The URL can be used to link to this page

Home My WebLink About2007-05-08; City Council; Resolution 2007-1131 RESOLUTION NO. 2007-113 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO ADD THE 3 CLASSIFICATIONS ASSOCIATE CONTRACT ADMINISTRATOR, BUYER/CONTRACT ADMINISTRATOR AND SENIOR CONTRACT ADMINISTRATOR , 5 RECLASSIFY PERSONNEL, AMEND THE SALARY SCHEDULE FOR CARLSBAD CITY EMPLOYEES' 6 ASSOCIATION, AND AMEND THE LOCAL CONFLICT OF INTEREST CODE. 7 WHEREAS, the City Manager recommends and the City Council concurs, that it8 Q is desirable and necessary to adopt the classifications and salaries of Associate Contract IQ Administrator, Buyer/Contract Administrator and Senior Contract Administrator; and, 11 WHEREAS, the City Manager recommends and the City Council concurs, that it 12 is desirable and necessary to amend the Salary Schedule for the Carlsbad City *3 Employees' Association to reflect these changes. 14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 15 Carlsbad, California, as follows: 16 1. That the above recitations are true and correct. 17 , r, 2. That the City Council authorizes the establishment of a matrix and summary 19 to describe each level of the Contract Administrator series (see Attachment 20 A), and the deletion of the current job specifications for Buyer. 21 3. That the new classifications of Associate Contract Administrator at salary 22 range 52, Buyer/Contract Administrator at salary range 63 and Senior 23 Contract Administrator at salary range 79 are placed on the revised General 24 Employees' Salary Schedule (see Attachment B), which is hereby approved. 25 4. That the City Council authorizes the reclassification of Buyer in Finance to26 2i Buyer/Contract Administrator, of Buyer in Public Works Administration to 28 ^ 1 Senior Contract Administrator, of Senior Office Specialist in Public Works 2 Administration to Associate Contract Administrator and of Administrative Secretary in Construction Inspection to Associate Contract Administrator. 4 5. The "Local Conflict of Interest Code" is amended to add the positions of 5 Associate Contract Administrator, Buyer/Contract Administrator and Senior 6 Contract Administrator to the list of Designated Employees filing in disclosure categories 1, 2, 3, and 4.o 9 // 10 // 11 // 12 // 13 // 15 16 17 11 19 " 20 // 21 // 22 // 23 // 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 8th day of May, 2007, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard NOES: None ABSENT: None ATTEST: LORRAINE M. WOOD, City Clerk (SEAL) ATTACHMENT A City of Carlsbad City of Carlsbad Job Structure Date: 5/8/07 Revision: original page 1 Category: Nonexempt Job Family; Contract Administrator Job Code; TBD by HR (three levels available) Section 1.0 Summary and Typical Roles and Responsibilities of Buyer/Contract Administrators in the City of Carlsbad Buyer/Contract Administrators are nonexempt individual contributors, who use their underlying skills in administration, research, analysis, project and program management in a variety of areas related to purchasing, contract administration, and/or supply chain management/project management. The positions may be found through out the City. The job level