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HomeMy WebLinkAbout2008-07-01; City Council; Resolution 2008-206Exhibit 1 1 RESOLUTION NO. 2008-206 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING STAFF 3 RECOMMENDATIONS TO INITIATE THE PROCESS TO FORM THE ENVISION CARLSBAD CITIZENS COMMITTEE (EC3) FOR 4 THE COMMUNITY VISIONING PROCESS AND THE UPDATE TO THE GENERAL PLAN, LOCAL COASTAL PROGRAM, AND 5 ZONING ORDINANCE. 6 CASE NAME: ENVISION CARLSBAD CASE NO.: GPA 07-02/LCPA 07-02/ZCA 07-01 7 WHEREAS, the City Council did on January 22, 2008, adopt Resolution No. 8 2008-018, approving a consulting agreement with Dyett & Bhatia to complete Phase 1 9 (community visioning phase) of a comprehensive update to the City's General Plan, Local 10 Coastal Program (LCP), and Zoning Ordinance; and WHEREAS, the scope of work for Phase 1 of the update to the General Plan, 12 LCP, and Zoning Ordinance includes the formation of a citizen's committee; and WHEREAS, the City Council has received and reviewed staff recommendations 14 to initiate the process to form the Envision Carlsbad Citizens Committee (EC3); and WHEREAS, pursuant to California Environmental Quality Act (CEQA) Section16 15061(b)(3), the work associated with the community visioning process, including formation of a citizens committee, is exempt from the provisions of CEQA;18 NOW THEREFORE, the City Council of the City of Carlsbad, California, does « hereby resolve as follows: 21 1. That the above recitations are true and correct. 22 2. That the City Council hereby approves staff recommendations to initiate the process to form the Envision Carlsbad Citizens Committee (EC3). 23 3. That the City Council approves proceeding with the initial process to form 24 the Envision Carlsbad Citizens Committee (EC3) as described in Exhibit 2 "Formation Process", Exhibit 3 "Potential Organizations", and Exhibit 4 "Envision Carlsbad Citizens Committee 25 Mission Statement and Principles of Participation". 26 The Envision Carlsbad Citizens Committee (EC3) shall be an Ad-Hoc Committee and shall perform the tasks as described in Exhibit 4. The Committee shall be dissolved upon the 27 completion of the Community Visioning and General Plan / Zoning Code / and Local Coastal Program update process. 28 // 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 1 st day of July, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Packard and Nygaard. NOES: None. ABSENT: Council Member Hall. , , MSyr ATTEST: IM M. WO£fo) City Clerk Exhibit 2 Staff Recommendation for the Envision Carlsbad Citizens Committee (EC3) Formation Process To form the EC3, staff recommends the following process: 1. Letters will be mailed to each organization on the attached draft list (Exhibit 3), requesting that the organization submit an application (enclosed with the letter) nominating one of the organization's members to be appointed to the EC3, as well as nominating an alternate member. Nominees must be current Carlsbad residents. 2. An ad will be placed in the newspaper, requesting interested organizations to nominate a member (and alternate) for the EC3. The list of organizations in Exhibit 3 is not an exhaustive list of organizations that represent the environmental, social, and economic interests of the community; therefore, staff recommends posting the ad in order to avoid inadvertently excluding any particular organization. 3. Letters will be mailed to Carlsbad High School and La Costa Canyon High School requesting them to submit a form (including parent authorization) specifying the student they recommend be appointed to the EC3, as well as an alternate student member. 4. The organizations will be given approximately 3 weeks to submit applications nominating a member for the EC3. Since school is out of session, appointment of the student members will take place in the Fall. 5. An agenda bill will be brought to the City Council requesting their vote to appoint the members of the committee. 6. With regard to the selection process, staff recommends the following: a. Committee members from organizations that represent the environment, social, and economic perspectives The Mayor and City Council members review and consider each application received; then the Mayor, with the concurrence of a majority of the City Council, appoints 3 committee members (and their alternates) to represent each perspective (9 committee members total, plus 9 alternates). b. Committee members from each of the four city quadrants The Mayor assigns each City Council member to a city quadrant and directs them to select 2 citizens (plus 2 alternates) from that quadrant to be a member of the EC3 (8 committee members total, plus 8 alternates). c. Student committee members The Mayor and City Council members accept and appoint the student members recommended by Carlsbad High School and La Costa Canyon High School. Exhibit 3 Envision Carlsbad Citizen's Committee (EC3) Potential Organizations from Which to Draw Committee Members Organizations Representing ENVIRONMENTAL Perspectives Agua Hedionda Watershed Network Audubon Society California Native Plant Society - San Diego County Chapter Carlsbad Watershed Network Lagoon Foundations (Batiquitos, Agua Hedionda, Buena Vista) Preserve Calavera San Diego County Bicycle Coalition Sierra Club Surfrider Foundation U.S. Green Building Council - San Diego Chapter Walk San Diego Organizations Representing SOCIAL Perspectives Access to Independence (formerly Access Center) Barrio Association Boys and Girls Club Casa de Amparo Catholic Charities Imagine Carlsbad Interfaith Council League of Women Voters North County Lifeline Parent Teacher Associations (elementary and high schools) Terri-disabled Cultural Organizations (Arts, Library, etc.) Carlsbad Friends of the Arts Carlsbad Historical Society Carlsbad Library and Arts Foundation Carlsbad-Oceanside Art League Friends of the Carlsbad Library New Village Arts Sports Organizations AYSO - La