HomeMy WebLinkAbout2001-01-09; City Council; Resolution 2001-131
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RESOLUTION NO. 2001-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAFUSBAD, CALIFORNIA, ESTABLISHING THE NEW
CLASSIFICATION OF LEGAL ASSISTANT; RECLASSIFYING
THE POSITION OF LEGAL SECRETARY TO LEGAL ASSISTANT
AND AMENDING THE GENERAL EMPLOYEES SALARY
SCHEDULE.
WHEREAS, it is recommended that a new classification of Legal Assistant is
established to recognize the paralegal and legal secretarial duties of the position in the
City Attorney’s Office, and
WHEREAS, it is desirable to reclassify the position of Legal Secretary to Legal
Assistant to recognize the new paralegal duties and responsibilities added to this
position.
WHEREAS, the City and the Carlsbad City Employees’ Association have met
and conferred on the impacts of this recommendation on their respective represented
employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council adopts the classification of Legal Assistant, as
described in Attachment A, attached hereto and made a part thereof.
3. That the City Council authorizes the amendment of the General
Employees’ Salary Schedule to include the Legal Assistant in range 56, as shown in
Attachment B, attached hereto and made a part thereof.
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4 That the City Council authorizes reclassifying the position of Legal
Secretary to Legal Assistant in the City Attorney’s Office.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad
City Council held on the _ 9th day of- ry T 2001 by the following vote, to
wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall.
NOES: None
ABSENT: None
ATTEST:
(Seal)
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Attachment A
Resolution No.
CITY OF CARLSBAD
CLASSIFICATION SPECIFICATION
JOB TITLE: LEGAL ASSISTANT
DEPARTMENT: CITY ATTORNEY
BASIC FUNCTION:
Under general supervision, performs a wide range of legal support work in
conjunction with the City Attorney’s Office; conducts legal research, including
state and federal case law, statutes and legislation; prepares legal documents,
including all court filings and litigation related correspondence; assists attorneys
in litigation of civil and criminal cases; reviews and prepares contracts,
agreements and citations for attorney approval; and performs a wide range of
paralegal and legal secretarial duties as assigned.
DISTINGUISHING CHARACTERISTICS:
Employees in this classification are expected to possess the complete
knowledge, skills and abilities to perform a wide variety of journey level legal
support work. Employees at this level receive only occasional instruction or
assistance as new or unusual situations arise. The work involves maintaining
strict confidentiality of all matters processed through the office of the City
Attorney.
KEY RESPONSIBILITIES:
Perform legal research; prepare documents for civil litigation and code
enforcement; and organize and maintain litigation and litigation form files.
Compose, type and compile pleadings, including answers, complaints, motions,
appellate and trial briefs, affidavits, discovery and other legal documents and
related correspondence, case memoranda, reports, and exhibits.
Support in-house staff as needed in coordinating legal activities, such as, assist
with depositions, trials and other legal events; inform attorneys of pertinent
activities; schedule and arrange meetings for attorneys, calendar, organize,
monitor and retrieve all court dates, legal deadlines, meetings and other
important dates; arrange, contact and coordinate investigators and experts;
request subpoenas of records and/or witnesses and review documents; and
maintain telephone contact with courts, witnesses and outside counsel.
Prepare agenda bills, ordinances and resolutions as assigned. Prepare and
maintain a variety of records, reports and files related to the City Attorney’s office.
Legal Assistant 1
Review and process finished materials for completeness, accuracy, format,
compliance with local, state and federal rules and policy procedures, and
appropriate English usage; review contracts and agreements for compliance with
standardized forms; review citations of case law, statutes, and City codes.
Perform other related duties as assigned.
QUALIFICATIONS;
To perform a job in this classification, an individual must be able to perform the
essential duties as generally described in the specification. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential duties in a specific job. The requirements listed below are
representative of the knowledge, skill and/or ability required.
Knowledge of:
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Legal terminology, procedures and the format for legal documents.
Standard office administrative and secretarial practices and procedures as
well as local court rules and procedures, pleading practices and litigation
protocol.
Computer applications used in the course of work, such as, legal research
databases, word-processing, spreadsheet and graphical presentation.
Correct English grammar, spelling and usage.
Basic business arithmetic.
Organization, functions and activities of the City Attorney’s office and
municipal government.
l Legal office and secretarial procedures and requirements.
l Federal and State Court rules and procedures.
l Criminal and civil law functions of the legal office
l Modern office practices, procedures and equipment.
l Interpersonal skills using tact, patience and courtesy.
l City and department organization, operations, policies and objectives.
l Telephone techniques and etiquette.
