HomeMy WebLinkAbout1999-09-14; City Council; Resolution 99-311w - 1
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RESOLUTION NO. 99-311
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING
THE DESIGN OF THE COMMUNITY ACTIVITY
GRANTS PROGRAM AND APPROPRIATING FUNDS.
WHEREAS, on February 9, 1999, Council directed staff to accelerate the
funding of the Community Activity Grants Program to provide a total of $1 million to
be set aside in a separate fund.
WHEREAS, the interest from the funds was to be used to provide
grants to community service groups;
WHEREAS, on April 20, 1999, Council appointed a Council sub-
committee to design the grant program and to return to Council with
recommendations, and
WHEREAS, the Council subcommittee has met several times and
is recommending the grant program as outlined in Attachment A, and,
WHEREAS, the amount of interest earnings available to be
distributed for 1999-00 is $40,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council approves the Community Activity Grant
Program as outlined in the attached application and instructions in Attachment A.
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3. That an appropriation in the amount of $40,000 from the
Community Grant Special Revenue fund balance is authorized for disbursement for
the 1999-00 Community Activity Grants.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council on the 14 th day of September , 1999, by the following vote, to
wit:
AYES: Council Members Lewis, Nygaard, Finnila, Hall & Ku1chi.n
NOES: None
ABSENT: None
ATTEST: n KAREN R. KUNDTZ, Assistant City Clerk (SEAL)
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- City of Carlsbad w ATTACHMENT A
Community Activity Grants
1999-2000
Have a good idea for Carlsbad?
Here’s your opportunity.. .
The City of Carlsbad is accepting applications for Community Activity Grants. The grants are
designed to provide enrichment programs to the Carlsbad community. An enrichment program is any
program that enhances the quality of life for Carlsbad’s residents andor visitors. These grants are
intended to compliment other City programs such as the Community Development Block Grants
(CDBG) by providing grants for services that may not be eligible under these other programs. Thus, any
organization currently receiving funding from another City program is not eligible for a Community
Activity Grant.
The City Council has set aside $1 million from which the interest earned will be allocated for the
various community service activities. The amount available for the 1999-2000 fiscal year is $40,000.
The full amount of the funds may not be disbursed if there are not sufficient qualifying applications.
In order to apply for the grant funds, the attached application must be completed with the necessary
attachments and received no later than 5:OO PM on Thursday, October 14,1999, at:
City of Carlsbad
Finance Department
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Attn: Cheryl Gerhardt
Applications will be reviewed by a City Council sub-committee. The Committee will then make a
recommendation to the City Council for final approval in early December. It should be noted that
programs approved for 1999-00 funding have no expressed or implied guarantee for future funding.
If you have any questions regarding the funding for Community Activity Grants, please contact Cheryl
Gerhardt, Senior Accountant at (760) 434-2822.
W~OMMUNITY ACTIVITY GUN-
APPLICATION INSTRUCTIONS
Applicant Information:
Please provide the requested information including: name, address, phone, Federal Tax ID or Social
Security Number, and two (2) contact names. Two contact names are required for the application to be
considered complete.
Amount of Grant Reauest:
Enter the dollar amount of City funds you are requesting.
Eligibility Reuuirements:
Both individuals and organizations are eligible to apply for grant funds. The three basic requirements
which must be met for an organization to be eligible to apply for Community Activity Grants are:
1. A Carlsbad City Council Member cannot be on the board of the organization.
2. The organization cannot have received money from other City sclurces (including CDBG) for the
3. The program cannot be in competition with other City programs.
Prop-am DescriptiodScope:
The program description should describe the nature of the program, the benefits to the Carlsbad
Community, and the projected percent of Carlsbad residents served by the program, i.e., if the program
only serves Carlsbad residents, then this would be 100%.
Please provide an implementation schedule for the program showing tE.e timeline and activities required
to implement the program. If this is an ongoing program for which y3u are requesting funds, describe
how the program will be funded in the future without the City grant.
Applicant Background:
Provide the requested information on your organization. If available, please attach an organization chart.
Experience in ProFram Area:
Provide information relating to the applicant’s and other employees’ experience in the program for which
funds are being requested. Include the number of years providing similar services and the experience
level of the individual(s). Provide any other information which would be useful to the reviewers in
understanding your capabilities to provide the services for which the funds are requested.
Financial CapabilitieslBudPet:
In addition to providing a detailed budget for the program request, phase include a funding schedule
(your request for the timing of disbursement of the funds). Funds will ‘only be disbursed in advance if a
separate bank account is maintained. Applicant must also provide the requested information on current
finding sources, and previous City funding received or requested withic. the past three years.
Sipnatures:
We require two contact names and their signatures.
Reportinp Reauirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds
are spent, whichever comes first. Proof of program expenses are required to be held for two years during
which time the City reserves the right to audit the records.
current fiscal year.
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w w CITY OF CARLSBAD
COMMUNITY ACTIVITY GRANTS
1999-00 APPLICATION
Submit to:
City of Carlsbad
Deadline: October 14,
5:OOpm
1999
Finance Department
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Attn: Cheryl Gerhardt
Please complete the following application using the instructions provided on the last page of this
amlication. You may attach additional pages ifnecessary,
Name of Applicant:
Address:
Phone: ( )
Contact 1)
-
name phone
Contact 2)
name phone
Federal Tax ID # or Social Security #:
Amount of Grant Request: $
EliPibility Reapirements:
Please answer the following questions:
Y N
Is a City Council Member on your board? 00
Have you or will you be receiving funding in 1999 for this program
from other City sources? 00
Are you aware of any other City program providing this service? no
If so, which one?
If you answered B to any of these questions, your request is not eligible for this grant
program. Please contact Cheryl Gerhardt at the City of Carlsbad (160-434-2867) for further
in formation, $desired
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. Proyram DescriptiodScope (please use additionalpages ifnecessayy):
Describe your program:
~~ ~ ~~
How will this program benefit the Carlsbad Community?
% of Carlsbad Residents Served
Applicant IBackp-ound:
This applicant is a (an):
Non - Profit 0 Local Public Agency
Individual
0 For-Profit
State Public Agency 0 Other
Years in Business:
Number of Employees:
Number of Volunteers:
(Please attach an organization chart, if available.)
Names of Officers and Board of Directors:
Name: Title:
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' Experience in Propram Area:
Financial Capabilities/BudPet:
Current funding sources and levels:
Previous City funding received or requested in the past three years:
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(Please attach a budget for program request including funding schedule.)
ReDortinp Requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds
are spent, whichever comes first. Proof of program expenses are required to be held for two years during
which time the City reserves the right to audit the records.
We agree to adhere to the reporting requirements described above. Yes No [73
Certification:
We, the undersigned, do hereby attest that the above information is true and correct to the best
of our knowledge. (Two signatures required)
Signature Title Date
Signature Title Date
To be comvleted bv Finance
Date Received:
Date reviewed
Amount funded:
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1999-2000 Schedule
The following is the schedule for the application and disbursement of funds for the 1999-00
fiscal year:
Council Meeting to appropriate funds and open application period September 14'h
Applications due to finance department October 14'h
Council subcommittee to review applications * October 14th -
November 14th
Recommendations on funding made to Council 1st Week of December
* During the application review process, applicants may be asked to come in and do a short
presentation on their program request.
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