of a Buyer/Contract Administrator (as described by the attached KSA matrix) is determined by two factors. The first is the "business need" to have a job performed at a certain level, as defined by the specific responsibilities designed into the role, and how the organization is structured. The second is that the job incumbent must possess the knowledge, skills and abilities to function at the assigned responsibility level, as demonstrated by their work and contributions. Typically, a Buyer/Contract Administrator must possess and demonstrate at least 80% of the KSA's at a given level to be assigned to that level. The following are examples of the types of job duties that may be found in the Buyer/Contract Administrator roles: - Purchase materials, supplies, equipment and procure services necessary to support the operations of the City. - Receive, review, write purchase requisitions. Identify vendors, contractors and consultants and obtain quotes, bids and proposals. Review budget and budget authority, insure proper accounts are charged. - Manage suppliers, consultants and contractors. Monitor agreements, contracts and commitments to insure compliance with contracts. - Ensure all paperwork is completed, research delays or problems/issues, and expedite orders, process payments, process retention release and bond release as necessary. - Process invoices to Finance. - Prepare, send out, receive and review RFP's or RFQ's for annual contracts and purchases requiring written bids. Ensure bids are responsive. Aid in analysis, negotiation and vendor selection. Gather quotations on capital items. - Draft routine and non-routine contracts, agreements and related documents as required - Determine and set bid opening dates for public works projects, non public works projects, conduct meetings, make recommendations for selection. - Recommends or develops modifications to rules, guidelines and procedures to support State laws and City policies. - Responds to Public Records Act requests for information on bidding and contracting. - Maintain departmental files, prepare documents, correspondence and reports, including documents to be submitted to outside agencies - Assist in budget preparation. Provide ongoing analysis, recommendations and monitoring as requested, - Assist in or lead the coordination of activities with other City departments and divisions. - Research and analyze new and changed State laws and court decisions for impact on the City. - Program and project management as assigned: define, develop, implement, manage and audit. - Provide liaison/coordination role between City management, risk management, City Attorney and contractors or project managers. Act as advisor to groups with bidding or contracting related goals. - May supervise, train or oversee the daily duties of other nonexempt staff. 7 LLJs I o SS iI•o< +*o SS**co0^ •os: '5 DVo£ 0>JE !o •o re = (0 0)o•oa> o ^oc>i _o«5O0>(/> k^•c "re5 CO ^(A o•c 0> 0*J 4^to I•o •s SS•£o0 •onA <A—reO•^O £• 0 vel 3ct AdministratotraJob Level:Senior CoI4^ W'E •a< -8§£ ^5§o 1«• o-I oA M 0<g . o£'•§.92 N w 03 -& •4= Q) 5K Ms?s =*" "Jrt ~ •*•* Otill! i lilfli f 1 £S 3 £^ 8 (0 o ro Q>V*CO " -6 to c .2 CD§• 8-0' Q. t3 CO co 'o1-^ S-Q-g ..E -rro> •S co ro £ «og ~ <2 M- w~ o "S. o coo- S co cn'oQ- -*-• o c •— , cc co 2 •o re w Io(O Iw •o (O 0)o•o qcsi oO aO o0><n o 21 _c 2! !! |S .3o- J5 'E ^*Job Level: Level 2Buyer/Contract AdmLevelontraJob Level:Associatellpl 8 ^*- "§ ^ •a CD aj" Q.