HomeMy WebLinkAbout2004-05-11; City Council; Resolution 2004-1551
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RESOLUTION NO. 2004- 155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, TO APPROVE AMENDMENT NO. 4
TO PROFESSIONAL SERVICES AGREEMENT WITH DUDEK
AND ASSOCIATES, INC., FOR THE NORTH AGUA HEDIONDA
INTERCEPTOR SEWER, PROJECT NO. 3537.
WHEREAS, a Draft EIR has been prepared and circulated for the proposed project and
:he public review period for the Draft Project EIR closed on April 1, 2004; and
WHEREAS, The Final EIR will be considered for certification by the Planning Commission
at a public hearing to be held in the near future.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
iecessary and in the public interest to approve and accept Amendment No. 4 to the Professional
Services Agreement with Dudek and Associates, Inc., for the North Agua Hedionda Interceptor
Sewer, Project No. 3537; and
WHEREAS, Dudek and Associates, Inc., in performing preliminary engineering and
mvironmental services for the North Agua Hedionda Interceptor Sewer's western segment, is
miquely qualified to perform final environmental and engineering services for the Interceptor's
Nestern segment; and
WHEREAS, a mutually satisfactory fee for the services has been negotiated; and
WHEREAS, funds have been appropriated in the 2003-04 Capital Improvement Program
'rom Sewer Replacement Funds and sufficient funds are currently available; and
WHEREAS, Amendment No. 4 to the Professional Agreement With Dudek and
4ssociates, Inc., has been prepared and is attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
:alifornia, as follows:
1. That the above recitations are true and correct.
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2. That the proposal by Dudek and Associates, Inc., in the amount of $105,740 for
Amendment No. 4 with a total amount of the said agreement not-to-exceed $398,455 for the
permitting and design of the North Agua Hedionda Interceptor Sewer’s western segment is
accepted and approved and the Mayor is hereby authorized and directed to execute the
amendment.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 11th day of Mav , 2004 by the following vote, to wit:
AYES: Council Menbers Lewis, Finnila, Kulchin, Hall alld Packard
ATTEST
/
Resolution No. 2004-155 page 2
(SEAL)
PWENG292
P1 1 1 475
#2798-3&13
AMENDMENT NO. 4 TO EXTEND AND AMEND AGREEMENT FOR
ENGINEERING AND ENVIRONMENTAL SERVICES
(DUDEK AND ASSOCIATES) /p No. 4 is entered into and effective as of the 1
, 2004, amending the agreement dated June 10, 2002
("City"), and Dudek and Associates, ("Contractor") (collectively, the "Parties") for improvements to the North Agua Hedionda Interceptor Sewer.
between the City of Carlsbad, a municipal corporation,
A. On January 7, 2003, the Parties executed Amendment No. 1 to alter the
Agreement's scope of work to provide geotechnical investigation and shore protection design for a fee of $15,400; and
B. On January 15, 2003, the Parties executed Amendment No. 2 to alter the
Agreement's scope of work to include further engineering and environmental services for a fee of one hundred fifty nine thousand one hundred seventy dollars ($159,170). Engineering services included engineering design, survey, mapping, preparation of easement plats and legal descriptions, and necessary engineering to complete plans and specifications. Environmental Services included preparation of environmental permit applications and the preparation of a wetlands mitigation and monitoring plans; and
C. On June 3, 2003, the Parties executed Amendment No. 3 to extend the Agreement for a period of one (1) year ending on June 10, 2004 and alter the Agreement's scope of work to include further environmental services for a fee not-to-exceed fifty three thousand seven hundred ninety dollars ($53,790). Services included preparation of an Environmental Impact Report (EIR); and
D. The Parties desire to alter the Agreement's scope of work to include additional engineering and environmental services for modifications to the projects original scope; and
E. The parties desire to extend the Agreement for a period of one (1) year
ending on June 10,2005; and
F. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services Fee, for engineering and environmental services.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". with this Amendment.
1
City Attorney Approved Version #05.22.01
2. City will pay Contractor for all work associated with those services described in Exhibit “A’ on a time and materials basis not-to-exceed one hundred five thousand seven hundred forty dollars ($105,740). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
3. Contractor will complete all work described in Exhibit “A by June 10,2005.
4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include
coverage for this Amendment.
6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
*Group A. Chairman, President, or Vice- Presiden t
**Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the off icer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
2
City Attorney Approved Version #05.22.01
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
} SS.
State of California
County of hW4-D
On 4w I * 0 before me, J. SC~, mm-4 ,i ,
N me and me of Offlcer (e g "Jane Dhhotaly Publ~c )
personally appeared Date FranjL P~W 4
Name(s1 of Signer@)
l&ersonally known to me
0 proved to me on the basis of satisfactory
evidence
to be the person@ whose name@ iq@
acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notaiy Public
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer 1
FrZwkDkdelL hue ow*
0 Guardian or Conservator
Signer Is Representing:
0 1999 National Notaiy Asmiation * 9350 De Soto Ave.. P.O. Box 2402 - Chatsworth, CA91313-2402 * w.nationalnotalyorg Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827
EXHIBIT A
DESCRIPTION
AMENDMENT NO. 4 FOR ENGINEERING AND ENVIRONMENTAL SERVICES
NORTH AGUA HEDIONDA SEWER REHABILITATION
(DUDEK AND ASSOCIATES)
COSTS
SUMMARY OF SCOPE OF WORK AND COSTS
FOR AMENDMENT NO. 4
The following pages provide details for the services and fees described above.
Engineering, P/anni&XHIBIT “A”
Environmental Sciences and
Management Services Fax 760.632.0164
Corporate Office:
605 Third Street 760.942.5147 & ASSOCIATES, INC.
Professional Teams for Complex Projects
FEB b9 2004
February 4,2004 ENGlNEERiNG
DEPARTMENT
2798-03
Mark Biskup
City of Carlsbad
1635 Faraday Avenue
Carlsbad, California 92008
Subject: Scope of Work and Cost Esimate for Amendment 4
North Agua Hedionda Sewer - Western and Eastern Segments
Dear Mark:
In response to your request, Dudek & Associates, Inc. (Dudek) is pleased to submit to the
City of Carlsbad (City) the following scope of work and cost proposal for environmental
consulting services for the North Agua Hedionda Sewer Western and Eastern Segment
projects. The following tasks are separated for the two projects. The tasks related to the
western segment have become necessary during the development of the Environmental
Impact Report (EIR) due to ongoing design changes, analysis requested by the City and
California Department of Fish and Game (CDFG), updated biological surveys and cultural
resource testing recommended by Dudek, and additional materials requested by the City
Planning Department. The tasks related to the eastern segment cover biological monitoring
of construction and revegetation as well as reporting requirements. It is our understanding
that the following items will be incorporated into Amendment #4 to our existing agreement.
SCOPE OF WORK and COST ESTIMATE - WESTERN SEGMENT
Task 1 Analysis of Design/Alignment Changes
Dudek will adjust analysis in the Biological Technical Report and EIR based on up to three
alignment/design changes such as access through the Cade property. Analysis may include
evaluation of potential alternatives, up to three meetings with City staff, up to three field
visits to re-map and/or confirm biological resources and existing conditions, and up to three
draft Geographical Information Systems (GIS) graphic productions. The results of design
change analysis will be shared with all members of the project team, including Planning and
Engineering staff at the City and Dudek. The final decisions regarding design changes will
be incorporated into the Draft Biological Technical Report and Draft EIR submitted to the
City for review.
Mark Biskup
Subject: Scope of Work and Cost Estimate forAmendment 4 North Agua Hedionda Sewer - Western
and Eastern Segments
Deliverables - Up to three draft impact tables and impact overlay graphics, to be provided via fax or
email. Attendance at up to three meetings with City staft Revised Biological
Technical Report and Drafi EIR with agreed upon design changes.
Estimated Cost .............................................. $8,500.00
Task 2 Incorporation of Trail Designations
Dudek staff will compile and analyze title reports (provided by the City) and existing
permits/agreements with the California Coastal Commission (acquired by Dudek) to develop
alternatives for a trail designatiodeasement along the alignment of the project. Dudek staff
will provide analysis of up to two design alternatives for a trail designatiodeasement within
the Draft EIR and Draft Biological Technical Report. The analysis will take into account
existing trail easements and Irrevocable Offers of Dedication (IODs) and will cover a trail
alignment following the centerline of the sewer as well as one closer to the shoreline. This
scope and cost includes preparation of appropriate graphics using GIs, up to two meetings
with City staff, and analysis of trail features in the Draft EIR and Draft Biological Technical
Report.
