HomeMy WebLinkAbout2002-05-07; City Council; Resolution 2002-1311
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RESOLUTION NO. 2002-131
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE EXECUTION OF AN AGREEMENT. CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AUTHORIZING
WHEREAS, the City of Carlsbad requires the services of a contractor to provide radio
maintenance services, and;
WHEREAS, proper bidding procedures has resulted in the receipt of three bids;
WHEREAS, the lowest bid was received from a contractor who has been determined to be not
qualified for this contract:
WHEREAS, the next lowest bid was received from a contractor who has been determined to be
qualified for this contract;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. The bid of BearCom Wireless is hereby rejected.
2. The bid of US Mobile Wireless dba Day Wireless Systems Inc., 9670 Waples Street, San Diego CA
92121 is hereby accepted.
3. The Mayor of the City of Carlsbad is hereby authorized and directed to execute a contract for
these services, a copy of which is attached hereto, for and on behalf of the City of Carlsbad
for a period of three (3) years with the option for the City Manager to extend for one (1)
additional (1) year period.
4. The Purchasing Officer is hereby authorized and directed to issue a purchase order io: !hew
services.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the CXy 0:
Carlsbad on the 7th day of MAY , 2002, by the following vote:
AYES: Council Members Lewis, Nygaar
NOES: None
ABSENT: Council Members Kulchin, Fi
ATTEST:
', LORdAINE M. WOOD, City Clerk
AGREEMENT FOR RADIO MAINTENANCE SERVICES
US MOBILE WIRELESS dba DAY WIRELESS SYSTEMS
THIS AGREEMENT is made and entered into as of the 16 7cf day of
corporation, (“City”), and US MOBILE WIRELESS dba DAY WIRELESS SYSTEMS, a
corporation, (“Contractor).
AI r4y , 204;r, by and between the CITY OF CARLSBAD, a municipal
RECITALS
A. City requires the professional services of a radio maintenance contractor.
B. Contractor has the necessary experience in providing professional
C. Selection of Contractor is expected to achieve the desired results in an
D. Contractor has submitted a proposal to City and has affirmed its
services and advice related to radio maintenance.
expedited fashion.
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows: ~.
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
“Services”) that are defined in attached Exhibit “A”, which is incorporated by this
reference in accordance with this Agreement‘s terms and conditions. .. .
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor‘s profession
practicing in the Metropolitan Southern California Area, and will use. reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date
first above written. The City Manager may amend the Agreement to extend it for three
(3) additional one (1) year periods or part thereof not to exceed $42,590.07 per
Agreement year. Extensions will be based upon a satisfactory review of Contractor‘s
performance, City needs, and appropriation of funds by the City Council. The parties will
prepare a written amendment indicating the effective date and length of the extended
Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
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5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be forty-two thousand five hundred ninety an 07/100 dollars ($42,590.07). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent
(10%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Due to the decentralized nature of City. offices, the contractor will send invoices for
services to the appropriate office as listed in Exhibit "A - Scope of Work. The City will
supply Contractor lists of equipment sorted by location. The City offices will be billed
monthly.
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by 'Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees orrwbcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution. social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
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8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers,. officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
IO. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to-property
which may arise out of or in connection with performance of: the services by Contractor
or Contractor's agents, representatives, employees 'or subcontractors. The insurance.
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required'to have a current Best's Key Rating
of not less than "A-:V. . .
10.1 Coveraqes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City- Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
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10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' compensation and Emplover's Liabilitv. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage. excluding Professional
Liability, which will be.written as claims-made coverage. . . :
'. 10.2.3. 'This insurance will be in force^ during the life. of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providinq Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveraqe. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
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11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the,copyrights in favor of City. .. - .. , -. .
15. NOTICES
The name of the persons who are authorized to give.written notices-or to receive written ..
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
SYSTEMS ADMINISTRATOR I1 Name g1C.c *O -5
SUPPORT OPERATIONS
CARLSBAD POLICE DEPARTMENT Title wm
2560 ORION WAY
CARLSBAD CA 92008 Address q670 wk&&s 67:
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST ,
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated. in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (IO) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
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party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any Ampany or ' '
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et sea, the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
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entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City. which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with tbe purchase order for this Agreement and-its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of qmflict, the terms of the Agreement supersede the purchase order.