Costa Carlsbad High School Carlsbad Lightning Soccer Carlsbad Pop Warner Carlsbad Softball Association Carlsbad Wave Soccer Club Carlsbad Youth Baseball La Costa 35 Athletic Club 0 Service Groups La Costa Youth Organization Kiwanis Club Optimists Club Rotary Club Veterans of Foreign Wars Organizations Representing ECONOMIC Perspectives Chamber of Commerce Building Industry Association (BIA) Carlsbad Village Business Association Carlsbad Convention and Visitors Bureau Carlsbad Village Improvement Partnership North San Diego County Association of Realtors San Diego County Farm Bureau San Diego North County Economic Development Council Major Business Industries in Carlsbad Business Industry Recreational Goods Biotech Communications Hospitality Retail Companies Callaway Taylormade Invitrogen Isis Pharmaceuticals ViaSat La Costa Resort Grand Pacific Resorts Carlsbad Forum Shops Westfield n Exhibit 4 City of Carlsbad Envision Carlsbad Citizens Committee EC3 Mission Statement and Principles of Participation Mission Statement The mission of the Envision Carlsbad Citizens Committee (EC3) is to participate in and provide guidance to the Phase 1 Community Visioning process and to the Phase 2 General Plan/Local Coastal Program (LCP)/Zoning Ordinance update work, by promoting balanced consideration of a range of perspectives on issues affecting Carlsbad, serving as an information conduit to stakeholder groups, encouraging broader community participation, and providing continuity of participation throughout the entire public visioning and update process. Principles of Participation Role of Envision Carlsbad Citizens Committee Members To achieve the mission of the EC3, the City Council is asking members to: • Become familiar with the issues surrounding city planning and community development • Attend periodic meetings over a prolonged period of time (approximately 3 years) • Represent a broader community interest (rather than just the particular organization of which they are a member) at EC meetings • Keep their organization/stakeholder group informed of the progress of the public visioning and update program • Balance stakeholder goals with the larger public interest • Encourage community participation throughout the public visioning and update process • Adhere to the public visioning and update program schedule and respond to established deadlines • Work collaboratively with other EC3 members • Provide constructive feedback to City staff and consultants on process and works in progress at key points during the update program • Confirm that the final Community Vision Report accurately and fairly reflects the community input received during the Public Visioning (Phase 1) process. • Provide comment as to the adequacy of the Phase 2 Work Plan that will be presented to the City Council for approval Representation Committee members will be appointed by the Mayor with concurrence of a majority of the City Council from among a list of candidates nominated by individual organizations, representing a balanced cross-section of stakeholder groups and community interests. Selection of the EC3 will be guided by the City Council's "Guiding Principles for a Sustainable Community", whereby membership will be drawn from Social, Economic and Environmental perspectives, Members will also be selected to represent each of the four city quadrants. In addition, the Committee will have two student members selected from the local high schools. The committee will be composed of a total of 19 members: three each from the sustainability perspectives (9), two from each city quadrant (8), and a student member each from Carlsbad and La Costa Canyon High Schools (2). To be considered for appointment, candidates must reside in Carlsbad. Nominated candidates will be evaluated on their ability to effectively represent one of the three key perspectives, city quadrant, or youth perspectives. In addition, each committee member will have an alternate appointed by the Mayor with concurrence of a majority of City Council from among the list of nominated candidates. Discussion Process During EC3 meetings, committee members agree to abide by the following discussion process: • "I'he committee will establish ground rules about how members should conduct themselves during meetings • The preferred decision-making process is collaborative problem-solving • Consensus of the EC3 will take precedence over individual preferences • In cases of non-consensus, alternative perspectives will be documented • A neutral third-party will facilitate the meetings • The committee will consider the selection of a Chair and Vice-Chair Meeting Schedule Once appointed, EC3 members are making an approximately three year commitment. To date, the meeting schedule is outlined only for the first phase of the overall General Plan update program. The EC3 will be formed in the Summer of 2008 and will have its first meeting in the Fall. At least three additional EC3 meetings are anticipated in Phase 1, which will conclude by Summer 2009. Phase 2 of the update process (updating the General Plan/Local Coastal Program/Zoning Ordinance to achieve the Community Vision) will begin following the completion of Phase 1 and is expected to last approximately 2 to 3 years, with potentially 20 to 25 meetings. Meeting Attendance Full participation of committee members is essential to the effectiveness of the EC3. Committee members are expected to attend all EC3 meetings. If a committee member is unable to attend a meeting, the designated alternate may attend in his or her place. The alternate is encouraged to actively participate in the meeting provided that he or she is adequately briefed as to the status of prior discussions and decisions. Quorum. For meeting purposes, a quorum of the EC3 is met with ten members in attendance. If a committee member resigns his or her appointment, his or her designated alternate shall automatically become a regular committee