HomeMy WebLinkAbout2007-11-09; City Council; Resolution 2007-281Exhibit 1
1 RESOLUTION NO. 2007-281
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN ADDENDUM
3 TO THE CITY'S FINANCIAL INFORMATION SYSTEM
. MAINTENANCE AGREEMENT BETWEEN THE CITY OF
CARLSBAD AND SUNGARD BI-TECH LLC FOR THE
5 PURCHASE OF SUNGARD BI-TECH'S 71 UPGRADE,
BANK RECONCILIATION AND DOCUMENTS ONLINE
6 SOFTWARE, RELATED TRAINING, TRAVEL AND
PROFESSIONAL SERVICES FOR IMPLEMENTATION
7 AND INTERFACES, AND APPROVING A CONTRACT
WITH LECKEY CONSULTING, INC. FOR PROJECT
8 MANAGEMENT SERVICES RELATED TO THE UPGRADE
9 OF THE CITY'S FINANCIAL INFORMATION SYSTEM
10 WHEREAS, in April 1996, Council authorized the upgrade of the City's financial
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information system by implementing Sungard Bi-Tech's I FAS system; and
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WHEREAS, in August 2001, the Council authorized a maintenance agreement
between the City of Carlsbad and Sungard Bi-Tech LLC for software maintenance and
15 support of IFAS; and
16 WHEREAS, recently staff conducted a needs assessment and cost benefit
17 analysis, and determined that upgrading to IFAS 7i (Bi-Tech's web-based platform) can
18 address current issues identified during focus group interviews with City staff in the
most efficient manner; and
20 WHEREAS, by upgrading to IFAS 7i, the City will have their financial information
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system at a platform that will be supported by Sungard Bi-Tech LLC in the future, and
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will allow the City to implement future additional enhancements to their system; and
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WHEREAS, IFAS 7i is consistent with the overall direction of the City's Strategic
25 Technology Plan; and
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Exhibit 1
1 WHEREAS, the implementation of I FAS 7i requires a full-time Project Manager to
2 oversee and administer the project due to the magnitude of the upgrade, as well as to
3 provide training services and the creation of new procedures.
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WHEREAS, there is sufficient funding in the General Fund Non-Departmental
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budget to fund the addendum to the maintenance agreement with Sungard Bi-Tech LLC
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and a professional services agreement with Leckey Consulting, Inc.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of8
„ Carlsbad, California, as follows:
10 1. That the above recitations are true and correct.
11 2. That the Mayor of the City of Carlsbad is authorized to sign the addendum
12 to the maintenance agreement between the City of Carlsbad and Sungard Bi-Tech LLC
13 for the purchase of I FAS 7i and the related services as described in the addendum.
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3. That the fees and compensation for said project management services
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shall not exceed $126,412 and shall be as described in the addendum to the16
maintenance agreement between the City of Carlsbad and Sungard Bi-Tech LLC.
18 4. That the Mayor of the City of Carlsbad is authorized to sign a contract
19 between the City of Carlsbad and Leckey Consulting, Inc. for project management
20 services related to the City's 7i upgrade project as outlined in the contract.
21 5. That the fees and compensation for said project management services
22 shall not exceed $201,600 and shall be as described in the contract between the City of
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Carlsbad and Leckey Consulting, Inc.
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6. That the Finance Director is hereby authorized to transfer $260,000 from
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25 the General Fund Non-Departmental budget to the City's 7i upgrade project budget.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 6th day of November, 2007, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard.
NOES: None.
ABSENT: None.
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