Neither this Agreemnt nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
*By: JLQQ+
(sign here)
/(sign tiere) m
T-dve* /.C.F&
EdINE~ r
t City Clerk
(print name/title)
.- If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a CorDoration, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certiied by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
R. BALL, City Attorney
By: wity Attorney q.-+C352.
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EXHIBIT “A
SCOPE OF SERVICES
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
CONTRACTOR’S BID SUBMISSION
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Radio Maintenance Contract
Scope of Work
All equipment
Maintenance, repair, installation and removal of all radio equipment as listed in Attachments A,
B and C.
Annual Preventative Maintenance Inspection
Includes all parts and labor charges
Telephone consultation and support, 24/7.
Fixed-end equipment
Includes but is not limited to all the equipment listed in Attachment A
Service will be provided 24 hours per day/7days per week.
Repairs will be performed on site when possible and off-site with the permission of the city.
Mobile and Portable equipment
Maintenance, repair, installation and removal of all mobile and portable radios as listed in
Attachment B
Service will be provided Monday thru Friday, Sam to 5pm
Covers repairs and/or replacement of portable antennas.
Covers repairs to unit chargers.
Pickup and delivery to/l?om the appropriate city radio contact listed below. The specific
procedures for repair scheduling, pick up and returns of police mobile and portable radio
equipment are detailed in Attachment D.
VHF and Low-band equipment
Maintenance, repair, installation and removal of all equipment listed in Attachment C.
Service will be provided Monday thru Friday, Sam to 5pm
Compaq PC’s at each Dispatch position
There is one Compaq PC at each Dispatch position that runs the Motorola Gold Elite software.
The vendor will be the single point of contact for the maintenance and repair of these PC’s. The
PC’s will have a 3 year/ next day service contract with Compaq. The selected vendor will be
responsible for troubleshooting any problems with the PC, contacting Compaq for the
appropriate repairs, and contacting the County for software reinstallation if necessary. The
selected vendor will also be responsible for temporarily installing a City provided spare, either
from another position, or storage, to keep the radio position up and running until the repairs are
completed.
City Radio Contacts
- Parks Fleet
Contact: Jerry RodriguedFred Bumell Contact: Gary Jennerman Collins Phone: 760.434.28571760.4342985
Building: Parks Administration Phone: 760.931.2192 Building: Fleet Yard
1166 Carlsbad Village Drive
Cadsbad, CA 92008
-
2480 Impala Drive
Carlsbad, CA 92008
Facilities
Contact: Shea Sainz
Phone: 760.434.2980
Building: Streets & Facilities Maint. Yard
405 Oak Avenue
Carlsbad, CA 92008
Recreation
Contact: Brian O’Gradv
Phone: 760.602.7516
Building: Harding Corn Ctr
3096 Harding Street
Carkbad, CA 92008
Communitv Development
Contact
Phone:
Christine Wauschek
Building: Faraday Center
760.602-2701
1635 Faraday Avenue
Carlsbad, CA 92008
- Fire
Contact Battallion Chief on duty
Phone:
Building: Fire Station 5
760.931.2114
2540 Orion Way
Carlsbad, CA 92008
Streets
Phone:
Contact:
Building:
M&O
Contact:
Phone:
Building:
Shea Sainz
760.434.2980
Streets & Facilities Maint. Yard
405 Oak Avenue
Carlsbad, CA 92008
Kurt MusserRat Guevara
760.438.2722
WatedSanitation Admin.
5950 El Camino Real
Carlsbad, CA 92008
Ensineerinp
Contact Jennifer Gowen
Phone:
Building: Water/Sanitation Admin.
760.438.2722
Carlsbad CA 92008
5950 El Camino Real
&&
Phone:
Contact: Deanna ReynoldSnt. Mike Shipley
760.931.2215
Building: Safety Center
Carlsbad, CA 92008
2560 Orion Way
Police Communications Center
Contact Dispatch
Building:
Phone: 760.93 1.2 197
2560 Orion Way
Safety Center
Carlsbad, CA 92008
Attachment A Fixed End Equipment
Attachment B: RCS Portable and Mobile Radio Inventory by Department
Attachment C: Non-RCS Radio Inventory
Attachment D: Procedures for scheduling repair, pickup and return of Police mobile and portable
equipment
ATTACHMENT A Fixed End Equipment
Attachment A - Fixed End Equipment Page 1 /’ ., IC
CITY OF CARLSBAD
POLICE COMMUNICATIONS CENTER
All equipment listed on this page, with the exception of the Motorola Elite software
and the Microsoft Windows software will be maintained by the radio maintenance
contractor:
Five Dispatch Positions
Each Motorola Gold CRT dispatch position has the following equipment associated with the
800 MHz Regional Communications System:
0 CRT monitor
Keyboard and mouse
0 Desk microphone and foot switch
Console Interface Electronics (CIE) box with the select and unselect audio speakers
Computer to run Motorola Elite and Microsoft Windows software.
