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HomeMy WebLinkAbout2008-10-14; City Council; Resolution 2008-2881 RESOLUTION NO. 2008-288 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, CREATING THE ENVISION 3 CARLSBAD CITIZENS COMMITTEE AND APPOINTING MEMBERS TO SAID COMMITTEE. 4 CASE NAME: ENVISION CARLSBAD CASE NO.: GPA 07-02/LCPA 07-02/ZCA 07-01 5 WHEREAS, on January 22, 2008, the City Council adopted Resolution No. 2008- 6 018, approving a consulting agreement with Dyett & Bhatia to complete Phase 1 (community 7 visioning phase) of the Envision Carlsbad process, which (during Phase 2) will result in a 8 comprehensive update to the City's General Plan, Local Coastal Program (LCP), and Zoning 9 Ordinance; and 10 WHEREAS, the scope of work for Phase 1 of Envision Carlsbad includes the 11 formation of a citizens committee; and12 WHEREAS, on July 1, 2008, the City Council adopted Resolution No. 2008-206, directing staff to initiate the process to form the Envision Carlsbad Citizens Committee (EC3); and15 WHEREAS, the EC3 will promote balanced consideration of a range of16 community perspectives, serve as an information conduit to stakeholder groups, encourage broader community participation, and provide continuity of participation throughout the entire18 Envision Carlsbad process; and WHEREAS, pursuant to California Environmental Quality Act (CEQA) Section 91 15061(b)(3), the work associated with the community visioning process, including formation of a 22 citizens committee, is exempt from the provisions of CEQA. 23 NOW THEREFORE, the City Council of the City of Carlsbad, California, does hereby resolve as follows: 24 1. That the above recitations are true and correct. 25 2. That there is hereby created an Envision Carlsbad Citizens Committee 26 (EC3), whose mission shall be that which is outlined in the ENVISION CARLSBAD CITIZENS COMMITTEE (EC3) MISSION STATEMENT AND PRINCIPLES OF PARTICIPATION, dated 27 October 14, 2008, attached hereto as Exhibit A. 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a. That the EC3 shall consist of 19 Carlsbad citizens and their alternates who represent the following community perspectives: i. Environmental Perspective (3 members) ii. Social Perspective (3 members) iii. Economic Perspective (3 members) iv. Citizen-At-Large Perspective (8 members - 2 members per city quadrant) v. Youth Perspective (2 students - 1 from Carlsbad High School and 1 from La Costa Canyon High School) b. That the Mayor with the concurrence of a majority of the City Council, shall appoint 17 members (and their alternates) representing the environmental, social, economic, and citizen-at-large perspectives, as follows ("P" = Primary member and "A" = Alternate member): i. Ken Alfrey (P), William Kloester (A) - Environmental Perspective ii. Fred Sandquist (P), David Robertson (A) - Environmental Perspective iii. Matt Huff (P), None (A) - Environmental Perspective iv. Jim Farley (P), None (A) - Social Perspective v. Jim Comstock (P), Jack Gumming (A) - Social Perspective vi. Hap L'Heureux (P), None (A) - Social Perspective vii. Gina McBride (P), Mike Howes (A) - Economic Perspective viii. Julie Baker (P), None (A) - Economic Perspective ix. Eric Larson (P), None (A) - Economic Perspective x. Paul Thompson (P), Jean Moreno (A) - Northwest Quadrant xi. Diane Lantz (P), Allen Sweet (A) - Northwest Quadrant xii. Kirk Cowles (P), Joseph Trova (A) - Northeast Quadrant xiii. Diane Proulx (P). Glen Etherington (A) - Northeast Quadrant xiv. Lisa Tuomi-Francis (P), David Lloyd (A) - Southwest Quadrant xv. Jeff Segall (P), Robert Gates (A) - Southwest Quadrant xvi. John O'Reilly (P). Jim Bradley (A) - Southeast Quadrant xvii. Kent McCormick (P), Jeanne Sprague-Bentlev (A) - Southeast Quadrant c. That the 2 student members of the EC3 shall be appointed upon the City Council receiving the nominations from Carlsbad High School and La Costa Canyon High School. The City Council shall accept the high schools' nominations. d. That the EC3 shall exist for the duration of the Envision Carlsbad process, and the City Council shall have the authority to reevaluate and, if necessary, reconstitute the EC3 following the completion of Phase 1, or at any other time deemed necessary by the City Council. e. That the ECS shall conduct its business in open and public meetings, which shall be subject to the Ralph M. Brown Act ("Act", Government Code Section 54950, et seq.) and shall only meet in closed session upon advice of the City Attorney in accordance with the Act. