILDING MAINTENANCE WORKER I1 41 RECREATION SUPERVISOR I1
BUILDING TECHNICIAN I1 50 SANITATION SYSTEMS OPERATOR I
BUYER 42 SANITATION SYSTEMS OPERATOR I1 CIRCULATION SUPERVISOR 35 SANITATION SYSTEMS OPERATOR I11
CODE ENFORCEMENT OFFICER I 43 SECRETARY
CODE ENFORCEMENT OFFICER I1 55 SENIOR BUILDING INSPECTOR
COMMUNITY LIBRARY SERVICES SUPERVISOR 50 SENIOR BUILDING MAINTENANCE WORKER
CONSTRUCTION INSPECTOR I 55 SENIOR CIRCULATION SUPERVISOR
CONSTRUCTION INSPECTOR I1 70 SENIOR CONSTRUCTION INSPECTOR CRIME PREVENTION TECHNICIAN 31 SENIOR ELECTRICIAN
CROSS CONNECTION CONTROL TECHNICIAN 40 SENIOR LIBRARIAN
CUSTODIAN 3 SENIOR OFFICE SPECIALIST
CUSTODIAN I1 14 SENIOR PLANNER
DEPUTY CITY CLERK/TECHNICIAN 37 SITE MANAGER
ELECTRICIAN 40 STOREKEEPER
ENGINEERING TECHNICIAN I 37 STREET MAINTENANCE WORKER I1
ENGINEERING TECHNICIAN I1 52 STREET MAINTENANCE WORKER I11
EQUIPMENT TECHNICIAN I 34 SYSTEMS ADMINISTRATOR I
EQUIPMENT TECHNICIAN I1 49 SYSTEMS ADMINISTRATOR I1
GRAPHIC ARTIST 24 SYSTEMS ADMINISTRATOR I11
HOUSING ASSISTANT 20 TECHNICIAN I
HOUSING SPECIALIST I 46 TREE TRIMMER I
HOUSING SPECIALIST I1 61 TREE TRIMMER I1
HUMAN RESOURCES TECHNICIAN 35 TREE TRIMMER LEADWORKER
JUVENILE JUSTICE PROGRAM COORDINATOR 54 UTILITY MAINTENANCE WORKER I11
LEGAL SECRETARY 47 UTILITY WORKER I
LIBRARIAN I 38 UTILITY WORKER I1
LIBRARIAN I1 53 UTILITY WORKER I11
LIBRARY ASSISTANT I 24 VALVE MAINTENANCE WORKER
LIBRARY ASSISTANT I1 35 WATER CONSERVATION SPECIALIST
LIBRARY CLERK I 1 WATER SYSTEMS OPERATOR I
LIBRARY CLERK I1 4 WATER SYSTEMS OPERATOR I1 MAINTENANCE WORKER I 14 WATER SYSTEMS OPERATOR I11
MESSENGER 1
METER SERVICES WORKER I 20
RANGE
29
40
3
9
43
41
22
40
84
35
50
36
15
20
56
10
29
49
64
24
35
43
29
85
46
48
85
46
68
17
91
4
13
23
40
51
87
113
35
18
26
42
40
24
35
43
40
38
34
48
55
05/26/99
0 THE CITY OF CARLSBAD 0
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January I, 1999
RANGE STEP A STEP B STEP C STEP D STEP E RANGE
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5 $828.56 $869.98 $91 3.48 $959.16 $1,007.1 1 5
4 $820.35 $861.37 $904.44 $949.66 $997.14 4
3 $812.23 $852.84 $895.48 $940.26 $987.27 3
2 $804.1 8 $844.39 $886.62 $930.95 $977.50 2
1 $796.22 $836.04 $877.84 $921.73 $967.81
7 $845.21 $887.47 $931.84 $978.43 $1,027.36 7
9 $862.20 $905.30 $950.57 $998.10 $1,048.00 9
10 $870.82 $914.36 $960.08 $1,008.08 $1,058.48 10
11 $879.52 $923.50 $969.68 $1,018.16 $1,069.07 11
12 12 $888.32 $932.74 $979.38 $1,028.34 $1,079.76
6 6 $836.84 $878.68 $922.61 $968.74 $1,017.19
8 8 $853.66 $896.34 $941 .I 6 $988.22 $1,037.63
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18 $942.97 $990.12 $1,039.62 $1,091.61 $1,146.19 18
17 $933.64 $980.32 $1,029.33 $1,080.80 $1,134.84 17
16 $924.39 $970.61 $1,019.14 $1,070.10 $1,123.61 16
15 $91 5.24 $961 .OO $1,009.05 $1,059.50 $1 ,I 12.48 15
14 $906.18 $951.49 $999.06 $1,049.01 $1,101.46 14
13 $897.21 $942.07 $989.17 $1,038.63 $1,090.56