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CITY OF CARLSBAD
POLICE COMMUNICATIONS EQUIPMENT ROOM
Rack # 1 is Dictaphone Recording Equipment and is not included in this radio
maintenance contract.
Rack #2 is old VHF two-way radio equipment now used as backup. This equipment
will be maintained by the radio maintenance contractor.
Rack #2
The Comparator Signal Quality Modules compare the strength of each signal being received
from the various transmitter site locations (mountains, towers, tall buildings) for the
different agencies; Oceanside Police, San Diego Sheriff, California Highway Patrol, and
selects the best signal to be sent to the Communications Center.
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CITY OF CARLSBAD
POLICE COMMUNICATIONS EQUIPMENT ROOM
All equipment listed on this page will be maintained by the radio maintenance
contractor. RCS/County Wireless will perform all software and firmware upgrades
and assist in troubleshooting any problems that occur.
Rack #3 is the Central Electronics Bank (CEB) which interfaces the five Gold Elite
Dispatch positions with the 800 MHz Regional Communications System.
Card Cage #1
1
BLN1165C COIM BLN7061b BLN6845A Blank Blank Blank
7 6 5 4 3 2
AEI
recorder
logging
16 110 Op. LOMI
Carlsbad Pos. Sally 1
#3
Slots #6 and #10 have BLN6755C auxillary cards
8
BLN1165C
16 I/O
Sally 2
16 110 sally 3
Card Cage #2
1 10 9 8 7 6 5 4 3 2
BLN1165C
vote comparator
Sheriff CHPIOPD Op. Op. Green BIM Spare PD TAC PD primary ?/FN6008. Blank BLN1145B BLN1145B COIM COIM BLN1145B BLN6654D BLNl165C
LORI log Open Pos No/Sheriff
#2
TAC Pos recorder
Vista #4 comparator
Card Cage #2
1 1 10 19 18 17 16 15 14 13 12 BLN1165C 1 ?/FN6008 I Blank I BLN1145B I BLN1145B I COIM I COIM 1 BLN1145B I BLN6654D I BLNl165C
PD primary recorder No/Sheriff Vista #4 #2
TAC Pos Pos Open vote comparator
Sheriff CHPIOPD Op. Op. Green BIM Spare PD TAC r" ~--- LORI log
comparator
Card Cage #3
1 12 13 (4 15 16
BLN6654D I BLN6654D I BLN6654D I BLN6654D I COIM 1 COIM Op.
BIM BIM BIM BIM
(PD
Primary)
op. Mutual (PD TAC)
POS. #5
#2 Works) Supervisor Pos.
Aid
(Public
Slots #1 and #10 have BLN6755C auxillary cards
GLOSSARY I BPN 1009~ Power supply I
for Card Cage #1
BPN 1009A Power Supply
" -
BPN 1009A Power Supply
(Fire
BIM Fire
Local Bck
Primary)
COIM: Console Operator Interface Module
BIM: Base Interface Module
AEI: Audio Expansion Interface
LORI: Logging Recorder Interface
AIMI: Ambassador Interface Multiplex
Interface
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CITY OF CARLSBAD
POLICE COMMUNICATIONS EQUIPMENT ROOM
All equipment on this page is maintained by RCS/County wireless and is listed for
the contractors information only:
Rack #4 is Microwave Equipment
Rack 64
Harris Farinon Division
DVM XT
Microwave Radio
Transmitter/Receiver
Harris Versa T1 lily
Multiplexer
Channel
Bank
3 COM Superstack
Modem
Motorola UDS
Modem
5
CITY OF CARLSBAD
POLICE COMMUNICATIONS EQUIPMENT ROOM
All equipment on this page is maintained by RCS/County wireless and is listed for
the contractors information only:
Rack #5 consists of uninterrupted power supply (UPS), panels that connect the backup
power to various electronic equipment, Motorola MOSCAD which allows for the remote
control (open and closing) of gates, doors, windows and monitoring of remote electronic
equipment, and Andrew antenna cable conditioning equipment.