Deliverables - Draft EIR and Biological Technical Report with appropriate trail descriptions,
graphics, and analysis. Attendance at up to two meetings with City staff:
Estimated Cost .............................................. $6,250.00
Task 3 Wetlands Mitigation Coordination (Feasibility Analysis and
Incorporation of Carlsbad Village Storm Drain Mitigation)
As requested by CDFG, Dudek will draft a Mitigation Feasibility Report that will evaluate
use of land dedicated to CDFG as part of the Kelly Ranch approval to create and enhance
wetlands and coastal sage scrub habitat to mitigate for impacts related to the western
segment project. The report will include a summary of vegetation mapping, wetland
delineation, wildlife survey, and habitat restoration evaluation for an approximately 50-acre
portion of the CDFG property located on the north shore of Agua Hedionda Lagoon, south
of the intersection of Park Drive and Valencia Avenue. Graphics will include existing
conditions and potential revegetation areas. Each potential revegetation area will be
discussed in terms of potential habitat to be created and issues related to successfully
establishing and sustaining those biological resources.
In addition, Dudek will work with the City, Planning Systems, Inc., and the resource agencies
to incorporate additional habitat restoration at the CDFG site on the north shore of Agua
2798-03 Scope of Work and Cost Estimate - Amendment #4
February 2004 Page 2
Mark Biskup
Subject: Scope of Work and Cost Estimate forAmendment 4 North Agua Hedionda Sewer - Western
and Eastern Segments
Hedionda Lagoon for impacts related to construction of the Carlsbad Village Storm Drain
project. Dudek understands that permits were issued for the project by U.S. Army Corps or
Engineers, Regional Water quality Control Board, and CDFG, but only the habitat
enhancement portion of the required mitigation was successfully completed. Dudek will
determine appropriate replacement mitigation utilizing restoration opportunities at the
CDFG north shore site and incoroprate the proposal into a revised Conceptual Wetlands
Mitigation Plan. The mitigation replacement will be discussed in a sepatate cover letter and
both items will be transmitted to the resource agencies for review. Dudek will then work
with agency personnel to formalize approval of replacement mitigation in the body of
permits for the North Agua Hedionda Sewer access road and seawall project.
Delivera bles - Preparation of two draft feasibility analysis reports, two drafi Conceptual Mitigation
Plans, and up to four meetings with the City and agency staff
Estimated Cost ............................................. $12,000.00
Task 4 Update of Wildlife Survey Information
Dudek recommends conducting updated wildlife surveys of the potential impact area of the
project. Although protocol surveys for the federally-listed threatened California gnatcatcher
(Polioptila californica californica) were updated in 2001, the assessment of potential for
sensitive shorebirds is dated 1998. Furthermore, there has not been a specific evaluation of
the potential for sensitive invertebrates within the alignment. Due to greater level of
scrutiny expected of the EIR, Dudek recommends conducting up to five visits of the project
site by a qualified biologist to assess the potential for nesting shorebirds and resident
invertebrate species.
Deliverables - Updated Draft Biological Technical Report and Drafi EIR with survey methodology
and results.
Estimated Cost .............................................. $4,000.00
Task 5 Planning Commission Presentation and Additional DElR Copies
Per the request of Elaine Blackburn, Dudek staff will prepare a PowerPoint presentation of
the project and Draft EIR analysis for the Planning Commission hearing. The presentation
will be approximately 10 to 15 minutes, include graphical representations of the project, and
potentially impact resources (e.g., visual and biological). Dudek environmental and
engineering staff will attend the hearing and be available to answer any questions.
Scope of Work and Cost Estimate - Amendment #4 2798-03
February 2004 Page 3
Mark Biskup
Subject: Scope of Work and Cost Estimate for Amendment 4 North Agua Hedionda Sewer - Western
and Eastern Segments
Additional Dudek administrative staff will provide an additional 25 hard copies of the bound
Draft EIR and appendices as well as a CD of the digital files in a MS Word version or software
compatible and approved by the City Planning Department.
Deliverables - Preparation and presentation of PowerPoint summary of the project ana analysis at
Planning Commission hearing. 25 additional copies (total 50) of Drafi EIR and
appendices. CD of Drafi EIR digital files in MS Word format.
Estimate Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,OOO.OO
Task 6 Cu I tu ral Resource Testing
Preliminary analysis of the impacts of the project on cultural resources indicate that
potentially significant impacts may occur. To obtain additional information regarding the
existing resources within the project area, a testing program has been recommended. The
objective of the testing program will be to determine site significance under City of Carlsbad
Guidelines and CEaA for a portion of site CA-SDI-13701, estimated at 1000 by 40 feet.
Testing provides the necessary information to determine site size, depth, content, integrity
and potential to address important research questions. Field methods will include collection
of surface artifacts, site mapping, excavation of shovel test pits and one to two 1x1-m units,
artifact analysis, special studies @.e. radiocarbon dating, faunal analysis, and obsidian
sourcing), and a report of finding.
The Scope of Work will include:
1. Collection of Surface Artifacts
A. For sites with an undisturbed surface, artifacts will be collected using point
provenience mapping to show exact location of surface artifacts. If the surface has
been disturbed or surface artifacts are estimated over 200, then a 10% random
sample grid based surface collection will be conducted.
2. Subsurface Assessment
A. Shovel test pits (STPs) and 1x1-m units will be excavated.
1. Unit placement will be determined by either the highest or most llkely area to
possess subsurface material (based on surface remains or natural features).
2. Units will be excavated in 10-centimeter levels and excavated to sterile, that
is defined as bedrock or one level with no cultural material present. If two
consecutive levels record a significant drop-off in cultural materials with the
presence of cultural material explained in terms of natural processes, then that
is defined as sterile.
Scope of Work and Cost Estimate - Amendment #4 2798-03
February 2004 Page 4
Mark Biskup
Subject: Scope of Work and Cost Estimate for Amendment 4 North Agua Hedionda Sewer - Western
and Eastern Segments
3. Map Preparation
A.
B.
C.
Plot on the USGS 7.5' quadrangle map.
Plot on an engineering base map (either 1"= 100' or 1"=200'), to be provided by the
client.
A site map will be prepared showing: location of STPs, and 1x1 m units, site
boundary, significant landform and/or landmarks, and surface artifacts or surface
artifact collection grids.
4. Report
A. Clean, and catalog all artifacts collected.
B. Evaluate the sites/loci in terms of site size, depth, content, integrity and potential
C. Present all results in a State of California report format.
to address important research questions as per City guidelines and CEQA.
Deliverables - Cultural Resources Survey and Testing Report including Confidential Appendix
Estimate Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12,000.00
SCOPE OF WORK and COST ESTIMATE - EASTERN SEGMENT
Task 7 Biological Construction Monitoring
Dudek will provide a qualified biologist to monitor the City's construction activities of the
project site in accordance with documents prepared and approved pursuant to the federal
Endangered Species Act (ESA), federal Clean Water Act (CWA), California Environmental
Quality Act (CEQA), and California Fish and Game Code. Dudek understands that City
anticipates the manhole rehabilitation will be conducted over a one month period beginning
as early as September 1,2003.
For purposes of this scope of work, Dudek assumes that seven weeks (35 working days) will
be required to complete the manhole rehabilitation. It is anticipated that the Dudek monitor
will work closely with the contractor during the first week of the project to familiarize each
other with various project components and issues. During the remainder of project
construction, Dudek will supervise the pfacement of travel routes and work areas as well as
the rehabilitation itself wherever it is within or adjacent to an Environmentally Sensitive
Area (ESA). Particular attention will be given to rehabilitation work in the eastern portion
of the project area where several manholes are located within wetlands with known
Scope of Work and Cost Estimate - Amendment #4 2798-03
Page 5
Mark Biskup
Subject: Scope of Work and Cost Estimate for Amendment 4 North Agua Hedionda Sewer - Western
~~
occurrences of the federally-listed endangered least Bell’s vireo (Vireo belli pusillus). This task
will include attendance at a pre-construction meeting, weekly meetings during project
construction, and a single biological monitoring report following project implementation.
Deliverables Attendance at pre-construction meeting and biological monitoring report following
project implementation.
