HomeMy WebLinkAbout2005-04-05; City Council; Resolution 2005-1031
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RESOLUTION NO. 2005-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A CONSULTANT
AGREEMENT WITH BROWN AND CALDWELL FOR
PREPARATION OF THE DRAINAGE MASTER PLAN UPDATE,
PLANNED LOCAL DRAINAGE FEE STUDY, AND PROGRAM
ENVIRONMENTAL IMPACT REPORT - PROJECT NO. 3872.
WHEREAS, the City Council of the City of Carlsbad has previously appropriated funds for
the Drainage Master Plan Update project; and
WHEREAS, Statements of Qualifications were solicited to prepare a Drainage Master Plan
Update from qualified engineering firms; and
WHEREAS, Brown and Caldwell was selected as the most qualified to prepare the
Drainage Master Plan Update; and
WHEREAS, Brown and Caldwell is the most qualified to complete the engineering,
financial, and environmental studies necessary for implementation of the Drainage Master Plan
Update, Planned Local Drainage Fee Study, and Program Environmental Impact Report for a fee
Df $340,933; and
WHEREAS, $254,000 Planned Local Drainage Area funds were previously appropriated in
the FY 02/03 Capital Improvement Program; and
WHEREAS, additional Planned Local Drainage Areas fees in the amount of $200,933 is
qeeded to fund the costs to the Drainage Master Plan Update, Local Drainage Area Fee Study,
and Program Environmental Impact Report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
Salifornia, as follows:
1.
2.
That the above recitations are true and correct.
That a consultant agreement with Brown and Caldwell for the preparation of the
3rainage Master Plan Update, Planned Local Drainage Fee Study, and Program Environmental
mpact Report for Project No. 3872, as described in the attached agreement, is hereby approved
and the Mayor is hereby authorized and directed to execute said agreement.
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3. That the City Council authorizes the appropriation of Planned Local Drainage Area
'ees in the amount of $200,933.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
ield on the 5th day of APRIL , 2005 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
4TTEST:
(SEAL)
PWENG461
AGREEMENT FOR PROFESSIONAL SERVICES FOR THE
DEVELOPMENT OF THE CITY OF CARLSBAD
DRAINAGE MASTER PLAN UPDATE
(BROWN AND CALDWELL)
THIS AGREEMENT is made and entered into as of the l276t day of
, 2005, by and between the CITY OF CARLSBAD, a municipal
corporhtion, ("City"), and BROWN AND CALDWELL, a private employee owned
company ("Contractor").
-
RECITALS
A. City requires the professional services of an environmental engineering,
planning and construction firm experienced in the preparation of technical hydrology
studies, cost estimating, and environmental review processing in order to complete the
City of Carlsbad Drainage Master Plan Update.
B. Contractor has the necessary experience in providing professional
services and advice related to technical hydrology studies, cost estimating, and
environmental review processing.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services
(the "Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) years from the date
first above written. The City Manager may amend the Agreement to extend it for one (1)
additional year period or parts thereof in an amount not to exceed eighty thousand
dollars ($80,000) per Agreement year. Extensions will be based upon a satisfactory
review of Contractor's performance, City needs, and appropriation of funds by the City
Council. The parties will prepare a written amendment indicating the effective date and
length of the extended Agreement.
City Attorney Approved Version #04.01.02 1
4.
Time is of the essence for each and every provision of this Agreement.
TIME IS OF THE ESSENCE
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will three hundred forty thousand nine hundred thirty three dollars ($340,933). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent
(1 0%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
City Attorney Approved Version #04.01.02
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8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:VI'.
10.1 Coveraqes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
City Attorney Approved Version #04.01.02
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10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providinq Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveraqe. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
City Attorney Approved Version #04.01.02
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12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant’ to this Agreement-is the property of City. In the -event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor’s records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name David Hauser Name Christian Herencia, P.E.
Title Deputy City Engineer Title Supervising Engineer
Dept Engineering
City of Carlsbad
Address 1635 Faraday Avenue Address 9665 Chesapeake Drive, Suite 201
Phone No. (760) 602-2739 Phone No. (858) 51 4-8822
Brown and Caldwell
Carlsbad, CA 92008 San Diego, CA 92123
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor’s duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City’s Conflict of Interest Code is required
of Contractor or any of Contractor’s employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor’s affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
City Attorney Approved Version #04.01.02
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Contractor, for Contractor and on behalf of Contractor’s agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor’s agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an afFidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor’s services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (1 0) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
City Attorney Approved Version #04.01.02
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
City Attorney Approved Version #04.01.02 7
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
City Attorney Approved Version #04.01.02 a
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CITY OF CARLSBAD, a municipal
BROWN AND CALDWELL, a private
employee owned company
*By:-
(sign here)
J‘ (print namekitle)
(e-zail address)
(sign here)
/.~*;c~~&~s~~PJAc~/&. rt%
**By: City Clerk
(print namekitle)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(@ signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By: L beputy City Attbrney
City Attorney Approved Version #04.01.02
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
} ss.