Rack 65
La Marche
UPS
SIMENS
Fuse Panel
Premisys IMACS
800
Channel Bank
Motorola MOSCAD 2 CPUS
One 60 Digital input
One 16 Digital input
Andrew Dryline
Pressurizer
La Marche
UPS
MT-050
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ATTACHMENT B:
RCS Mobile and Portable Radio Inventory
RCS Radio Equipment
XTS 3000
Water 8
Engineering 5
Recreation 8
Facilities 10
Streets 7
Fleet 3
Parks 2
Development 9
Police 118
Fire 41
Total 211
Communlty
w? w9 w3
4 39 0
4 11 0
3 0 0
2 25 0
0 0 0
1 0 0
2 23 0
1 0 0
17 49 28
6 22 0
40 169 28
ATTACHMENT C: NON-RCS Radio Inventory
LOCATION
W 827
U 529
W 506
W 710
W 750
W 528
W 680
SCADA Room
Office Specialist
Maerkle Dam
PUBLIC WORKS
MAINTENANCE and OPERATIONS
Low Band Radios
MODEL NAME
Motorola Syntor
Motorola Syntor
Motorola Syntor
Motorola Syntor
Motorola Syntor
Motorola Syntor
Motorola Micor
Water Authority
Desk Remote
Base Unit
MODEL #
T99UX00 1 W
T99UX006W
T99UX006W
T99UX006W
T99UX006W
T99UX006W
T71RTN3490B
Interagency
T1602BM
""""""
SERIAL #
621HPV1112
621ARQ0057
621ARQ0058
62 1 ARQ0059
621ARQ0060
621ARQ0061
203CEC0528
""""""_"
222CEDO984
201CEC0320
4 4 444444494s9 944 2 uuuuuuuuu~u 00000000000 $22
00000000000 ppp @2 SE l-l-+l-l-l-+l-l-l-l- 00000000000 aa1211aIaaa 00 0 12 a rqa kIkI I
rrl 22 ww w 2222 mmmm35mmmmm 222dd 22d
hm II 0 00000000000 mm m
a aaIIIaI111z 111 00 0
ww llj wwww~~wwwww !5 g g8 5
ATTACHMENT D
Radio Transfer Procedures
Attachment D: Radio Transfer Procedures
Transfer of radio equipment
This attachment deals with specific procedures for repair scheduling, pick up and
returns of police mobile and portable radio equipment.
Generally, all arrangements for the scheduling of repairs to police mobile radios
and the pick up and return of mobile and portable radios will be through the
police patrol CSO (currently Deana Reynolds). The police patrol CSO will be
given a receipt for all radios picked up. All radios will be returned to the police
patrol CSO, who will sign the vendor's receipt for the return.
When the vendor determines that a mobile radio must be removed from a police
vehicle for repairs the vendor will contact the patrol CSO and request a back up
radio. The back up. radio will be installed in the vehicle and a receipt for the radio
to be repaired given to the patrol CSO.
The vendor should consider availability of the police patrol CSO when scheduling
work. The patrol CSO is normally scheduled to work weekdays from 8 A.M. to 4
P.M. However, duties regularly require activities at locations other than the
police station and occasionally duty hours must be adjusted for special
assignments. It is recommended the vendor confirm the availability of the police
patrol CSO prior to scheduling a technician.
The Community Servicesmraffic Lieutenant (currently Lieutenant Sh'ipley) will be
the backup contact for times when the patrol CSO is not on duty.
It shall be the responsibility of the police department to notify the vendor of any
changes in personnel authorized to accomplish the transfer of equipment.
Attachment D: Radio Transfer Procedures
"
..
DAY- li
WIRELESS SYSTEMS
March 12.2002
To: Mr. Kevin Davis
Buyer City of Carlsbad Purchasing Department
Carlsbad, CA 92008
1635 Faraday Avenue
From: Ms. Julia Strong
Business Development
Day Wireless Systems
San Diego, CA 92121
Dear Mr. Davis,
Here is the bid (No. 14) for the Annual Contract for Radio Maintenance Services. Please be aware that
board repair is included in this bid.
