HomeMy WebLinkAbout2006-08-15; City Council; Resolution 2006-2461
RESOLUTION NO. 2006-246
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING THE BID AND AWARDING
THE CONTRACT TO CANNON PACIFIC SERVICES, LLC, FOR
4 STREET SWEEPING SERVICES, BID NO. 06-15, FOR AN AMOUNT
NOT-TO-EXCEED $261,333 IN THE INITIAL AGREEMENT YEAR,
5 AUTHORIZING THE CITY MANAGER TO INCREASE THE
COMPENSATION BY $23,750 IN EACH SUBSEQUENT AGREEMENT
6 YEAR, AND AUTHORIZING THE PUBLIC WORKS DIRECTOR OR HIS
DESIGNATED REPRESENTATIVE TO INCREASE ANY BID ITEM UP
7 TO THE LIMITS GRANTED TO THE CITY MANAGER DURING THE
COURSE OF EACH AGREEMENT YEAR.
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WHEREAS, the City of Carlsbad requires the services of a street sweeping contractor;
and
WHEREAS, proper bidding procedures have resulted in the City's receipt of a bid from a
11 qualified contractor, Cannon Pacific Services, LLC; and
12 WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section
13 3.28.050 was performed by staff and has resulted in staffs determination that the bid submitted by
14 Cannon Pacific Services, LLC, at $237,583 is the best value to the City of Carlsbad; and
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WHEREAS, staff recommends Council approve an additional $23,750 in funding for the
16 bid from Cannon Pacific Services, LLC, in the initial agreement year to ensure that funds are
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available to add work during the agreement year as infrastructure is completed and accepted by
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the City and to ensure that funds are available in the event that the actual work totals exceed the
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estimates indicated in the bid documents; and
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WHEREAS, staff recommends award of the contract for Bid 06-15 Street Sweeping
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Services to Cannon Pacific Services, LLC, in an amount not-to-exceed $261,333 in the initial
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agreement year; and
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WHEREAS, staff recommends Council authorize the City Manager to approve an
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additional $23,750 in funding in each subsequent agreement year to ensure that funds are
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available to add work during the agreement year as infrastructure is completed and accepted by
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the City, to ensure that funds are available in the event that the actual work totals exceed the
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estimates indicated in the bid documents, and to ensure that sufficient funds are available to fund
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increases in compensation to the contractor in an amount not-to-exceed the Consumer Price Index
for San Diego County in the preceding year; and
WHEREAS, staff recommends Council authorize the Public Works Director, or his
designated representative, to increase the actual curb miles swept, parking lot square footage
swept, or increase service frequencies to the limits granted to the City Manager during the course
of each agreement year to allow day to day management of street sweeping operations. Annually,
a formal amendment will be processed for City Manager approval, indicating the actual service
totals and the maximum compensation for the next agreement year; and
WHEREAS, sufficient appropriations are available in the Solid Waste Enterprise fund
and the Street Maintenance Operating Budget - General fund, to fully fund the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. The bid of Cannon Pacific Services, LLC, 12770 High Bluff Drive, Suite 230,
San Diego, CA 92130, is the best value.
3. The bid of Cannon Pacific Services, LLC, is hereby accepted.
4. That an additional $23,750 in funding is authorized in the initial agreement year and
the City Manager is authorized to approve an additional $23,750 in funding in each subsequent
agreement year.
5. That the maximum compensation amount will not exceed $1,543,980 over the
maximum five-year period of the agreement. No compensation above this amount will be
authorized without Council approval.
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6. That the Public Works Director, or his designated representative, is authorized
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increase the actual curb miles swept, parking lot square footage swept, or increase service
25 frequencies up to the limits granted to the City Manager during the course of each agreement year
26 to allow day-to-day management of street sweeping operations.
27"
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7. That annually, a formal amendment will be processed for City Manager approval
2 indicating the actual service totals and the maximum compensation for the next agreement year.
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8. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute an agreement with Cannon Pacific Services, LLC, for an amount not-to-exceed $261,333
5 in the initial agreement year, a copy of which is attached, for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 15th day of August, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
CLAUDE A LEWIS, Mayor
ATTEST:
E M. WOOD, City Clerk