State of California
County of San Dieno
On &,bLta,-q63=before me,
personally appeared
Barbara K. Farkas, Notary Public
Date Uieobwo,
Name@) of Signer(s)--'
0 personally known to me
broved to me on the basis of satisfactory
evidence
I 5
acted, executed the instrument.
Place Notary Seal Above
OPTlONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of form to another document.
c-c;; Q&*4/ %f25 Description of Attached
Title or Type of Document:
Document Date.
Signer(s) Other Than Named Above.
Number of Pages- In - -
Capacity(ies) Claimed by igner
0 Individual
0 Partner - 0 Limited 0 General
0 Attorney in Fact 0 Trustee
0 Guardian or Conservator
Signer@) Name: &A&( W. UienLt
Ilt;YCorporate Officer - Title(s): Pfl5rDh+
0 Other: I I
Signer is Representing:
1999 Nalional Notary Association 9350 De Solo Avs.. P.O. Box 2402 Chabworth, CA 91313-2402. www.nalionalnolary.org Prod. No. 5907 Reorder: Call Toll-Frw .1-800-876-6817
EXHIBIT “A”
SCOPE OF SERVICES
Itemized List of what Contractor will do for City and at what price.
City Attorney Approved Version #04.01.02
10
9665 Chesapeake Drive, Suite 201
San Diego, California 92123
Tel: (858) 514-8822
Fax: (858) 514-8833
www.brownandcaldwell.com
February 7,2005
City of Carlsbad
Public Works - Engineering
1635 Faraday Avenue
Carlsbad, California 92008 071081-01 1
Attention: Mr. Steven C. Jantz, Associate Engineer
Subject: Scope of Work and Fee Estimate
City of Carlsbad Drainage Master Plan
Carlsbad, California
Dear Mr. Jantz:
In accordance with your request, Brown and Caldwell (BC) is pleased to submit this
Scope of Work and Fee Estimate for the City of Carlsbad Drainage Master Plan. BC
proposes to complete the project, as described in the enclosed scope of work, on a
time and materials basis for an amount not to exceed $340,933.
If you have any questions, please contact Chris Herencia at (858) 514-8822. Thank
you for your time and attention.
Very truly yours,
BROWN AND CALDWELL
Christian Herencia, P.E.
Program Manager
Michael W. Nienberg, DrP
Vice President
Enclosures: Scope of Work and Fee Estimate
cc: Victor Occiano, BC San Diego
Nancy Gardmer, BC San Diego
Maria Molloy, BC Walnut Creek
Accounting, BC San Diego
SCOPE OF WORK AND FEE ESTIMATE
City of Carlsbad
DRAINAGE MASTER PLAN UPDATE
BACKGROUND
The current Carlsbad Drainage Master Plan was approved by the City of Carlsbad (City) Council in
March 1994 and re-approved in 1996 to incorporate minor amendments. The Drainage Master Plan
(DMP) includes seven chapters consisting of an executive summary, and chapters discussing
Planning Area Characteris tics, Methodology, Financing, Storm Water Quality Management Program,
Cost Estimates and Summary of Field Investigations. The main objectives of the document are to
assess existing storm drain infrastructure, identify anticipated storm drain facilities needed to
accommodate flows from future development in Carlsbad, and develop a funding mechanism to
ensure the construction of drainage facilities under the DMP.
The DMP and associated documents form the basis of the City's Planned Local Drainage Area
(PLDA) fee program. Under the fee program, the City was divided into four planned local drainage
areas corresponding to the four major drainage basins that transect the City. The PLDA fees apply
to new development and redevelopment/remodels (where the building footprint increases by at least
50%). The fee structure is based upon general plan land use designation and developable acreage,
and is payable at time of final map approval, building permit or grading permit, whchever occurs
first.
Developers are eligible for fee credits and/or reimbursement for the cost to construct master
planned facilities. The fee credit and/or reimbursable amount are capped at the value of the cost
estimated in the DMP report plus an ENR cost index inflator. Developers may receive
reimbursement for costs that exceed the estimated cost (plus inflator) only upon the updating of the
DMP and PLDA fee program. The City has one such request pendmg at this time and is anticipating
additional reimbursement requests.
The City advertised for assistance with revising the existing DMP, analyzing and developing a
revised PLDA fee program, and producing a program environmental impart repot (PEIR). Brown
Page 1 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
and Caldwell (BC) was selected amongst several caddates to assist the City with the project. In
essence, the project covers the following elements:
Identification and assessment of existing storm water facilities
Limited modeling of newly developed areas that were not included in the existing DMP
Identification of new storm water fachties to service the newly developed areas or
replacement of existing fachties to accommodate the growth
Assessment and development of recommendations for the replacement and maintenance of
storm water facilities
Review of Storm Water Quality requirements
Analysis and development of revised PLDA fee program
GIS Mapping
SCOPE OF WORK AND FEE ESTIMATE
A detailed scope of work is provided below. The associated fee estimate is provided in the attached
spreadsheet.
Task 1 - Determine Facilitv Needs
Subtask 1.1 - Collect and Review Existing Documents $7,304.