-O =5 ro .1 jj wy 2 ra-s E fil~,o2 0)5= W .Q« 8 g 8 «:2 co Q o 3= ™"P^ S? S % $ . |2223E•i a. a. Q..S2 co x£ £ tl 2.1 E £ 9 S E 0) 0) *-'o> P coc § c 2 §>.°. <" $^2l8g mE « 2§«s|i *-K °-|2E•T 0- CO thorough and practical.defined procedures andaction.= w « >."co >;s ^"S C — CO£ > .2 w oj 2 tS 2 I £ fl> ™ -S MEo co -Q 2 A- CD 2 «-n f ed practty ofents.arieignmblems usinch. Pide vassioes plving approautine in nature,,as on alems aneliminatlem-solvsemi-rounize deviation fromed.E '» co <D O £ ra = c <jj > O <E &> •— -* *=— P "S^ co pcocDO-^T3 E 5; 0) '- Q> "— > 'm l5^S>E'ri ll&i-l ag^E i£2g«tl rn T 3 *•" *^ *r-: o) s § P | §W.E £ o -Worproblandprobleequi.2 <oCO COO <» T3 CO O3=X (USi ^tils 0 1 E 9> | t- C "O *m ^•sa-M!0) co 75 ° -1 e 8 a S .-3 'CO)-E o o & finW O jB £ if II CO Q. C Q. C r-.£ co .E o .o o O IE2 I ? 8t 1&ro a,-8£ • 1 S c c w lil"a3wC«3— .52 -a ° .!5 co .N 'c '"-.i£co.t30io ACHMEi•K E•o<ts «ri O 5 reS<0 I n =2(/> o>o•o0> 1 ctConraA_w"CreO •5 O s ofIt cth£sM]E 5^§13« 2 ^ clo 5S •§g TOT Job Level: Level 2Buyer/Contract Administrato!(A|E I-«Ifi 3§o 1J«-5-1 o II of the importancsc1I a-cI. *! §§1IIs S1 S» ft>C, v. *. !U0 ^;,ia i3 ^=8 5 £v-. 301 g M O1!l§ S t5 lU -^ S" H^ -tsJ? K, S '^fc >3 11 fe fe &.« If•a "B g'§i: I S^I-5 ^1 TO =§ Hif •!2 §JQ S 0) $ r- llfi«l!lIllsll iiin.2 o> -2 .2 1-: a, ro ll|i| &«•£ 31!!! •s ^ B ?j -| a5«^ JI g (/)Ero•oc I !?ss O) o c(U O M- 8 ,_ 2O 3 i-p'g£ s gC O)'^ 8 ff - p> o • i2 " c roo « 0 «. 43 icnE T3 c ro ~o"w o Jc o> UsE-o-JiO) c o"o ro ro=, to JB S> 3 -c.« -o a.p a p ?»s1 *-8 EC c (/>•*-* S|3£ 4S ^ Hi• °o J2 E UJ O ,w'E E•o o«l 1•p •o re ra I .2*ko>V) I.2 I .*CO 0> D S o CM O 1 <O lo l 3Adpeopleu. £S a2 S.»!111 i (j i -^»' ill TK °lc«>u r^SK bni«"i^<8is Job Level: Level 2Buyer/Contract Administrato"^ § I!a ga |tl-§JII *! J3^% -c1§ g> p§^3 <u|,a I!11 c 2 c -gS 2 11h3^ •O gC §n -a•w <3o -!ato st gInteraction, Conexternal to the oro$. I ^</> (0S c-=: TO gso^fs -S.ro c<u c .2 S«» . III Hil H il I i! C. i IIL 8 I § ! I I! O (/)Eo m- jc c *= *; o g|.g||8|| .S|°l!igi^tS §•? o g c-5^^ ^w"So-2g^|Sglll^if2^g-EOO)ww£ Il?i25§5l -oEgE.2?^P^c;po.o-5.«g^--S T3 £ O W5^1j= 5) w •^ T3 O)5 >,= ^-•S-c5.2>£ S^^-D o "gro II II££ ^ S « •E S111 8 8 &§.-1*2 h S 1E cIII li.l TO S ra . oo-''>>9- - cowooororoo . isg § o ro, llPli|' n i ! IS c 8o E n 111 o 22 .2c E•o< 13 | oo re •o£ 1 COQ> re (O'I<••CO'E I •O OT i O reI-Q CM ts0) CO reO 0 1 _c ;5?«3| 13 *2 A C S« 1•55]E I -%4, g5? -I Oo IS:« o-1 o.fl Wo <n-> < ^•is11 %>-s.^•a I 1 I? Is I requI I 1coiib .2 1a: cS S | •2 Ieo s' I II 11 I!w £i ro M £o> c•- <i)T3 C £ C w .2>0> (0•o co |s __ '-6 8- o COa> ! >,,_-Q . j£ -o J2 "o o) g 0) '0 Q. llt -i re O..S Q. I,-°08^«.ti «l c a; 1__ w* 8 $ CO.