Estimated Cost .............................................. $9,000.00
Task 8 Wet I a n d s Exot i cs Remova I Monitor i n g
Dudek will monitor exotics removal to assure compliance with the approved revegetation
plan. This work will include a pre-construction meeting and monitoring during the removal
process. It is assumed that exotics removal would require no more than two working days.
Dudek will coordinate with the contractor or City staff as needed and verify compliance of
the installation with the approved plan. Photographs also will be taken of the site prior to
exotics removal and following exotics removal.
Deliverables Daily observation reports.
Estimated Cost .............................................. $2,750.00
Task 9 One-Year Biological Monitoring and Reporting
One-year biological monitoring will be performed as outlined in the approved revegetation
plan. It is expected that inspections will be perFormed once, one-year following exotics
removal and consist of photo documentation and written assessment of plant species present
and associated site conditions. Conclusions regarding success and possible improvements
to the exotics removal effort will also be included based on the information gathered. The
report will be submitted to the City and CDFG. This scope and costs provides for a two
drafts of the report.
Deliverables Two draft biological monitoring reports.
Estimated Cost .............................................. $4,000.00
2798-03 Scope of Work and Cost Estimate - Amendment #4
February 2004 Page 6
Mark Biskup
Subject: Scope of Work and Cost Estimate for Amendment 4 North Agua Hedionda Sewer - Western
TOTAL ESTIMATED COSTS
The estimated labor cost associated with both projects is $63,500.00, to be billed on a time
and materials basis in accordance with our ZOO4 Standard Schedule of Charges (see attached).
Direct costs are billed at a 15% markup. Direct costs are anticipated to be approximately
$3,000.00. The total budget amount for the above scope is $66,500.00.
Please let me know if you have any questions regarding this proposal.
Very truly yours,
Dudek & Associates, Inc.
Vipul +%E+- osh'
Project Manager / Biologist
Environmental Science Division
cc: Mike Sweesy - Dudek
Sherri Miller - Dudek
art: 2004 Dudek Standard Schedule of Charges
2798-03 Scope of Work and Cost Estimate - Amendment #4
February 2004 Page 7
DUDEK & ASSOCIATES. INC .
2004 STANDARD SCHEDULE OF CHARGES
Engineering Services Principal Engineer ............................... $150.00/hr
Project Manager .................................. $130.00/hr
Senior Engineer .................................. $130.00/hr
Associate Engineer ............................. $1 15.OO/hr
Project Engineer I .................................. $90.00/hr
Resident Engineer ............................... ..$9 5.00/hr Field Engineer ...................................... .$8 5.001hr Engineering Inspector II ...................... ..$8 5.001hr
Engineering Inspector I ........................ $7 5.00/hr Engineering Assistant .......................... $6 0.00/hr
Project Engineer II ................................. $95.00/hr
Environmental Services Principal ............................................... $1 70.00/hr
Senior Project ManagerEpecialist ..... $14 5.00/hr Environmental Specialist/ Planner VI ... $1 30.00/hr
Environmental Specialist/ Planner V ... .$I2 5.00/hr Environmental SpecialistlPlanner IV ... $115.00/hr
Environmental SpecialistlPlanner Ill ... $1 10.001hr Environmental SpecialistlPlanner I I ..... .$9 5.00/hr Environmental Specialist/Planner I ...... $8 5.00/hr
Analyst .................................................. .$7 O.OO/hr Research Analyst .................................. $60.00/hr
Urban and Community Forestry
Principal/Senior Consulting Arborist ... $170.00/hr Senior Project Manager .................... $145.00/hr
Urban Forestry Specialist IV ............... $1 15.00/hr Urban Forestry Specialist Ill ................ $1 10.001hr
Urban Forestry Specialist II .................. .$9 5.00/hr Urban Forestry Specialist I .................... $85.00/hr Research Analyst .................................. $60.00/hr
Construction Management Services
PrincipaVManager .............................. .$I4 0.00/hr
Construction Manager ......................... $125.00/hr
Senior Project Manager ...................... $115.00/hr
Project Manager .................................. $1 1 O.OO/hr
Construction Engineer .......................... .$9 5.001hr On-site Owner's Representative .......... .$8 O.OO/hr Construction Inspector Ill .................... ..$9 0.001hr Construction Inspector II ...................... .$8 0.00/hr
Hydrogeological Services Principal ................................................. $170.00/hr
Sr . HydrogeologisffSr . Project Manager $140.00/hr Associate HydrogeologistlEngineer ....... $1 15.001hr
Hydrogeologist IVlEngineer IV ............... $1 00.001hr
Hydrogeologist IIVEngineer Ill ................. $90.00/hr Hydrogeologist IIIEngineer II ................... $80.00/hr Hydrogeologist VEngineer I ..................... $70.00/hr
Technician ................................................ $60.00/hr
District Management & Operations District General Manager ....................... $145.00/hr
District Engineer ..................................... $11 O.OO/hr
District Manager II .................................. $120.00/hr
District Manager I ................................... $1 00.00/hr
District Manager Assistant ....................... $70.00/hr
District SecretarylAccount ...................... $70.00/hr
Grade V Operator .................................... $90.00/hr
Grade IV Operator ................................... $80.00/hr Grade Ill Operator .................................... $65.00/hr
Grade II Operator ..................................... $55.00/hr Grade I Operator ...................................... $52.00/hr
Operator in Training ................................. $42.00/hr
Collection Maintenance Worker II ............ $45.00/hr
Collection Maintenance Worker I ............. $34.00/hr
Collection Maintenance Manager ............ $90.OO/hr
Office Services
Technical/Draffing/CADD Services 3D Graphic Artist .................................... $125.00/hr
Senior Designer ....................................... $95.00/hr GIS Specialist II ....................................... $95.00/hr GIS Specialist I ........................................ $85.00/hr
CADD/ Designer ..................................... $85.00/hr
CADD Drafter .......................................... $80.00/hr
CADD Operator I ...................................... $70.OO/hr Assistant Designer Drafter ....................... $65.00/hr
Support Services
Computer Processing .............................. $65.00/hr Clerical Administration ............................. $60. 00/hr
Forensic Engineering . Court appearances. depositions. and interrogatories as expert witness will be billed at 1.75 times normal rates .
Emergency and Holidays - Minimum charge of two hours will be billed at I . 5 times the normal rate .
Material and Outside Services - Subcontractors. rental of special equipment. special reproductions and blueprinting. outside data processing and computer services. etc., are charged at 1 . 15 times the direct cost .
Travel Expenses - Mileage at 36.0 cents per mile . Per diem where overnight stay is involved is charged at cost
Effective January 1. 2004
Engineering, P/anningXHIBIT “B”
Environmental Sciences and Corporate Office:
605 Third Street & ASSOCIATES, INC.
Professional Teams for Complex Projects Management Services Encinitas, California 92024
February 5,2004
Mr. Mark Biskup
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008
RECEIVED
FEB 11 2004
ENGlNEEWlMG DEPARTMENT
760.942.51 47
Fax 760.632.0164
2798- 13
Re: Amendment #4 - North Agua Hedionda Interceptor Sewer
Western AlternativedEngineering Services
Dear Mr. Biskup:
On February 28, 2003, Dudek sent the City of Carlsbad a letter detailing additional scope and fee for
additional engineering services due to the EIR for the NAHI project. These additional services have
yet to be authorized by the City of Carlsbad via an amendment to Dudek & Associates, Inc.
Engineering Services Agreement. In the interest of expediency, Dudek and their subconsultants have
proceeded with tasks necessary for the EIR with the mutual understanding that the additional work
would be amended at a later date.
Subsequent meetings with City of Carlsbad have added additional tasks related to the preparation of
the Environmental Impact Report for the NAHI project. We have incorporated these additional tasks
into the previous spreadsheet from February 2003.