BC wd perform an initial review of existing data/reports to determine critical data gaps. BC
will review such information as the existing Drainage Master Plan, City of Carlsbad GIS
Standards, GIS mapping, GPS controls, attribute methodology, drainage facility types,
existing hydrologc models and historical inventory of drainage features (such as basins,
flood control channels, etc.). BC will develop a list of documents required to continue with
the project and forward it to the City staff for review.
Subtask 1.2 - Coordination Meetings $4,280.
BC will coordinate a kickoff meeting with respective City representatives to receive
requested information (such as reports, other hstorical records, etc.) to discuss and gain
Page 2 of 20
City of Carlsbad
Drainage Master Pian Update
Scope of Work and Fee Estimate
February 7,2005
clarification on issues/concems determined in the initial review prior to working on the
existing City of Carlsbad Drainage Master Plan mapping.
Subtask 1.3 - Initial Review & Assessment $8,516.
BC will conduct an initial infrastructure assessment based upon GIS information (GIs
attributes such as drainage feature type, age, historical records, etc.) provided by the City.
For areas that have data gaps, BC will develop a list of locations of issues/concerns or
relevant information required to continue with the project and forward to the City staff for
review. Upon request, BC can conduct a hted field assessment to fill data gaps such as
identification of drainage features, perform limited hydrologic/hydraulic analysis for a
maximum of ten (10) locations, and upon approval incorporate findings into the Drainage
Master Plan. The purpose of the assessment will be to develop a plan and criteria to correct
deficiencies in the Drainage Master Plan. Currently, no field time has been incorporated or
budgeted for hs subtask.
Task 2 - DeveloD Planned Local Drainape Area Fee Proptam
The Planned Local Drainage Area (PLDA) fee program generates development-related revenues to
fund storm drain infrastructure project costs. There is a unique fee for each of the four drainage
areas within the City. The fees are to be updated and documented in the DMP.
Developers are required to pay PLDA fees as a condition to the approval of their project. With
Council approval, the developer may receive fee credits and/or reimbursements for constructing
Master Plan facilities as part of their local development projects. Revisions to the existing PLDA
fees will be based on assessments of existing PLDA facilities, facihties required due to infrastructure
deficiencies, and addtional PLDA facilities required to accommodate new flows from future
development. These calculations wdl be consistent with California Government Code Section
66000 et a1 including the Subdivision Map Act regarding planning and zoning laws and the
Mitigation Fee Act (AB 1600) regardmg developer fees.
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Subtask 2.1 - Evaluate Existing PLDA Fee Program $6,640.
For each of the four PLDA areas, BC will review and analyze the current fees, particularly
focusing on the basis of the current fee structures and the calculation of the loading factors
used in the original calculations. The hstorical PLDA fee proceeds and the credits issued
will be evaluated. Meetings and interviews with the City staff will be conducted to identify
and record each group’s opinion of the pros and cons of the existing fee structure.
Subtask 2.2 - Develop PLDA Fee Program Alternatives $6,240.
BC will develop three alternative PLDA fees to support funding of facilities needed up to
bdd-out, based on Tasks 1 and 2 findings and interviews with the City staff. One
alternative will be based on the existing PLDA fee structure. The other two alternatives may
include reassipg of land use types to low versus high hydraulic runoff volume areas,
adding a third “medium” runoff volume area, or consolidating or expandmg the number of
PLDAs. The pros and cons of each alternative will be determined and the optimum fee
program will be identified.
Subtask 2.3 - Develop Additional Details and Perform Sensitivity Analysis on the
Recommended Alternative $9,912.
Fee details will be developed and tabulated, including calculation of the unit fees and
anticipated annual fee proceeds. It is anticipated that the recommended PLDA fee structure
wdl be based on existing and proposed costs of drainage facilities and acreage by land use
designations. A sensitivity analysis will be performed to estimate the impact of project costs
and the projected intensity of build out on PLDA fees. The projected annualized fee
proceeds will be contrasted with the projected annual infrastructure construction costs to
identify the annual cash generation or construction cost shortfall for the drainage facility
plan.
Subtask 2.4 - PLDA Fee Program Technical Memorandum $7,744.
The development of the recommended PLDA fee program will be documented in a
technical memorandum (TM). The TM will be prepared in MS Word format and will
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City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
include a PLDA fees update analysis prepared in MS Excel spreadsheet format using
summary tables of asset values and land use and zoning characteristics. The embedded
PLDA analysis table will be constructed with open architecture and interhked with the
original MS Excel spreadsheet that can be updated by the City. Some findings will be
extracted from the TM for incorporation into the draft DMP update.
Six (6) copies of the PLDA Fee Program TM wdl be submitted for City review. The City
wdl provide written comments that will be dscussed in a comment resolution meeting.
Comments received and agree upon will be incorporated into the final TM. Twelve (12)
bound hardcopies, one “camera ready” loosely bound set, and one electronic copy (in MS
Word format) of the final TM will be submitted.
Subtask 2.5 - Meetings and Presentations $7,166.