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 14th day of October, 2008, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. ATTEST: XORRAJNE M. v^pjbo, city cierk0 /(SEAL) EXHIBIT A October 14, 2008 City of Carlsbad Envision Carlsbad Citizens Committee EC3 Mission Statement and Principles of Participation Envision Carlsbad Envision Carlsbad is a two phase community process, the objective of which is to identify the community's vision for Carlsbad's future (Phase 1), and to implement the that "vision" by updating the City's General Plan, Local Coastal Program (LCP), and Zoning Ordinance (Phase 2). Mission Statement The mission of the Envision Carlsbad Citizens Committee (EC3) is to participate in and provide guidance to the Envision Carlsbad process by promoting balanced consideration of a range of perspectives on issues affecting Carlsbad, serving as an information conduit to stakeholder groups, encouraging broader community participation, and providing continuity of participation throughout the entire public visioning and update process. Principles of Participation Role of Envision Carlsbad Citizens Committee Members To achieve the mission of the EC3, the City Council is asking members to: • Become familiar with the issues surrounding city planning and community development • Attend periodic meetings over a prolonged period of time (approximately 3 years) • Represent a broader community interest (rather than just the particular organization of which they are a member) at EC3 meetings • Keep their organization/stakeholder group informed of the progress of the public visioning and update program • Balance stakeholder goals with the larger public interest • Encourage community participation throughout the public visioning and update process • Adhere to the public visioning and update program schedule and respond to established deadlines • Work collaboratively with other EC3 members • Provide constructive feedback to City staff and consultants on process and works in progress at key points during the update program r Envision Carlsbad Citizens Committee EC3 Mission Statement and Principles of Participation Page 2 • Confirm that the final Community Vision Report accurately and fairly reflects the community input received during the Public Visioning (Phase 1) process • Provide comment as to the adequacy of the Phase 2 Work Plan that will be presented to the City Council for approval Representation Committee members will be appointed by the Mayor with concurrence of a majority of the City Council from among a list of candidates nominated by individual organizations, representing a balanced cross-section of stakeholder groups and community interests. Selection of the EC3 will be guided by the City Council's "Guiding Principles for a Sustainable Community", whereby membership will be drawn from Social, Economic and Environmental perspectives. Members will also be selected to represent each of the four city quadrants. In addition, the Committee will have two student members selected from the local high schools. The committee will be composed of a total of 19 members: three each from the sustainability perspectives (9), two from each city quadrant (8), and a student member each from Carlsbad and La Costa Canyon High Schools (2). To be considered for appointment, candidates must reside in Carlsbad. Nominated candidates will be evaluated on their ability to effectively represent one of the three key perspectives, city quadrant, or youth perspectives. In addition, each committee member will have an alternate appointed by the Mayor with concurrence of a majority of City Council from among the list of nominated candidates. Discussion Process During EC3 meetings, committee members agree to abide by the following discussion process: • The committee will establish ground rules about how members should conduct themselves during meetings • The preferred decision-making process is collaborative problem-solving • Consensus of the EC3 will take precedence over individual preferences • In cases of non-consensus, alternative perspectives will be documented • A neutral third-party will facilitate the meetings • The committee will consider the selection of a Chair and Vice-Chair Meeting Schedule Once appointed, EC3 members are making an approximately three year commitment. To date, the meeting schedule is outlined only for the first phase of the overall Envision Carlsbad process. The EC3 will be formed and have its first meeting in Fall 2008. At least three additional EC3 meetings are anticipated in Phase 1, which is anticipated to conclude in Fall 2009. After Envision Carlsbad Citizens Committee EC3 Mission Statement and Principles of Participation PageS the completion of Phase 1, and prior to initiating Phase 2, the membership of the EC3 will be reevaluated and reconstituted by the City Council, if necessary. Phase 2 of Envision Carlsbad (updating the General Plan/Local Coastal Program/Zoning Ordinance to achieve the Community Vision) will begin following the completion of Phase 1 and is expected to last approximately 2 to 3 years, with potentially 20 to 25 meetings. Meeting