Abilitv to:
l Perform a variety of responsible paraprofessional and legal secretarial
duties in support of attorneys.
l Research and analyze case law, statutes, regulations and legislation.
l Properly interpret, apply, explain and make recommendations in
accordance with laws, regulations, policies, codes and procedures
l Operate a computer to enter data, maintain records and generate reports;
and utilize software applications, such as, legal research databases, word-
Legal Assistant 2
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processing, legal calendar and file management, spreadsheet, and
graphics presentation as required by the duties of the job.
l Analyze and resolve office administrative situations and problems.
l Maintain accurate records and files, and calendar court dates and
calculate litigation deadlines.
l Organize work, set priorities, meet critical deadlines.
l Perform work with minimum supervision.
l Establish and maintain effective working relationships with those
contacted in the course of work.
l Provide excellent customer service skills, including phone reception and
direction.
l Communicate effectively both orally and in writing.
l Work confidentially with discretion.
Experience and Education:
Any combination equivalent to the experience and education that could likely
provide the required knowledge and abilities is qualifying. A typical way to obtain
the knowledge and abilities would be:
Equivalent to the completion of high school and three years of
progressively responsible experience performing journey level
paralegal and legal secretarial work. College level course work in
political science, government or related field is desirable.
Certification:
Possession of a certificate from an approved Paralegal Certification Program.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit;
talk or hear, in person and by telephone; use hands to finger, handle, feel or
operate standard office equipment; and reach with hands and arms. An
employee is frequently required to walk and stand. Specific vision abilities
required by this job include close vision and the ability to adjust focus to read and
operate office equipments as necessary during the course of the work
assignments.
While performing the duties, employees of this class are regularly required to use
written and oral communication skills; read and interpret legal and statistical data,
information and documents; observe and interpret people and situations; learn
and apply new information or skills; perform detailed work on multiple, concurrent
tasks; work under intensive deadlines; and interact with staff, Council members
and others encountered in the course of work.
Legal Assistant 3
May be required to attend occasional meetings and travel to off-site locations as
necessary during the course of performing work.
1 l/21/00
Legal Assistant 4
Exhibit A Resolution No. &lo/-/3 -
SALARY SCHEDULE - GENERAL EMPLOYEES
Effective January 1, 2001
CLASSIFICATION RANGE
ACCOUNT CLERK I 11
ACCOUNT CLERK II 19
ACCOUNTANT 62
ACCOUNTING SUPERVISOR 48
ACCOUNTING TECHNICIAN 34
ADMINISTRATIVE SECRETARY 39