member for the duration of the program. Vacancies may be filled at the Mayor's discretion. All EC" meetings and committee members are subject to the open meeting requirements of the Ralph M. Brown Act (Brown Act). The Brown Act imposes public notice and access requirements on committee meetings, and places certain limitations on when and how committee members may communicate with one another. At the first EC3 meeting, committee members will be given a briefing by the City Attorney's office about the basic requirements of the Brown Act. In addition to meeting as a committee approximately four times during Phase 1, committee members will be expected to be engaged throughout the Community Visioning and General Plan/LCP/Zoning Ordinance update process by attending the community workshops, educational forums and other activities for the general public. Meeting Agendas Meeting agendas will be prepared by City staff and the EC3 facilitator in consultation with the Chairperson or a majority of the EC3, following the procedures of the Brown Act. At the conclusion of each meeting, the facilitator and City staff will summarize the results and identify items that may need further research or be carried over to the next meeting, preview new business for the upcoming meeting, and invite Committee members to suggest new items for future meetings. Agendas for future meetings will be established by consensus of the EC3 with concurrence of City staff and facilitator. Members of the public have a right to attend EC3 meetings and will have an opportunity to address the committee on any issue under its purview. External Communications. The overriding consideration in all communications is to honor and sustain the constructive, collaborative process of the committee. EC3 members are encouraged to communicate with their constituencies in order to keep them informed of the public visioning and General Plan/LCP/Zoning Ordinance update process and to encourage direct participation. Should committee members speak to the media, members are encouraged to provide accurate, factual information to inform the public about the program, but are asked to refrain from engaging in speculation, advocating a position on a specific issue, speaking on behalf of the EC3 (unless authorized by the committee to do so), or otherwise making public statements that would tend to hamper constructive committee discussions. City staff and the facilitator will be available to assist in any communications to the media, if desired. Information Sharing. In order to ensure all EC3 members have the same information available to them, all documents will be distributed through City staff. If a member has information he or she would like to share with other committee members, the information should be given to staff for distribution to the entire committee. Maintaining this flow of information will facilitate a respectful, collaborative process, and help avoid unintended violations of open meeting laws (e.g., serial meetings). Work Products In addition to its role as representatives of and conduits to community stakeholders, the EC3 will be responsible for reviewing work product and providing guidance on policy issues. The primary purpose of the EC3 in reviewing work product is to ensure that it accurately and fairly reflects the input received from the community at the various forums, group meetings and public workshops. In particular, the EC3 will closely review the Community Vision and Guiding Principles and Themes report to ensure that it accurately and fairly reflects the community's input. The committee will also assess whether the Phase 2 Work Program is comprehensive and can realistically achieve the goal of developing policies, programs, and standards that will carry out the community vision articulated in Phase 1. The Phase 1 interim and final work products that the EC will likely review include: • Working Paper on Opportunities and Challenges • Community Survey Results • Community Vision and Guiding Principles and Themes • Working Paper on Vision and Policy Match • Working Paper on Zoning Issues • Phase 2 Work Program ERRATA SHEET FOR CITY COUNCIL ITEM #9 July 1, 2008 TO: CITY COUNCIL FROM: PLANNING DIRECTOR #M SUBJECT: ENVISION CARLSBAD CITIZENS COMMITTEE CHARTER Staff is recommending that the City Council include the following revision to Exhibit 4 of Item #9 (Envision Carlsbad Citizens Committee Charter): Modify the "Meeting Schedule" section on page 2, as-follows: Meeting Schedule Once appointed, EC3 members are making an approximately three year commitment. To date, the meeting schedule is outlined only for the first phase of the overall General Plan update program. The EC3 will be formed in the Summer of 2008 and will have its first meeting in the Fall. At least three additional EC3 meetings are anticipated in Phase 1, which will conclude by Summer 2009. After the completion of Phase 1. and prior to initiating Phase 2, the membership of the EC will be reevaluated and reconstituted by the City Council, if necessary. Phase 2 of the update process (updating the General Plan/Local Coastal Program/Zoning Ordinance to achieve the Community Vision) will begin following the completion of Phase 1 and is expected to last approximately 2 to 3 years, with potentially 20 to 25 meetings. DON NEU ENVISION CARLSBAD CITIZEN'S COMMITTEE City Quadrant Committee Members Chosen by Councilmember Councilmember Mayor Pro Tern, Ann Kulchin Councilmember, Matt Hall Councilmember, Julie Nygaard Councilmember, Mark Packard Quadrant Southeast (SE) Southwest (SW) Northwest (NW) Northeast (NE) Number of Quadrant Resident Committee Members to be Chosen by Councilmember 2 (+ 2 alternates) 2 (+ 2 alternates) 2 (+ 2 alternates) 2 (+ 2 alternates) Staff recommends that the Council Members choose the quadrant residents by August 5,2008. Staff intends to return to City Council for the committee member appointments on August 12, 2008.