This proposal expands the original Scope of Work dated December 23, 2002, tasks added during
meetings at City of Carlsbad ofices and the subsequent services detailed in the aforementioned
February 28, 2003 letter for the North Agua Hedionda Interceptor. The following additional
engineering services are required:
Extension of the access road to the Snug Harbor Marina
Additional alternative analysis due to the expansion of scope to include an Environmental Impact
Report (EIR)
Additional staff meetings (in-house, City of Carlsbad and outside agencies) due to the
Environmental Impact Report
Three additional easements, plats and legal descriptions due to road extension
Wall elevation exhibits for EIR and exhibits for public meetings
Wave Uprush Study by Terracosta Consulting Group per request from CA Coastal
Response to comments generated by resource agencies from the EIR
Water Quality Study, SWPPP, Drainage Study and design of BMP’s
Producing clearing/grubbing/erosion control plans & specifications for completion of these
activities prior to the February 15,2005 nesting season
Detailed Scope of Work
Dudek & Associates and their subconsultants, Terracosta Consulting Group and San Dieguito
Engineering will provide additional engineering consulting and design services as follows:
Subtask 1.1.6
Subtask 1.3
Subtask 1.5
Subtask 1.8.1
Subtask 1.8.2
Subtask 1.9
Subtask 1.10
Subtask 1.1 1
Subtask 1.12
Subtask 1.13
Subtask 1.14
Subtask 1.15
A wave uprush study will be performed by Terracosta Consulting Group and
included in the technical appendices of the EIR. The scope of services for this task
is subject to the constraints and exclusions per attached proposal dated February 26,
2003 from Terracosta Consulting Group, Exhibit B.
Additional site visits, meetings required due to the change from a Mitigated Negative
Declaration (MND) to an EIR.
Additional coordination with Dudek Environmental Division required by the EIR.
Revisions to the previous wall renderinghimulation due to the access road extension
to the Snug Harbor Marina.
Production of a wall elevation and exhibit for use by the City of Carlsbad.
Additional design and drafting for the access road extension to the Snug Harbor
Marina.
An analysis of project alternatives to be included as part of the EIR.
Revisions to the project schedule to account for changes required by the EIR.
Preparation of a Water Quality Technical Report (WQTR) per attached Exhibit C
Preparation of a Stormwater Pollution Prevention Plan (SWPPP) per Exhibit C
Preparation of a Drainage Design Report per Exhibit C
Response to comments generated from resource agencies on the EIR
The estimated cost for completing the additional subtasks under Task 1.0 is thirty thousand seven
hundred and forty five dollars ($30,745.00).
Task 2.0 - Plans and Specifications
Subtasks 2.1,2.2 & 2.5 - Additional engineering and design for extending the access road to the Snug
Harbor Marina
Subtask2.6 Providing the City with necessary contract documents for a
clearing/grubbing/stormwater/erosion control plan to initiate and complete this work prior to the
February 15,2005 nesting season.
The estimated cost for completing the additional subtasks under Task 2.0 will be eight thousand one
hundred and ten dollars ($8,110.00).
Task 3.0 - Property Descriptions and Easement Acquisition
Task 3.1 - This additional work includes three additional parcels and legal descriptions, metes and
bounds as applicable and plats for the parcels included within the road extension. A detailed
description of the scope of services, Exhibit D, is attached as part of this proposed amendment.
Task 3.2 - Work removed by this scope change is property description and easements for the
mitigation site. The original scope and fee covered under “Task 3.2” in the attached Exhibit E
(original survey and mapping scope by Dudek & Associates). This deletion is based on discussions
with Mark Biskup, City of Carlsbad and Vipul Joshi, Dudek & Associates on February 4, 2004.
Based on this discussion, plans, specifications, any necessary engineering, survey or mapping
services, including legal descriptions, will be provided as a separate project. This change results in a
reduction in the original fee in the amount of three thousand seven hundred seventy dollars (-
$3,770.00).
The estimated cost for completing additional tasks for Task 3.0 will be three hundred eighty five
dollars ($385.00).
Additional Services
The following services are not included but may be provided in conjunction with a City of
Carlsbad approved change in the scope, schedule and fee. Such additional services include,
but are not limited to the following:
Response to resource agency comments beyond budgeted hours attached in Exhibit
A.
Property descriptions, plats, metes and bounds beyond that has been previously
addressed in the attached proposal.
Public relations, community outreach or coordinatiodmeetings with community
groups.
Property, right-of-way or easement acquisition.
e
e
e
Proposed Project Fee
Based on our assessment of the expanded scope of services, Dudek proposes to perform the
engineering tasks outlined herein on a time and materials basis for an additional estimated fee of
thirty nine thousand two hundred forty dollars ($39,240.00). A detailed breakdown of this fee is
attached in Exhibit A.
Should you have any questions, please do not hesitate to give me a call me at (760) 479-4108 or email
me at ematthews@,dudek.com - .
Very truly yours,
Dudek & Associates, Inc.
Edward I. Matthews, P.E.
Project Manager
Attachments: Exhibit A Exhibit B Terracosta Consulting Group Proposal 2/26/2003
Exhibit C Dudek & Associates Stormwater Compliance Scope of Work, January 2004 Exhibit D San Dieguito Engineering Proposal
Exhibit E Dudek Survey & Mapping Original Scope of Services (deletion of Task 3.2)
2003 Schedule of Charges
cc Mike Metts, Dudek & Associates, Inc.
Sherri Miller, Dudek & Associates, Inc.
Vipul Joshi, Dudek & Associates, Inc. Andy Karydes, San Dieguito Engineering
Exhibit B
Terra Costa Consulting Group
Scope of Services-Wave Uprush Study
Terra Costa Consulting Group (hereafter referred to as “subconsultant”) shall produce a wave
uprush study in the form of a letter report for the Agua Hedionda Lagoon. The study will
become part of the technical appendices for the Environmental Impact Report for the North Agua
Hedionda Interceptor Sewer.
The study should examine the effects of wind, tidal and boat wake driven waves on the existing
shoreline of the Agua Hedionda Lagoon in the vicinity of the proposed auger cast pile shoreline
protection structure. The California Coastal Commission in a letter to Terry Smith, City of
Carlsbad, dated December 3 1, 2002 asked that such a study should “. . ..document the absolute
minimum width of protection necessary to protect improvements and why other forms of
protection that eliminate or reduce wetlands impacts and beach erosion are not feasible,
including installation of a vertical seawall or sand replenishment to rebuild the eroded beach.”
The scope should address the Coastal Commission requirements and calculate a “design wave
height” and the anticipated volume of water associated with this wave. The design wave height
should be a function of wind speed and the fetch given the physical characteristics of the Agua
Hedionda Lagoon.
The wave uprush study should use standard methods as detailed in the Army Corps of Engineers
Shore Protection Manual, 1984 (SPM).
P:\Engineering\Carlsbad\2798 Agua Hedionda 2\CAA_EIR\TCG Exhibit B waveUprushScope.doc
EXHIBIT W’
Scope of Service
Storm Water Compliance
For
Carlsbad North Agua Hedionda Interceptor Project
Prepared for
City of Carlsbad, California
Prepared by
Dudek & Associates, Inc.
January 2004
Introduction
The NPDES Municipal Permit requires development and implementation of storm water
regulations addressing storm water pollution issues in development planning and construction
associated with private and public development projects. Specifically, private and public
development projects are required to include storm water best management practices (BMPs)
both during construction, and in the projects permanent design, to reduce pollutants discharged
from the project site, to the maximum extent practicable.
This proposal focuses on the Scope of Services to: prepare a Water Quality Technical Report
(WQTR) that describes the permanent storm water BMPs that will be incorporated in the project
to mitigate the impacts of urban runoff due to the development; prepare a Storm Water Pollution
Prevention Plan (SWPPP) that describes how storm water requirements are incorporated into the
project during construction activities and; prepare a Drainage Design Report in compliance with
the City’s Jurisdictional Urban Runoff Management Plan (JURMP), each consistent with the
City’s Storm Water Standards.
Purpose
WOTR
The WQTR will include identification of specific Best Management Practices (BMPs), their
locations, expected maintenance, and maintenance frequency. The plan will address design, and
post-construction BMP requirements. The purposes of the WQTR and the procedures and
content requirements are:
1. To identify potential storm water quality impacts from the Project, and to develop and
evaluate options to avoid, reduce or minimize the potential for storm water quality
impacts where practical;
2. To provide design guidance on effective structural and non-structural BMPs;
3. To ensure the long-term performance of these BMPs;
4. To ensure that BMPs put in place meet or exceed applicable regulatory requirements.
SWPPP
The purpose of the SWPPP is:
1. To identify potential pollutant sources that may affect the quality of discharges
associated with construction activities;
2. To identify non-storm water discharges;
3. And to design the use and placement of BMPs to effectively prohibit the entry of
pollutants from the construction site in to the storm drain system during construction.
Drainage Design Reuort
The purpose of the Drainage Report is to identify and design drainage devices to collect and
direct surface runoff to natural drainage features present along the alignment, including proper
sizing of culverts to handle storm water volumes.