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19 $952.40 $1,000.02 $1,050.02 $1 ,I 02.52 $1 ,I 57.65
22 $981.26 $1,030.32 $1,081.84 $1,135.93 $1,192.73 22
21 $971.54 $1,020.12 $1,071.13 $1,124.68 $1,180.92 21
20 $961.93 $1,010.02 $1,060.52 $1,113.55 $1,169.22
23
$1,041.63 $1,093.71 $1,148.39 $1,205.82 $1,266.1 1 28
27 $1,031.32 $1,082.88 $1,137.03 $1 ,I 93.87 $1,253.57 27
26 $1,021.10 $1,072.16 $1,125.77 $1,182.06 $1,241.16 26
25 $1,010.99 $1,061.54 $1,114.62 $1,170.35 $1,228.87 25
24 $1,000.98 $1,051.03 $1 ,I 03.58 $1 ,I 58.76 $1,216.70 24
23 $991.07 $1,040.63 $1,092.66 $1,147.29 $1,204.66
32 $1,083.92 $1,138.11 $1,195.02 $1,254.78 $1,317.51 32
31 $1,073.19 $1,126.85 $1,183.19 $1,242.35 $1,304.47 31
30 $1,062.56 $1,115.69 $1,171.48 $1,230.05 $1,291.56 30
29 $1,052.04 $1,104.65 $1,159.88 $1,217.87 $1,278.76 29
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35 $1 ,I 16.76 $1,172.61 $1,231.24 $1,292.79 $1,357.43 35
34 $1,105.71 $1 ,I 61 .OO $1,219.04 $1,280.00 $1,344.00 34
33 $1,094.76 $1,149.50 $1,206.97 $1,267.32 $1,330.69
37 $1,139.21 $1,196.17 $1,255.98 $1,318.78 $1,384.72 37
39 $1 ,I 62.1 1 $1,220.21 $1,281.23 $1,345.29 $1,412.55 39
36 36 $1,127.93 $1,184.33 $1,243.54 $1,305.72 $1,371.01
38 38 $1,150.60 $1,208.13 $1,268.54 $1,331.97 $1,398.57
40
42 $1 ,I 97.32 $1,257.1 9 $1,320.05 $1,386.05 $1,455.35 42
41 $1,185.47 $1,244.74 $1,306.98 $1,372.33 $1,440.94 41
40 $1,173.73 $1,232.42 $1,294.04 $1,358.74 $1,426.68
43
45 $1,233.61 $1,295.28 $1,360.05 $1,428.05 $1,499.45 45
44 $1,221.39 $1,282.46 $1,346.58 $1,413.91 $1,484.60 44
43 $1,209.30 $1,269.76 $1,333.25 $1,399.91 $1,469.91
CCEA 4% Jan-1999 (Biweekly) Page 1 of 3
, 0 THE CITY OF CARLSBAD 0
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January I, 1999
RANGE STEP A STEP B STEP C STEP D STEP E RANGE
46 46 $1,245.94 $1,308.24 $1,373.65 $1,442.33 $1,514.45
47
49 $1,283.69 $1,347.88 $1,415.27 $1,486.04 $1,560.33 49
47 $1,258.40 $1,321.32 $1,387.38 $1,456.76 $1,529.59
48 48 $1,270.98 $1,334.53 $1,401.26 $1,471.32 $1,544.89
50
$1,322.59 $1,388.72 $1,458.15 $1,531.06 $1,607.62 52
51 $1,309.49 $1,374.97 $1,443.72 $1,515.90 $1,591.70 51
50 $1,29653 $1,361.36 $1,429.43 $1,500.89 $1,575.94
52
53
$1,362.67 $1,430.80 $1,502.34 $1,564.09 $1,656.33 55
54 $1,349.17 $1,416.63 $1,487.46 $1,561.84 $1,639.93 54
53 $1,335.82 $1,402.61 $1,472.74 $1,546.37 $1,623.69
55
57 $1,390.06 $1,459.56 $1,532.54 $1,609.17 $1,689.62 57
59 $1,418.00 $1,488.90 $1,563.34 $1,641.51 $1,723.58 59
56 56 $1,386.20 $1,445.11 $1,517.36 $1,593.23 $1,672.89
58 58 $1,403.95 $1,474.15 $1,547.86 $1,625.25 $1,706.52
60
72 $1,613.81 $1,694.50 $1,779.23 $1,868.19 $1,961.60 72
71 $1,597.83 $1,677.72 .$1,761.61 $1,849.69 $1,942.18 71
70 $1,582.01 $1,661.11 $1,744.17 $1,831.38 $1,922.95 70
69 $1,566.35 $1,644.66 $1,726.90 $1,813.24 $1,903.91 69
68 $1,550.84 $1,628.38 $1,709.80 $1,795.29 $1,885.05 68
67 $1,535.48 $1,612.26 $1,692.87 $1,777.52 $1,866.39 67
66 $1,520.28 $1,596.30 $1,676.1 1 $1,759.92 $1,847.91 66