BC will attend a kickoff meeting; two meetings with key City staff to discuss the
assumptions, findings and conclusions of the PLDA fees update; an EIR Scoping meeting;
and one final report meeting with the City’s Engineering Leadership group. In addtion, BC
will attend one City Council meeting and will participate in one public hearing on the
adoption of the updated PLDA fees in conjunction with the approval of the DMP update.
Data Requirements for Task 2
The City will provide the following information to facditate completion of work described under
Task 2:
. City Financial Reports on annual PLDA fee proceeds and fee credts for contributed
drainage facdities
. City Public Works Reports on annual drainage project expenditures (to compare with the
annual PLDA proceeds) . Parcel Data: Summarized tables of citywide lands with the following information:
PLDA assignment A - D
Page 5 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Landusetype
Parcel or Polygon area
Year of change (;.e. undeveloped land use to developed land use) . Land Data: Summarized tables of citywide drainage facllities with the following information:
Drainage asset standard information (name, length, cost, year of service, ID,
location, etc.)
Recommended future assets with same standard asset information including
anticipated year of service
Ownership: (city, county, private party)
Location: (PLDA A-D, Constrained, etc.)
Task 3 - Cost Estimates
BC will develop an estimate of the average annual costs for rehabilitation and replacement of the
drainage facilities anticipated at bdd out. Ths estimate wdl be based on the estimated annual
depreciation of the drainage assets at their current replacement costs. This information wlll be
combined with estimates of annual O&M costs for the facilities as developed in another task to
estimate the sustained annual cost of providing citywide drainage services.
Subtask 3.1 - Estimate Capital Costs of Recommended Alternative $11,128.
BC will provide technical support on an as needed basis for the development and generation
of the infrastructure replacement criteria to City representatives prior to generation of
estimates for replacement costs. BC will generate estimates based on replacement costs, and
rehabilitation costs to determine the best cost alternative to maintain the City infrastructure.
An Infrastructure Life Expectancy Report wlll be generated to capture assumptions,
expected life of existing major culverts inventoried and will suggest what portions of existing
infrastructure is worth rehabilitating. Information for these capital costs will be compared to
other typical cities to determine reasonableness and validity of information.
Page 6 of 20
Subtask 3.2 - Estimate Operation and Maintenance Costs $17,152.
BC will identify and outline a model maintenance program that is in accord with, or has been
certified by, or has written agreements with regulatory agencies that meet operational and
maintenance conditions of the general permit requirements. BC will coordinate and further
defrne the approach with the City prior to conducting research, development of general
criteria and laying out a process for tracking maintenance costs, general maintenance
activities to support tracking, and guidelines for an inspection program.
BC wdl project estimates based on maintenance, operational protocols and procedures,
hstorical replacement and repair records for drainage features, historical maintenance
practices on existing drainage features (such as basins, flood control channels, etc.). General
criteria for the routine maintenance of basins that meets regulatory compliance will also be
identified.
Coastal cities that perform under operational and maintenance agreements with regulatory
agencies will be surveyed. The acquired information for projected capital costs will be
compared to other typical coastal cities to determine reasonableness and validq of
information.
A Maintenance Cost Analysis Report will be generated to capture assumptions; determine
expected labor cost to maintain and operate existing major drainage features inventoried; and
suggest areas where efforts may be focused to maintain existing infrastructure.
Subtask 3.3 - Prepare Cost Estimate Report $14,012.
BC will prepare a Cost Estimate report identifying areas of unusual or recurring expenses;
cost savings measures on maintenance and operational protocols and procedures; future
costs associated with replacement and rehabilitation for existing; and proposed drainage
features (such as basins, flood control channels, etc.).
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City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Task 4 - Prepare Revised DrainaEe Master Plan
BC will assemble the findings and estimates performed under Tasks 1 to 3 to prepare a
comprehensive update of the City’s Drainage Master Plan.
Subtask 4.1 - Prepare Revised Drainage Master Plan $18,164.
The updated DMl’ will include, at a minimum, the following elements:
.
Review and analysis of existing storm water facdities
Discussion of the results of the limited hydrology/hydraulic studies
Identification of new and/or needed refurbishment of existing storm water facilities
Development of PLDA fee program that incorporates Task 1 and 3 findings
Preparation of new and/or updated Engineer’s opinion of probable design, construction,
ROW acquisition, environmental mi%ation and administrative costs for future planned
facilities
Subtask 4.2 - Revisions, Meetings and Presentations $11,208.
BC will submit five (5) copies of a draft updated DMP for City’s review. The City will
provide written comments to the updated DMP which will be discussed in a comment
resolution meeting to be held at the City. Resolutions shall be incorporated and a final
updated DMP submitted to the City within two weeks of the comment resolution meeting
with the City. BC will submit twelve (12) bound copies of the final update DMP, one
camera ready loosely bound original, and one electronic copy. The TMs shall be prepared in
MS Word format.
Subtask 4.3 - Perform Limited Hydrologic/Hydraulic Studies $23,196.