2
SCOPE OF WORK - WQTR
1.
2.
3.
4.
5.
Kick-o_ffMeeting - Once a notice to proceed has been established a kick-off meeting will be
held to discuss project specifics, goals and objectives.
Site Visit - A site visit will occur to gather site specific information related to the preparation
of the WQTR. Drainage patterns will be assessed and storm drain structures (inlets) will be
identified and located. Other structures or facilities that may affect water quality will be
noted.
Data Collection and Review - Information related to hydrology and water pollution will be
collected and reviewed. 200- or 400-scale orthophoto topographic maps will be used to
delineate site specific drainage areas associated with the project.
Drainage Analysis - The drainage study will include rainfall runoff characteristics from the
project area. A hydrologic analysis will determine peak flow rates, time of concentration, and
retention volume for 2-yearY 10-year and 100-year storm events under pre-construction and
post-construction conditions using the rational method outlined in the San Diego County
Hydrology Manual.
WQTR Preparation - Upon completion of the site visit and drainage study, a report will be
prepared that follows the City’s format for WQTR preparation. This includes site
description, identification of receiving waters, hydrologic unit, and pollutants and conditions
of concern. Mitigation measures to protect water quality will be discussed including
maintenance practices. The content of WQTR is discussed as following:
Description of Proposed Pro-iect
A general description will be provided to describe the Project, Project location, topography,
and land use.
Identify Pollutants and Conditions of Concern
Urban runoff from a developed site has the potential to contribute pollutants. For the purposes
of identifying pollutants of concern and associated storm water BMPs, pollutants are grouped
into nine general categories. They are sediments, nutrients, metals, organics, trash & debris,
oxygen-demanding substances, oil and grease, bacteria and viruses, and pesticides.
This section will contain four subsections:
1. Identify Pollutants from the Project Area.
Pollutants that are anticipated to be generated from the proposed Project categories will
be identified. Pollutants associated with any hazardous material sites that have been
remediated or are not threatened by the proposed Project are not considered a pollutant of
concern.
2. Identify Pollutants of Concern in Receiving Waters.
Pollutants generated by the proposed Project that exhibits one or more of the following
characteristics are considered pollutants of concern:
3
Current loadings or historical deposits of the pollutant are impairing the
beneficial uses of a receiving water;
Elevated levels of the pollutant are found in water or sediments of a receiving
water and/or have the potential to be toxic to or bioaccumulate in organisms
therein; and
0 Inputs of the pollutant are at a level high enough to be considered potentially
toxic.
To identify primary pollutants of concern in receiving waters, the following items shall
be discussed:
a. Identify the receiving water(s) that each discharge point proposes to discharge to,
including hydrologic unit basin number(s), as identified in the most recent
version of the Water Quality Control Plan for the San Diego Basin, prepared by
the San Diego Regional Water Quality Control Board.
b. Identify any receiving waters, into which the developed area would discharge to,
listed on the most recent list of Clean Water Act Section 303(d) impaired water
bodies. List any and all pollutants for which the receiving waters are impaired.
c. Compare the list of pollutants for which the receiving waters are impaired with
the pollutants anticipated to be generated.
3. Identify Conditions of Concern.
Common impacts to the hydrologic regime resulting from development typically include
increased runoff volume and velocity; reduced infiltration; increased flow frequency,
duration, and peaks; faster time to reach peak flow; and water quality degradation. These
changes have the potential to permanently impact downstream ocean and habitat
integrity. Because of these potential impacts, the following steps will be followed:
1. Evaluate the Project’s conditions of concern in drainage study report. The
information regarding watershed, soil and vegetation conditions, percent impervious
area, natural and infrastructure drainage features will be referenced to this WQTR.
2. The downstream conditions for each of the drainage crossing, including undercutting
erosion, slope stability, vegetative stress and the area’s susceptibility to erosion or
habitat alteration as a result of an altered flow regime, will be identified in a field
reconnaissance and summarized in the WQTR.
3. Reference rainfall runoff characteristics from the Project area including peak flow
rate, flow velocity, runoff volume, time of concentration, and retention volume for 2-
year, IO-year and 100-year storm frequency.
4. Avoiding potential impacts. Check the Project alignments to see if it is qualified to
reduce or eliminate the need for permanent treatment controls and other mitigation-
type BMPs.
4
Establish Storm Water BMPs
All priority projects shall consider, incorporate and implement storm water BMPs into the
project design, in the following progression:
0 Site Design BMPs
0 Source Control BMPs
0 Treatment Control BMPs
At a minimum, priority projects must implement source control BMPs, and must implement
treatment control BMPs unless a waiver is granted based on the infeasibility of all treatment
control BMPs. BMPs must also achieve certain performance standards set out in the
municipal permit section F.2.(b) (i to xiv).
Maintenance for Treatment BMPs
SUSMP does not consider Treatment Control BMPs effective unless a mechanism is in place
that will ensure ongoing long-term maintenance of structural BMPs and should be considered
during the planning phase. The Maintenance Plan should describe necessary steps that must
be followed to properly maintain BMPs to ensure long-term effectiveness. At a minimum,
the plan should identify designated responsible parties to manage the storm water BMPs,
discuss employee training programs and duties, operating schedules, frequency of
maintenance, routine service schedules, specific maintenance activities, funding, and other
necessary activities.
Exhibits of BMPs locations
Dudek will provide exhibits of post -construction BMPs
5
SCOPE OF SERVICES - SWPPP
1. Data ColZection and Review - Information to be collected and reviewed includes contractor
activities, disturbed areas and erosion potential, and site history.
2. Site Visit - One additional site visit (see item 2, Site Visit above) will occur after final design
to assess the construction site, field review planned Construction activities and identify
possible BMP locations.
3. Notice of Intent - Dudek will prepare a Notice of Intent (NOI) to be filed with the State
Water Resources Control Board (S WRCB).
4. SWPPP Preparation - The SWPPP document will be prepared to reflect the specific
needs, procedures, processes, practices and pollution prevention plans of the project
site. There are two major objectives of the SWPPP. The first objective is to help
identify the potential sources of sediment and other pollutants that affect the quality
of storm water discharge. The second objective is to describe and guide the
implementation of control practices to reduce sediment and other pollutants in storm
water discharge. Both these objectives are applicable both during construction and
after construction is complete. Components of the SWPPP will include:
Introduction and Project Description
> Provide the project’s legal description. Describe proximity to receiving waters to which
the project will discharge, including surface waters, drainage channels, and drainage
systems.
9 Provide a brief description of any unique site features and significant or high-risk
construction activities that may impact storm water quality.
9 Provide an estimate of the following site features: construction area, drainage patterns,
slopes after major grading, runoff coefficient before and after construction, percentage
impervious area before and after construction and anticipated storm water run-on to the
construction site.
> Provide project schedule/water pollution control schedule. This will include all phases of
construction from the clearing phase through grading and final construction. BMPs will
be identified for each phase.
9 Provide contact informatiodlist of responsible parties.
References
9 Identify and prepare a list of the documents referenced in the SWPPP. Project Plans &
Specifications, reports, design, and storm water management related documents used to
prepare the SWPPP must also be included in the references.
6
Body of SWPPP
9
>
9
>
>
9
>
Provide SWPPP objectives, vicinity map, site map and Water Pollution Control Drawings
(WPCDs) that illustrate location and types of BMP and erosion control devices to be
implemented.
Provide pollutant source identification and BMP selection, which include inventory of
materials and activities that may pollute storm water, pre-construction control measures,
nature of fill material and existing data describing the soil, erosion control, sediment
control, tracking control, wind erosion control, non-storm water control, waste
management and materials pollution control, and cost breakdown for water pollution
control.
Site specific drainage analysis.
Describe construction BMP maintenance, inspection, and repair.
Describe post-construction storm water management, which including post-construction
control practices, and operatiodmaintenance after project completion.
Describe training requirement, list of subcontractors, and other plans/permits.
Provide copy of the NO1 and WID#.
EXCLUSIONS
The following items are not included in the scope of services - SWPPP:
1. The Client will pay all application and related fees of the approving agencies.
2. Contractor will be responsible for filing a Notice of Termination upon project
completion.
3. Contractor will be responsible for Monitoring and Reporting
4. Contractor will be responsible for SWPPP amendments as work progresses.
5. Revisions of the SWPPP necessitated by Client changes to the design criteria will be
negotiated separately.
