HomeMy WebLinkAbout2001-02-20; City Council; Resolution 2001-531
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RESOLUTION NO. 2o01-53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE AGREEMENT FOR
THE PURCHASE OF A CITYWIDE DOCUMENT MANAGEMENT SYSTEM
WHEREAS, the City desired to implement a Document Management
System (DMS) to automate city records; forms, and maps, to improve ability to
retrieve and share information, and to replace outdated systems identified as
part of the Financial Information System project; and
WHEREAS, in May, 1999, the City Council authorized staff to distribute a
Request for Proposal (RFP) for a Document Management System (DMS), and
appropriated funds for the project; and
WHEREAS, responses were evaluated and the response from ThirdWave
Corporation (TWC) was selected as best able to meet the City’s needs; and
WHEREAS, in February, 2000, the City Council approved an Agreement
with ThirdWave Corporation for the purchase and implementation of Phases 1
and 2 of the DMS, at a cost of $956,633, which included hardware, software,
system integration, and conversion costs.
WHEREAS, the original agreement was amended on September 15,
2000, to include software modifications and additional programming services;
and
WHEREAS, the City is satisfied that the Contractor has made a good faith
effort, without success, to obtain a surety bond for vendor performance in an
amount equal to one hundred (100%) percent of the amount of the Agreement;
and
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!I WHEREAS, Phase 1 of the project has been completed by the
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II Contractor; and both parties desire to amend Section 27 of the Agreement to
3 allow the Contractor to post an amount equal to ten (10%) percent of the total
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amount of the Agreement in lieu of the required surety bond. 5
6 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
7 Carlsbad, California, as follows:
8 I. That the above recitations are true and correct.
9 2. That Amendment No. 2 to the Agreement with ThirdWave Corporation
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for installation and integration of a Document Management System, Phases 1
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and 2, which is attached hereto as Exhibit A, is hereby approved.
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3. That the Mayor is hereby authorized to execute Amendment No. 2 to
Agreement between the City of Carlsbad and ThirdWave Corporation.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 20th day Of Februarv , 2001, by the following
vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall .
NOES: None
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25 ATTEST:
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(SEAL)