HomeMy WebLinkAbout2011-09-13; City Council; Resolution 2011-222Exhibit 1
RESOLUTION NO. 2°11'222
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVAL OF AWARD
4 OF CONTRACT FOR STREET SWEEPING SERVICES,
BID NO.11-03
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_ WHEREAS, the City of Carlsbad requires the services of a street sweeping contractor;D
and
8 WHEREAS, proper bidding procedures have resulted in the City's receipt of a bid from a
g qualified contractor, CleanStreet, Inc.; and
1Q WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section
1 1 3.28.050 was performed by Utilities Department staff and has resulted in a recommendation that
12 the bid submitted by CleanStreet, Inc. at $297,996 is the best value for the City of Carlsbad; and
13 WHEREAS, a contingency amount of $25,000 is requested in the initial agreement year
14 and each subsequent agreement year to ensure that funds are available to provide additional
15 street sweeping services during the agreement year as infrastructure is completed and
16 accepted by the City or special sweeps beyond those detailed in the agreement are required;
17 and
18 WHEREAS, staff recommends awarding the contract for Bid No. 11-03 street sweeping
19 services to CleanStreet, Inc. in an amount not to exceed $297,996 in the initial agreement year;
20 and
21 WHEREAS, the agreement's annual compensation terms may be adjusted by a mutually
22 agreeable amount based on and no greater than the San Diego Consumer Price Index changes
23 over the previous year using July 1 as the base month; and
24 WHEREAS, staff recommends the City Council authorizes the Utilities Director, or his
25 designated representative, to increase the actual curb miles swept, parking lot footage swept, or
26 increase service frequencies to the limits granted to the City Manager during the course of each
27 agreement year to allow for day-to-day management of street sweeping operations. A formal
28 contract amendment will be processed annually for the City Manager's approval; and
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
2 California, as follows that:
1. The above recitations are true and correct.
2. The bid of CleanStreet, Inc., 1937 W.169th Street, Gardena, CA 90247 is the best
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value for the City of Carlsbad.
6 3. The bid of CleanStreet, Inc. is hereby accepted.
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4. An agreement be executed with CleanStreet, Inc. in an amount not to exceed
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$297,996 in the initial agreement year for the services specified in the contract.
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5. A contingency amount of $25,000 is authorized in the initial agreement year to
provide additional street sweeping services as infrastructure is completed and
accepted by the City or special sweeps beyond those detailed in the agreement are
required, and the City Manager is authorized to approve an additional $25,000
I O
contingency amount in each subsequent agreement year.
15 6. The agreement's annual compensation terms may be adjusted by a mutually
15 agreeable amount based on and no greater than the San Diego Consumer price
17 Index changes over the previous year using July 1 as the base month.
18 7. The Utilities Director, or his designated representative, is authorized to increase the
19 actual curb miles swept, parking lot footage swept, or increase service frequency to
20 the limits granted to the City Manager during the course of each agreement year to
21 allow for day-to-day management of street sweeping operations.
22 8. A formal contract amendment will be prepared annually for the City Manager's
approval.
24 9. That the Mayor of the City of Carlsbad is authorized and directed to execute an
25 agreement with CleanStreet, Inc., a copy of which is attached, for and on behalf of
26 the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 13th day of September 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATT H&LL, Mayor
ATTEST:
--40RRAINE M. WOOD, City Clerk
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