7
SCOPE OF SERVICES - DRAINAGE REPORT
The drainage analysis results from the Water Quality Technical Report will be used to determine
the drainage devices necessary for proper conveyance of surface water runoff to natural drainage
features present along the proposed alignment. Culverts designed into the project to collect and
channel drainage from areas upstream of the road will be properly sized to convey storm water
volumes.
1. Hydraulic AnuZysis - A hydraulic analysis will be done on each drainage device to determine
capacities and hydraulic grade lines (HGL’s) e.g. water surface elevations.
References
Reference materials to be utilized during this study include, but are not limited to, the following:
0 Municipal Permit (Order 2001-01)
0
City of Carlsbad Public Works Department SUSMP, Storm Water Standards
California Storm water Quality Association Storm water Best Management Practices
Handbook for New Development and Redevelopment
California Storm water Quality Association Storm water Best Management Practices
Handbook for Construction
San Diego County Hydrology Manual (August 2003 edition)
San Diego Area Regional Standard Drawings
8
I Senior I Assoc. I Total I Total
Task No. ]Project Tasks
Wafer Quality Technical Report
1 .o Kick-Off Meeting 1
2.0 Site Visit 3
4.0 Drainage Analysis 2
5.0 WQTR Preparation 8
3.0 Data Collection and Review
Subtotals 13
Stonn Water Pollution Prevention Plan
1 .o Data Collection and Review 1
2.0 Site Visit 3
3.0 Notice of Intent
4.0 SWPPP Preparation 6
Subtotals 10
Drainage Reporl
3
6
24
30
63
3
3
1
26
33
1.0 Hydaulic Analysis 6 12
Subtotals 6 12
costs HDYrr
I
1 130
6 735
6 690
26 3,020
38 4,490
76 $8,935
4 475
6 735
1 115
32 3,770
43 $5,095
18 2,160
18 $2.160
Page 1 of 1 1/28/2004, SWMP fee.xls
02/04/2004 16:47 7609438236 SANDIEGUITO ENG PAGE 02/02
-
SAN DIEGUrrO ENGINEERING, INC-
ENGINEERS . ~IANNF~S SIIRVFVORS
February 4,2004
Ed Matthews
Dudek & Associates, Inc.
605 Thud Street
Encinitas, Ca 92024
EXHIBIT "D" I
SDE: Bd0040 127
RE: Tusk 3.1 -Easement Acquisition for Access Road relate to Apa Hedionda.
in the City of Curlsbad, Ca
Ed,
San Dieguito Engineering, Inc. is pleascd to submit this proposal for $ 18,380.00.
Sari Dicguito Engineering, Inc. (SDE) will prepare Icgal descriptions and plats
for 16 separate parcels as defined in your "Scope of Sewiccs" for Task 3.1 dated
November 20,2002 and received by my office February 2,2004.
SDE will also prepare legal descriptions and plat for 3 additional parcels (Apn:
206-120-18, 19 & 206-120-38) as rcquested for $ 3,450.00.
Plcase feel free to call. if you have any questions.
Sincerely:
SanDic i ngineerin aG Anbw G. ddydes, PLd
(760) 753-5525 FAX (760) 943-8236
447 Mnnchcxrcr Avcnue Suitc I05 Enchitas, Cnlikmrir 9211)24
EXHIBIT ‘E”
Isz ASSOCIATE SI
November 20,2002
Edward Matthews
Engineer
Dudek & Associates
Encinitas, Ca.
Re: Task 3.1 - Easement Acquisitions for Access Road, and Task 3.2 - Mitigation Site related to Agua Hedionda in the City of Carlsbad, Califontia
Dear Ed:
The Surveying and Mapping Division (“Consultant”) would like to thank you for the opportunity to provide
professional services to The City of Carlsbad (“Client”). The project consists of two tasks known as Task 3.1 and
Task 3.2. Task 3.1 shall be preparation of legal descriptions and plats for an access road that will follow the existing
sewer alignment across sixteen separate parcels located adjacent to the Northeasterly shore of Agua Hedionda
Lagoon. Task 3.2 shall be preparation of a legal description and plat for the mitigation site adjacent to the Southerly
shore of said Lagoon as shown on a map for “North Agua Hedionda Interceptor Sewer Maintenance Access
RoacWotential Wetlands Mitigation Sites”, dated 1/19/00, provided by Edward Matthews. The mitigation site
shown on said map is delineated as “Potential Wetland Mitigation Site 1.7 AC.” The following Scope of Services,
which is based upon conversations with you, forms the basis of our proposal:
SCOPE OF SERVICES
TASK 3.1 - ACCESS ROAD LEGAL DESCRIPTIONS AND PLATS
Project Management
Due to the size, requirements and scheduling of this project, our Division Manager will closely supervise and
manage all surveying and mapping portions of this project. His responsibilities shall be quality assurance, quality
control, and review of office calculations, fieldwork and final mapping. Our Division Manager will review the
project with our Surveying and Mapping team to establish the most cost effective procedure that will deliver the
highest quality product. These procedures will be reviewed at the kick-off meeting with the surveying and mapping
team members.
Boundary Lines of Existing Parcels
This Task will consist of 16 parcels currently identified as Assessor’s Parcel Numbers 206-171-03,206-172-03,04,
05,06 & 07,206-200-01 through 07 inclusive, 12 & 13, and 207-150-87. Each of these parcel’s vesting deeds shall
need to be reviewed, and some calculated, in order to produce record boundary lines. Record map research shall
need to be done at the County of San Diego. Record maps in the project area shall be obtained and used for
establishment of the record boundary lines. Record boundary line calculations shall be based on utilizing vesting
deeds and record maps obtained through research at the County of San Diego. For the purposes of this proposal we
have assumed that each vesting deed will contain one senior call deed. Each senior call deed shall need to be
reviewed, and some calculated in order to produce record boundary lines. After Dudek & Associates reviews record
documents and determines the true number of senior calls deeds, an accurate cost for deed calculations will be
established.
Survey CityCarlsbad-AguaHedionda-EdMatthews3 .doc Page 1 of4
Prepare Legal Description and Plat
The alignment for the proposed access easement and temporary construction easement will be based on the existing
sewer easement alignment. The Client will provide legible copies of the existing sewer easement documents. This
proposal is based on the assumption that the existing sewer easement description is per one record deed. This data
will be used for legal description and plat preparation. The proposed permanent easement will be 30.00 feet wide
with a temporary construction easement outside and adjacent to the proposed sewer easement, and the easements’
centerlines shall be contiguous. Total width of both easements will not exceed 50.00 feet. We estimate one new
easement document will need to be prepared over each Assessor’s Parcel Number noted above. Consultant will
provide one wet stamped legal description and plat for each new easement noted herein. This proposal does not
include metes and bounds descriptions. In an effort to reduce costs Dudek & Associates will only depict the area
where the proposed easements affect the properties on the plats.
Recommendations
The following recommendations are based on our review of this project. Client should obtain current preliminary
title reports to assist in identifying potential conflicts with existing easement right-of-ways, and deeds of trusts that
will require subordination to secure Clients easement acquisition. The proposed easement should be acquired as an
“Exclusive Easement”. Client should retain the services of an escrow company for acquiring easement associated
with the project. After existing easement crossings are identified, if any, Client should enter into Joint Use
Agreements with those entities that own said easements. Joint Use Agreements can ensure that the Client obtains
necessary rights for their structures. Costs for the recommendations noted herein are not included in this proposal.
Optional Preliminary Title Report Review If the Client chooses to obtain preliminary title reports Consultant would be happy to provide costs to review the
reports, identify, and calculate existing easements. Preliminary title report costs are not included in this proposal.
Dudek & Associates is not responsible for researching or determining senior rights of existing easements.
TASK 3.2 - MITIGATION SITE LEGAL DESCRIPTION AND PLAT
Project Management
Due to the size, requirements and scheduling of this project, our Division Manager will closely supervise and
manage all surveying and mapping portions of this project. His responsibilities shall be quality assurance, quality
control, and review of office calculations, fieldwork and final mapping. Our Division Manager will review the
project with our Surveying and Mapping team to establish the most cost effective procedure that will deliver the
highest quality product. These procedures will be reviewed at the kick-off meeting with the surveying and mapping
team members.