BC will develop a hydrologic/hydraulic model for the purposes of conducting lunited studies
to assess infrastructure capacity. In addition, BC will prepare limited hydrology/hydraulic
studies addressing areas of special need in areas where existing and planned development
activities differ from the prior Drainage Master Plan assumptions. BC will gather existing
Page 8 of 20
topographic and watershed mapping that extends beyond the City boundaries, gather
existing topographic and watershed mapping within the City (GIs based files provided by
the City of Carlsbad), review drainage system attributes, and conduct lunited analysis of
existing storm drain facilities to test valilty of existing drainage infrastructure and mapping.
BC will also gather proposed topographic and watershed mapping withm the City for new
developments from the Planning Department (GIs based files provided by the City of
Carlsbad), review proposed drainage system capacity and downstream effects to existing
infrastructure, incorporate new attributes to lstinguish between old fee structure and new
fee structure, and conduct a hted analysis of proposed storm drain facihties to test the
validity of proposed drainage infrastructure and mapping. While conducting the limited
hydrology/hydraulic stules, BC wdl identify deficiencies in existing as well as in proposed
infrastructure and incorporate such facilities into the overall Drainage Master Plan.
It is assumed that all planned development drainage maps will be provided in GIS format.
In addition, all drainage modeling will be conducted utilizing a HEC-US graphical model
(or equivalent) for watershed analysis.
Task 5 - PreDare Promam Environmental Impact Report
A Program Environmental Impact Report (PEIR) will be prepared to assess the potential impacts
associated with implementation of the updated DMP. Program EIRs, as defmed by the California
Environmental Quality Act (CEQA) (California Code Regs. Title 14, 515168), can be used as the
basic, general environmental assessment for an overall program of projects that will be implemented
through a series of groups of later actions. To assure CEQA compliance, the PEIR needs to include
all content requirements normally included in a Project EIR, although the level of detail will be more
general in nature in the PEIR, as compared to the Project EIR. The benefit of selecting the PEIR is
that it can be used as a tiering document to facilitate preparation of environmental documentation
for City Council to consider individual CIP projects as they arise for final CEQA compliance in
accordance with the CIP project implementation schedule. Environmental documentation for some
of these future CIP projects may require an EIR, while others, depending on the level of potential
impact, may be satisfied with a Negative Declaration or a Mitigated Negative Declaration.
Page 9 of 20
Preparation of an Initial Study will provide guidance concerning the level of potential impact and the
appropriate type of environmental document needed to evaluate a specific CIP project.
The BC team assumes that at this programmatic level of analysis, no type of federal action is
required and therefore, no NEPA compliance is required. However, it is possible that certain
activities or circumstances related to the further planning and proposed implementation of one or
more of the specific projects may contain elements that require NEPA compliance such as the use
of federal land, use of federal funding, or impacts to wetlands such that an Individual 404@)(1)
permit is required. Thus, in certain instances, NEPA would apply and the City would have to factor
NEPA compliance into plans for project approval. Overall, NEPA would be accounted for on a
project-by-project basis. Regardless, the PEIR can be used as a source document for NEPA as well
as a tiering document under CEQA.
Due to the accelerated nature of the project schedule, the BC team will work closely with the City on
various elements of the DMP. The elements identified in the Drainage Master Plan wdl define the
project description and is the basis of the environmental analysis. The BC team will also work with
the City during preparation of the project description. As clarified at the kickoff meeting, the study
area to be analyzed in the PEIR includes the jurisdictional boundaries for the City as defrned in the
General Plan and consists of four major hydrologic basins: (1) Buena Vista Creek Basin, (2) Agua
Hedionda Creek Basin, (3) Encinas Creek Basin, and (4) San Marcos Creek Bain. It is anticipated
that various fachties wdl be identified in the updated DMP, including new pipehes and drainage
structures and improvements to existing storm drain facilities.
Subtasks that focus on specifically designed sets of activities are described below. These activities
begm with two important initial activities (Subtask 5.1), followed by the collection of geographically
and topically relevant data (Subtask 5.2), and then the preparation of the environmental document
(Subtasks 5.3 through 5.8). The final subtask (Subtask 5.9) includes project management activities
specific to Task 5.
Page 10 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Subtask 5.1 - Start-up Activities $13,793.
5.1.1 Data Collection
Information will be collected from various data sources to provide a regional
characterization of the environmental setting for the drainage basin area and the associated
drainage components. According to the City, the following documents will be made
avadable to the project team: . . . Carlsbad Oaks North
9 Agua Hedionda LEAD Program . . .
Rancho Carlsbad Mobile Home project
Cannon Road / Raceway project
City of Carlsbad General Plan + EIR
City of Carlsbad Habitat Management Plan
Other approved land use project Environmental Reports
The BC team will also obtain the GIS-based vegetation layers from the City (assume this is
proprietary information to be used for project purposes only). BC’s subconsultant, EDAW,
Inc. (EDAW), currently has access to relevant data resources acquired through SANGIS and
SANDAG, and these data will be drawn upon to supplement data provided by the City.