APPLICATIONS SPECIALIST I 75
APPLICATIONS SPECIALIST II 94
APPLICATIONS SPECIALIST III 109
AQUATICS SPECIALIST 30
ASSISTANT ENGINEER 76
ASSISTANT PLANNER 64
ASSISTANT TO THE TREASURER 67
ASSOCIATE ENGINEER 93
ASSOCIATE PLANNER 78
BUILDING INSPECTOR I 55
BUILDING INSPECTOR II 70
BUILDING MAINTENANCE WORKER I 29
BUILDING MAINTENANCE WORKER II 41
BUILDING TECHNICIAN II 50
BUSINESS SYSTEMS SPECIALIST 84
BUYER 42
CIRCULATION SUPERVISOR 37
CODE ENFORCEMENT OFFICER I 43
CODE ENFORCEMENT OFFICER II 55
COMMUNITY LIBRARY SVS SUPERVISOR 52
CONSTRUCTION INSPECTOR I 5s
CONSTRUCTION INSPECTOR II 70
CRIME PREVENTION TECHNICIAN 31
CROSS CONNECTION CONTROL TECHNICIAN40
CUSTODIAN 3
CUSTODIAN II 14
DEPUTY CITY CLERK/TECHNICIAN 39
ELECTRICIAN 40
ENGINEERING TECHNICIAN I 39
ENGINEERING TECHNICIAN II 54
EQUIPMENT TECHNICIAN I 34
EQUIPMENT TECHNICIAN II 49
GRAPHIC ARTIST 40
HOUSING ASSISTANT 20
HOUSING SPECIALIST I 46
HOUSING SPECIALIST II 61
HUMAN RESOURCES TECHNICIAN 35
JUVENILE JUSTICE PROGRAM COORDINATOR54
LEAD EQUIPMENT TECHNICIAN 59
LEGAL ASSISTANT 56
LEGAL SECRETARY 49
LIBRARIAN I 40
LIBRARIAN II 55
LIBRARY ASSISTANT I 26
LIBRARY ASSISTANT II 37
LIBRARY CLERK I 3
LIBRARY CLERK II 6
MAINTENANCE WORKER I 14
MAIL CLERK/MESSENGER 1
METER SERVICES WORKER I 20
CLASSIFICATION RANGE
METER SERVICES WORKER II 29
METER SERVICES WORKER III 40
OFFICE SPECIALIST I 5
OFFICE SPECIALIST II 11
OPERATIONS/MAINTENANCE STOREKEEPER43
PARK MAINTENANCE SPECIALIST 41
PARK MAINTENANCE WORKER II 22
PARK MAINTENANCE WORKER III 40
PARK DEVELOPMENT COORDINATOR 84
PLANNING TECHNICIAN I 35
PLANNING TECHNICIAN II 50
POLICE TRAINING COORDINATOR 36
POLICE RECORDS SPECIALIST I 17
POLICE RECORDS SPECIALIST II 22
RECORDS MANAGEMENT SUPERVISOR 56
RECREATION ASSISTANT 10
RECREATION SPECIALIST 29
RECREATION SUPERVISOR I 49
RECREATION SUPERVISOR II 64
SANITATION SYSTEMS OPERATOR I 24
SANITATION SYSTEMS OPERATOR II 35
SANITATION SYSTEMS OPERATOR III 43
SECRETARY 31
SENIOR BUILDING INSPECTOR 85
SENIOR BUILDING MAINTENANCE WORKER46
SENIOR CIRCULATION SUPERVISOR 50
SENIOR CONSTRUCTION INSPECTOR 85
SENIOR ELECTRICIAN 46
SENIOR LIBRARIAN 70
SENIOR OFFICE SPECIALIST 19
SENIOR PLANNER 91
SITE MANAGER 4
STOREKEEPER 13
STREET MAINTENANCE WORKER II 23
STREET MAINTENANCE WORKER III 40
SYSTEMS ADMINISTRATOR I 51
SYSTEMS ADMINISTRATOR II 07
SYSTEMS ADMINISTRATOR III 113
TECHNICIAN I 35
TREE TRIMMER I 20
TREE TRIMMER II 28
TREE TRIMMER LEADWORKER 44
UTILITY MAINTENANCE WORKER III 40
UTILITY WORKER I 24
UTILITY WORKER II 35
UTILITY WORKER III 43
VALVE MAINTENANCE WORKER 40
WATER CONSERVATION SPECIALIST 38
WATER SYSTEMS OPERATOR I 34
WATER SYSTEMS OPERATOR II 48
WATER SYSTEMS OPERATOR III 55
12/15/2000
RANGE
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THE CITY OF CARLSBAD
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January I,2001
STEP A STEP B STEP C STEP D STEP E
$861 .I9 $904.26 $949.47 $996.94 $1,046.78
$869.80 $913.30 $958.96 $1,006.92 $1,057.26
$878.51 $922.43 $968.55 $1 ,016.98 !§1,067.83
$887.29 $931.65 $978.24 $1,027.16 $1,078.51
$896.17 $940.97 $988.02 $1,037.43 $1,089.29