Boundary Lines of Existing Parcel
This Task will consist of one parcel currently identified as Assessor’s Parcel Numbers 21 1-010-26. This parcel’s
vesting deed shall need to be reviewed, and calculated, in order to produce record boundary lines. Record map
research shall need to be done at the County of San Diego. Record maps in the project area shall be obtained and
used for establishment of the record boundary lines. Record boundary line calculations shall be based on utilizing
the vesting deed and record maps obtained through research at the County of San Diego. For the purposes of this
proposal we have assumed that the vesting deed will contain one senior call deed. Each senior call deed shall need
to be reviewed, and calculated, in order to produce record boundary lines. After Dudek & Associates reviews record
documents and determines the true number of senior calls deeds, an accurate cost for deed calculations will be
established.
Prepare Legal Description and Plat
The Mitigation Site limits will be tied to record property lines common to Assessor’s Parcel Number 21 1-010-26
and will be provided by the Client in an AutoCAD 2000 drawing file format (Le. “. Dwg” file). This data will be
used for legal description and plat preparation. The proposed legal description will be based on the line work
provided by the Client. This proposal is based on the assumption that only one mitigation site requires a legal
description and plat. Consultant will provide one wet stamped legal description and plat for the mitigation site noted
herein. In an effort to reduce costs Dudek & Associates will only depict the area where the proposed easements
affect the properties on the plats.
Survey CityCarlsbad-AguaHedionda-EdMatthews3.doc Page 2 of 4
Recommendations
The following recommendations are based on our review of this project. Client should obtain current preliminary
title reports to assist in identifying potential conflicts with existing easement right-of-ways, and deeds of trusts that
will require subordination to secure Clients easement acquisition. The proposed easement should be acquired as an
“Exclusive Easement”. Client should retain the services of an escrow company for acquiring easement associated
with the project. After existing easement crossings are identified, if any, Client should enter into Joint Use
Agreements with those entities that own said easements. Joint Use Agreements can ensure that the Client obtains
necessary rights for their structures. Costs for the recommendations noted herein are not included in this proposal.
Optional Preliminary Title Report Review
If the Client chooses to obtain preliminary title reports Consultant would be happy to provide costs to review the
reports, identify, and calculate existing easements. Preliminary title report costs are not included in this proposal.
Dudek & Associates is not responsible for researching or determining senior rights of existing easements.
UNDERSTANDINGS AND ASSUMPTIONS
1. This proposal is based on information supplied by Edward Matthews.
2. The client will pay all agency and title fees and/or deposits.
3. It is understood that the prices quoted on this proposal will be honored for 6 months after the date shown on the
proposal. After the 6-month period has passed we reserve the right to revise the hourly rates for cost increases.
4. Client assumes liability for, and shall be responsible for, all information furnished by its other consultant or
their subconsultants to Consultant during the course of the project. Client shall indemnify and hold harmless
Consultant fkom any and against all loss or expense, including costs and attorneys’ fees, fi-om any and all
damages arising directly or indirectly fkom Consultant’s’ reliance on such data.
5. All costs are based upon a portal-to-portal hourly rate charges.
6. This is a prevailing wage project.
DELIVERABLES
1. One legal description and plat for access easements and temporary easements, and the mitigation site as noted
herein.
FEES
The Scope of Services described herein shall be performed on the basis of Time and Materials not to Exceed without
written consent fi-om the Client. The following is a list of costs for the Surveying and Mapping portion of the project
based upon the rate schedule shown below:
TASK 3.1 - ACCESS ROAD LEGAL DESCRIPTIONS AND PLATS
Project Management & Quality Control Fee: $ 2,830.00
Boundary Lines of Existing Parcel Fee: $ 5,400.00
Prepare Legal Description and Plat Fee: $ 8,550.00
Reimbursable Fee: $ 500.00
TOTAL Fee: $17,280.00
TASK 3.2 - MITIGATION SITE LEGAL DESCRIPTION AND PLAT
Project Management & Quality Control Fee: $ 550.00
Boundary Lines of Existing Parcel Fee: $ 1,170.00 Prepare Legal Description and Plat Fee: $ 1,800.00
Reimbursable Fee: $ 250.00 TOTAL Fee: $ 3,770.00
Survey CityCarlsbad-AguaHedionda-EdMatthews3.doc Page 3 of 4
151:
0 152:
0 153:
154:
0 155:
160:
162:
157:
171:
172:
158:
Billing Rates and Staff Types
(Prevailing Wage)
Survey and Mapping Division
2002 -
I-Person Survey Crew
2-Person Survey Crew
3-Person Survey Crew
Surveying ManagerlLicensed Surveyor
Survey Analyst
Division ManagerlLicensed Surveyor
Mapping & Legal Project Manager
Assistant Survey Analyst
Mapping 8, Legal Technician
Survey Technician
Survey Crews Travel Time
$1 25.00
$170.00
$210.00
$1 15.00
$ 90.00
$1 25.00
$ 90.00
$ 85.00
$ 70.00
$ 60.00
$ 70.00
Reimbursable costs (printing, mileage and delivery charges, for example) shall be invoiced additionally at cost plus
15%. Fees for services performed by Consultant in addition to the tasks specifically defined above, shall be
negotiated on the basis of the Schedule of Fees shown above. Prior to Consultant performing such extra work. The
Client will agree to such extra work and additional fees in writing.
Consultant shall invoice the Client monthly for services rendered based on the schedule of fees shown above.
Very Truly Yours,
Dudek & Associates, Inc.
Ernie Vasquez
Mapping & Legal Project Manager
Survey CityCarlsbad-AguaHedionda-EdMatthews3.doc
~~~
Page 4 of 4
DUDEK & ASSOCIATES. INC .
~ 2003-S+AN~~RD-~€HED~t~OF-eHARGES~- -
Engineering Services
Principal Engineer ....................................... $140.00/hr Project Manager ................... ............... $130.OO/hr
Senior Engineer .......................................... $125.00/hr Associate Engineer ..................................... $115.00/hr
Assistant Engineer ..................................
Project Engineer II ..................................
Project Engineer I ......................................... $85.00/hr
Resident Engineer ........................................ $95.00/hr
Field Engineer ............................................... $85.00/hr
Engineering Inspector II ................................ $80.00/hr
Engineering Inspector I ................................. $70.00/hr
Engineering Assistant ................................... $60.00/hr
Planning
Planning Project Manager ........................... $120.00/hr
Senior Planner ................... .................... $100.00/hr
Project Planner .................. ...................... $90.00/hr Research Planner ......................... Assistant Planner .......................................... $65.00/hr Planning Technician ...................................... $60.00/hr
Planning Drafter ............................................ $55.00/hr
Surveying Division ManagerlLicensed Surveyor .......... $1 25.00/hr
Mapping & Legal Project Manager ................ $95.00/hr
Field SurveyorlSurvey Analyst ...................... $90.00/hr
Assistant Survey Analyst ............................... $85.00/hr
Mapping & Legal Technician ......................... $75.00/hr
Survey Technician ........................................ $65.00/hr
1- Person Survey Crew ............................... $125.00/hr
2- Person Survey Crew ............................... $155.00/hr
3- Person Survey Crew ............................... $195.00/hr
Hydrogeological Services
Principal ...................................................... $170.00/hr
Associate HydrogeologisUEngineer ............ $1 15.00/hr
Hydrogeologist IV/Engineer IV ...................... $95.00/hr
Hydrogeologist IIVEngineer 111 ....................... $85.00/hr
Hydrogeologist IllEngineer II ......................... $75.00/hr Hydrogeologist I/Engineer I ........................... $65.00/hr
Technician ..................................................... $55.00/hr
Environmental Services
Principal ...................................................... $1 50.00/hr Senior Project manager/Specialist .............. $140.00/hr
Environmental SpecialistlPlanner V ............ $1 25.00lhr
Environmental SpecialistlPlanner IV ........... $1 15.00/hr
Environmental SpecialistlPlanner Ill ........... $1 05.00/hr Environmental SpecialistlPlanner II .............. $85.00/hr
Environmental SpecialistlPlanner I ............... $80.00/hr
Analyst .......................................................... $70.00/hr Research Analyst .......................................... $60.00/hr
Sr . HydrogeologistlSr . Project Manager ...... $1 30.00/hr
Environmental Specialist/ Planner VI ........... $1 30.001hr
Construction Management Services
PrincipaVManager ....................................... $1 35.00/hr
Construction Manager ................................. $1 25.00/hr
Senior Project Manager .............................. $115.00/hr
Project Manager .......................................... $105.00/hr Construction Engineer ................................... $95.00/hr
Rof... i-l IhwMk cnypPm/ect.