In addtion, the project team will use other regional databases, such as the Natural Diversity
Data Base (NDDB) and cultural resource records available through the two local
clearinghouses, to develop a regional environmental setting and to help define the local
settings at certain project sites, as required.
The following is a description of the data sources to be used to provide regonal
characterizations for each of the CEQA issues to be assessed in the PEIR.
Biological Resources - Information for biological resources would be derived from
regonal vegetation and species mapping including the Carlsbad Habitat Management
Plan (HMP) (City of Carlsbad 1999). In addition, multiple databases would be used to
Page 11 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
determine biological resources of the study area, including the California Natural
Diversity Database (CNDDB), U.S. Fish and Wildlife Designated Critical Habitat, and
the National Wetland Inventory. Applicable local ordinances, such as Resource
Protection and Biological Mitigation ordinances, would also be referenced.
. Cultural Resources - Regional cultural resource information will be derived from
archival research consisting of an archaeological and historical records and literature
review. This will provide background on the types of sites that would be expected in the
region. The review will include examination of the archives at the South Coastal
Information Center at San Diego State University and the San Diego Museum of Man.
. Land Use - General Plans, zoning ordinances, and other planning documents for the
City will be used to determine land use compatibihty and other land use related issues.
. Water Resources - The best and condensed source of regional water resources and
water quality information is through Project Clean Water, whch provides regional
watershed management planning and information resources. The Watershed Urban
Runoff Management Plan (WURMP) for each watershed in the study area that are
Qsseminated through the website would be referenced for information such as sensitive
waters, predicted growth, pollutants of concern, resources requiring protection, and
other water resource issues. These plans are developed by local municipalities in concert
with the Regional Water Quality Control Board. The plans address all current regulatory
compliance needs, as well as holistic approaches to improving water quality. Other
reference documents will include the City’s General Plan (1994) and the General Plan
Master EIR (1 994) and Jurisdictional Urban Runoff Management Plan.
. Traffic and Transportation - Data to characterize existing and future traffic volumes
in the study area and condltion of existing roadways wlll be gathered from the City’s
traffic engineering department and if appropriate, SANDAG’s travel demand forecasting
model and regional growth projections.
Page 12 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005 . Noise - Noise in the San Diego region is typically generated by transportation sources;
therefore, it will be appropriate to utilize SANDAG‘s traffic forecast to project regional
transportation related noise levels. The updated Drainage Master Plan would be used to
determine potential noise generating facilities that may be constructed. Applicable
planning documents, such as the Noise Element of the City’s General Plan and the noise
guidelines manual will be used to determine the allowable noise huts of particular areas.
Noise sensitive land uses will also be identified, includmg hospitals, schools, churches,
and elder care facilities.
Air Quality - Regional air quality will be described using information from the San
Diego Air Pollution Control District’s (APCD) air quality monitoring network.
Additional information may be provided through the California Air Resources Board
(CARB) or the U.S. Environmental Protection Agency (LISEPA).
. Visual Resources - In addressing potential impacts to visual resources local and state
scenic highway sources will be consulted, and local land uses wd be evaluated for
sensitive receptors in the vicinity of proposed facilities, sunilar to those identified under
Noise, above.
. Geology and Soils - Information wdl be derived from published geologic literature and
maps, such as the Kennedy Maps showing geologic formations for the San Diego area,
and U.S. Department of Conservation Soil Survey Maps of San Diego County.
. Paleontology - Analysis of paleontological resources will be based upon a review of the
potential for fossiliferous-forming strata identified in published geologic literature and
based on discussions with paleontologists at the San Diego Natural History Museum.
. Agricultural Resources - A regional characterization of agricultural resources will
include data sources such as Important Farmland Map Categories, Williamson Act
contracts information, and agncultural preserves in the vicinity of the project.
Page 13 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005 . Recreation - Data sources for recreation will include maps of existing recreation
facilities. Plans for future recreation opportunities will be gathered from the City’s
General Plan.
Subtask 5.2 - Notice of Prep (NOP) & Public/Agency Consultation $6,665.
An NOP will be prepared to announce the City’s intent to prepare a PEIR in conformance
with CEQA Guidelines (Section 15082). This begins the early consultation process with
agencies and organizations that may be in someway affected by or concerned with the
implementation of facllities associated with the updated DMP and PEIR.
The BC team will assist the City in preparing the project description and location map for the
NOP. An initial study, which lists the probable environmental effects of the project, will also
be prepared by the BC team. BC will print up to 25 copies of the NOP/IS for distribution by
the City. The City will distribute the NOP/IS document to the State Clearinghouse; each
Responsible Agency and Trustee Agency; and public agencies, organizations, and individuals
that may be affected by the project. The NOP/IS will be made available for public review at
local libraries and other appropriate locations. Comments received during the 30-day NOP
review period will be used to finalize the scope of the Draft PEIR. The NOP and all NOP
comments will be provided as an appendn in the EIR.
A scoping meeting will be undertaken to satisfy CEQA requirements. The City of Carlsbad
d make all arrangements for this public meeting and a staff member of the BC team d
attend. Staff will be prepared to address technical questions on the EIR as needed.