$905.12 $950.38 $997.89 $1,047.79 $1,100.20
$914.18 $959.89 $1,007.87 $1,058.27 $1,111.19
$923.32 $969.48 $1 ,017.96 $1,068.86 $1,122.31
$932.56 $979.17 $1,028.13 $1,079.54 $1,133.52
$941.88 $988.97 $1,038.42 $1,090.34 $1,144.85
$951.29 $998.86 $1,048.81 $1,101.25 $1,156.30
$960.80 $1,008.85 $1,059.30 $1,112.25 $1,167.87
$970.42 $1 ,018.94 $1,069.89 $1,123.39 $1,179.55
$980.13 $1,029.13 $1,080.58 $1,134.61 $1,191.34
$989.92 $1,039.42 $1,091.39 $1,145.96 $1,203.26
$999.82 $1,049.81 $1,102.31 $1,157.42 $1,215.29
$1,009.83 $1,060.31 $1,113.32 $1,168.99 $1,227.44'
$1,019.92 $1,070.91 $1,124.45 $1,180.68 $1,239.72
$1,030.12 $1,081.62 $1,135.70 $1,192.48 $1,252.12
$1,040.43 $1,092.44 $1,147.06 $1,204.41 $1,264.63
$1,050.82 $1,103.36 $1,158.54 $1,216.46 $1,277.29
$1,061.33 $1,114.39 $1,170.11 $1,228.62 $1,290.06
$1,071.94 $1,125.55 $1,181.82 $1,240.91 $1,302.96
$1,082.66 $1 ,136.79 $1 ,I 93.63 $1,253.31 $1,315.98
$1.093.49 $1.148.16 $1.205.57 $1.265.85 $1.329.14
$1,104.42 $1,159.65 $1,217.63 $1,278.51 $1,342.44 26
$1,115.47 $1,171.25 $1,229.81 !§1,291.28 $1,355.86 27
$1,126.63 $1,182.96 $1,242.10 $1,304.21 $1,369.42 28
$1,137.88 $1,194.79 $1,254.53 $1,317.24 $1,383.11 29
$1,149.26 $1,206.73 !$1,267.07 $1,330.42 $1,396.95 30
$1,160.76 $1,218.80 $1,279.74 $1,343.72 $1,410.92 31
$1,172.37 $1,230.98 $1,292.53 $1,357.17 $1,425.02 32
$1,184.09 $1,243.30 $1,305.46 $1,370.73 $1,439.28 33
$1,195.94 $1,255.74 $1,318.51 $1,384.45 $1,453.67 34
$1,207.89 $1,268.29 $1,331.71 $1,398.28 $1,468.20 35
$1,219.97 $1,280.97 $1,345.01 $1,412.27 $1,482.88 36
$1,232.17 $1,293.78 $1,358.47 $1,426.39 $1,497.71 37
$1,244.48 $1,306.72 $1,372.05 $1,440.66 $1,512.69 38
$1,256.93 $I,31 9.78 $1,385.78 $1,455.06 $1,527.81 39
$1.26951 $1.332.99 $1.399.63 $1.469.61 $1.543.10 40
RANGE
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THE CITY OF CARLSBAD
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January I,2001
RANGE STEP A STEP B STEP C STEP D STEP E RANGE
41 !$1,282.21 $1,346.31 $1,413.63 $1,484.31 $1,558.52 41
42 $1,295.02 $1,359.78 $1,427.76 $1,499.15 $1,574.10 42
43 $1,307.98 $1,373.37 $1,442.04 $1,514.15 $1,589.86 43
44 $1,321.06 $1,387.11 $1,456.46 $1,529.29 $1,605.74 44
45 $1,334.27 $1,400.97 $1,471.03 $1,544.58 $1,621.81 45
46 $1,347.61 $1,414.99 $1,485.74 $1,560.02 $1,638.03 46
47 $1,361.09 $1,429.14 $1,500.60 $1,575.63 $1,654.40 47
48 $1,374.69 $1,443.43 $1,515.60 $1,591.38 $1,670.96 48
49 $1,388.44 $1,457.87 $1,530.76 $1,607.30 $1,687.65 49
50 !$1,402.33 $1,472.44 $1,546.07 $1,623.37 $1,704.54 50
51 $1,416.34 $1,487.17 $1,561.53 $1,639.60 $1,721.58 51
52 $1,430.51 $1,502.04 $1,577.14 $1,655.99 $1,738.80 52
53 $1,444.82 $1,517.06 $1,592.92 $1,672.55 $1,756.19 53
54 $1,459.27 $1,532.23 $1,608.84 $1,689.28 $1,773.75 54
55 $1,473.87 $1,547.55 $1,624.93 $1,691.72 $1,791.48 55
56 $1,499.32 $1,563.03 $1,641.17 $1,723.24 $1,809.40 56
57 $1,503.49 $1,578.66 $1,657.59 $1,740.48 $1,827.49 57
58 $1,518.51 $1,594.44 $1,674.16 $1,757.87 $1,845.77 58
59 $1,533.71 $1,610.40 $1,690.90 $1,775.46 $1,864.22 59
60 $1,549.04 $1,626.49 $1,707.82 $1,793.21 $1,882.87 60
61 $1,564.53 $1,642.75 $1,724.89 $1,811.14 $1,901.70 61