Attendance Full participation of committee members is essential to the effectiveness of the EC3. Committee members are expected to attend all EC3 meetings. If a committee member is unable to attend a meeting, the designated alternate may attend in his or her place. The alternate is encouraged to actively participate in the meeting provided that he or she is adequately briefed as to the status of prior discussions and decisions. Quorum. For meeting purposes, a quorum of the EC3 is met with ten members in attendance. If a committee member resigns his or her appointment, his or her designated alternate shall automatically become a regular committee member for the duration of the program. Vacancies may be filled at the Mayor's discretion. All EC3 meetings and committee members are subject to the open meeting requirements of the Ralph M. Brown.Act (Brown Act). The Brown Act imposes public notice and access requirements on committee meetings, and places certain limitations on when and how committee members may communicate with one another. At the first EC3 meeting, committee members will be given a briefing by the City Attorney's office about the basic requirements of the Brown Act. In addition to meeting as a committee approximately four times during Phase 1, committee members will be expected to be engaged throughout the Envision Carlsbad process by attending the community workshops, educational forums and other activities for the general public. Meeting Agendas Meeting agendas will be prepared by City staff and the EC3 facilitator in consultation with the Chairperson or a majority of the EC3, following the procedures of the Brown Act. At the conclusion of each meeting, the facilitator and City staff will summarize the results and identify items that may need further research or be carried over to the next meeting, preview new business for the upcoming meeting, and invite Committee members to suggest new items for future meetings. Agendas for future meetings will be established by consensus of the EC3 with concurrence of City staff and facilitator. Members of the public have a right to attend EC3 meetings and will have an opportunity to address the committee on any issue under its purview. C\ Envision Carlsbad Citizens Committee EC3 Mission Statement and Principles of Participation Page 4 External Communications The overriding consideration in all communications is to honor and sustain the constructive, collaborative process of the committee. EC3 members are encouraged to communicate with their constituencies in order to keep them informed of the public visioning and General Plan/LCP/Zoning Ordinance update process and to encourage direct participation. Should committee members speak to the media, members are encouraged to provide accurate, factual information to inform the public about the program, but are asked to refrain from engaging in speculation, advocating a position on a specific issue, speaking on behalf of the EC3 (unless authorized by the committee to do so), or otherwise making public statements that would tend to hamper constructive committee discussions. City staff and the facilitator will be available to assist in any communications to the media, if desired. Information Sharing In order to ensure all EC3 members have the same information available to them, all documents will be distributed through City staff. If a member has information he or she would like to share with other committee members, the information should be given to staff for distribution to the entire committee. Maintaining this flow of information will facilitate a respectful, collaborative process, and help avoid unintended violations of open meeting laws (e.g., serial meetings). Work Products In addition to its role as representatives of and conduits to community stakeholders, the EC3 will be responsible for reviewing work product and providing guidance on policy issues. The primary purpose of the EC3 in reviewing work product is to ensure that it accurately and fairly reflects the input received from the community at the various forums, group meetings and public workshops. In particular, the EC3 will closely review the Community Vision and Guiding Principles and Themes report to ensure that it accurately and fairly reflects the community's input. The committee will also assess whether the Phase 2 Work Program is comprehensive and can realistically achieve the goal of developing policies, programs, and standards that will carry out the community vision articulated in Phase 1. The Phase 1 interim and final work products that the EC3 will likely review include: • Working Paper on Opportunities and Challenges • Community Survey Results • Community Vision and Guiding Principles and Themes • Working Paper on Vision and Policy Match • Working Paper on Zoning Issues • Phase 2 Work Program