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HomeMy WebLinkAbout2002-06-25; City Council; Resolution 2002-190RESOLUTION NO. 2002-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE REVISION OF COUNCIL POLICY #61 INCREASING THE DONATION IN THE AMOUNT OF $2100 FOR A TOTAL OF $7100 TO GRAD NITE ACTIVITIES THAT SERVE CARLSBAD HIGH SCHOOL SENIORS WHEREAS, on January 12, 1999, the City Council of the City of Carlsbad, California approved Council Policy #61, Request For City Contributions to Grad Nite Activities; and, WHEREAS, policy #61 stipulates the donation amount be reviewed every 3 years; and, WHEREAS, staff has recommended to increase the hnd proportionately based on the percentage increase of Carlsbad seniors (42%) or $2100 for a total of $7100. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, does hereby appropriate an additional $2100 in funds for Grad Nite Activity donations fiom the City Council FY 01/02 Contingency Account and be transferred to the Community Contributions account #0014510-8540 and does hereby revise Council Policy #61 thereby increasing the donation amount to a total of $7100, a copy of which is attached hereto and made a part thereof. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 25th day of JUNE 2002 by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Hall NOES: None <ORRAIN M. WOOD, City Clerk CITY OF CARLSBAD Policy No. 61 COUNCIL POLICY STATEMENT Date Issued 06-18-02 Effective Date 06-1 8-02 Supersedes No. General Subject: Grad Nite Cancellation Date Specific Subject: Request for City contributions to Grad Nite Activities Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File PURPOSE To establish a methodology by which the City Council can provide annual support on ar equitable basis to Grad Nite Activities for high school seniors who reside in Carlsbad. STATEMENT OF POLICY The Carlsbad City Council has established a methodology of distribution for annual donations of cash and/or in-kind services not to exceed a total value of $7100. The maximum donation will be reviewed every three (3) years by the City Council. Contributions are to be distributed on a proportionate basis to the Grad Nite Activities provided in affiliation with the local high schools which serve Carlsbad seniors. PROCEDURE Each Grad Nite Activity Committee serving Carlsbad seniors must provide the following items by March I", of each school year to the City Manager's office: 1. Written request for contribution from authorized representative of 2. Designate request for cash and/or in-kind services. Describe the in-kind 3. Official documentation verified by the School District Superintendent's Grad Nite Committee. services (i.e. facility rental andlor City Services). Office indicating the number of high school seniors attending each respective high school that reside in Carlsbad. 4. Address to where the contribution should be mailed. The City Manager or designee will determine the donation that each Grad Nite Committee is to receive based upon the total number (and percentage) of Carlsbad residents enrolled as seniors at each respective high school. EXHIBIT 2 3. The value of in-kind services will be determined by the City according to the established City salary schedules and existing Facility Use Fees. 4. Facility and service requests are subject to availability 5. All contributions will be subject to City Council approval prior to distribution. 6. Grad Nite Committees will be notified by letter, once the City Council has approved the contributions. 7. Grad Nite Committees will receive cash donations in the form of a check by mail. 3 CITY OF CARLSBAD Policy No. 61 Effective Date 44-949 06-18-02 Supersedes No. COUNCIL POLICY STATEMENT Date lssued"9-9Q 06-1 8-02 3eneral Subject: Grad Nite Cancellation Date Specific Subject: Request for City contributions to Grad Nite Activities Zopies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File 'URPOSE To establish a methodology by which the City Council can provide annual support on ar ?quitable basis to Grad Nite Activities for high school seniors who reside in Carlsbad. STATEMENT OF POLICY The Carlsbad City Council has established a methodology of distribution for annual jonations of cash and/or in-kind services not to exceed a total value of $5+€@ $7100. The maximum donation will be reviewed every three (3) years by the City Council. 2ontributions are to be distributed on a proportionate basis to the Grad Nite Activities xovided in affiliation with the local high schools which serve Carlsbad seniors. 'ROCEDURE I. Each Grad Nite Activity Committee serving Carlsbad seniors must provide the following items by March I", of each school year to the City Manager's office: 1. Written request for contribution from authorized representative of 2. Designate request for cash and/or in-kind services. Describe the in-kind 3. Official documentation verified by the School District Superintendent's Grad Nite Committee. services (i.e. facility rental and/or City Services). Office indicating the number of high school seniors attending each respective high school that reside in Carlsbad. 4. Address to where the contribution should be mailed. ?. The City Manager or designee will determine the donation that each Grad Nite Committee is to receive based upon the total number (and percentage) of Carlsbad residents enrolled as seniors at each respective high school. EXHIBIT 3 3. The value of in-kind services will be determined by the City according to the established City salary schedules and existing Facility Use Fees. 4. Facility and service requests are subject to availability 5. All contributions will be subject to City Council approval prior to distribution. 6. Grad Nite Committees will be notified by letter, once the City Council has approved the contributions. 7. Grad Nite Committees will receive cash donations in the form of a check by mail.