HomeMy WebLinkAbout2005-02-01; City Council; Resolution 2005-0231
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EXHIBIT I
RESOLUTION NO. 2005-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING CITY COUNCIL
POLICY NO. 69 REGARDING THE CITY’S COMMITMENT
TO GREATER VOLUNTEER INVOLVEMENT
WHEREAS, the Mission of the City of Carlsbad is to provide top-quality services
to our citizens and customers in a manner that enhances the quality of life for all who live, work
and play in Carlsbad; and a strong cadre of volunteers is an exemplary way to enhance and
expand those services; and
WHEREAS, connecting community, place and spirit is a cornerstone of that top-
quality service and volunteers create that connection directly through their service to the
community and their spirit of dedication toward making the community better for all; and
WHEREAS, while hundreds of citizens already generously donate their time and
efforts as volunteers within the City, more volunteers will improve the scope and quality of
service and the City’s ability to address fiture challenges.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That City Council Policy No. 69 is adopted as shown on Attachment “A” to this
resolution.
3. That the City Clerk is hereby authorized to provide a copy of Policy No. 69 to all
city departments and to those interested persons who have previously requested a copy.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad
City Council held on the day of 1 s t day FEBRUARY , 2005, by the
following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
ABSTAIN None
MATT HALL, Mayor Pro Tern
ATTEST:
W&.
LORRAINE M. goOD, City derk
(SEAL)
-2- 3
COUNCIL POLICY STATEMENT Februarv 1, 2005
Effective Date February 1, 2005
General Subject: CITY SUPPORT OF THE USE OF VOLUNTEERS
Specific Subject: VOLUNTEER USE POLICY
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
BACKGROUND:
Volunteers are currently a vital part of City’s efforts to provide top-quality services to our citizens and
customers. Examples of departmentsldivisions regularly using volunteers are: the Adult Literacy Program,
Arts Office, Library, Police, and Recreation. These volunteers perform valuable services including computer
data entry, tutoring, serving as docents and assisting the Police Department with special events.
As the population of Carlsbad grows, it is essential to encourage even greater involvement of volunteers by
providing a specific City Council policy direction, highlighting the importance of volunteers to the City, and
removing administrative and organizational obstacles that may currently exist.
PURPOSE:
It is the City Council’s intent to actively promote the involvement of volunteers in helping to carry out the City’s
mission and enhance its programs through clarifying guidelines outlined in existing City’s policies. It is also the
City Council’s intent to identify the resources available to departments to assist them in having the best
possible volunteer experience.
POLICY:
The City of Carlsbad is committed to creating the best possible relationship with our volunteers. Part of that
commitment involves establishing a clear understanding of the expectations for volunteers and the high level
of commitment Carlsbad extends to its volunteers. Each volunteer for the City of Carlsbad is considered a
valued and important member of the team. In addition to the services provided, citizens who volunteer their
time to the City are helping to create a stronger connection between their municipal government and the public
served by City programs. Volunteers receive the satisfaction of knowing that they have contributed to the
quality of life of all who live, work or play in Carlsbad.
While the focus of this policy is on those who volunteer directly with the City of Carlsbad, this policy also
acknowledges that many City employees volunteer their personal time and,energy to a wide variety of other
organizations that benefit the community, including social services agencies, youth organizations, sports
leagues, educational programs, and many others. The City Council appreciates the contributions of all
volunteers.
PROCEDURE:
The City is desirous of using volunteers to assist in the delivery of services to its citizens. In establishing this
policy, the following previously established parameters are clarified and gathered for reference:
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CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
Page 2 of 1
Policy No. 69
Date Issued
Effective Date
Cancellation Date
Supersedes No. -
General Subject:
Specific Subject: VOLUNTEER USE POLICY
CITY SUPPORT OF THE USE OF VOLUNTEERS
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
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The volume of services the City provides will be augmented through a strong cadre of volunteers.
Volunteers will not be used as a means of replacing a full-time or part-time employee.
Volunteers are individuals who are unpaid and willing to provide service without expectations of
continued service.
Volunteers are covered by Workers Compensation Insurance (for medical expenses only) if they are
injured while performing their assigned volunteer duties.
Volunteers are covered by the City’s automobile insurance policy while driving City vehicles and are
eligible for the City’s mileage reimbursement program if they are driving while performing their
assigned volunteer duties.
Volunteers may be asked to perform a confidential assignment and may be required to sign a
confidentiality agreement.
Volunteers will be allowed to use City equipment, including computers, in accordance with
Administrative Order No. 53 to carry out their assigned duties.
Volunteers may take advantage of training opportunities offered by the City (if space is available) in
order to enhance their skills and be better able to perform their work as a volunteer.
The City’s Workplace Security Program and Respectful Workplace & Non-Discrimination policy apply
to individuals involved in the City’s operation, including volunteers.
Volunteers will be provided with a workspace and the tools necessary to carry out their duties.
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