Construction Inspector Ill .............................. $85.00/hr
Construction Inspector II ............................... $80.00/hr
Construction Inspector I ................................ $75.00/hr
District Management & Operations
District General Manager ............................ $145.00/hr
District Engineer .......................................... $1 10.00/hr District Manager II ....................................... $120.00/hr
District Manager 1 ........................................ $10 O.OO/hr
District Manager Assistant ............................ $70.00/hr
District Secretary/Account ............................ $70.00/hr
Grade V Operator ......................................... $90.00/hr
Grade IV Operator ........................................ $80.00/hr Grade 111 Operator ......................................... $65.00/hr
Grade II Operator .......................................... $55.00/hr
Grade I Operator ........................................... $52.00/hr
Operator in Training ...................................... $40.00/hr Laborer .......................................................... $34.00/hr
Urban and Community Forestry
PrincipaVSenior Consulting Arborist ............ $1 50.00/hr
Senior Project Manager V ........................... $13 5.00/hr
Senior Project Manager IV .......................... $120.00/hr
Senior Project Manager 111 .......................... $1 05.00/hr
Project Manager II ......................................... $90.00/hr
Project Manager I .......................................... $75.00/hr
Certified/Consulting Arborist ............... .$W-$15 0.00/hr Certified Forester ........................................ $120.00/hr
Global Position System Technician ............... $75.00/hr
Data Collection Specialist ............................. $60.00/hr
Research Assistant ....................................... $50.00/hr GIS Equipment Charge .............................. $50.00/day Resistograph .............................................. $30.00/day
Office Services
Technical/DraRing/CADD Services
3D Graphic Artist ......................................... $125.00/hr
Senior Designer ............................................ $95.00/hr
GIS Specialist II ............................................ $90.00/hr
GIS Technician ............................................. $90.00/hr
GIS Specialist I ............................................. $80.00/hr
CADD/ Designer .......................................... $85.00/hr
CADD Drafter ............................................... $75.00/hr
CADD Operator I ........................................... $65.00/hr Assistant Designer Drafter ............................ $65.00/hr
Support Services
Computer Processing .................................... $65.00/hr
Clerical Administration .................................. $60.00/hr
Forensic Engineering . Court appearances and depositions as expert witness
will be billed at 1.5 times normal rates .
Emergency and Holidays . Minimum charge of two hours will be billed at 1.5
times the normal rate .
Material and Outside Services - Subcontractors. rental of special equipment.
special reproductions and blueprinting. outside data processing and computer services. etc., are charged at 1.15 times the direct cost .
Travel Expenses - Mileage at 36.5 cents per mile . Per diem where overnight
stay is involved is charged at cost
Effective January 1. 2003
I-.
TM. CERTIFICATE OF LIABILITY INSURANCE
POULSBO WA 98370 I PHONE: (360) 598-3700
DATE (MWDD/YY)
FEB 26 04
I ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I I I
PRODUCER MICHAEL J. HALL a COMPANY NE INSURANCE SERVICES 19578 1OTH AVENUE N.E.
THIS CERTIFICATE IS ISSUED AS A MATER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Agency Lid 0792445 FAX: (360) 598-3703
INSURED DUDEK 8 ASSOCIATES, INC.
605 3RD STREET
ENClNlTAS CA 92024
,
H
INSURERS AFFORDING COVERAGE I NAlC #
INSURER 6: ST. PAUL MERCURY INS. CO. A
INSURER c: FIDELITY 81 GUARANTY INS. UNDR. A XV
INSURER D: FIDELITY GUARANTY INSURANCE CO. 4 v rh
n --
INSURER A: GREENWICH INSURANCE fq+ xv,
I. PA
--
4. INSURER E:
INSF LTR
C
TYPE OF INSURANCE
GENEWL LIABILITY - x COMMERCIAL GENERAL LIABILITY I CLAIMS MADE OCCUR
I
GENL AGGREGATE LIMIT APPLIES PER
POUCI EXPIRATION LIMITS DATE IMYIDDNW JUN 1 04 EACHOCCURRENCE (S 1,000,000
MI 300,000 s WGE TO RENTED
POUCY NUMBER
BKOI 488967
1,005,000
1,000,000
PRODUCTS-COMP/OP AGG. 1,000,000
GENERAL AGGREGATE
POLICY EFFECTlVE DATE INWUDPM
JUN 1 03
1,000,000 I BA01506564
BODILY INJURY (Per person) s
I I I I I
I I I I I BODILY INJURY (Peraccidenl)
I I .. .
WA8005811
PEC000528302
PROPERTY DAMAGE s
AUTO ONLY - EA ACCIDENT 1 s
OTHER THAN EAACC 1s
AUTO ONLY:
[H OCccRRmcE AGG ii
AGGREGATE
S
I IOMER .' JUNl03 JUN 1 04 lz:&& s 1,000,000
1,000,000
.- ._ E.L. EACH ACCIDENT
GOISEASE-EA EMPLOYEE 'S 1,000,000
E.L. DISEASE-POLICY LfMlT 5
AUG 28 03 AUG 28 04 $1,000,000 PER CLAIM I$l,OOO,OOO AGGREGATE
I I I I I
DESCRIPTION OF OPERATlONSlLOCATlONNEHlCLESlEXCLUSlONS ADDED ENDORSEMENTI SPECIAL PROVISIONS
PROJECT: ALL OPERATIONS.
CARLSBAD MUNICIPAL WATER DISTRICT AND THE CITY OF CARLSBAD ARE ADDITIONAL INSUREDS ON THE COMMERCIAL GENERAL LIABILITY AS RESPECTS LIABILITY ARISING OUT OF ACTIVITIES BY, OR ON BEHALF OF THE NAMED INSURED.
CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LEmER: - CANCELLATION
SHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRlmEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. CARLSBAO MUNICIPAL WATER DISTRICT
ATTN: ROBERT GREANEY, DEPUTY PUBLIC WORKS DIRECTOR 5950 EL CAMINO REAL
CARLSBAD, CA 92008 & 0z 7@
AUTHORIZED REPRESENTATIVE
Attention:
ACORD 25 (2001l08) Certificate # 23422 ASHLEY L. HURD
0
A
I ANY PROPR16T9RfPAPTWWEXCCU~JE OFFICERIW*MOER EXCLUDED?
I1 yws. ds..stlb. undu SPECIAL PROVlSlONS blow
OTHER: PROFESSIONAL LIABILITY
POLLUTION LIABILITY CLAIMS MADE POLICY
POLICY NUMBER: BK01488967 COMMERCIAL GENERAL LlABlLlN
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED-OWNERS, LESSEES OR
CONTRACTORS (Form B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY
SCHEDULE
Name of Person or Organization; CARLSBAD MUNICIPAL WATER DISTRICT AND THE CITY OF CARLSBAD
(If no entry appears above. information required to complete this endorsement will ,e shown ,,I the
Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization
shown in the Schedule, but only with respect to liability arising out of "your work' for that insured by
or for you
CG 20 10 I1 85 Copyright. Insurance Services Office, Inc., 1984 Certificate # 23422
. .. "*
-JAN, 6. 2004- 9:39AM '1 NO. 8634-P. 4D,& . SUPPLEMENT TO CERTIFICATE OF LIABILITY INS #18995 wn03
DESCRIPTION OF OPERAllONSILOCATIONSHlCLES/SPECIAL ITEMS
PROJECT: ALL PROFES9fONAl SIRVlCES AS WNlRAClEO.
CrrYOFCARLBOAD,WATESMWRICT,113OPPICIALB,~PLOYee¶ANCIVOUI~AWEAW)mO)(AL~UFteDSONTWI! COMMERCIAL QENERu LIABnrrY WWY A8 RESPECT8 UABIWYAltWMG OW OF AcTMnes BY, OR ON BEHALF OF lH6 NAMED INSURED.
THIS MSURANCE I6 PWYIRY INSURANCE AND ANY Owe4 INSURANCE MAINTWD BY THM "AL WRCDS SHAU BE EXCESS ONLY AND NON CONTRlBUnNO WITH THIS INSURANCE.
A WAWER OF SUBROGATION APPLIES TOTHE QENERAL LIABILITY, AUTO LlABuIpI, WORKCRS ~CiNUWON AND UMBREW EXCESS LlABlUlY POLICIES IN FAVOR OF THE ADDfl'lONAL INSURED.