> <D> 0) > COIlil o o .S '"SW OJ _ reo g -'" 8«» r- E CO <D tu 5 '55 'coO._CO CO tO 38 "" ° 0 W 0) o> S o5 re ^ C"o5 §3 w re a 8 f*" i_ TO E o . in™ re CO 0}E ^ h C .re w ^ gj re E Ca> o '^ cs =c oCD 'J=tl sire ~ninDemonsoundisselopingives fulsive mdevereceideci<r>a>TJo E Ere -o o aj -o 2 m O) rereoow w «re .a -0 E Ea> re< ES w•5 ri 4- \0 < H 111 SX U<£ o 2 Administ** 24-» £Oo .a •oE'5o £ ._'•& !5<T3 n .2 2CO c>sction 2.0 KnowledqVCO X 'Z*ri<a£ S5 *__ o CO bo 2 *•*(ft |E its2 ty of Carlsbad Cont0 1 w'E E 25$ts 32 153S £1 Co «>TCO inistratorE -1 2* 51o> o>0W-E:S.n >«0 =-> CD 2 S.2c b Level: Level 1sociate Contract Adir0 <5-> < •s<aSSi ^1 ou '§•i: $'S motional Competen£ " X T, 0C *- w T2 O H 1 11O Q. O '*= 2> 'S* * §^CO o ° OJ .fli CT " T" (fl II -2 i'R-^o5 > o = P o> |™ •§• ^fe-ffEg - » & Q- X = x 0 W .Eo> a- 0 <« .0 ^ ~o °- -S -**- ~ E ro E o = *8->> £ ro 0 </>5 8 e 2 .s> W -^ -o Q. 'C ^0 % rac.ggi w o> o £ °-x -S i S> .2, 0 -g w ro *j10 T3 (1) jo 0) C Ow c p c; c c 0 III i 1SI Q 0 <5 >, OJ S m0-o = ro 0 g ™ 951 ^ 92£ o> a)c *i•j3 ro tn </) ™c OQ-b ti o c — 71 - § !£°- m 0) 9- — §•§• ^ro'i 1 °- 5 S S•2 w ,„ 0 »= -Sc 0 S j: -j= -c0 = E o c op p- ra w 0 -c /ij O- rr. -73 Q.— ro g5 .c — ,.Q- ->. • 2 o wE-HT-S2 Q. 5S r o5 M > s S i S W «^| J2 g- citi—*«*.- c- o rn fl5f x IT^ fc- \J .. ^^/ \USu 0 ro 0 o ro -5"S TJ 'f7 0 c c: IIS i |1^ 111 f ll!18 1 1 E8§asjsl1 £ s£|S ?(5 ro 0)T3,n'51 951 ? 9ro£§. 81 § ,_• ro .>• 1 II§ ^ 8 E o S E J2 ^ro o w0) 00 S I 10 °- 0 I 1 S S ro w g•| E s e 1 ^ €| LLJ 2 CO ^ ra'o ro £Z ••-O 42a.0oc 8 •5roT3cB00 CO0 l.fflra « = 1» ro 1?| ro 1 =0 -FT3 £r- cL— «*« ^ —i Q. M— 0 42Q. coo Era•oc wro 'ww ^w J5 =2 ra &Ero fe lgro| U) ^'iro o- 2"ro 0 OT3 Cc ro ?£ M— O 42a.8 8 •8 aro w ^3 ^*«) ro .aj S nderstands and appiancial planning and ;?>§13 Ul I «cI•o o 2 1 •c to (O «.S o>(O i njo 0) E•o o•oV CM OV CO ra jo nO S O Job Level: Level 3Senior Contract AdministratoJob Level: Level 2Buyer/Contract Adm_ o$s -1 oO II 3? .Q (0 o^ ofi I2.*-• (A O IIl-l .s.a W 8 r O- TO g O) Cc o55 o (U "O y ra^ <oQ. o> .E o .Si 8.8" X Q.0 '5 0) I 0) 8 «0) 'Wc >. " O) •j=V)8P o •o •4-»TO <* =5 .2 •D -OE c 8 1111§§!•§ 8 J£ £ 11I? T3sigS o- . Q..2 c0> a> w g .£ w§ 8£'E o n 0) > D) C 2 ' 0. " 8S O =8 0) w o<0 -j '"c J2 _ra o> -o Sj t D) 'w °- o ! -- oo o w 8 |o> £.E 'o gojS 3T II o E II .OW<Wp 03 IIIEi I .2_c I t> 1oo £ •o 2 is V) o>(O •oc(0 = V) o•g SS » E•o ^ <M Oo •on inO t>o>(0 O Job Level: Level 3Senior Contract AdministratoI •£|E •o. I3 Iw OJ,/i11 S T3 0 11 i«-si IE I SI T 0 S?-> :j== Q.& 21 fi l-o 8£ c oJ5 ro 15 £ c! cn-£ CD-DOJO} HI! <l> « t:QOT30)lOOSQ. I co 8i f !i^ -o Q-? Sinajw00">i(0 w (/> J3 <D to O O) 'o s S20)T3 ll c w w.g a »- 1 ' =01 gQ--2=!nis,ill Q) 2W,Xg-s 5 §(U-*f!1 «to <D ro oc w a) § S£ Sis O)M_ .« 11.8 - I'nM£* I w (/).gj O) O ra S T3s D. I C T3 lixi to §11 ' £ c SI !! 2 8I & - 11 fi li ro )S HI SxO< o 2 I E•o 3 4^ Oo £ •ocre w (O Q) DT50> ^Oc\ico^5OO (O 0)(0I«c I•o<K24-» Oo •o5 •zreO•s CiI «52 15 5S ^ cO <BTOT = 1*i_i 2 ^ c0) O&1&3Z Job Level: Level 1Associate Contract Administrato0) £ £a> o C T3 > C 5 .£ . 8 & 1-j O) £- -QO-.E .gj « ro;; *-•.1 fc tsx as ® 0) = ro >^3-5 o.