65 $1,505.23 $1,580.49 $1,659.52 $1,742.49 $1,829.62 65
64 $1,490.33 $1,564.85 $1,643.09 $1,725.24 $1,811.50 64
63 $1,475.57 $1,549.35 $1,626.82 $1,708.16 $1,793.57 63
62 $1,460.96 $1,534.01 $1,610.71 $1,691.25 $1,775.81 62
61 $1,446.50 $1,518.82 $1,594.76 $1,674.50 $1,758.23 61
60 $1,432.17 $1,503.78 $1,578.97 $1,657.92 $1,740.82
73
$1,662.71 $1,745.85 $1,833.14 $1,924.80 $2,021.03 75
74 $1,646.25 $1,728.56 $1,814.99 $1,905.74 $2,001.03 74
73 $1,629.95 $1,711.44 $1,797.02 $1,886.87 $1,981.21
75
77 $1,696.13 $1,780.94 $1,869.99 $1,963.49 $2,061.66 77
79 $1,730.22 $1,816.74 $1,907.57 $2,002.95 $2,103.1 0 79
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76 76 $1,679.33 $1,763.30 $1,851.47 $1,944.04 $2,041.25
78 78 $1,713.09 $1,798.75 $1,888.69 $1,983.12 $2,082.28
80
89 $1,911.24 $2,006.80 $2,107.14 $2,212.50 $2,323.13 89
88 $1,892.32 $1,986.94 $2,086.28 $2,190.60 $2,300.1 3 88
87 $1,873.58 $1,967.26 $2,065.63 $2,168.91 $2,277.35 87
86 $1,855.03 .$1,947.78 $2,045.17 $2,147.43 $2,254.80 86
85 $1,836.66 $1,928.50 $2,024.93 $2,126.17 $2,232.48 85
84 $1,818.48 $1,909.41 $2,004.88 $2,105.12 $2,210.38 84
83 $1,800.48 $1,890.50 $1,985.03 $2,084.28 $2,188.49 83
82 $1,782.65 $1,871.78 $1,965.37 $2,063.64 $2,166.82 82
81 $1,765.00 $1,853.25 $1,945.91 $2,043.21 $2,145.37 81
80 $1,747.53 $1,834.90 $1,926.65 $2,022.98 $2,124.13
90 90 $1,930.36 $2,026.87 $2,128.21 $2,234.63 $2,346.36
CCEA 4% Jan-1999 (Biweekly) Page 2 of 3
I. @ THE CITY OF CARLSBAD
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January 1,1999
RANGE STEP A STEP B STEP C STEP D STEP E RANGE
91 91 $1,949.66 $2,047.14 $2,149.50 $2,256.97 $2,369.82
93 $1,988.85 $2,088.29 $2,192.70 $2,302.34 $2,417.45
95 $2,028.82 $2,130.26 $2,236.78 $2,348.62 $2,466.05 95
94 $2,008.73 $2,109.17 $2,214.63 $2,325.36 $2,441.63 94
93
97 $2,069.60 $2,173.08 $2,281.73 $2,395.83 $2,515.61 97
99 $2,111.20 $2,216.76 $2,327.60 $2,443.98 $2,566.18 99
100 $2,132.31 $2,238.93 $2,350.87 $2,468.42 $2,591.84 100
101 $2,153.63 $2,261.32 $2,374.38 $2,493.10 $2,617.76
102 $2,175.17 $2,283.93 $2,398.13 $2,518.03 $2,643.93 102
101
92 92 $1,969.15 $2,067.61 $2,171.00 $2,279.56 $2,393.53
96 96 $2,049.11 $2,151.57 $2,259.15 $2,372.10 $2,490.71
98 98 $2,090.30 $2,194.81 $2,304.55 $2,419.78 $2,540.77
103
108 $2,308.99 $2,424.44 $2,545.66 $2,672.94 $2,806.60 108
107 $2,286.1 3 $2,400.43 $2,520.46 $2,646.49 $2,778.82 107
106 $2,263.50 $2,376.67 $2,495.50 $2,620.28 $2,751.30 106
105 $2,241.08 $2,353.14 $2,470.79 $2,594.33 $2,724.05 105
104 $2,218.89 $2,329.84 $2,446.33 $2,568.64 $2,697.08 104
103 $2,196.92 $2,306.77 $2,422.1 1 $2,543.21 $2,670.37
109
112 $2,402.74 $2,522.88 $2,649.02 $2,781.47 $2,920.55 112
111 $2,378.95 $2,497.90 $2,622.80 $2,753.94 $2,891.63 111
110 $2,355.40 $2,473.17 $2,596.83 $2,726.67 $2,863.00 110
109 $2,332.08 $2,448.68 $2,571.12 $2,699.67 $2,834.66
113 113 $2,426.77 $2,548.1 1 $2,675.51 $2,809.29 $2,949.75
CCEA 4% Jan-1999 (Biweekly) Page 3 of 3