HomeMy WebLinkAbout2009-09-22; City Council; Resolution 2009-2361
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WHEREAS, the Public Works MSA has recognized the need to upgrade or replace the6
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RESOLUTION NO. 2009-236
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, APPROVING A PROFESSIONAL SERVICES
AGREEMENT, A SOFTWARE LICENSE AGREEMENT, A
SOFTWARE MAINTENANCE AGREEMENT, AND A SOFTWARE
APPLICATION SERVICE PROVIDER AGREEMENT WITH
ASSETWORKS, INC. TO PROVIDE A COMPUTERIZED FLEET
MANAGEMENT SOFTWARE SYSTEM.
current Fleet Management Software system; and
WHEREAS, a goal team was established that reviewed and evaluated various solutions
including upgrading the current system, transitioning to other software systems currently in use by
the City and reviewed other solutions available through cooperative purchasing agreements with
other public agencies; and
WHEREAS, staff reviewed and evaluated these solutions and recommended the
procurement of a solution from AssetWorks, Inc. to the Information Technology Governance
Committee and the City Leadership Team ; and
WHEREAS, the Information Technology Governance Committee and the City
Leadership Team evaluated and subsequently approved the recommendation of the procurement
of software and services from AssetWorks, Inc.; and
WHEREAS, the State of California used formal bidding procedures to establish the cost
of procurement of Fleet Management Software and Implementation Services, which included a
clause allowing other public agencies to procure software and services as awarded by the Federal
Government; and
WHEREAS, the City has procured a quote from AssetWorks, Inc. to provide a
23 Professional Services Agreement, a Software License Agreement, a Software Maintenance
94 Agreement, and a Software Application Hosting Agreement with AssetWorks, Inc. for the
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purchase, implementation and maintenance of a Computerized Management System, in
26 accordance with the cooperative purchasing clause for the bid awarded by the Federal
27 Government; and
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WHEREAS, $100,000 was previously appropriated in the Fleet Maintenance and Fleet
Replacement budgets in Fiscal Year 2008-09, and carried forward to Fiscal Year 2009-10, for the
purchase and implementation of a computerized Fleet Management Software system; and
WHEREAS, an additional $21,097 is available to fund this purchase in the Fleet
Maintenance and Fleet Replacement FY 2009-10 budgets;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
Q 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute a professional services agreement with AssetWorks Inc, for an amount not-to-exceed
11 $63,470.
12 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to
13 execute a software licensing agreement with AssetWorks Inc, for an amount not-to-exceed
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$22,983.
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4. That the Mayor of the City of Carlsbad is hereby authorized and directed to
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execute a software maintenance agreement with AssetWorks Inc, for an amount not-to-exceed
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$16,255 for a three year term.
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5. That the Mayor of the City of Carlsbad is hereby authorized and directed to19
execute an application service provider agreement with AssetWorks Inc, for an amount not-to-20
exceed $60,314 for a three year term.
6. That the Fleet Superintendent is authorized to initiate a purchase order with
AssetWorks, Inc. for a Professional Services Agreement, a Software License Agreement, a
Software Maintenance Agreement, a Software Application Hosting Agreement and
procurement of associated computer hardware with AssetWorks, Inc. for the purchase,
implementation and maintenance of a Computerized Fleet Management system.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 22nd day of September. 2009, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn
NOES: None.
ABSENT: None.
>, Mayor
ATTEST:
LORRAINE
(SEAL)