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HomeMy WebLinkAbout1999-11-02; City Council; Resolution 99-480w w 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ,I RESOLUTION NO. 99-480 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES ~~ WHEREAS, maintaining all obsolete files, correspondence and papers is uneconomical; and WHEREAS, the documents listed on Exhibit “A”, attached hereto and made a part hereof, have been reviewed by the Finance Director; and WHEREAS, the Finance Director recommends that all documents listed on Exhibit “A” are no longer required, and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. Ill Ill Ill Ill Ill Ill Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 w w 2. That the Finance Director is hereby authorized to destroy the documents listed on Exhibit “A”, attached hereto. PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Council of the City of Carlsbad on the 2nd day of November , 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin NOES: None ABSENT: None ATTEST: Z, City Clerk Karen R. Kundtz, Assistant City Clerk (SEAL) d 9 ' * Box No. . " . . - -. -. - - - . " - - - - - Contents " Shelf Tier Destrov After 1 12/98 F 4 Payroll Insurance Premiums: Standard, Colonial, 64 10/98 D 5 10/93 - 10193 Warrants #I89501 - #I90050 41 12/98 B 10 7/91 - 12/91 Accounts Payable Canceled Checks 22 12/98 B 8 FY 1990/91 Accounts Payable Check Register 20 09/98 B 5 08/93 - 09/93 Warrants #I 87651 - #I 88350 17 12/98 B 1 07/94 - 12/94 Payroll Canceled Checks 13 12/98 A 1 1990-91 Bank Reconciliations & Bank Statements Aetna, AD&D, PPD, Kaiser, and CMWD 65 06/99 F 5 1991 - 1992 Bank Statements, Reconciliations, and Investment Summaries 68 11/98 G 7 10/93 - 11/93 Warrants # 190051 - # 190650 79 09/98 F 8 09/93 - 09/93 Warrants #I88351 - #I88850 1 12/93 - 12/93 Warrants # 191751 - # 19230 : Detailed listing at end of Records Contents 142 143 04/99 L 9 02/94 - 03/94 Warrants # 195001 - # 195600 03/99 L 11 03/94 - 03/94 Warrants # 195601 - # 196100 144 02/99 L 10 01/94 - 02/94 Warrants # 193901 - # 194450 150 154 04/99 M 5 03/94 - 04/94 Warrants # 1961 01 - # 196750 12/98 N I 11/93-12/93Warrants#191750-#191750 158 10/98 M 9 09/93 - 10/93 Warrants # 188851 - #I89500 I /U 06/99 AA 1 UI/YZ - 06 anceled Checks A/P 172 173 06/99 AA 3 01/92 - 06/92 Canceled Checks Payroll 06/99 AA 4 01/90 - 06/92 Workers Comp Canceled Checks 174 01/92 - 04/95 Ambulance Write Offs 5 06/98 AA 10 01/94 - 06/94 Payroll Canceled Checks 179 08/98 AA 9 07/93 - 08/93 Warrants # 186501 - # 187150 178 06/98 AA 7 06/93 - 06/93 Warrants # 185401 - # 186000 176 04/99 AA 07/91 - 06/92 CMWD Canceled Checks p I 182 187 188 190* 202 21 1 21 2 21 3 I I 221 L- I k I 227 -. -. -. -. -. - - - - - - - - 01/93 - 12/94 Finance Chronological Correspondence I 11 I AA I I 89/90 - 93/94 Federal & State Grants (Note: Detailed BB 1 11/93 - 12/93 Warrants #I91 151 - 191750 listing at end of Records Contents List) AA 12 06/93 - 07/93 Warrants # I86001 - # 186500 6 I BB 06/01/88 - 09/16/88 Cash Receipts #54 - #230 BB 7 I I Miscellaneous Assessment District Files (Note: cc 9 1990 - 91 Payroll Overtime Sheets Detailed listing at end of Records Contents List) BB 9 05/01/89 - 06/30/89 Cash Receipts #207 - #251 DD 6 I 0911 9/88 - 01 /I 2/89 Cash Receipts #55 - #I 32 DD 7 01/13/89 - 04/30/89 Cash Receipts #I33 - #206 8 I DD I I 1989 - 1990 Journal Entries # 800 - 996 1990 - 1991 'I 'I # 001 - 499 I 4l EE I ~ 01/93 - 12/93 Payroll Deduction Report EE 8 ~ Business License Renewal Applications Q - Z, EE 10 ~ Business License Renewal Applications H - P, EE 9 1/91-12/91 12/98 06/99 12/98 07/98 10/98 12/98 1 /99 07/99 02/99 05/99 12/98 12/98 12/98 12/98 I 1/91-12/91 I I I I .. 