HomeMy WebLinkAbout2000-08-01; City Council; Resolution 2000-2511
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RESOLUTION NO. 2000-251
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, REVISING
THE HUMAN RESOURCES ASSISTANT JOB
CLASSIFICATION AND JOB TITLE.
WHEREAS, it is desirable to revise the Human Resources Assistant to
Benefits Administrator to accurately state the duties and responsibilities of this
position.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitation is true and correct.
2. That the job classification of Benefits Administrator shown as
Attachment A and the Management Salary Schedule reflecting this title change shown
as Attachment B, attached hereto and made a part thereof, are hereby approved.
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3. That the City’s Local Conflict of Interest Code is amended to include the
position of Benefits Administrator.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 1st day of August ,2000, by the following
vote, to wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: None
h9.w
M. WOOD, City Clerk
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C ATTACHMENT A
CITY OF CARLSBAD
CLASSIFICATION DESCRIPTION
JOB TITLE: BENEFITS ADMINISTRATOR
DEPARTMENT: Human Resources
BASIC FUNCTION:
Under general supervision, to administer City benefit programs, interface with insurance
carriers and maintain records regarding employee workers’ compensation, health, life and
retirement coverages; and to perform other related responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS:
This position is expected to exercise initiative and independent judgment in carrying out
a variety of assignments within established guidelines, including providing technical
support to all areas within the Human Resources Department. This level is distinguished
from the next higher level of Analyst by the complexity of analytical and technical
responsibilities assigned.
KEY RESPONSIBILITIES:
Administer City health and welfare benefit programs such as workers’ compensation,
medical, dental, group life and retirement plans.
Advise employees on their eligibility for benefits. Provide customer service to
employees regarding benefit plan information and design.
Work with insurance vendors to resolve employee insurance problems. Provide
assistance in resolving complaints or other administrative matters.
Coordinate all benefit plan enrollments and changes. Maintain benefit records and
documents necessary for implementing benefit coverage. Process, approve and audit
benefit program billings to ensure proper cost distributions.
Perform administrative tasks relating to workers’ compensation claims, including
responding to routine inquiries from employees. Serve as liaison to workers’
compensation third party administrator.
Determine coordination of City benefits with other benefits and leave entitlements
required by state and federal law. Meet with employees to explain this information;
monitor and maintain records related to the coordination of these benefits. Monitor
employee and dependent premium payments when employees are on occupational or
non-occupational leaves of absence.
Y
Conduct new-hire employee orientations to ensure that new hires have a thorough
understanding of the City’s benefit program and the information necessary to make
appropriate benefit elections.
Prepare employee benefit communications.
Assist in the interpretation and application of personnel rules, policies and procedures.
May supervise staff in the course of performing responsibilities.
Perform other related duties as assigned.
OUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the essential
duties as generally described in the specification. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential duties in a specific
job. The requirements listed below are representative of the knowledge, skill and/or
ability required.
KnowledPe of:
l Public sector human resources policies, practices and procedures in benefits,
workers’ compensation and other applicable human resources areas as assigned.
l Federal, state and local laws and regulations affecting employee benefits,
workers’ compensation, human resources administration and management.
l City of Carlsbad municipal codes, policies, procedures, practices and memoranda
of understanding with employee bargaining units.
l Human Resources administration and procedures related to payroll, health and
welfare benefits and records management.
l Modem office methods, including computer use.
Ability to:
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Perform complex technical and administrative human responsibilities relating to
the City’s employee health and welfare benefit programs, including workers’
compensation.
Interpret and make recommendations and decisions in accordance with laws,
regulations, policies and procedures impacting human resource administration.
Exercise independent judgment and decision-making.
Work independently under general supervision.
Research, analyze and prepare reports and make recommendations.
Supervise the work of assigned staff.
Organize work and meet deadlines.
Establish and maintain effective working relationships.
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l Effectively communicate both orally and in writing.
l Utilize computer systems and applications as necessary.
EDUCATION AND EXPERIENCE:
Any combination equivalent to the education and experience that could likely provide the
required knowledge and abilities is qualifying. A typical background may include:
l College level coursework in public and/or business administration, human
resource management or a closely related field, and
l Three years of progressively responsible administrative experience
involving technical human resource functions or responsible
administrative experience. Benefits administration experience desirable.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required to
walk and stand. Specific vision abilities required by this job include close vision and the
ability to adjust focus to read and operate office equipment as necessary during the course
of the work assignments.
While performing the duties, employees of this class are regularly required to use written
and oral communication skills; read and interpret statistical data, information and
documents; analyze and solve problems; use and apply reasoning and statistical concepts;
observe and interpret people and situations; learn and apply new information or skills;
perform highly detailed work on multiple, concurrent tasks; work under deadlines; and
interact with staff, the public and others encountered in the course of work.
The incumbent works under typical office conditions and the noise level is usually quiet.
The responsibilities require driving to site locations for inspections, meeting with other
staff and the public on a regular basis.
This is an at-will management classification.
Approved by:
RAYMOND R. PATCHETT
City Manager
Date:
612000
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ATTACHMENT B
Management Salary Structure
(Base Pay)
FY2000-0 1
JOB TITLE GRADE MINIMUM MARKET RANGE
Updated 7111100
AlTACHMENT B
Management Salary Structure
(Base Pay)
FY2000-01
JOB TITLE GRADE MINIMUM MARKET RANGE L
Arts Manager 4 $50,700 $57,000 - $69,700
Construction Manager 4
Geographic Info. Systems Coord. 4
Housing Program Manager 4
Public Information Officer 4
Records Manager 4
Senior Accountant 4
Senior Management Analyst 4
Senior Services Manager 4
Admin. Coordinator - Special Dist. 3 $45,300 $50,900 - $62,200
Management Analyst 3
Principal Librarian 3
Public Works Suoervisor 3
Aquatic Supervisor 2 I 1 $40,400 1 $45,500 - $55,600 1 I I Assistant City Clerk 2 I I I
Equipment Maintenance Supervisor 1 2 I I I Gallery Coordinator 2 I I I Meter Shop Supervisor ! 2 ! ! I
Parks Supervisor
Community Arts Coordinator
Benefits Administrator
Management Assistant
2
1 $36,700 $41,400 - $50,500
1
1
Media Programming Specialist 1 r ! [
Secretary to City Attorney
Secretary to City Council
Secretary to City Manager
Updated 7/l l/O0 Page 2