62 !§1,580.18 $1,659.18 $1,742.15 $1,829.26 $1,920.71 62
63 $1,595.97 $1,675.77 $1,759.57 $1,847.55 $1,939.92 63
64 $1,611.94 $I,69254 $1,777.16 $1,866.02 !§1,959.32 64
65 $1,628.06 $1,709.46 $1,794.94 $1,884.68 $1,978.91 65
66 $1,644.33 $1,726.56 $1,812.88 $1,903.53 $1,998.70 66
67 $1,660.78 $1,743.82 $1,831.00 $1,922.56 $2,018.69 67
68 $1,677.38 $1,761.26 $1,849.32 $1,941.78 $2,038.87 68
69 $1,694.16 $1,778.87 $1,867.82 $1,961.20 $2,059.27 69
70 !$1,711.10 $1,796.65 $1,886.50 $1,980.83 $2,079.86 70
71 $1,728.21 $1,814.62 $1,905.35 $2,000.63 $2,100.66 71
72 $1,745.49 $1,832.77 $1,924.42 $2,020.64 $2,121.66 72
73 $1,762.96 $1,851.10 $1,943.66 $2,040.83 $2,142.88 73
74 $1,780.58 $1,869.61 $1,963.09 $2,061.25 $2,164.31 74
75 $1,798.39 $1,888.31 $1,982.73 $2,081.86 !$2,185.94 75
76 $1,816.36 $1,907.18 $2,002.55 $2,102.67 $2,207.82 76
77 $1,834.54 $1,926.27 $2,022.58 $2,123.71 $2,229.90 77
78 $1,852.87 $1,945.53 $2,042.81 $2,144.94 $2,252.19 78
79 $1,871.41 $1,964.99 $2,063.22 $2,166.39 $2,274.71 79
80 $1,890.13 $1,984.63 $2,083.87 $2,188.06 $2,297.46 80
THE CITY OF CARLSBAD
GENERAL EMPLOYEE BIWEEKLY SALARY SCHEDULE
Effective January I,2001
RANGE STEP A STEP B STEP C STEP D STEP E RANGE
81 $1,909.02 $2,004.48 $2,104.70 $2,209.94 $2,320.43 81
82 $1,928.12 $2,024.52 $2,125.74 $2,232.04 $2,343.63 82
83 $1,947.40 $2,044.76 $2,147.01 $2,254.36 $2,367.07 83
84 $1,966.87 $2,065.22 $2,168.48 $2,276.89 $2,390.75 84
85 $1,986.54 $2,085.87 $2,190.17 $2,299.67 $2,414.65 85
86 $2,006.40 $2,106.72 $2,212.06 $2,322.66 $2,438.79 86
87 $2,026.46 $2,127.79 $2,234.19 $2,345.90 $2,463.18 87
88 $2,046.73 $2,149.08 $2,256.52 $2,369.35 $2,487.83 88
89 $2,067.20 $2,170.55 $2,279.09 $2,393.04 $2,512.70 89
90 $2,087.87 $2,192.26 $2,301.87 $2,416.98 $2,537.82 90
91 $2,108.76 $2,214.19 $2,324.90 $2,441.14 $2,563.19 91
92 !$2,129.84 $2,236.32 $2,348.15 $2,465.57 $2,588.84 92
93 $2,151.14 $2,258.69 $2,371.63 $2,490.21 $2,614.72 93
94 $2,172.64 $2,281.28 $2,395.35 $2,515.10 $2,640.87 94
95 $2,194.37 $2,304.09 $2,419.30 $2,540.26 $2,667.28 95
96 !§2,216.31 $2,327.14 $2,443.50 $2,565.66 $2,693.95 96
97 $2,238.48 $2,350.40 $2,467.92 $2,591.33 $2,720.88 97
98 $2,260.87 $2,373.90 $2,492.60 $2,617.23 $2,748.10 98
99 $2,283.48 $2,397.65 $2,517.53 $2,643.41 $2,775.58 99
100 $2,306.30 $2,421.63 $2,542.70 $2,669.85 $2,803.33 100
101 $2,329.37 $2,445.84 $2,568.13 $2,696.53 $2,831.37 101
102 !§2,352.67 $2,470.30 $2,593.82 $2,723.50 $2,859.68 102
103 $2,376.19 $2,495.00 $2,619.75 $2,750.74 $2,888.27 103
104 $2,399.96 $2,519.95 $2,645.95 $2,778.25 $2,917.16 104
105 !$2,423.95 $2,545.16 $2,672.40 $2,806.02 $2,946.33 105
106 $2,448.20 $2,570.61 $2,699.13 $2,834.09 $2,975.80 106
107 $2,472.68 $2,596.31 $2,726.13 $2,862.44 $3,005.57 107
108 $2,497.40 $2,622.28 $2,753.39 $2,891.05 $3,035.61 108
109 $2,522.37 $2,648.50 $2,780.92 $2,919.97 $3,065.97 109
110 $2,547.60 $2,674.98 $2,808.73 $2,949.17 $3,096.62 110
111 $2,573.07 $2,701.73 $2,836.82 $2,978.66 $3,127.59 111
112 $2,598.80 $2,728.75 $2,865.18 $3,008.44 $3,158.86 112
113 $2,624.79 $2,756.03 $2,893.83 $3,038.53 $3,190.45 113