HomeMy WebLinkAbout2013-08-27; City Council; Resolution 2013-2111 RESOLUTION NO. 2013-211
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2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GARLSBAD, CALIFORNIA, ESTABLISHING NEW
^ GENERAL CLASSIFICATION SPECIFICATION, AND
4 AMENDING THE GENERAL EMPLOYEES SALARY
SCHEDULE
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6 WHEREAS, it is necessary to establish new classification specifications to
7 support depailment changes and greater efficiencies; and
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City adopt the new general classification of Legal Technician
13 and related summary classification description (as outlined in Attachment A).
14 3. That the City adopt the amended Carlsbad City Employees' Association
15 salary grade tabte.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of CaHsbad on the 27*^ day of August, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Halt, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLESON,^ity Clerk
CITY OF CARLSBAD
CLASS SPECIFICATION
JOB TITLE: LEGAL TECHNICIAN
DEPARTMENT CITY ATTORNEY
BASIC FUNCTION:
Performs independent analysis and provides assistance involving a wide variety of legal
issues under the direction of attorneys in the City Attorney's Office.
CLASSIFICATION STANDARDS:
Positions allocable to this tevel provide legal assistance to one or more attorneys
engaged in City Attorney's Office. Incumbents wilt be required to have extensive
knowledge of the state, federal and municipal laws and regulations and administrative
orders governing the city, the City Charter, municipal code and other procedures.
Incumbents must have the ability to communicate with counsel representing pertinent
issues and tegal matters regarding a broad area of taw. Incumbents may be assigned
specialized legal support responsibilities requiring initiative and the ability to elicit
information from various local, state and federal agencies and courts. Incumbents may
be required to have a high degree of initiative, skill, and specialized knowledge of
corporate law and the maintenance of corporate records. Incumbents may also be
required to have a high degree of skill and specialized knowledge in the preparation of
contracts, ordinances, resolutions, leases, motions, deeds memoranda, opinions and
other documents.
RESPONSIBILITIES
Gathers factual information and performs legal research using routine and non-routine
law sources.
Researches and analyzes legal authorities, such as statutes, court decisions, pleadings,
and articles for use in preparing legal documents.
Responsible for reviewing joinders, pleadings, and judgments of dissolution to
determine their compliance with retirement law.
Maintains work production and flow, meeting established deadlines.
Responsible for performing the most complex, specialized or sensitive paralegal duties.
Coordinates with staff to assure compliance with court orders.
Responsible for placing legal holds on the member's accounts upon receipt of joinder
documents and court orders regarding the division of retirement benefits.
Responsible for the more difficult and complex legal support functions in major civit
cases.
Provides assistance in preparing evidence in small claims actions and accompanies
staff to court when necessary.
Reviews legal documents and forms for completeness and conformance to specific
requirements.
Assists with the drafting of pleadings, such as motions, memoranda of points and
authorities, complaints and answers, affidavits and declarations.
Prepares articles of incorporation and bylaws for various municipal entities.
Interacts with city departments as assigned.
Prepares agreements and related amendments.
Provides assistance in the monitoring of litigation.
May be required to perform other duties related to the analysis of legal issues and
providing assistance to attorneys engaged in public pension law.
Knowledge of:
Legal terminology, procedures and the format for legal documents.
Standard office administrative and secretarial practices and procedures as well as
locat court rules and procedures, pleading practices and litigation protocol.
Computer applications used in the course of work, such as, legal research
databases, word-processing, spreadsheet and graphical presentation.
Correct English grammar, spelling and usage.
Basic business arithmetic.
Organization, functions and activities ofthe City Attorney's office and municipal
government.
Legal office and secretarial procedures and requirements.
Federal and State Court rules and procedures.
Criminal and civil taw functions ofthe legal office.
Modern office practices, procedures and equipment.
Interpersonal skills using tact, patience and courtesy.
City and department organization, operations, policies and objectives.
Telephone techniques and etiquette.
Ability to:
Perform a variety of responsible paraprofessional and legal secretarial duties in
support of attorneys.
Research and analyze case law, statutes, regulations and legislation.
Property interpret, apply, explain and make recommendations in accordance with
laws, regulations, policies, codes and procedures.
Operate a computer to enter data, maintain records and generate reports; and utilize
software applications, such as, legal research databases, word-processing, legal
calendar and file management, spreadsheet, and graphics presentation as required
by the duties of the job.
Analyze and resolve office administrative situations and problems.
Maintain accurate records and files, and calendar court dates and calculate litigation
deadlines.
Organize work, set priorities, meet critical deadlines.
Perform work with minimum supervision.
Establish and maintain effective working relationships with those contacted in the
course of work.
Provide excellent customer service skills, including phone reception and direction.
Communicate effectively both orally and in writing.
Work confidentially with discretion.
MINIMUM REQUIREMENTS;
Certificate of completion of a paralegal training program approved by the American Bar
Association or accredited by the California Department of Education or by an equivalent
accrediting agency from another state or meeting the definition ofa Paralegal under
California Business and Professions Code Section 6450 and five years of experience in
a legal office performing paralegal or simitar duties -OR- Graduation from an accredited
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taw school with one year of experience in a tegal office performing paralegal or similar
duties.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
White performing the duties ofthis class, an employee is regularty required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required
to walk and stand. Specific vision abilities required by this job include close vision and
the ability to adjust focus to read and operate office equipment as necessary during the
course of the work assignments.
White performing the duties, employees ofthis class are regularty required to use
written and oral communication skills; read and interpret financial and statistical data,
information and documents; analyze and solve problems; use math and apply
mathematical reasoning and abstract statistical concepts; observe and interpret people
and situations; learn and apply new information or skills; perform highly detailed work on
multiple, concurrent tasks; work under intensive deadlines; and interact with staff.
Council members and others encountered in the course of work.
Ability to work in a standard office environment with some exposure to the outdoors;
ability to travel to different sites and locations; attend evening meetings; work under
pressure and potentially stressful situations.
DATE APPROVED: 08/27/2013