239 09/95 07/95 12/98 FF 10 Business License Aps. & Renewal Forms A - G, 1/91-12/91 240 FF 12 06/30/90 - 08/3/90 Warrants #I40901 - 141 600 241 FF 11 06/30/90 - 06/30/90 Warrants #I401 01-140900 - - - - - - - - - - - - - - - - - - - - - - - - '"r w L. . .... .. "L - . W."L- m ' -PALLET #I - BACK BOXES: A (B) c (B) B (B) 1 Destroy Date: 06/99 Destroy Date: 06/99 Destroy Date: 08/99 I Contents: 07/94 - 08/94 Warrants I Contents: 06/94 - 06/94 Warrants I Contents: 06/94 - 06/94 Warran I #200651-205101 I #I 99501 -2001 50 I #I99501 - 200150 2 Destroy Date: 05/99 contents: 04/94 - 05/94 Warrants #I 97251 - 197800 Destroy Date: 05/99 Contents: 04/94 - 05/94 Warrants #I 97251 - 197800 ~ ~~ ~ 3 Destroy Date: 12/98 Contents: 01/95 - 12/95 Parking Citations & Dismissals I I PALLET #I - FRONT BOXES: t I I I A (F) c (F) B (F) ~ ~~~~ 4 Destroy Date: 09/99 Contents: 08/94 - 09/94 Warrants #206401 - 206950 5 Destroy Date: 06/99 I Contents: 06/94 - 06/94 Warrants I #I 98951 - 199500 Destroy Date: 08/99 Contents: 08/94 - 08/94 Warrants #205151 - 205750 Destroy Date: 07/99 Contents: 06/94 - 07/94 Warrants #200151 - 200650 Destroy Date: 05/99 Contents: 05/94 - 05/94 Warrants #I 97801 - 198300 Destroy Date: 08/99 Contents: 08/94 - 08/94 Warrants #205751 - 206400 w ' -PALLET #2 - BACK BOXES: w D (B) F (B) E (B) Destroy Date: 12/98 Contents: 07/94 - 12/94 Payroll Benefit Report 2 Destroy Date: 12/97 Destroy Date: 07/98 Contents: Distribution Report Report 01/93 - 12/93 Payroll Labor 01/94 - 07/94 Payroll Benefit Contents: Contents: Contents: 01/93 - 07/94 Payroll Benefit 02/93 - 12/93 Payroll Benefit Report Report 3 Destroy Date: 12/97 Destroy Date: 06/97 I Destroy Date: 12/98 (5E(B)) Contents: Bonds (Note: Detailed listing at end of Records Contents List) - ~ Destroy Date: 01/98 (4F(B)) Contents: CFD's (Note: Detailed listin! at end of Records Contents List) Destroy Date: 12/96 (5F(B)) Contents: Gen. Files (Note: Detailed Listing at end of Records Contents List) I It ~ ~~ PALLET #2 - FRONT BOXES: D (F) F (F) E (F) 5 Destroy Date: 12/98 Contents: 01/94 - 12/94 Payroll Labor Distribution Report w w *DETAILED DESCRIPTION OF BOXES BOX# 96 SHELF 12 TIER H DESTROY DATE 12/98 BONDS: Multi-Family 1983 Bond Bank Statements 83-91 ; General Files: Mello-Roos Distr.-Zone 5 90-93; Hosp Grove C.0.P.- Acquisition and Construction 89-90 BOX# 97 SHELF I TIER I DESTROY DATE 01/99 BONDS: Enciha JPA 211164-12/31/91 Files ASSESSMENT DISTRICTS: Letters and Documents: > Bristol Cove 9/4/79-1/92 (Files 1-3) > Bristol Cove (Guisto Foreclosures) 82-84 > Revenue Sharing & Revenue Sharing Funds (504): thru 1987 > San Diego County Annexations: 1984-87 BOX# 181 SHELF 12 TIER AA DESTROY DATE 06/99 FEDERAL & STATE GRANT FILES (1989/90 to 1993/94): > CDBG Entitlement (89190 to 93-94) - Federal > CDBG Rehab Bank Info through 06/90 - Federal > CLG Historic Preservation $2,000 - Federal > Library LSCA (Child's) $22,500 - Federal > Library Literacy 1990/91 to 1993194 - State > Carrillo Ranch Stabilization - State P Senior Nutrition 1993194 - Federal > Buena Vista Lagoon Island Restoration - State - ,' > Carlsbad Blvd. Shore Protection - State BOX # I90 SHELF 9 TIER BB DESTROY DATE 12/98 ASSESSMENT DISTRICTS: Letters, Memos, and documents relating to: Apian Rd.: 87-90 191 1 Act; James Dr., Park Dr., Monroe St. (Files 1-5); Alga Road I 9 13/15 Act 3/17/88-5/3 1 /90, Alga Road 6/1/90-10/12/90; Alga Rd. Proposals 1990; Batiquitos Lagoon I91 5 Act 86-88; College Blvd. Foreclosure 10/91-6/95; College Blvd. 191 3/15 Act 7/10/85-6/10/86; College Blvd. 191 3/15 Act 2/3/94-3/9/95; Carlsbad Airport Centre Foreclosure > Proposals for New Finance System r:, w w 'BOX # 4F (B) DESTROY DATE: 01/98 CFDs: Annual Billing FY92-93; 94-95 Annual Levy; FY93-94 City of Carlsbad CFD #I; RSF Rd. - Pre-Formation 191 5 Act; RSF Rd.Distr. Formation; General File (1-4) 12/31/89-12/31/92; Mac Brown-Sample Formation Docs & Procs. BOX# 5E (6) DESTROY DATE: 12/98 BONDS: Hosp Grove C.0.P.s General File 87-88; Hosp Grove C.O.P. Bank Statement FY93-94; General Obligation Bond Committee; Agenda Bills, Bldg. Authority; Bldg. Authority General File; Sr. Nutrition Grant Program FY6/30/93 BOX # 5F (B) DESTROY DATE: 12/96 MISCELLANEOUS GENERAL FILES: - Revenue Recovery-State Cigarette Tax (1991) - Lease Purchases (Las Palmas) (86-87) - Finance-Fire 6/89 - Litigations: Rose v. City of Hayward; Figuera v. Pers (85-88); - Mandated Cost Reimb. Claims - Firefighters 87-89, - Mandated Cost Reimb. Claims (claim supporting data re: - Carlsbad Lodge-Trans. Occupancy Taxes - Travel Inn Audit Sr. Ctr. (Sahagun v. City) (1990) Firefighters Cancer Presumption (84-90) Firefighters Cancer Presumption (84-90) Files Approved for destruction: ic3-d. n* L tbi/..c/s.i: Ron Ball (date) City Attorney