™ Tl ^ .8". S Q.r£ 3 Q) Q. § -£ -B C §2 ^1 g>§^ u 9- o « w w £ o !I— 5 w a. ro ET, 03 Q> S'uival to exikely provide •would be q-O).lentnation eqthat could labilities-Any combieducationwledge andquires at least 1 year'se primary responsibility isort role in the purchasing ireTypicallywhere thkey supp8 oolprocurement of services and/or coadministration. High sch ed Attachment B Resolution No. CLASSIFICATION SALARY SCHEDULE - GENERAL EMPLOYEES Effective May 8, 2007 RANGE CLASSIFICATION ACCOUNT CLERK I 17 ACCOUNT CLERK II 25 ACCOUNTANT 68 ACCOUNTING SUPERVISOR 54 ACCOUNTING TECHNICIAN 40 ADMINISTRATIVE SECRETARY 42 APPLICATIONS SPECIALIST I 75 APPLICATIONS SPECIALIST II 94 APPLICATIONS SPECIALIST III 109 AQUATICS SPECIALIST 49 ASSISTANT ENGINEER 82 ASSISTANT PLANNER 64 ASSISTANT TO THE TREASURER 73 ASSOCIATE CONTRACT ADMINISTRATOR 52 ASSOCIATE ENGINEER 98 ASSOCIATE PLANNER 78 BUILDING INSPECTOR I 55 BUILDING INSPECTOR II 70 BUILDING MAINTENANCE WORKER I 29 BUILDING MAINTENANCE WORKER II 41 BUILDING TECHNICIAN II 50 BUSINESS SYSTEMS SPECIALIST 84 BUSINESS SYSTEMS TECHNICIAN 70 BUYER/CONTRACT ADMINISTRATOR 63 CIRCULATION SUPERVISOR 37 CODE ENFORCEMENT OFFICER I 43 CODE ENFORCEMENT OFFICER II 55 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 56 CUSTODIAN 6 CUSTODIAN II 16 DEPUTY CITY CLERK/TECHNICIAN 39 ELECTRICIAN 41 ENGINEERING TECHNICIAN I 45 ENGINEERING TECHNICIAN II 57 ENVIRONMENTAL SPECIALIST I 52 ENVIRONMENTAL SPECIALIST II 69 EQUIPMENT SERVICE WORKER 18 EQUIPMENT TECHNICIAN I 34 EQUIPMENT TECHNICIAN II 51 GIS TECHNICIAN 60 GRAPHIC ARTIST 45 HOUSING ASSISTANT 20 HOUSING SPECIALIST I 46 HOUSING SPECIALIST II 61 HUMAN RESOURCES TECHNICIAN 52 JUNIOR PLANNER 50 JUVENILE JUSTICE PROGRAM COORDINATORS8 LEAD EQUIPMENT TECHNICIAN 61 LEGAL ASSISTANT 56 LEGAL SECRETARY 49 LIBRARIAN I 45 LIBRARIAN II 58 LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 MAINTENANCE AIDE 10 MAINTENANCE WORKER I MAIL CLERK/MESSENGER METER SERVICES WORKER I METER SERVICES WORKER II METER SERVICES WORKER III OFFICE SPECIALIST I OFFICE SPECIALIST II RANGE 14 1 20 33 46 5 11 OPERATIONS/MAINTENANCE STOREKEEPER 43 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II 28 PARK MAINTENANCE WORKER III 46 PARK PLANNER 85 PLANNING TECHNICIAN I 35 PLANNING TECHNICIAN II 50 POLICE TRAINING COORDINATOR 49 POLICE RECORDS SPECIALIST I 17 POLICE RECORDS SPECIALIST II 22 PRODUCTION TECHNICIAN 39 PUBLIC WORKS INSPECTOR I 55 PUBLIC WORKS INSPECTOR II 70 RECORDS MANAGEMENT SUPERVISOR 56 RECREATION ASSISTANT 10 RECREATION SPECIALIST 29 RECREATION SUPERVISOR 54 SANITATION SYSTEMS OPERATOR I 24 SANITATION SYSTEMS OPERATOR II 46 ' SANITATION SYSTEMS OPERATOR III 56 SECRETARY 34 SENIOR BUILDING INSPECTOR 85 SENIOR BUILDING MAINTENANCE WORKER 51 SENIOR CIRCULATION SUPERVISOR 50 SENIOR CONSTRUCTION INSPECTOR 85 SENIOR CONTRACT ADMINISTRATOR 79 SENIOR ELECTRICIAN 51 SENIOR ENVIRONMENTAL SPECIALIST 84 SENIOR LIBRARIAN 73 SENIOR OFFICE SPECIALIST 22 SENIOR PLANNER 91 SITE MANAGER 4 STOREKEEPER 18 STREET MAINTENANCE WORKER II 28 STREET MAINTENANCE WORKER III 46 SYSTEMS ADMINISTRATOR I 51 SYSTEMS ADMINISTRATOR II 87 SYSTEMS ADMINISTRATOR III 113 TECHNICIAN I 35 TREE TRIMMER I 20 TREE TRIMMER II 32 TREE TRIMMER LEADWORKER 46 UTILITY MAINTENANCE WORKER III 45 UTILITY WORKER I 24 UTILITY WORKER II 40 UTILITY WORKER III 50 VALVE MAINTENANCE WORKER 45 WATER CONSERVATION SPECIALIST 40 WATER SYSTEMS OPERATOR I 34 WATER SYSTEMS OPERATOR II 54 WATER SYSTEMS OPERATOR III 64 Click here to view Biweekly Salary Schedule 4/24/2007 n