It is recommended that the City include a note in the monthly bihg envelopes to all
customers advising them about the availability/purpose of the NOP for the DMP. The BC
team, will coordinate with the Finance Department, and can prepare a draft of such a notice
to customers, but it is assumed that the City would be responsible for finalizing and
reproducing the letter, and including the letter in the billing envelope. Once filed, there will
be a 30-day response period, whereby each responsible agency is given the opportunity to
express their views on the project from the standpoint of their respective jurisdictions and
associated responsibdtties.
Page 14 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Subtask 5.3 - Preparation of Screencheck Draft PEIR $46,671.
A screencheck Draft PEIR will be prepared for review by the City. All documents will be
provided in MS Word format. Depending on the document file size, reports can be provided
to the City via BC’s or EDAWs FTP site, or on CD-ROM. The organization and contents of
the PEIR are as follows: . Executive Summary - This section will provide a succinct (10-15 pages) summary of
the major topics covered in the PEIR, including an overview (scope and intent) of the
project; the scope of the environmental analysis; a listing of any effects found to be
potentially significant; proposed mitigation measures; a description of areas of known
controversy; effects found not to be significant; a brief listing of project alternatives; a
listing of permits and approvals potentially required; and a listing of agencies,
organizations, and persons consulted in preparing the PEIR.
. Introduction - The Introduction will include a Qscussion of the background of the
project, a discussion of the purpose and scope of the PEIR; a description of the CEQA
process; a description of the organization of PEIR; identification of the areas of known
controversy; and a description of the consultation and coordination process followed by
the City during the course of the PEIR project. . Project Description - This section will include an introduction; a discussion about the
purpose of the updated DMP; a description of existing storm drain facilities,
identification of project objectives (including a discussion of the existing and future
basin maintenance program and the Agua Hedonda Basin Improvement Program) and
the location of all facility improvement projects; a description of each proposed project;
a discussion of construction methods and operation and maintenance procedures; and an
inventory of potential permits, approvals, and regulatory requirements.
This section will also include a discussion about the regional general permitting process
that would provide the City with a long-term (up to five years and renewable thereafter)
agreement between the City and the Corps to authorize operations and maintenance
Page 15 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
activities to occur in jurislctional wetlands and non-wetland waters of the U.S. The
RGP would establish an expedited procedure to authorize repeated, similar operations
and maintenance activities for storm water facilities. The maintenance information
developed in the updated DMP will serve as the basis to acquire future permits such as
the RGP. . Environmental Setting - The Environmental Setting section will provide a baseline
regional context for the analysis of environmental impacts for each environmental issue
area.
Environmental Consequences - The structure of this section will include (for each
environmental issue area) a description of the regulatory setting, thresholds of
significance, potential impacts, potentially significant impacts, and potential mitigation
measures.
Other Environmental Considerations - This section wdl include a discussion of
cumulative effects of the updated Drainage Master Plan, in light of projected growth
scenarios and other projects planned for the same planning horizon; a discussion of
significant irreversible and irretrievable commitment of resources; an assessment of
growth-inducing impacts; and an inventory of effects found not to be sigmficant. . Alternatives - The Alternatives section will be framed within the context of the purpose
and need for the updated master plan. An overview of CEQA's requirements for the
analysis of project alternatives at the PEIR level will be provided. The BC team will
work with the City's environmental project manager to develop the list of alternatives.
Each alternative d be compared for its potential to acheve the objectives of the
project while reducing potentially adverse regonal environmental impacts. This section
will also include a summary comparison of the alternatives and the environmentally
superior alternative will be identified. A list of alternatives to be considered for
comparative analysis, including the no-project alternative will be generated. The
environmentally superior alternative d be identified.
Page 16 of 20
. List of Preparers and Contributors - All individuals at the City and on the project
team who authored PEIR sections, and other individuals at agencies consulted during
the course of preparing the PEIR will be identified to recogmze their contributions. . References - All references used to prepare the PEIR will be listed in alphabetical order
for reader reference.
The BC team will provide ten (10) copies of the Screencheck Draft PEIR to the City for staff
review of the document. Upon completion of the City’s review of the hrst Screencheck Draft
PEIR, the BC team will revise the document based on the City’s comments and prepare five
(5) copies of the final Screencheck Draft PEIR for final review.
Subtask 5.4 - Preparation of Draft PEIR and NOA $17,555.
Following the City’s review of the final Screencheck Draft PEIR, the BC team will incorporate
the City’s comments and prepare the Draft PEIR for public review distribution, plus a camera-
ready master copy for the City’s use. A copy of the report will also be provided on CD-ROM
as a Word File. It is assumed that the City d prepare the Notice of Availability (NOA). The
NOA provides notice to the public that an EIR has been prepared, and must be posted at the
Clerk’s office for a period of 30 days.
Subtask 5.5 - Public Review Process $16,486.