If you have any questions at all, please call me. My numbers are listed below
~ Julia Strong
Direct: 858-623-1046
Office: 858-452-6250
Cell: 619-719-8231
Fax: 858-452-6250
JULY 27,2001
BID NO. 14
REQUEST FOR BID
DATE DUE: MARCH 12,2002
11:OO AM
FOR ANNUAL CONTRACT FOR RADIO MAINTENANCE SERVICES
The City of Carlsbad is requesting bids for two-way radio maintenance services per the
attached specifications and conditions. Your bid must be submitted on this and the
following forms. Additional documentation may be attached if desired. Please review
the entire bid package before submitting your bid. Incomplete submissions may be
rejected as non-responsive. Our goal is to have the successful contractor providing
services beginning April 1, 2002.
When the bid responses are opened, they will be sorted by cost of goods and services.
The responsiveness of the bid and the ability of the lowest bidder to provide the
required services will be evaluated. If it is determined that this bidder has not responded
or cannot perform satisfactorily. the next highest bidder will undergo evaluation. Bid
evaluation will continue in this manner until a satisfactory contractor is found.
References will be used to determine qualifications of bidders.
We will expect the successful bidder to sign a contract. A sample contract is attached.
The bid documents submitted by the successful contractor will become part of the
contract. Do not execute the contract at this time. The contract will be executed for a
three-year period, with the option to renew for one additional one-year period to allow
for re-bidding.
The City reserves the right to reject any or all bids or any part of the bid, to waive minor
defects or technicalities, or to solicit new bids on the same project or a modified project.
Please read the insurance requirements and general provisions carefully, they are part
of your bid.
No “guarantee of good faith” will be required for this bid. Proof of insurance and
licensing will be required of the successful bidder only.
No pre-bid conference will be held.
mue - Carlsbad, CA 92008-7314 - (760) 602-2460 - FAX (760) 602-8556
RADIO MAlNTENANCE SERVICES - BID NO. f4 PAGE 2
PUBLIC AGENCY CLAUSE
It is intended that any other public agency (Le., city, district, public authority, public
agency, municipal utility and other political subdivision or public corporation of California)
located in the State of California shall have the option to participate for in any award
made as a result of this solicitation a period of ninety (90) days after award of the bid .
The City of Carlsbad shall incur no financial responsibility in connection with purchase by
another public agency. The public agency shall accept sole responsibility for placing order
or payments to the vendor. Option shall not be considered in bid evaluation. Indicate
below whether said option is or is not granted.
%
Yes No
Please enter individual equipment cost for services as specified, and total costs for all
equipment in the right column. Where requested, individual costs must be provided for
out-of-warranty equipment as well as for added services for newer.equipment still under
warranty.
Totals I Service Agreement Charges for Equipment listed in Attachment A - “Fixed End Equipment” s 48O6-m
Service Agreement Charges for Equipment listed in
Attachment B - “RCS Mobile and Portable Inventory”. Price
per radio (under warranty/out of warranty):
XTS 3000 *~*~/~*Qo 4+5,7&.”
2. @/ 7.bO w9 $ 34,r)Ob. OQ
Service Agreement Charges for Equipment listed in
Attachment C - “Non-RCS Radio Inventory”. Price per Radio
(under warrantylout of warranty):
Motorola Syntor NJb. 1 / &0.00
Motorola Micor ?/A / 8.00
-
:Continued. next page)
RADIO MAINTENANCE SERVICES - BID NO. 14 PAGE 3
Motorola Spectra tJ/P / 7.eO
Motorola Spectra 9000 */A /7.00
Motorola MSRZOOO .l/P IO * 00
GE MVS U/A / 6.00 /
(Cost for other equipment listed in Attachment C must be
included in total price at right.)
SUBTOTAL $ 41,94O.Oo I
APPLICABLE TAX (7.75%)
TOTAL ANNUAL COST FOR RADIO MAINTENANCE
$ 650. a-)
$42,590.0, SERVICES PER SPECtFlCATlONS HERE AND ATTACHED
Please direct questions about the bid specifications to Maria Callander, Carlsbad Police
Department, at 760-931-2176. Please direct questions about.the bid process in general
to Kevin Davis, Purchasing Department, at 760-602-2466.
Auth. Signature
GUARANTEE OF GOOD FAITH REQUIRED: PrintName -0-5 $m (FAILURE TO SUBMIT GUARANTEE
OF GOOD FAITH, WHEN REQUIRED, WILL Title” Date 3\6/2CVZ
VOID THE QUOTE. SEE ITEM 3, PAGE 2,
GENERAL PROVISIONS. Area CoddPhone 8558 - 62’5 - 1034
THE ClW OF CARLSBAD ENCOURAGES THE PARTICIPATION OF MINORITY- AND WOMEN-OWNED BUSINESSES.