Once the City has posted the NOA with the County Clerk’s office and the State
Clearinghouse and arranged to publish the NOA in local newspapers, fifty (50) copies of the
Draft PEIR of which fifteen (15) copies will be submitted to the State Clearinghouse. An
electronic file (compact disk) will also be submitted be provided to the City. It is assumed
that the City will prepare the Notice of Completion (NOC) and transmit the draft PEIR to
the State Clearinghouse at the same time the NOA is prepared. The State Clearinghouse will
assume responsibility for delivering the documents to the appropriate reviewing agencies.
Page 17 of 20
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City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Subtask 5.6 - Response to Comments, Preliminary Final PEIR, & MMRP $1,536.
Based on comments received from the public and from reviewing agencies during the 45-day
public review period, the project team and the City will evaluate the comments and the BC
team will prepare a good-faith written response to all comments. All comments will be
indlvidually and uniquely identified using an appropriate coding system. All responses will
be displayed in the Preliminary Final PEIR opposite the comment, using corresponding
codmg, using a traditionally established format. A preliminary Final MMRP wd be prepared
to summarize the nature of all mitigation measures proposed in the PEIR.
Subtask 5.7 - Final PEIR, MMRP, & Findings $3,220.
A Final PEIR will be prepared in response to the City's comments on the Preliminary Final
PEIR/MMRP. It is assumed that the City will prepare the Notice of Determination (NOD).
Eight (8) copies of the Final PEIR, MMRP, and Findings will be submitted.
Subtask 5.8 - Project Management, Meetings & Coordination $9,433.
This task includes the day-to-day coordination with the BC project team and EDAW and the
City staff. BC's and EDAWs Project Manager will attend a scoping meeting, a City Council
meeting and up to two project status meetings related to the production of the PEIR.
Quality assurance and quality control for all deliverables will be performed.
Assumptions for Task 5
Up to 3 field visits for general surveys will be conducted by a biologist and an archaeologist.
No protocol level habitat surveys, wetland delineations or archaeological resource surveys
are included in the scope of work; . No resource agency permitting is included;
Page 18 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005 . BC d provide eight (10) copies of the first Screencheck Draft PEIR, five (5) copies of the
second Screencheck Draft PEIR, fifty (50) copies of the Draft SEIR (15 copies will go to the
State Clearinghouse), and ten (10) copies of the Final PEIR, MMRP and Findmgs; . At least two members of the BC team will attend one City Council hearing. The BC team
will assist the City in the preparation of the City Council hearing by developing PowerPoint
slides, which include relevant environmental constraints information. No visual presentation
boards or PowerPoint slides will prepared by the BC team for the scoping meeting.
Task 6 - Assess Storm Water Quality Reguirements
Per direction of the City, BC will perform a review and assessment of the NPDES permit
requirements to determine if there are any impacts to the Drainage Master Plan and associated tasks
to be performed in this project.
Subtask 6.1 - Evaluate Existing Storm Water Permit $3,296.
BC will perform a limited assessment on the City's storm water quality permit requirements
for the purpose of determining impacts to the Drainage Master Plan, identify and propose
water quality features or facility enhancements (to be dlscussed with the City) that may be
beneficial to achieving compliance.
Subtask 6. 2 - Evaluate Pilot Programs $5,244.
BC will identify existing pilot programs (to be discussed with the City) that may be beneficd
to regulatory compliance or to the enhancement of the overall program and identify funding
sources as necessary.
Subtask 6.3 - Identify Required Facilities $8,256.
After discussion and concurrence from the City, BC will identify required facility
enhancements, future associated costs for construction and maintenance, to meet regulatory
NPDES Permit requirements as necessary.
Page 19 of 20
City of Carlsbad
Drainage Master Plan Update
Scope of Work and Fee Estimate
February 7,2005
Task 7 - Proiect Manapement
Project management activities that span the entire duration of the project are described below.
Subtask 7.1 - General Project Management $4,876.
BC will develop a Project Management Plan (PMP) at the start of the project that will
summarize the project budget, schedule, document control, and QA/QC procedures, and
define the team and the respective roles. The PMP shall be updated periodically to provide a
project “road map” for all involved with the project and wdl be an important component in
managmg the project to remain on budget and on time. In addition, BC will provide bi-
monthly progress reports documenting activities, milestones and budget. A Microsoft
Project-based project schedule that hghhght milestone dates and task duration. A copy will
be provided to the City Project Manager upon request.
BC will utilize a cost control system to monitor the weekly progress of the project to ensure
that the project remains on budget. Weekly project updates enable the BC team to respond
to potential budget concerns and allows the PM to make corrections if and when necessary
during project execution.
Subtask 7.2 - General Meetings $6,772.
BC will attend three (3) meetings with the City staff in the process of performing the work.
These meetings are in addition to those specifically noted in the aforementioned task
descriptions. BC will prepare meeting notes for each meeting attended. The notes wdl be
dstributed to pertinent CITY staff for review via e-mail. BC will submit, via e-mail, the final
meetings notes incorporating comments received.
SUBTOTAL ESTIMATED FEE
CONTINGENCY (15%)
TOTAL ESTIMATED FEE
- END OF SCOPE -
$296,464
$44.470
$340.933
Page 20 of 20
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